Batch User Guide produced by CRIF - Janata Bank

4.1.4 ERRORS FILE
Both subject and contract batch files will be processed by the system in 3 separate rounds of
checks that allow a deeper quality control; the first step called Pre-Check phase simply looks at
the structure of the files, i.e. it ensures that the file being send is correctly formed. If there is an
error at this level, the whole contribution will be discarded. CIB will then contact the Institutions
with suggestions on how to fix the error(s).
The second step called Check phase performs a series of in-depth checks, while the final step
called Acquisition performs specific checks and loads the data in the CB production environment.
The Check and Acquisition phases can be further divided in 3 sub-steps: one for subjects, one for
contracts and one for links as follows:
Check Phase
o Check for subjects (CTA) – all records of Individual, Proprietorship and Company
that are in the subject file are checked in this step.
o Check for contracts (CTC) – all records of Instalment, Non Instalment, Cards that
are in the contract file are checked in this step
o Check for links (CTL) – all records of Company shareholders that are in subjects
file and all records of Subject information and Links that are in the contract file are
checked in this step
Acquisition Phase
o Check and loading for subjects (ACA) – all records of Individual, Proprietorship and
Company that are in the subject file are re-checked, checked against data in the
DB, and loaded in this step
o Check and loading for contracts (ACC) – all records of Instalment, Non Instalment,
Cards that are in the contract file are re-checked, checked against data in the DB,
and loaded in this step
o Check and loading for links (ACL) – all records of Company shareholders that are
in subjects file and all records of Subject information and Links that are in the
contract file are re-checked, checked against data in the DB, and loaded in this
step
If the files sent by the institution have good quality and the number of errors after the Check
phase is not particulary high, CIB will continue with the Acquisition Phase; any errors identified
at the end of the Acquisition phase will be written in some specific files and sent to Institutes. If
no errors are present, empty errors files are produced in any case (with only the name of
columns).
If the files sent by the institution have poor quality and the number of errors after the Check
phase is too high to proceed with the Acquisition phase, CIB will not proceed with the Acquisition
Phase, but rather return to the Institution some specific files that provide the list of errors
identified by the Check Phase.
The Credit Bureau provides 2 types of errors files:
One type of file (called error file) containing the complete list of all errors occurred during
the specific Phase (Check or Acquisition)
Onother type of file (called error summary) containing the total number of occurrencies
for each kind of error
4.2 TECHNICAL NOTES
The data (input files) must be sent by one of two methods, as agreed bilaterally by each FI with
CIB:
1) FTPS transmission
2) CD Rom submission
CIB will use the same method to send back to the Institution the errors files (output files see
4.1.4).
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