Approved Materials - Reston Community Center

SUMMARY OF MINUTES
RESTON COMMUNITY CENTER
BOARD OF GOVERNORS FINANCE COMMITTEE REPORT
March 18, 2013
The Finance Committee met on Monday, March 18, 2013.
Present were:
• Cathy Vivona, Finance Committee Chair
• Beverly Cosham, RCC Board Chair
• Roger Lowen
• Bill Penniman
• Gerald Zavala
Absent and Excused:
• Bill Bouie
Attending from the RCC Staff:
• Leila Gordon, Executive Director
• BeBe Nguyen, Media Director
• Cristin Bratt, Public Information Officer
• PD Michnewicz, Performing Arts Director
• Eileen Boone, Leisure & Learning Director
• Renata Wojcicki, Finance Director
• Brian Gannon, Booking Manager
• Pam Leary, Customer Service Manager
• Joe Leary, Aquatics Director
Cathy called the meeting to order at 6:37 p.m.
Financial Review
Cathy welcomed everyone and asked Leila to review the financials. Leila explained the financial data and
comments. She said there were no anomalies in this month’s finances. She reminded the Board that
revenue from interest on tax revenues is lagging behind our projection, as it has for the past few years.
The only other item of note is that RCC started its Aquatics private lessons program and is earning
money in that category. Revenue exceeds the cost of instruction for the program. She also reminded the
Board that summer camp revenue is collected now and is then reversed at the end of the fiscal year so it
can be applied to the year in which the program takes place.
Cathy asked Leila to explain why Arts Education is over budget. Leila said that the goal is to have
revenue exceed budget because that means RCC is earning more revenue than projected. Every number
over 100 is a positive number on that page of the spreadsheet.
Bill P. pointed out that the Leisure & Learning Adult numbers are low and asked if that is a normal number
or just a sequence in the course of the year. Leila explained that the Fitness program was removed from
that category, so the projections don’t yet reflect an actual year of experience with the current profile of
the Adult offerings; we will adjust for upcoming years based on actual performance.
Leila pointed out that under Personnel, the administration line provides for post-employment benefits
related to retirement. This is typically underspent (or over-allocated) in order to accommodate any
unanticipated benefit expenses. She also pointed out that in Youth and Arts Education, the numbers
include payroll expenses from summer 2012 when staffing is highest for summer camps.
Leila indicated that Operating Expenses are in line with projections. We are keeping close tabs on
purchase orders that pay through the entire year and are then paid down. We want to keep vendors on
track and we aim to carry over as little as possible in to the new fiscal year. These typically occur in the
areas of Maintenance and Media. Media has a large reservation for the redesign of the website. We have
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