Approved Materials - Reston Community Center

Total New Costs for Open Computer Lab: $4,076
Classes based on Apple Software
Operating Costs for software purchase: $5,000
Instructor Costs to teach classes with software: $32 per hour
Typical Class Operating Cost ($32 per hour x 3 hrs. x 2 sessions + fringe of .0785%) = $207
Class Min = 4, Class Max = 10
Class fee = $55
Revenue based on 75% of max enrollment = $440
RCC would need to run 12 registered classes based with enrollment of 75% of the class
maximum to recover costs of new software.
Total New Costs for Apple Computer Class Offerings: $7,484
Community Input 5: Alleviate waitlists in summer camps
Recommendation: There is no doubt that RCC has reached its Hunters Woods and Lake
Anne facilities’ capacity in the summertime. Our two most popular camp programs, Road Rulz
and Camp Goodtimes, are offsite field trip camps. Numerous onsite specialty camps continue
to amass waitlists each year. The programs advertised in 2012 were offered and we anticipate
there will not be canceled programs again in 2013. This means we have no ability to cut current
camp programs to make room for additional offerings. In anticipation of 2014, we will thoroughly
examine room assignments to ensure that the most popular camps are situated in the largest
rooms available to accommodate the most students possible. Some camps, such as cooking
and computer education-based programs, are truly limited by room capacity since both the
kitchen and computer classroom can only accommodate up to 12 students. It is very likely that
we need to consider facilitating some camps in offsite locations, similar to how we programmed
the "RCC on the Road" summer season during the Hunters Woods HVAC renovation.
Additionally, we are open to expanding the capacities of Road Rulz and Camp Goodtimes but
this will require additional funding for both personnel and operating expenses.
Road Rulz
The current FCPS bus size can accommodate up to ten more campers. If we increase each
camp’s weekly maximum enrollment from 30 to 40 campers, we will serve an additional 50
participants overall. Given the average cost per camper for venue admission is $215 per week,
we will require an additional $10,750 in Operating Costs to support a larger camp. We can
likely increase the counselor to camper ratio from 1:10 to 1:14 without an adverse supervisory
effect and no need for additional Personnel funding. The increase in revenue (i.e. recovered
funds) is negligible considering 44% of last summer’s Road Rulz campers participated as a
result of the RCC fee waiver program. Factoring in the same percentage of fee waivers for
2014, we can assume that enrolling 50 more participants would equate to 22 paying campers or
$5,500 in cost recovery based on an activity fee of $250 per week.
Total New Costs for Road Rulz Expansion Recommended: $10,750
Total New Revenue associated with Road Rulz Expansion: $5,500 (including fee waivers)
We can also consider duplicating the program and implementing two, simultaneous Road Rulz
camps since the waitlists often match the actual enrollment. Naturally, costs for a second camp
would be identical to the first and would require a significant increase in the Teen budget to
accommodate approximately $22,000 more in Personnel and $60,000 more in Operating Costs.
Current Expense Totals for 5-Week Program
Personnel: $21,533
Transportation (includes FCPS and charter): 27,230
Admission to Venues: 32,200
Snacks & Miscellaneous Supplies: 1,500
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