1. Introduction - METNET : An e-Governance Intra-IMD Portal - India ...

17. Staff Statement Register:
(i) Staff statement register indicating columns for name of the post, sanction No. with
date, Group/Cadre, Number of posts, date of creation, plan/non-plan, remarks may
be maintained at each M.C.. If post is transferred, same may be entered in remarks
column.
(ii) In separate pages of the register, columns for sanctioned post, actual posting,
name of the incumbent, date of joining of incumbent may be prepared and if
individual transferred/retired/promoted to higher post, same may be indicated in
remarks column.
(iii) In separate pages, details of the employee such as name with designation, date of
joining in department with cadre post, date of birth, training particulars,
knowledge of Hindi, working experience, transfer details, categorygeneral/SC/ST/OBC
may be prepared.
(iv) Staff statement register should be in the custody of Dir. I/C which may be
accessible to A.M.(Admin).
18. Employees whereabout register:
(i)
Present address, permanent address, residence telephone number, mobile number,
joining date at the station and his previous posting station name of each employee
may be maintained in separate pages for future reference in case of missing of
employee or absconding, not returning duty after expiry of leave etc.
19. Record Management
(A)
Records management is the practice of maintaining the records of an organization
from the time they are created up to their eventual disposal. This may include
classifying, storing, securing, and destruction (or in some cases, archival
preservation) of records. A record can be either a tangible object or digital
information: for example, birth certificates, medical x-rays, office documents,
databases, application data, and e-mail. Records management is primarily
concerned with the evidence of an organization's activities, and is usually applied
according to the value of the records rather than their physical format. Activities
of record management are given below:
1. CONTROLLING CREATION
2. CATEGORISATION
3. TRANSFER
4. MAINTENANCE
5. PRESERVATION
6. RETRIEVAL
7. RESTORATION
8. REVIEW
9. WEEDING
(B)
Records management principles and automated records management systems aid
in the capture, classification, and ongoing management of records throughout their
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