1. Introduction - METNET : An e-Governance Intra-IMD Portal - India ...

14. Office vehicle:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
Vehicle requisition register will be maintained. Movement of vehicle should be
prior approval/permission of Dir. I/C.
Log book of vehicle should be maintained and signature of requisitioned official
may be recorded with counter signature of Dir. I/C.
Register for expenditure on maintenance of vehicle may be maintained with
amount, approval number and date of repair/maintenance . Separate pages for
each vehicle if more than one vehicle is at the centre.
Insurance and road permit may be verified in every January month of the year and
action may be initiated if any.
Copy of driver’s licence may be kept in the office file.
A.M.(Admin) is responsible for maintenance and security including key of the
vehicle.
Requisition of vehicle to Dir. I/C through A.M.(Admin) should be sent.
Original documents and duplicate key of the vehicle should be kept in safe
custody in knowledge of two officer.
15.(a) Security of the campus;
15.(b)
(i) One senior officer may be designated as security officer of the centre.
A.M.(Admin) can act as security officer.
(ii) During off hours of security officer or holidays, duty officer will act as security
officer
(iii) Incoming and outgoing articles from the campus should be allowed with written
permission order of security officer
(iv) Chowkidar on duty at the entry/exit gate should collect the permission order and
these should be brought to the notice of security officer on same day for his
authentication.
Guard File:
(i) Copy of Letter/order meant for future reference nature may be preserved in guard
file
(ii) Separate guard file may be created for each of administration, finance, general
office procedure and matters of scientific/technical nature.
(iii) Subject and number of guard file may be written on the top. Number may be
entered in file register.
(iv) Guard files should be in the custody of A.M.(Admin)
16. Charter of responsibility of unit:
(i)
(ii)
(iii)
(iv)
(v)
Item of works with timings of the unit may be displayed in each unit.
Duty and responsibility list in each unit may be indicated in display system
Officer/staff responsible for the item of work may be indicated in each unit.
Modification of nature of work if any may be added or deleted.
Name of the section I/C may be indicated on the work chart.
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