1. Introduction - METNET : An e-Governance Intra-IMD Portal - India ...

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system, issued by the Department of Administrative Reforms and Public Grievances will be followed. The file numbering should be in subject classification with standard heads, i.e. main subject headings concerning it; and (b) standard sub-heads, i.e. aspects of the main subject headings. The standard heads will bear consecutive serial numbers. No such numbers, however, will be allotted to standard sub-heads. File register will be maintained by General Admin section and the number will be allotted to each file of every unit depending on their subject of work of the unit but the procedure will be followed with head etc. as mentioned above. The file is numbered consecutively as 3/1/2000-SR,3/2/2000-SR and so on, where `SR' represents the section. Separate file register can be maintained in each unit whereas file numbers of all the units should have matched with the main file register being maintained in General Admin section. On top of the file, subject both in Hindi and English should be written along with opening date of file. Serial numbers in increasing order in roman for indicating part of file can be put if the file is bulky and heavy such as I, II, III,IV etc. 1<strong>1.</strong> File movement Register: Movement of files will be entered in the file movement register as per format given below: File No:- Subject:- To whom Date To whom Date To whom Date To whom Date 12. Movement Register: Movement register of officials for office works in the city or personal problem due to some reason or other may be maintained with proper timings of departure and arrival and it should be in the custody of Dir. I/C. 13. Station leave Permission: Separate register for station leave permission may be maintained and details of employee with date of leaving, place of visit along with leave address may be recorded. The register will be in the custody of A.M.(Admin) but A.M.(admin) should inform time to time about the official to Dir. I/C. Station leave will be granted by the Director I/C only. 6
14. Office vehicle: (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) Vehicle requisition register will be maintained. Movement of vehicle should be prior approval/permission of Dir. I/C. Log book of vehicle should be maintained and signature of requisitioned official may be recorded with counter signature of Dir. I/C. Register for expenditure on maintenance of vehicle may be maintained with amount, approval number and date of repair/maintenance . Separate pages for each vehicle if more than one vehicle is at the centre. Insurance and road permit may be verified in every January month of the year and action may be initiated if any. Copy of driver’s licence may be kept in the office file. A.M.(Admin) is responsible for maintenance and security including key of the vehicle. Requisition of vehicle to Dir. I/C through A.M.(Admin) should be sent. Original documents and duplicate key of the vehicle should be kept in safe custody in knowledge of two officer. 15.(a) Security of the campus; 15.(b) (i) One senior officer may be designated as security officer of the centre. A.M.(Admin) can act as security officer. (ii) During off hours of security officer or holidays, duty officer will act as security officer (iii) Incoming and outgoing articles from the campus should be allowed with written permission order of security officer (iv) Chowkidar on duty at the entry/exit gate should collect the permission order and these should be brought to the notice of security officer on same day for his authentication. Guard File: (i) Copy of Letter/order meant for future reference nature may be preserved in guard file (ii) Separate guard file may be created for each of administration, finance, general office procedure and matters of scientific/technical nature. (iii) Subject and number of guard file may be written on the top. Number may be entered in file register. (iv) Guard files should be in the custody of A.M.(Admin) 16. Charter of responsibility of unit: (i) (ii) (iii) (iv) (v) Item of works with timings of the unit may be displayed in each unit. Duty and responsibility list in each unit may be indicated in display system Officer/staff responsible for the item of work may be indicated in each unit. Modification of nature of work if any may be added or deleted. Name of the section I/C may be indicated on the work chart. 7
Page 1 and 2: SOP FOR ADMINISTRATIVE SETUP AT MET
Page 3 and 4: 5. Leave: (i) (ii) (iii) (iv) (v) (
Page 5: Non-postal communications will be s
Page 9 and 10: lifecycle. Such a system may be pap
Page 11 and 12: Certificate of transfer of charge C
Page 13 and 14: 22. Quarter Allotment Register: (i)
Page 15 and 16: (vi) Rule 145. Purchase of goods wi
Page 17 and 18: (i) (ii) Stores are procured by two
Page 19 and 20: (vii) The details of expenditure in
Page 21 and 22: 10. i) Local purchase of rubber sta
Page 23 and 24: (iv) (v) (vi) (vii) (viii) (ix) (x)
Page 25 and 26: consultation with the India Meteoro

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