1. Introduction - METNET : An e-Governance Intra-IMD Portal - India ...

Non-postal communications will be sorted out according to the location of the
addressees, entered in messenger books and handed over to messenger for delivery to
the addressees. Messenger books will be numbered serially. Name of messenger may be
indicated and also signature of recipient may be ensured.
9. Service Postage stamp Register:
The dispatcher will maintain an account of the postage stamps in the format given below.
Signature of A.M. (Admin) may be made as & when stamps are received and entered in
the stamp account register.
Stamps Account Register
Date
In hand
the
the day
Value of stamps
Received
during
Used
during
the day
Balance at the
close of the day
( cols. 2+3+4)
Signature of
Dispatcher A.M.(Admin)
Franking machine account will be maintained in the similar procedure.
10. File Register:
A record of files opened during a calendar year will be kept in a file register to be
maintained by the diarist. A list of approved standard heads along with the serial numbers
identifying them should be pasted at the beginning of the register. The pages allotted to
the standard heads in the registers should also be indicated against each. Electronic file
register will also be maintained in a computer environment. The format of file register is
given below:
File Register
Standard Head No:-
Standard Heading :-
File No.
Subject
Date of
Opening
Closing
Classification
(and year of
review)
Remarks
A proper file numbering system is essential for convenient identification, sorting,
storage and retrieval of papers. For opening files relating to establishment, finance,
budget and accounts, office supplies and services, and other house-keeping jobs common
to all departments, the standardised functional file index including its file-numbering
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