1. Introduction - METNET : An e-Governance Intra-IMD Portal - India ...

(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
(xii)
(xiii)
(xiv)
one lock shall be kept apart from the keys of the other and in the custody
of a different person wherever practicable. The chest shall not be opened
unless both the custodians of the keys of the two locks are present. (It
would, however be proper that the cash chests are embedded in an inner
wall of the room occupied by the DDO or by the Cashier).
The DDO will ensure that all monetary transactions in his office are
entered in a cash book in the prescribed form. The other important
instructions mentioned in the ensuing paragraphs should be observed in
this regard. The cash book should be maintained in form GAR 3/TR 4. It
should be bound and its pages machine-numbered. Before bringing a cash
book into use, the DDO should count the number of pages and record a
certificate of count on the first page of the cash book. All monetary
transactions should be entered in the cash book as soon as they occur and
be attested by the DDO in token of such check. The cash book should be
closed regularly and completely checked. The DDO should verify the
totalling of the cash book or have this done by some responsible
subordinate other than the writer of the cash book and initial it as correct.
Current account of Dir. I/C is maintained at each M.C. . Payments are
received from concerned RMC through current A/C. Dir.I/C should have
online banking facility for current A/C so that he can verify credit or debit
of amount against current A/C.
Permanent advance register may be maintained.
Cheque book register may be maintained. Cheque no. with date along with
A/C payee may indicated on the cheque while signing the cheque.
All the party payments may be made through cheques
Contingent register may be maintained
Cash book may be maintained with signature of cashier, A.M.(Admin) and
then Dir. I/C.
Receipt books may be kept stock at M.C. for issuing receipt against guest
house tariff, return of any money by any of the officials and details of
receipt books may be recorded in a register.
Monthly contingent statement including consumption of diesel etc. may be
sent to concerned RMC.
Contingent requirement bill may be sent to concerned RMC once or twice
in a month depending your expenditure in month.
Dir. I/C should verify cash in 1 st week of every month and statement may
be given on the body of cash book.
26. Library:
(i)
(ii)
(iii)
Register for books on different subjects will be prepared separately.
Issue/receipt register may be maintained.
Physical verification of library may be made once in every year and
discrepancies if any may be recorded. Loss of books if any may be
investigated and action may be taken accordingly.
23