1. Introduction - METNET : An e-Governance Intra-IMD Portal - India ...

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14. Hire and maintenance of Computers of all kinds Rs. 5,000/- per annum 15. Expenditure to wards Hospitality for conferences, seminar, meetings. A maximum of Rs. 500/- per month (rates per annum will be governed by the Govt of <strong>India</strong>, Deptt. Of Expenditure latter No.F.I(I)E.II(A)/92 dated 19.12.93 and subsequent amendments, if any). (ix) Office expenses as per DFPR Office expenses – Will include all contingent expenses for running an office such as furniture, postage, purchase and maintenance of office machines and equipment, liveries, hot and cold weather charges (excluding wages of staff paid from (contingencies), telephones, electricity and water charges, stationery, printing of forms, purchase and maintenance of staff cars and other vehicles for office use as distinct from vehicles for functional purposes like ambulance, vans, etc. This will also include POL expenses on vehicles for office use. 25. Cash regarding- (i) (ii) (iii) Dir. I/C is the financial authority at M.C. level. Every Government Officer who is authorised to (i) sign or countersign bills (ii) draw cheques shall send specimen of his signatures to his Accounts Officer/branch bank concerned duly attested by the relieving officer or through some superior officer whose specimen signature is already available with the Accounts Officer/ Bank concerned. The Drawing & Disbursing Officer shall ensure that, except where otherwise specifically authorised, Government money is kept in strong treasure chests secured by two locks of different patterns, and the keys of 22
(iv) (v) (vi) (vii) (viii) (ix) (x) (xi) (xii) (xiii) (xiv) one lock shall be kept apart from the keys of the other and in the custody of a different person wherever practicable. The chest shall not be opened unless both the custodians of the keys of the two locks are present. (It would, however be proper that the cash chests are embedded in an inner wall of the room occupied by the DDO or by the Cashier). The DDO will ensure that all monetary transactions in his office are entered in a cash book in the prescribed form. The other important instructions mentioned in the ensuing paragraphs should be observed in this regard. The cash book should be maintained in form GAR 3/TR 4. It should be bound and its pages machine-numbered. Before bringing a cash book into use, the DDO should count the number of pages and record a certificate of count on the first page of the cash book. All monetary transactions should be entered in the cash book as soon as they occur and be attested by the DDO in token of such check. The cash book should be closed regularly and completely checked. The DDO should verify the totalling of the cash book or have this done by some responsible subordinate other than the writer of the cash book and initial it as correct. Current account of Dir. I/C is maintained at each M.C. . Payments are received from concerned RMC through current A/C. Dir.I/C should have online banking facility for current A/C so that he can verify credit or debit of amount against current A/C. Permanent advance register may be maintained. Cheque book register may be maintained. Cheque no. with date along with A/C payee may indicated on the cheque while signing the cheque. All the party payments may be made through cheques Contingent register may be maintained Cash book may be maintained with signature of cashier, A.M.(Admin) and then Dir. I/C. Receipt books may be kept stock at M.C. for issuing receipt against guest house tariff, return of any money by any of the officials and details of receipt books may be recorded in a register. Monthly contingent statement including consumption of diesel etc. may be sent to concerned RMC. Contingent requirement bill may be sent to concerned RMC once or twice in a month depending your expenditure in month. Dir. I/C should verify cash in 1 st week of every month and statement may be given on the body of cash book. 26. Library: (i) (ii) (iii) Register for books on different subjects will be prepared separately. Issue/receipt register may be maintained. Physical verification of library may be made once in every year and discrepancies if any may be recorded. Loss of books if any may be investigated and action may be taken accordingly. 23
Page 1 and 2: SOP FOR ADMINISTRATIVE SETUP AT MET
Page 3 and 4: 5. Leave: (i) (ii) (iii) (iv) (v) (
Page 5 and 6: Non-postal communications will be s
Page 7 and 8: 14. Office vehicle: (i) (ii) (iii)
Page 9 and 10: lifecycle. Such a system may be pap
Page 11 and 12: Certificate of transfer of charge C
Page 13 and 14: 22. Quarter Allotment Register: (i)
Page 15 and 16: (vi) Rule 145. Purchase of goods wi
Page 17 and 18: (i) (ii) Stores are procured by two
Page 19 and 20: (vii) The details of expenditure in
Page 21: 10. i) Local purchase of rubber sta
Page 25 and 26: consultation with the India Meteoro

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