1. Introduction - METNET : An e-Governance Intra-IMD Portal - India ...

(i)
(ii)
Stores are procured by two ways- by local purchase or received from other offices.
The articles are categorised as consumable, semi-consumable and nonconsumable
depending nature of articles. Separate register may be maintained for
separate nature of articles. The format for consumable items and nonconsumable/semi-consumable
items are given below:
Stock Register of Consumable such as stationery, chemicals, spare parts, etc.
Name of the article_______________
Date Particulars Suppliers
Invoice
No. and
Date
Receipt
Issue
Voucher
No.
Issue Balance Unit
Price
1 2 3 4 5 6 7 8
Register for Fixed/Non-consumable/Semi-consumable Assets
Name and description of the Asset:-
Date
Particulars Particulars of Supplier
of Asset Name & Bill No. &
Address Date
Cost of the
Asset
Location
the Asset
of
Remarks
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
Stock registers may be maintained by G.S. but each unit should maintain separate
registers for respective units. Technical stores may also be maintained in each unit
of M.C.
Stock register should be verified in every calendar year and physical verification
report may be prepared accordingly.
All registers must have certificate with number of pages and purpose of register
on the 1 st page and it should be certified/attested by senior most Gaz. Officer of
the section.
While transferring/issuing article, the record may be maintained in respective
pages with signature of recipient or dispatcher but concerned officers’ signature
for each entry should be there.
In case of condemnation of article if found obsolete or unusable or damaged,
approval may be sought from competent authority and these articles may be
disposed off after obtaining approval from competent authority.
Articles can be disposed off by two ways- obtaining bids through advertised
tender and public auction.
Report of obsolete/written off/condemned items may be prepared in a register.
The format is given below:
Report of Surplus, obsolete and unserviceable stores for disposal
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