1. Introduction - METNET : An e-Governance Intra-IMD Portal - India ...
1. Introduction - METNET : An e-Governance Intra-IMD Portal - India ... 1. Introduction - METNET : An e-Governance Intra-IMD Portal - India ...
Number of files recorded (b) In respect of records, relating to establishment, personnel and housekeeping matters common to all departments, follow the `schedule of periods of retention for records common to all departments' issued by the Department of Administrative Reforms and Public Grievances. (c) Considering the urgency to reduce the volume of records now being retained without any significant need for their retention, the measures may be taken such as a special drive may be launched every 6 months to record/review all old files and to weed out those no longer needed. The results of such special drives will be sent to DDGM of concerned RMC in the Performa given below: Period of special Drive From_________ TO________ Met. Centre_________ Numbe r of files indexed Number of files reviewed Numbe r of files weeded out Number of files yet to be Recorde d Reviewed Weeded out Number of files sent to Departm ental Record Room Number of files sent to Nationa l Archive s of India 1 2 3 4 5 6 7 8 9 10 Remarks 20. Transfer of Charge:- In cases in which the transfer of charge involves assumption of responsibility for cash, stores, etc., the following instructions should be observed :- (i) The Cash Book or imprest account should be closed on the date of transfer and a note recorded in it over the signatures of both the relieved and the relieving Government servants, showing the cash and imprest balances and the number of unused cheques / receipt books, if any, made over and received by them respectively. (ii) The relieving Government servant should bring to notice anything irregular or objectionable in the conduct of business that may have come officially to his notice. examine the accounts, count, weight and measure certain selected articles, as applicable, in order to test the accuracy of the returns. (iii) In the case of any sudden casualty occurring or any emergent necessity arising for Government servant to relinquish his charge, the next senior officer of the department present shall take charge. When the person who takes charge is not a Gazetted Government servant, he must at once report the circumstances to his nearest departmental superior and obtain orders as to the cash in hand, if any. (iv)Perform for transfer of charge and joining report given below should be followed. (v) Retiring officials to handover office items – I-card, Locker key, Library books e.t.c. and if he was assigned with any important files the same to be handed over under proper receipt to the next officer. 10
Certificate of transfer of charge Certified that I /we have in the forenoon / afternoon of this day respectively made over and received charge of the Office………………………… in pursuance or Order No……………………… dated ……………………………… Received Officer ………………………… Relieving Officer ………………………… Signature ………………………………… Signature ………………………………… (Name in Block Letters) (Name in Block Letters) Designation……………………………… Designation………………………………… Station …………………………………… Station ……………………………………… Date ……………………………………… Date ………………………………………… (For use in Audit Office / PAO only) Noted in A/R at page ………………………… SO/AAO/AO/PAO Noted in A/R at page…………………………… SO/AAO/AO/PAO Forwarded ………………………………………………………………………………… NOTE :- Separate certificate (as per Form appended) also to be used where transfer / assumption of charge involves responsibilities for Cash, Stores etc. Certificate of transfer of charge in respect of transfer / assumption of responsibilities for Cash, Stores, etc. Certified that I/we have in the forenoon / afternoon of this day …………… [date to be indicated] respectively made over and assumed charge and responsibility of the following :- Cash Rs………………………………… Permanent advance Rs………………… Others…………………………………… Relieved Officer………………………….. Reliving Officer…………………………… “Ministry / Department of …………………………. Joining Report I hereby report myself for duty this day…………………… forenoon / afternoon after availing of leave from ……………… to …………………… sanctioned vide Ministry / Department of ……………………… Order No……………, dated ……………………… Signature …………………………… (Name in Block Letters) Designation………………………….” 11
- Page 1 and 2: SOP FOR ADMINISTRATIVE SETUP AT MET
- Page 3 and 4: 5. Leave: (i) (ii) (iii) (iv) (v) (
- Page 5 and 6: Non-postal communications will be s
- Page 7 and 8: 14. Office vehicle: (i) (ii) (iii)
- Page 9: lifecycle. Such a system may be pap
- Page 13 and 14: 22. Quarter Allotment Register: (i)
- Page 15 and 16: (vi) Rule 145. Purchase of goods wi
- Page 17 and 18: (i) (ii) Stores are procured by two
- Page 19 and 20: (vii) The details of expenditure in
- Page 21 and 22: 10. i) Local purchase of rubber sta
- Page 23 and 24: (iv) (v) (vi) (vii) (viii) (ix) (x)
- Page 25 and 26: consultation with the India Meteoro
Number<br />
of files<br />
recorded<br />
(b) In respect of records, relating to establishment, personnel and housekeeping matters<br />
common to all departments, follow the `schedule of periods of retention for records<br />
common to all departments' issued by the Department of Administrative Reforms and<br />
Public Grievances.<br />
(c) Considering the urgency to reduce the volume of records now being retained without any<br />
significant need for their retention, the measures may be taken such as a special drive may<br />
be launched every 6 months to record/review all old files and to weed out those no longer<br />
needed. The results of such special drives will be sent to DDGM of concerned RMC in<br />
the Performa given below:<br />
Period of special Drive<br />
From_________ TO________<br />
Met. Centre_________<br />
Numbe<br />
r of<br />
files<br />
indexed<br />
Number<br />
of files<br />
reviewed<br />
Numbe<br />
r of<br />
files<br />
weeded<br />
out<br />
Number of files yet to be<br />
Recorde<br />
d<br />
Reviewed<br />
Weeded<br />
out<br />
Number<br />
of<br />
files sent<br />
to<br />
Departm<br />
ental<br />
Record<br />
Room<br />
Number<br />
of files<br />
sent to<br />
Nationa<br />
l<br />
Archive<br />
s<br />
of <strong>India</strong><br />
1 2 3 4 5 6 7 8 9 10<br />
Remarks<br />
20. Transfer of Charge:-<br />
In cases in which the transfer of charge involves assumption of responsibility for cash, stores,<br />
etc., the following instructions should be observed :-<br />
(i) The Cash Book or imprest account should be closed on the date of transfer and a note<br />
recorded in it over the signatures of both the relieved and the relieving Government<br />
servants, showing the cash and imprest balances and the number of unused cheques /<br />
receipt books, if any, made over and received by them respectively.<br />
(ii) The relieving Government servant should bring to notice anything irregular or<br />
objectionable in the conduct of business that may have come officially to his notice.<br />
examine the accounts, count, weight and measure certain selected articles, as applicable,<br />
in order to test the accuracy of the returns.<br />
(iii) In the case of any sudden casualty occurring or any emergent necessity arising for<br />
Government servant to relinquish his charge, the next senior officer of the department<br />
present shall take charge. When the person who takes charge is not a Gazetted<br />
Government servant, he must at once report the circumstances to his nearest departmental<br />
superior and obtain orders as to the cash in hand, if any.<br />
(iv)Perform for transfer of charge and joining report given below should be followed.<br />
(v)<br />
Retiring officials to handover office items – I-card, Locker key, Library books e.t.c. and<br />
if he was assigned with any important files the same to be handed over under proper<br />
receipt to the next officer.<br />
10
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