BY-LAWS OF LOCAL EMERGENCY PLANNING ... - Dauphin County

BY-LAWS
OF
LOCAL EMERGENCY PLANNING COMMITTEE OF DAUPHIN COUNTY
I. Establishment and Functions of Local Emergency Planning Committee
A. Establishment of Committee
1. This Committee is established in accordance with the requirements of
Title III Superfund Amendments, Reauthorization Act of 1986 (SARA,
Title III) and Pennsylvania Act 1990-165, Hazardous Materials
Emergency Planning and Response Act.
2. This Committee be composed of the county emergency management
coordinator, one county commissioner and at least one person
selected from each of the following groups;
Group 1
Group 2
Group 3
Group 4
Group 5
Group 6
Group 7
Elected Official
law enforcement, first aid, health,
local environmental, hospital or
transportation personnel.
Firefighting personnel
Civil Defense or emergency
management personnel.
Broadcast or print media
Community Group Representative
Owners or operators of facilities
subject to the requirements of
SARA, Title III
3. The Manager of Operations, Emergency Management Agency shall
chair the committee and the Director, Emergency Management Agency
shall be appointed as vice-chairman. The Assitant Manager of
Hazarous Materials Programs, Emergency Management Agency will
accomplish the duties of the Public Information Officer.
4. Nominees selected by the LEPC must be approved by the county
commissioners. A letter of recommendation will be forwarded to the
commissioners office for review at the county commissioners meeting
and voted upon.
B. Purpose of the Committee
1. Make, amend and repeal bylaws and other procedures in order to carry
out the duties, requirements and responsibilities IAW SARA, Title III
and Pennsylvania Act.

These duties include:
a. Preparing, approving, and reviewing (on an annual basis)
an emergency response plan for each qualifying SARA,
Title III facility within Dauphin County.
b. Submitting initial copies of each emergency response
plan to the Pennsylvania Emergency Response Commission
for review.
c. Publishing an annual notice of its public information
procedures for use by the general public.
d. Establishing procedures to receive, store, and retrieve
material safety data sheets, chemical inventory forms,
and all other applicable documents.
e. Establish procedures to respond to public requests, for
information.
f. Oversee and approve expenditures from the County
Hazardous Materials Emergency Response Account
consistent with the needs identified in the Hazardous
Materials Response Team fiscal budget.
g. Review and approve County Hazardous Materials
Emergency Response Team (HMRT) policies and
legal actions required to recover response costs for
volunteer emergency service organizations.
h. Approve/Disapprove nominees to the county
Hazardous Materials Response Team.
II.
Emergency Notification Requirements
A. The owner or operator of any facility in Dauphin County that is
subject to the emergency notification requirements of Section
304 of SARA Title III shall report the release of any extremely
hazardous substance or other hazardous chemical that
exceeds the reportable quantity to the Dauphin County
Emergency Management Offices 24-hour response number,
(717) 558-6900. The notification shall contain the following
information.
1. The chemical name or identity of any substance involved in
the release.
2. An indication of whether the substance is on the list of
SARA extremely hazardous substances or some other federal or
state list of hazardous materials as periodically amended.
3. An estimate of the quantity of any such substance that was

eleased into the environment.
4. The time and duration of the release.
5. The medium or media into which the release occurred.
6. Any known or anticipated acute or chronic health risks
associated with the emergency and, where appropriate, advice
regarding medical attention necessary for exposed individuals.
7. Proper precautions to take as a result of the release, including
evacuation (unless such information is readily available to the
community emergency coordinator pursuant to the emergency plan)
and the proposed response to the incident.
8. The name and telephone number of the person or persons to be
contacted for further information.
9. Any future additional information as required by federal or state
law.
B. A second notification shall be made to the Pennsylvania Emergency
Management Agency which acts as the emergency response coordinator
for the state. The notification shall contain the information set forth above.
This notification shall be made within one (1) hour of the occurrence of the
release the by either the spiller or the countys emergency response staff
as agreed upon at the time of the initial notification.
C. Written Notification Within five calendar days after a release which
required notice under paragraph A, the owner or operator of the facility
shall provide a written follow-up emergency notice to the Dauphin County
Emergency Management Agency and the Pennsylvania Emergency
Management Agency as required by Section 304(c) of SARA, Title III.
The notice shall contain the following information.
1. Actions taken to respond to and contain the release.
2. Any known or anticipated acute or chronic health risks associated with
the release; and
3. Where appropriate, advice regarding medical attention necessary for
exposed individuals.
D. Notification of a transportation-related release, including the requirement
to submit a written follow-up notice, is satisfied by dialing 911 and
providing the release information as described in 40 CFR section
355.40(b)(2) to the telecommunicator

III
Public Meetings and Information
A. Meetings
1. The LEPC shall meet on the first Thursday on alternating months,
unless other wise changed at the call of the Chairperson. Meetings will
be held in the Emergency Operations Center.
2. A quorum will consist of a majority of the committee members present
for meetings.
3. Appointed members of the LEPC may select a proxy to fulfill the
quorum requirement.
a. A letter appointing the proxy must be in writing, and must be dated
and signed by the committee member.
b. Unless indicated otherwise, the term of a proxy is 11 months from
issuance.
4. A phone-in vote may be used to break a tie vote in the event a quorum
was established. Due to the delay in reaching the member/proxy for a
decision, the final result of the vote may not be determined until after
the meeting. In such an event, the results of the vote will be mailed to
each committee member.
5. Notice of public meetings will be in accordance with the states
Sunshine Laws. A meeting announcement will be submitted to the
Patriot news and additional media annually.
B. Public Meetings to Discuss Emergency Response Plans and Public
Comments.
1. Members of the general public are welcome to attend meetings
of the Committee.
2. During the course of each meeting time will be allocated for
comments.
3. Any public comments concerning the preparation, review, or
exercise of any emergency response plan that requires
committee action will be responded to in writing.
C. Distribution of Emergency Response Plans
1. Each emergency response plan prepared by or for the
Committee will be made available to the general public for
review during normal working hours at Dauphin County
Emergency Management Agency, Administrative Office.

2. Upon receiving a written request for a copy of a plan, the LEPC
will forward a copy of the plan to the requestor within 30 days of
its receipt of the written request. The official mailing address of
the LEPC will be:
Chairman, Dauphin County Local Emergency Planning Committee
c/o Dauphin County Emergency Management Agency
911 Gibson Blvd.
Steelton, PA. 17113-1899
Phone (717) 558-6800
FAX (717) 558-6850
3. Costs associated with copying and mailing the plan will be paid
in advance by the requestor.
D. Procedures for Receiving and Processing Other Public Information
Requests.
1. Each material safety data sheet or list of chemicals, chemical inventory
forms, toxic chemical release form, or follow-up emergency notice
submitted to the LEPC, will be made available to the general public for
review at the location listed in paragraph C above.
2. In response to Sections 324 and 301 of the Emergency Planning and
Community Right-to-Know Act, the Dauphin County Local Emergency
Planning Committee has set forth the following guide-lines in regard to
requests for information by the public. Should any member of the
community make a request, the following procedures will be taken:
1) The request will be made in writing;
2) The person making the request must include a self-addressed
stamped envelope;
3) Included in the request must be the requestors name and a
daytime phone;
4) The cost of reproducing will be $.50 per page;
5) Should the request be made for information not in the
possession of the LEPC, the request will be forwarded to a
representative of the facility that is the subject of the of the
request.
6) Each request will be responded to within 30 days;

7) All request made to the Dauphin County LEPC will be
handled by Dauphin County Emergency Management
Agency, address all requests to:
Dauphin County LEPC
c/o Dauphin County Emergency Management Agency
911 Gibson Blvd
Steelton, PA . 17113
ATTEST: Dauphin County Local Emergency Planning Committee
By: __________________________________
Date: ________________
Title: Chairman, Dauphin County LEPC
By: __________________________________
Date: ________________
Title: Vice-Chairman, Dauphin County LEPC
By: __________________________________
Date: ________________
Title: Public Information Officer, Dauphin County LEPC