Apr 07, 2008 - Wake County Government

Board of Commissioners 

Meeting Agenda 

April 7, 2008 – 2:00 p.m. 

Meeting Called to Order: Chairman Joe Bryan 

Pledge of Allegiance 

Invocation: Commissioner Betty Lou Ward 

Items of Business 

1. Approval of Agenda 

2. Minutes of Commissioners' Meeting of March 17, 19 and 24, 2008 

3. Proclamation Declaring April 6-12, 2008 as National County Government Week 

and Wake County Government Employee Appreciation Week 

4. Resolution Supporting LITTER SWEEP, the North Carolina Department of Transportation’s Spring 

Statewide Roadside Cleanup 

5. Recognition of the Accreditation of the Raleigh-Wake Communications Center 

6. Proclamation Recognizing April 13-19 as Week of the Young Child 

7. Presentation of the North Carolina Association of County Commissioners 2008 Outstanding County 

Program Award to Wake County Crisis Intervention Team for a Pre-booking Jail Diversion Program 

Targeted to Persons with Mental Illness 

Consent Agenda 

All items on the Consent Agenda are considered to be routine and may be enacted by one motion. If a 

County Commissioner requests discussion on an item, the item will be removed from the Consent Agenda 

and considered separately. 

8. Mid-Year Mental Health, Developmental Disabilities, and Substance Abuse Services Allocations 

9. Worker’s Compensation Settlement 

10. Tax Committee Recommendations for Value Adjustments, Late Filed Applications, Collections 

Refunds and Tax Collections Report, Consideration of Refund of Excise Tax – Register of Deeds 

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Regular Agenda 

11. Public Hearing on the Samuel Bartley Holleman House and Outbuildings Landmark Designation 

Procedure for Public Hearing: 

Introduction 

Open Public Hearing 

Comments by Interested Parties 

Recommendation from the Wake County Historic Preservation Commission 

Close Public Hearing 

12. Wake County Public School System CIP 2006 Quarterly Appropriation and Reallocation Request 

(Second Reading) 

13. Land Acquisition for a Middle School in Rolesville (M-6) and Interlocal Agreement with the Town of 

Rolesville for Joint Use Using Community Use of School Funds (First Reading) 

14. Land Acquisition for a New High School (H-6) and Land Banking for Future Middle or Elementary 

School (First Reading) 

15. Approval of an Application for a North Carolina Department of Correction Criminal Justice Partnership 

Program Grant and Approval of Management Contract for FY 2009 for Wake County Day Reporting 

Center 

16. Approval of $4 Million Medicaid Pass-Through Dollars from the State Division of Medical Assistance 

for Mental Health 

17. Acceptance of Three Grant Awards for the Wake County Board of Elections that will Assist with the 

May 2008 Primary Election 

18. Approval of the Wake County’s State Legislative Agenda for 2008 

19. Approval of Interlocal Agreement to Operate and Manage Raleigh’s East Wake Transfer Station and 

Approve Amendment to the South Wake Landfill Partnership Budget to Create 3.0 FTE New Positions 

20. Acquisition of the 122-acre Sinclair Open Space in the Falls Lake Watershed 

21. Acquisition of the 562.793-Acre Procter Open Space in the Little River Watershed 

22. Acceptance of $118,045 in Public Health Aid-to-County Dollars from the North Carolina Department 

of Health and Human Services to Address Public Health Needs in the Community, and Establishment 

of 3.0 FTEs 

Appointments 

(It is customary for nominations to be made for vacancies on each board or committee, and a collective 

motion made to accept the nominations.) 

23. Wake County Adult Care Home Community Advisory Committee 

24. Wake County Commission for Women 


25. Wake County Nursing Home Community Advisory Committee 

26. Upcoming Vacancies 

Other Items 

27. Committee Reports 

28. Other Business 

29. Closed Session 

30. Adjourn 

Public Comments: 

Comments from the public will be received at 3 p.m. for 30 minutes. A signup sheet for those who wish to 

speak during the public comments section of the meeting is located in the back of the Boardroom. 

Wake County Board of Commissioners meetings are broadcast live on cable channel 11 

& rebroadcast on Fridays at 7 p.m. The meetings are also available via video-streaming on the County’s website – 

www.wakegov.com. 


April 7, 2008 

April 7, 2008 Item #3 

_____________________________________________________________________ 

Item Title: 

Proclamation Recognizing the Week of April 6–12, 2008, as National County Government 

Week and Wake County Government Employee Appreciation Week in Wake County 

Specific Action Requested: 

That the Board of Commissioners proclaims the week of April 6–12, 2008, as National County 

Government Week and Wake County Government Employee Appreciation Week. 

Item Summary: 

Each year during the month of April, the National Association of Counties (NACo) invites counties across the 

nation to observe National County Government Week. This year, the theme for County Government Week 

nationally is “Protecting Our Children.” Given the importance of the National County Government Week 

message for public health, welfare and safety in Wake County, and the importance of County employees to 

the success of programs implemented for Wake County’s citizens, it is requested that that the Board of 

Commissioners declare the week of April 6–12, 2008, as National County Government and Wake County 

Government Employee Appreciation Week. 

National County Government Week was first celebrated in 1991 to raise public awareness and understanding 

about the roles and responsibilities of the nation’s counties to meet the needs of the community. 

County Government week is coordinated by NACo, the only national organization that represents county 

government in the United States. 

Attachments: 

1. Proclamation 

2. 2008 National County Government Week Proposal 

file:////data2/Agenda/2008/apr7/03/cover.htm[10/24/2012 4:44:22 PM]



_____________________________________________________________________ 

Item Title: 

Resolution Supporting LITTER SWEEP, the North Carolina Department of Transportation’s 

Spring Statewide Roadside Cleanup 


That the Board of Commissioners adopts the attached resolution Supporting LITTER SWEEP 

Item Summary: 

Every spring and fall, the NC Department of Transportation organizes a statewide roadside cleanup effort- 

LITTER SWEEP. The Wake County Board of Commissioners has made reducing roadside litter a priority 

and recognizes that a three-pronged approach (education, enforcement and cleanup) is required. Wake 

County began a stepped-up litter enforcement program in January 2008 and programs like LITTER SWEEP 

represent an opportunity for both education and cleanup. 

Wake County Solid Waste Management will participate in LITTER SWEEP by cleaning up roads one half 

mile in both directions from the entrances of the following Convenience Centers: 

#1 at 10505 Old Stage Road and 

#10 at 5216 Eagle Rock Knightdale Road 

This is in addition to our regular schedule of cleanup of roads that lead to the entrances of all Wake County 

solid waste facilities. 

Citizens are also encouraged to participate in LITTER SWEEP. The attached tip sheet suggests ways 

private citizens can organize cleanup efforts in their own communities. 

This year, LITTER SWEEP is scheduled to run from April 19 through May 3. The attached resolution outlines 

the importance of roadside cleanup and supports LITTER SWEEP. 

Attachments: 

1. Resolution 

2. Volunteer Tip Sheet 




_____________________________________________________________________ 

Item Title: 

Recognition of the Accreditation of the Raleigh-Wake Communications Center 


That the Board of Commissioners receives the information. No action is required. 

Item Summary: 

The Raleigh-Wake Communications Center (RWCC), a department of the City of Raleigh, has provided 

emergency communications services for all of Wake County (with the exception of the Towns of Cary and 

Holly Springs) for more than 30 years. 

Within the past six months, the national Commission on Accreditation has acknowledged RWCC’s 

excellence in the forms of accreditation for Law Enforcement Agencies (CALEA) and designation as an 

“Accredited Center of Excellence” (ACE) by the National Association of Emergency Dispatchers. 

RWCC’s CALEA accreditation was earned through demonstration of compliance with CALEA general 

standards of performance for communications centers. RWCC is the first emergency communications center 

in North Carolina to earn CALEA accreditation. As CALEA’s Executive Director has noted, “[Raleigh-Wake 

Communications Center (RWCC)]” has taken extraordinary steps to demonstrate your professionalism and 

pride in delivering quality public safety service to your community.” 

RWCC’s ACE status was achieved by demonstration of outstanding emergency medical dispatch 

capabilities. 


AGENDA ITEM SUMMARY SHEET _ITEM #______ 


_____________________________________________________________________ 

Item Title: 

Proclamation Recognizing April 13-19 as Week of the Young Child 


That the Wake County Board of Commissioners endorses the Proclamation recognizing April 13-19, 

2008 as National Week of the Young Child in Wake County 

Item Summary: 

April 13-19, 2008 is designated as National Week of the Young Child. We designate this time to celebrate 

children and bring awareness of their needs. The National theme this year is Bring Communities Together 

for Children-Children Bring Communities Together. Multiple agencies in Wake County provide services 

to families and to children in an effort to assure that all children have the opportunity to be successful. Many 

of these agencies will be participating in activities during the Week of the Young Child to recognize the good 

work that is occurring in our County as well as acknowledging the work that is still to be done. 

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Working families need childcare and supportive employer policies to be able to meet the needs of their 

young children throughout the day. 

There are over 17,000 children in Wake County that are in non-parental care, including 45% of children 

under the age of one year. 

The Census Bureau report that nationally 50% of working families rely on child care providers to help them 

care for their children while they work; 25% rely on relatives and 25% arrange work hours so that no child 

care is needed. 

Children, especially those from low-income families, need access to high quality early childhood 

programs. 

Too many children in Wake County live in poverty, without good nutrition and health care. According to 

the 2000 census, there were 53,385 children under the age of 6 that live in poverty. 

Approximately one-third of children and nearly one-half of black children born in the United States have at 

least one health risk at birth. 

Nationally, more than 20% of 2-year-olds are not fully immunized. 

The Week of the Young Child is an opportunity for programs, organizations and communities to focus on the 

needs of young children and their families. 

Attachments: 

1. Proclamation 




_____________________________________________________________________ 

Item Title: 

Presentation of the North Carolina Association of County Commissioners 2008 Outstanding 

County Program Award to Wake County Crisis Intervention Team for a Pre-booking Jail 

Diversion Program Targeted to Persons with Mental Illness 


That the Board of Commissioners receives the 2008 Outstanding County Program Award from the 

North Carolina Association of County Commissioners for a pre-booking jail diversion program 

targeted to persons with mental illness. 

Item Summary: 

The Wake County Crisis Intervention team was one of 10 county programs from around the state to win a 

2007 Outstanding County Program Award from the NCACC. The team consists of law enforcement and 

mental health professionals, along with advocates for the mentally ill, who wanted to develop a program to 

address the rising number of mentally ill inmates being kept in the county jail. 

According to Wake County figures, the estimated daily cost for an inmate with mental illness is $93, 

compared to $67 for inmates without mental illness. In addition, inmates with mental illness have an average 

stay of 90 days, compared to just 19 days for other inmates. As a result of the team's efforts, the program 

has diverted more than 200 persons from jail, representing an estimated savings of $1.7 million. 

The Outstanding County Program Awards is to recognize and share information with other counties about 

programs that involve a uniquely innovative process, solution or idea to address a county or multijurisdictional 

issue and/or to prevent a future problem from developing. 

More than 50 programs in three categories were nominated for the awards. Wake County was one of four 

winners in the Human Services category. 

Attachments: 

1. NACO Award Press Release 

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_____________________________________________________________________ 

Item Title: 

Mid-year Mental Health, Developmental Disabilities, and Substance Abuse Services 

Allocations 


That the Board of Commissioners accepts additional funds from the Division of Mental 

Health/Developmental Disabilities/Substance Abuse Services (MH/DD/SA) and adjusts the budget 

accordingly in the following three categories. 

1. First in Families Allocation of $16,000 (non-recurring) 

2. Crisis Services Start-up Funding of $114, 835 (non-recurring) 

3. Crisis Intervention Team funds of $3750 (will recur at $2520/annually) 

Item Summary: 

1. First in Families is a Family Support program for persons with developmental disabilities. The 

program works collaboratively with people with disabilities; their families, professionals and the 

community to support families who have members with disabilities to live as much like other families 

as possible. Resources “matches” are made whenever possible and some cash assistance are 

available when a resource cannot be found. The additional funds of $16,000 are “pass through” 

dollars to support the cash assistance to families. 

2. In FY07 the Wake LME submitted a “Crisis Service Plan” for approval to the NC Division of 

MH/DD/SAS. The Plan identified needed improvements in the community’s capacity to respond to 

consumers in crisis. The Wake Plan received final approval in September 2007 and this allocation of 

$114,835 completes the funding from the State to be used in items as approved in the Plan. These 

funds will be used in partial support of the architectural design fees for the Mental Health Continuum 

of Care Facilities plan. 

3. The success of the Wake Crisis Intervention Team Partnership and other CIT programs across the 

state gained legislative support during the last session and funds were appropriated to support 

ongoing development of the local programs. This funding of $3750 will support development and 

printing of a spiral bound pocket resource guide for each CIT officer to carry, allowing them to 

efficiently identify community resources and numbers while assisting MH/DD/SA consumers in crisis. 

Attachments: 

1. Allocation letter of November 16, 2007 (re-issued and received Jan 23, 2008) 

2. Allocation letter January 28, 2008 

3. Allocation Letter February 7, 2008 

4. Allocation Letter March 7, 2008 

5. Wake LME Crisis Services Plan - Addendum July 27, 2007 

6. Budget Memo 




_____________________________________________________________________ 

Item Title: 

Workers’ Compensation Settlement 


That the Board approves the workers compensation lump sum payment to next of kin for death 

benefits: 

Claim Number 

Settlement Amount 

IC File No. 888305 $142,518.28 

Item Summary: 

This claim has been resolved according to NC General Statutes for Workers Compensation Death Benefits, 

previously authorized by the Board of Commissioners in closed session, and approved by the North Carolina 

Industrial Commission. 

The Board of Commissioners must approve all claim settlements over $100,000. Staff and the County 

Attorney have presented the business case for settlement in closed session on March 24, 2008. Due to their 

confidential nature and in accordance with General Statute GS 97-92(b), these details are not a matter of 

public record and will remain closed. 




_____________________________________________________________________ 

Item Title: 

Tax Committee Recommendations for Value Adjustments, Late Filed Applications, Collections 

Refunds and Tax Collections Report, Consideration of Refund of Excise Tax – Register of 

Deeds 


That the Board of Commissioners approves the attached recommendations by the Tax Committee. 

Item Summary: 

If any taxpayer believes he/she has been billed incorrectly, he/she can request relief. A Tax Committee made 

up of Emmett Curl, Wake County Revenue Director and clerk to the committee; Melinda Canady, Wake 

County Finance Director; Natasha Baldwin, Accounts Receivable Supervisor with the City of Raleigh and 

Shelley Eason, Wake County Attorney. The Tax Committee meets on the third Thursday of each month at 9 

a.m. in the County Manager's Office Conference Room to review requests and make a recommendation to 

the Board of Commissioners. This meeting is publicized and the public invited. 

The committee presents a document to the Wake County Board of Commissioners each month for approval, 

showing the name of the taxpayer, description of property, account number and year for, kind of tax being 

appealed, recommendation by the Tax Committee and automatic relief code if applicable. When approved, 

the County Manager’s Office forwards a copy to any municipality that has items for its approval. 

Some of the reasons taxpayers may have a problem with their tax bills are: 

1. They were penalized for listing after January 31. 

2. They paid their bill late and are requesting relief from the interest. 

3. They take exception to the value placed on their property. 

4. They have undergone audits of business personal property and have been penalized for failure to list. 

5. They have requested exemption on property and have failed to make an application during the regular 

listing period and are requesting approval as a late filed application. 

6. Occasionally, property taxes are either over-paid or are paid twice and a refund is requested. 

Attached are the guidelines the Tax Committee follows in recommending relieving or not relieving penalties 

and interest. 

The Tax Committee requests that the Board approve the attached recommendations for value adjustments, 

late filed applications, collections refunds and tax collections report. 

Attachments: 

1. Tax Committee Guidelines 

2. Executive Summary of Refunds Requested 

3. Refunds Under and Over $500 

4. Executive Summary of Recommendations 

5. Requests for Exemptions, Special Situations, Tax Relief, and Penalties 



6. Appeals Summary 

7. Wake County Foreclosure Report for February 2008 

8. Wake County Report of Collections 

9. Municipal Monthly Comparison Report February 2008 




_____________________________________________________________________ 

Item Title: 

Public Hearing on the Samuel Bartley Holleman House and Outbuildings Landmark 

Designation 


That the Board of Commissioners holds a public hearing and adopts the attached designation 

ordinance. 

Item Summary: 

The Samuel Bartley Holleman House and outbuildings are located at 3424 Avent Ferry Road in Wake 

County in the New Hill vicinity. The Wake County Historic Preservation Commission (WCHPC) has 

performed an investigation of the landmark application in accordance with all applicable state and local 

ordinances, and recommends the Samuel Bartley Holleman House and outbuildings to the Wake County 

Board of Commissioners for landmark designation. 

One of the WCHPC’s primary responsibilities is to identify and recommend significant historic properties for 

landmark designation. Historic landmark designation is an honor that applies to individual buildings, 

structures, sites, or objects that are significant in the history of Wake County. Landmark designation requires 

the property owner to obtain a Certificate of Appropriateness for any exterior changes to the property. 

Property owners are eligible for a 50% local property tax deferral. This regulatory review ensures a public 

benefit through the assured future protection of a landmark’s place on the landscape, encouraging stability 

and high property values and helping to build communities with a strong sense of identity. 

Samuel Bartley Holleman Property Profile: Samuel Bartley Holleman was a prominent local businessman 

who operated a general mercantile store, cotton gin, saw mill and planer around the turn of the 20 th century 

in the Enno community near New Hill, (Enno later become known as Holleman’s Crossroads). The Holleman 

House, built in 1913, is a notable example of transitional Queen Anne-Colonial Revival architectural style. In 

addition to the Holleman House, the parcel contains five (5), circa 1913 domestic outbuildings that arte 

recommended for designation as contributing structures. They are: an engine house, smokehouse, 

washhouse, wellhouse and pump house. 

Following a public hearing held on January 8, 2008, the WCHPC voted unanimously to recommend the 

Samuel Bartley Holleman House and outbuildings to the Wake County Board of Commissioners for 

designation as a Wake County Historic Landmark. 

Boundary description 

The approximately one and a half (1.5) acre landmark boundary parallels the National Register boundary 

(See Section 10 of the attached National Register nomination). 

Staff Recommendation: 

That the Wake County Board of Commissioners DESIGNATE the Samuel Bartley Holleman House as a 

Wake County Historic Landmark and ADOPT the Associated Ordinance 



TOTAL APPRAISED VALUE: $209,988 

Billed value before designation (2007): $141,374 TAX BILL= $1,119.89 

Estimated billed value after designation (2008): $104,994 TAX BILL= $ 816.85 

For a difference of $ 303.04 

Attachments: 

1. Application 

2. Comments from the State Historic Preservation Office 

3. Draft Ordinance 




Item Title: 

Wake County Public School System CIP 2006 Quarterly Appropriation and Reallocation 

Request (Second Reading) 


The Board of Commissioners approves the request from the Board of Education to appropriate and 

reallocate CIP 2006 funds. 

Item Summary: 

History: 

On November 7, 2006, Wake County voters approved a bond referendum for $970 million in general 

obligation bonds for school construction. General obligations bonds, in addition to $86 million cash, will fund 

the CIP 2006 building program totaling $1.056 billion. 

CIP 2006 calls for the construction of 17 new schools (11 elementary, 4 middle, and 2 high), 5 ninth grade 

centers, funds for the relocation and purchase of mobiles and modulars, the conversion of 19 existing 

elementary schools and 3 existing middle schools to the year-round calendar, and land for another 13 

schools to open between fall 2011 and fall 2013. CIP 2006 also includes funding for 13 major repair and 

renovation projects, life-cycle replacements (roofs, HVAC), facility assessments, life cycle equipment and 

furniture replacement, classroom technology, and a child nutrition warehouse. Start-up funds for future 

building programs are also included in CIP 2006. 

Since the inception of the plan, approximately $43.8 million of savings have been identified from the 

following sources: 

Program Management 

Conversion to Year-round Schools 

Acceleration of schools 

Developer land contribution 

Project Savings 

Total 

$ 13.0 million 


$ 4.8 million 

$ 5.0 million 

$ 8.5 million 


Of the $43.8 million in project savings, $3.45 million has been reallocated from the reserve for other 

purposes. The current balance of the reserve fund is $40.4 million. 

At its June 18, 2007 meeting, the Board of Commissioners voted to notify the Board of Education that the 

Commissioners’ intent is to use these reserve funds to “land bank” future school sites. 

Appropriation and Reallocation Request: 

On February 19, 2008 the Board of Education approved a quarterly appropriation and funding reallocation for 

CIP 2006. The amount of the appropriation is $114,144,066. The Board of Commissioners last appropriated 

CIP 2006 funds in December 2007. This quarterly appropriation covers projects that are being bid between 

April 2008 through June 2008; contracts will be awarded May through July 2008. 

The Board of Education request includes appropriation of construction funds for two new middle schools (M- 



9 and M-10). M-9 (Holly Grove Middle) will be built adjacent to Holly Grove Elementary in Holly Springs. M- 

10 (Mills Park Middle) will be built adjacent to Mills Park Elementary in Cary. Both schools are scheduled to 

open summer 2010 and are the first middle schools to be built using the new middle school prototype. This 

middle school prototype is designed by Skinner, Lamm, and Highsmith. The building capacity is 1,311 

students, which is an increase of 330 students from prior WCPSS middle school prototypes. The new middle 

school prototype incorporates the CFAC suggestion of using a cafetorium instead of separate auditoriums 

and cafeterias. Attached are the various schemes considered for the new middle school prototype, the 

meeting minutes that reference the various schemes, and the selected schematic design for the middle 

school. Also attached are the original and current budget and the cost model for the two middle schools. 

The appropriation request for M-9 and M-10 also includes a reallocation request from the M-9 and M-10 

budgets to building permits. 

The Board of Education request also includes funds for technology replacement. These dollars will partially 

cover the second year of the replacement plan and will primarily focus on replacing PCs. A future request 

will be coming to fund technology infrastructure. The quarterly appropriation request also includes funds for 

program management, which covers the WCPSS staff and other expenses that are derived from managing 

the capital building program. A detail of the program management budget and prior expenses is attached. 

The quarterly appropriation request also includes funds for start-up for new projects. WCPSS is requesting 

design funds for M-12, which is located at Bryan Road in Garner and is scheduled to open in 2011. 

Construction of this middle school would be funded in a future building program. 

Start-up funds are also requested for a renovation and expansion project at Apex High School. These funds 

would primarily be used for design fees and for pre-construction services for construction manager at risk. In 

2005, WCPSS retained architects to prepare a “super” design narrative defining the scope requirements for 

Apex High. The school system now intends to review this scope and consider the feasibility of expansion of 

this school to a 2200 capacity high school (large high school model). Apex’s High current building capacity is 

1,639. With mobiles and modulars, its annual school campus capacity is 2,089. Its 2007-2008 20 th day 

enrollment was 2,248 students. 

The project scope as defined in 2005 includes construction of a new theater/auditorium area, maintenance 

cluster spaces, and stadium toilets plus concession (including ADA accessibility to the athletic fields and 

facilities). Also included is a major renovation to general classrooms, music, dance, drama, CTE, health/PE, 

staff, administration and child nutrition areas in the original 1975 constructed building. This renovation would 

include extensive HVAC work and extensive electrical design work including circuit wiring, intercom wiring, 

and fire alarm and paging devices. The 2005 design narrative also included moderate renovations to 

general classrooms, special programs, health/PE, staff, administration, and child nutrition in the 1989 

constructed building. It also included the construction of new tennis courts and conversion of existing tennis 

courts to parking. 

The Board of Education’s resolution included an appropriation of funds from the reserve. Since the Board of 

Education passed the resolution, WCPSS staff requested the quarterly appropriation be amended to exclude 

reserve funds at this time. 

A summary of the amended* request follows: 

CIP 2006 Quarterly Appropriation Request 



*The Board of Commissioners draft resolution reflects the amended request. This resolution differs from the Board of Education’s 

resolution. Resolutions passed by the Board of Commissioners provide the legal authority for appropriating and reallocating CIP 

2006 building funds. At times Board of Education and Board of Commissioners resolutions have been different if the actions taken 

by the BOC differ from those requested by the Board of Education (for example conversion of year-round schools). They may also 

differ if subsequent requests by WCPSS staff modify the action to be taken by the Board of Commissioners. 

Attachments: 

1. Board of Commissioners Reallocation Resolution – DRAFT 

2. CIP 2006 Appropriation Summary 

3. Selected Schematic Design, Middle School Design Narrative Schemes, & Minutes 

4. Original and Current Budgets of M-9 & M-10 

5. Cost Model for M-9 & M-10 

6. Renovation History for Apex High 

7. Design Narratives for Apex High 

8. Program Management Budget 

9. Cover Note Regarding BOE Resolution & Board of Education Resolution – CIP 2006 4 th Quarterly 

Funding 

10. Board of Education Resolution – CIP 2006 Funding Reallocation 




_____________________________________________________________________ 

Item Title: 

Land Acquisition for a Middle School in Rolesville (M-6) and Interlocal Agreement with the 

Town of Rolesville for Joint Use Using Community Use of School Funds (First Reading) 


That the Board of Commissioners receives information from the Board of Education. If there are no 

outstanding questions, this item will be placed on the April 21, 2008 agenda. 

Item Summary: 

On September 4, 2007, the Wake County Board of Commissioners were presented but did not approve the 

purchase of a 47.73 acre site on the contract terms for a middle school (M-6) located off Burlington Mill Road 

in the Rolesville area. Originally, the WCPSS received an Appraisal from Birch Appraisals for $48,000 per 

acre. Due to concerns by the School Board that the Birch appraisal was made based upon assumptions 

contrary to representations of the Land Use Plan for the Town of Rolesville, a second appraisal by Dickenson 

and Lewis was obtained that concluded the property to be $63,000 per acre. Concerns were raised by the 

Board of Commissioners at their September 4, 2007 meeting on the purchase price above appraised value, 

the assumption used for the second appraisal and the amount of surplus property being considered. The 

Board recommended the land be purchased at a value of $56,000.00 per acre. 

Since that time, because of the location and need for a middle school in the area and presence of utilities 

and minimal off-site development costs, the Real Estate Services Support (RESS) team, Triangle 

Commercial Properties and WCPSS staff and site planning consultants have continued negotiations with the 

owner and have re-designed the proposed middle school site configuration. 

The original 47.73-acre site was intended to have +/- 10 acres that would be surplused according to policies 

of the Board of Education and Board of Commissioners. From this original 47.73-acre site, the revised site 

plan shows a middle school on approximately 37.508 acres, from which +/-3.6 acres would be surplused 

according to policies of the Board of Education and Board of Commissioners. 

The remaining 10.222 acres will remain with the seller. The terms of the Offer to Purchase Contract are 

contingent upon the seller rezoning the 10.222 acres to Commercial Conditional Use prior to closing. 

Planning staff and officials of the Town of Rolesville have indicated support of the rezoning, subject to the 

Town rezoning process, since the adjacent property is identified in the Town Comprehensive Plan as 

suitable for Commercial Conditional Use. The seller will then retain ownership of the 10.222-acre remainder 

parcel. 

The RESS Team and WCPSS staff have negotiated the cost per acre of the revised tract from $75,000 per 

acre to a value of $63,000. An appraisal by Dickenson and Lewis, originally presented in September 2007, 

valued the property at $63,000 per acre. A letter from the Appraiser is attached indicating that neither the 

reduction of acreage to the current configuration nor the passage of time has had an adverse affect on the 

valuation of the property. 

On March 18, 2008, the Town of Rolesville voted to make a commitment to fund $3,000 per acre totaling 

approximately $112,500 towards the purchase price. In addition to this commitment, the Town also is 

interesting in entering into an Interlocal Agreement with the County and WCPSS for development of 

recreational facilities beyond the school program on school fields and request matching funding from the 

County's Community Use of Schools CIP up to the typical allocation of $250,000. The Town also proposes to 

enter into a Joint Use Agreement where the Town will maintain the recreational facilities and fields in 

exchange for the joint use. 

Additionally, during the subdivision process for the adjacent Hampton Point subdivision, the Town of 



Rolesville accepted a $59,851.87 fee in lieu of the development of the extension of Pristine Lane across a 

stream to the proposed school site. Pristine Lane will be utilized as the second access to the proposed 

school. The Town has offered to secure the stream-crossing permit and commit the $59,851.87 towards the 

construction of the access. 

Water is available at the intersection of Burlington Mills Road and US Highway 401 approximately 1450 feet 

from the site. Estimated cost for the extension of water service is $87,000. Sewer is available at the adjacent 

residential development 200 feet from the proposed school site on Evening Shade Avenue. Estimated cost 

for the extension of sewer service is $8,400. Both services are managed by the City of Raleigh. 

As is typical for new school construction, the total length of the school property along Burlington Mills Road 

will need to be widened to three lanes with curb and gutter. Estimated cost for the road improvements is 

$240,000. Additionally, it was mentioned that there might need to be improvements approximately 1,400 feet 

from the site at the intersection of Burlington Mills Road and US 401 due to the impact of a new middle 

school and other current development in the area. However, WCPSS consultants have received confirmation 

that WCPSS will not be responsible for improvements at the intersection of US 401 and Burlington Mills 

Road. 

WCPSS typically allocates $600,000 for off-site infrastructure cost for new middle schools. The off-site 

infrastructure costs shown above total $335,400. 

A Site Concept Plan is attached that depicts the layout of the site and proposed configuration of site 

components. The original plan first submitted in September 2007 is also shown for reference. 

Attachments: 

1. Financing of Land and School Construction in CIP 2006 

2. Land Acquisition Status Sorted by Acquired Status and Current Opening Date 

3. New Circle Maps of Elementary School, Middle School and High School Openings 

4. M-6 Area Map 

5. Original Site Plan of September 07 and Minutes from the September Board of Commissioners’ 

Meeting 

6. Revised Site Plan 

7. Land Acquisition Checklist Revised March 20, 2007 

8. Resolution from the Town of Rolesville 

9. Cover Letter of July 30, 2007from Birch Appraisal Group for Original Appraisal 

10. Request from Wake County Public School System to Dickson, Lewis and Associates, LLC for 

Clarification on the Appraisal 

11. Dickson, Lewis and Associates, LLC Letter of Opinion 




_____________________________________________________________________ 

Item Title: 

Land Acquisition for a New High School (H-6) and Land Banking for Future Middle or 

Elementary School (First Reading) 


That the Board of Commissioners receives this information from the Board of Education. Upon final 

completion of due diligence and answering of any outstanding questions, this item will be placed on 

a future Agenda for approval. 

Item Summary: 

On March 4, 2008, and on February 19, 2008, the Board of Education accepted the terms and conditions of 

two agreements for the purchase of approximately 80.802 acres of property from two property owners for a 

combined high school (H-6) and a landbanking opportunity for a future elementary school. High school H-6 is 

included in CIP 2006. Acquisition is dependent upon the successful completion of all due diligence and 

approval by the Board of Commissioners. 

The combined site of approximately 80.802 acres is comprised of six tracts and a portion of a seventh tract. 

The proposed contract purchase price for all tracts is $63,000 per acre. The assemblage has been appraised 

by an MAI appraiser at an appraised value that supports the purchase price. Total proposed contract price for 

the entire 80.802 acres is approximately $5,090,526.00, subject to final survey of the acreage. 

The site is off of Forestville Road in northeastern Wake County within the City of Raleigh's Extra-territorial 

Jurisdiction. WCPSS will petition for annexation. Customary road improvements are likely to be needed 

along Forestville Road including widening and construction of turn lanes. Per City of Raleigh staff, water is 

available along Forestville Road and gravity sewer is anticipated to a pump station at the southern boundary 

of the assemblage that will be confirmed in the due diligence phase. All wetlands and stream buffers have 

been delineated and concept plans have been developed indicating the feasibility of developing the site as a 

high school and future elementary school. Per City of Raleigh staff, road connectivity of a residential collector 

street will be required from the existing road that terminates at the northern boundary of the assemblage to 

the stream at the southern boundary of the western portion of the site. Other due diligence will be completed 

including boundary and topographical surveys, geotechnical investigations, Phase I Environmental Reports 

and confirmation of the costs and availability of off site infrastructure. 

A checklist is attached with all information currently known. It will be completed prior to a second reading by 

the Board of Commissioners. 

Attachments: 

1. Financing of Land and School Construction in CIP 2006 

2. Land Acquisition Status Sorted by Acquired Status and Current Opening Date 

3. New Circle Maps of Elementary School, Middle School and High School Openings 

4. H-6 Site Location Map 

5. Wake County GIS Aerial Photo of Subject Property 

6. Proposed High School and Elementary School Prototypes – “Scheme A” and “Scheme B” 

7. Acquisition Checklist for H-6 

8. Forestville Road Appraisal Report Cover 



April 7, 2008 ITEM #15 

_____________________________________________________________________ 

Item Title: Application for North Carolina Department of Correction Criminal Justice Partnership Program 

Grant and Approval of Management Contract for FY 2009 for Wake County Day Reporting 

Center 


That the Board of Commissioners takes the following actions: 

1. Approve the application for FY 2009 Criminal Justice Partnership Program grant funding for 

Wake Day Reporting Center to be submitted on Wake County’s behalf by Carolina Correctional 

Services, Inc. 

2. Authorize the County Manager to enter into an agreement for FY 2009 with Carolina Corrections 

Services, Inc., for FY 2009 management and operation of the Wake Day Reporting Center. 

Item Summary: 

The North Carolina Department of Corrections’ Criminal Justice Partnership Program (CJPP) provides grants 

that support community corrections programs throughout North Carolina. Wake County has been a recipient 

of CJPP grants for the Wake Day Reporting Center (located at 3012 Falstaff Rd., Suite B) since 1995. 

Center participants report daily for structured educational, vocational and/or substance abuse programs and 

are on supervised probation during their participation period. 

CJPP has proposed $443,180 in funding for continued operation of the Center in FY 2009. In order to 

establish eligibility for the continuation grant a formal application must be submitted. The grant application, 

prepared by Carolina Correctional Services, Inc., has been reviewed and recommended for approved by the 

Board’s Criminal Justice Partnership Advisory Board. No matching funds are required for this grant. 

Wake County currently contracts with Carolina Correctional Services, Inc., a nonprofit corporation, for the 

management and operation of the Day Reporting Center. The Board’s Criminal Justice Advisory Board 

recommends the renewal of that contract for FY 2009, contingent on receipt of the CJPP grant. 

Attachments: 

1. FY 2009 Grant Application 

2. FY 2009 Agreement with Carolina Correctional Services, Inc. 




_____________________________________________________________________ 

Item Title: 

Medicaid Pass-Through Dollars for Mental Health 


That the Board of Commissioners increases the budget for Medicaid (contracted pass-through) revenues 

and expenditures by $4 million. 

Item Summary: 

Private provider Medicaid reimbursements that pass through the Wake County Local Managing Entity (LME) 

have decreased in recent years, because more providers have been able to receive their Medicaid 

reimbursements directly from the State rather than as a pass-through from the LME. However, Medicaid 

reimbursements for certain residential treatment services, Targeted Case Management services, and 

Behavioral Health Outpatient services provided by provisionally licensed professionals can still only be 

reimbursed by passing through the LMEs. 

The State Division of Medical Assistance had planned to allow these categories of service providers to 

directly enroll prior to FY 2008, which would allow these providers to directly receive their Medicaid 

reimbursements. Accordingly, Wake County’s FY08 Adopted Budget decreased the mental health contract 

Medicaid budget in both revenues and expenditures from $20 million to $4.4 million. Since that time, 

however, the State announced that these providers cannot yet directly enroll, and that LMEs need to 

continue to serve as an intermediary for these funds through the end of FY 2008. These Medicaid 

reimbursable services provided in the community are authorized by Value Options, an independent company 

retained by the state. Providers are reimbursed for billable services at the approved and published Medicaid 

rates. 

At the November 5, 2007 BOC meeting we requested and received an increase of $4.1 million from the 

Board. Based on the most recent average monthly activity, the LME’s budgeted revenues and expenditures 

will be increased by $4 million, resulting in a new total contract Medicaid budget of 12.5 million. 

Attachments: 





_____________________________________________________________________ 

Item Title: 

Acceptance of Three Grant Awards for the Wake County Board of Elections that will Assist with 

the May 2008 Primary Election 


1. That the Board of Commissioners accepts 24 laptops and 24 printers purchased by the State 

Board of Elections through a 2008 Special Help America Vote Act (HAVA) grant. 

2. That the Board of Commissioners accepts grant funds totaling $56,500 and approve the 

corresponding budget revision. 

3. That the Board of Commissioners accepts grant funds totaling $100,000 and approve the 

corresponding budget revision. 

Item Summary: 

Help America Vote Act (HAVA) Grant: The State Board of Elections approved a new HAVA grant program 

providing funding for county boards of elections to purchase electronic technology for one-stop voting 

locations. The Wake County Board of Elections requested funding for laptops to be used at the additional 

one-stop voting sites for the May 2008 Primary Election. The State Board of Elections approved funding for 

24 laptops and 24 printers for use at the additional one-stop early voting sites. 

The State Board of Elections will purchase the laptops and printers from HAVA funds and deliver them to 

Wake County. Wake County Board of Elections keeps the laptops following the primary, which will be used 

in future elections. 

Polling Place Accessibility Grant: Wake County Board of Elections, pursuant to the Help America Vote Act 

(HAVA) and NCGS Chapter 163 are required to ensure that all polling places are accessible for all 

individuals. NCGS 163-166.9 – Curbside Voting - states that any qualified voter is able to travel to the voting 

place, but because of age or physical disability and physical barriers encountered at the voting place is 

unable to enter the voting enclosure to vote in person without physical assistance, that voter shall be allowed 

to vote either in the vehicle conveying that voter or in the immediate proximity of the voting place. 

Wake County has received grant funding through the State Board of Elections from the Election Assistance 

for Individuals with Disabilities and Health & Human Services (EAID H&HS) and HAVA in the amount of 

$56,500 for the purchase of 250 handicap signs – portable curbside; 250 handicap call bells – portable 

(attached to curbside sign); one lot weight/fill for handicap signs and one lot hardware to affix call bell to sign 

for curbside voting. The call bell will allow the officials inside the polling place to immediately know when a 

curbside voter is outside and needs assistance. 

State Board of Elections Grant for One-Stop Sites: The State Board of Elections designated county 

grants to operate additional one-stop voting sites for the May 2008 Primary Election. Due to the anticipated 

higher turnout for the May Primary, the State Board of Elections encouraged county boards to add additional 

one-stop voting sites. Wake County had funding for four additional one-stop sites in the 2007-08 budget. 

The Board of Elections unanimously voted to add four additional one-stop voting sites for the May Primary, 

making it a total of eight additional sites plus the Board of Elections Office. 



The State Board of Elections has awarded funds in the amount of $100,000 to Wake County to assist in the 

funding of additional One-stop absentee voting sites for the May 2008 Primary Election. No grant funds 

issued pursuant to this fund shall be used to supplant funds previously budgeted for the county board of 

elections. A final written accounting of expended funds must be provided to the State Board of Elections no 

later than June 30, 2008. 

County Match: No matching funds are required for these three grants. The laptops and printers purchased 

by the State Board of Elections, and any equipment purchased with the grant funds, will be maintained with 

existing staff and resources. In the future, the County may have to fund the replacement of the laptops and 

printers if the State does not fund the replacement. 

Attachments: 

1. 2008 Special HAVA Grant Notice 

2. BOE Grant Application Guidelines 

3. HAVA Grant Application Guidelines 

4. Grant Acceptance Agreement 

5. Grant Notice for One Stop Voting Sites 

6. One Stop Site Grant Application 

7. Standards for One Stop Voting Sites 

8. Equipment Grant Application 

9. Financial Report for HHS Grant 





_____________________________________________________________________ 

Item Title: Approval of Wake County’s State Legislative Agenda for 2008 


That the Board of Commissioners approves Wake County’s legislative agenda for the 2008 session 

of the North Carolina General Assembly. 

Item Summary: 

The recommended 2008 state legislative agenda for Wake County is attached for the Commissioners’ review 

and approval. The North Carolina General Assembly will reconvene on Tuesday, May 13 th at noon. The 

adjournment resolution ratified on August 2, 2007 limits the subject matter that may be considered during the 

2008 Short Session. Allowable issues of interest to Wake County include the following: 

1. Bills directly and primarily affecting the State budget for fiscal year 2008-2009. 

2. Bills and resolutions introduced in 2007 that met the crossover deadline in accordance with the rules of 

their respective chambers. 

3. Recommendations of study commissions, authorities and statutory commissions authorized or directed 

to report to the 2008 Session. 

4. Non-controversial local bills. 

Several priority issues are carried over from the Commissioners’ 2007 state legislative agenda regarding 

transportation and education. The agenda was developed with input from County departments and the 

County’s Senior Management Team. The County will have an opportunity to present the approved legislative 

agenda before the Wake County delegation on April 28, 2008. 

Attachments: 

1. Proposed State Legislative Agenda for 2008 

2. 2007 Adjournment Resolution 

3. Wake County’s Legislative Agenda for 2007 




_____________________________________________________________________ 

Item Title: 

Approval of Interlocal Agreement to Operate and Manage Raleigh’s East Wake Transfer 

Station and Approve Amendment to the South Wake Landfill Partnership Budget to Create 3.0 

FTE New Positions 


That the Board of Commissioners: 

1. Adopts the attached Amendment No. 1 to the 2006 Interlocal Agreement to integrate the East 

Wake Transfer Station into the Interlocal Solid Waste Management System (System); and 

2. Adopts the attached Interlocal Agreement between Raleigh and Wake County to transfer the 

responsibility for the financial accounting, and operational management and administration of 

the East Wake Transfer Facility to Wake County; and 

3. Adopts the attached Revisions to the Operating Budget Ordinance for Fiscal Year 2008, Section 

10 South Wake Enterprise Fund; and 

4. Adopts the attached ordinance to establish the schedule of rates, fees and charges for the East 

Wake Transfer Station 

Item Summary: 

In September 2006, twelve local governments (Partners) in Wake County, including Wake County 

Government, executed an Interlocal Agreement (the “2006 Interlocal Agreement”) that established a joint 

undertaking to share the economic benefits and responsibilities associated with developing an Interlocal 

Solid Waste Management System (“System”). The joint undertaking is commonly referred to as the South 

Wake Landfill Partnership, and at this time the only facility associated with the System is the South Wake 

Landfill. 

The 2006 Interlocal Agreement contemplated the construction of a transfer station in eastern Wake County 

to receive solid waste from eastern and northern Wake County. The City of Raleigh has constructed the 

municipal solid waste transfer facility referenced in the 2006 Interlocal Agreement (the “East Wake Transfer 

Facility” or “Transfer Facility”), and it will be available to serve both Partners and Non-Partners. 

The Partners understand that the greater the tonnage of commercial (Non-Partner) solid waste received at 

the South Wake Landfill, the greater the profit generation potential at the South Wake Landfill, and the 

greater the net-revenues available for sharing amongst the Partners. Accordingly, the Partners recognize 

that it is beneficial to incorporate the transfer facility into the System to serve northern and eastern Wake 

County and maximize the capture of commercial (Non-Partner) solid waste at the South Wake Landfill. 

Therefore, the Partners agree that the East Wake Transfer Facility should be integrated in the System 

because it can be managed and operated in a manner to enhance the financial and operational features of 

the System for the benefit of the Partners. In addition, the Partners desire to have Wake County assume 

responsibility for the operation, maintenance, management and financial administration of the East Wake 

Transfer Facility as part of the Interlocal Solid Waste Management System. 

Amendment No. 1 to 2006 ILA 

The purposes for Amendment No. 1 are to: 

a. Integrate the East Wake Transfer Station into the System, 

b. Assign overall responsibility for the financial accounting and operational management and 



administration of the East Wake Transfer Facility to Wake County, 

c. Establish the methodology for allocating costs for the operation of the East Wake Transfer 

Station, and 

d. Establish that the Partners will work together to evaluate options for conveying ownership of the 

real property and managed assets associated with the transfer facility, as well as the NC DENR 

operating permit, to the System. 

Raleigh-Wake ILA 

The purpose of the Raleigh-Wake ILA is to establish the mechanism by which Wake County will assume 

responsibility for financial accounting, management and administration of the East Wake Transfer Station. 

The Agreement specifies that Raleigh will remain the permit holder and will retain ownership of the property 

and assets associated with the transfer facility. The Agreement also specifies that Wake County will accept 

assignment of the service agreement and will administer the service agreement with the contractor to provide 

for the operation and maintenance of the facility and the hauling of Municipal Solid Waste from the East 

Wake Transfer Station to the South Wake Landfill. The Raleigh City Council approved the Raleigh-Wake ILA 

on Tuesday, April 01, 2008. 

Budget Amendment 

To assume the operational and management responsibility for the East Wake Transfer Station, staff 

recommends that the Wake County Board of Commissioners amend the South Wake Landfill Partnership 

Budget to create three (3) full-time FTEs to serve as Scale House employees. These three new FTEs will be 

joined with the four FTEs approved for the SWLF Scale House. 

Transfer Facility Fee 

In accordance with the Raleigh-Wake ILA, which was approved by the Raleigh City Council on April 1, 2008, 

the Wake County Board of Commissioners will set the schedule of rates, fees and charges for the East 

Wake Transfer Station. Staff recommends that the Wake County Board of Commissioners adopt the 

following schedule of rates, fees and charges for the East Wake Transfer Station: 

1) Partners using the transfer station: $18 per ton, plus the South Wake Landfill tipping fee 

2) Non-Partners using the transfer station: $36 per ton. 

Attachments: 

1. Amendment No. 1 2006 Interlocal Agreement - Interlocal Solid Waste Management System 

2. Interlocal Agreement between the City of Raleigh and Wake County 

3. Ordinance Amending the Wake County Fee Schedule to Establish a Transfer Facility Fee for the 

East Wake Transfer Station 

4. FY08 Operating Budget – Draft 





_____________________________________________________________________ 

Item Title: 

Acquisition of the 122-acre Sinclair Open Space in the Falls Lake Watershed 


That the Board of Commissioners authorizes the County Manager to execute a contract for the 

acquisition of the 122-acre Sinclair Open Space Tract, under the terms and conditions acceptable to 

the County Attorney 

Item Summary: 

The Sinclair tract is a 122-acre tract of land located north and adjacent to Wake County /City of Raleigh open 

space acquisition known as the Angell-Copeland Tract on Falls Lake. Wake County and the City of Raleigh 

jointly acquired the Angell-Copeland tract, and authorized an Inter-local Agreement providing that the City 

and County would own the tract jointly until such time that the property was master planned. 

The Sinclair tract mainly consists of harvested timberland and old agricultural fields, with a significant system 

of creeks and drains that feed directly into Falls Lake. The tract also contains a two-story residence in poor 

condition of no economic value. 

The Trust for Public Land (TPL) has secured a contract on the property for the purchase price of $29,000 per 

acre subject to survey. Assuming 122 acres at a $29,000 per acre, the purchase price would be $3,538,000. 

An appraisal of the property by CP Shaw, MAI, has rendered an opinion of value of $33,000 per acre or 

$4,026,000. 

The Sinclair tract is situated in the Falls Lake Watershed. Based on the Board of Commissioners adoption of 

the Open Space Policy changes on February 18, 2008, this property is now within the approved Falls Lake 

open space corridor. Thus, Wake County could choose to fund 100% of this acquisition. 

Although the master planning process has yet to begin on the Angell-Copeland tract, the City of Raleigh has 

identified the need to secure a minimum of one acre of the Sinclair tract in the form of a sixty-foot right of 

way from Boyce Bridge Road south to the jointly owned Angell-Copeland property. This right of way would 

afford the City and County more flexibility in this master planning process of the Angell-Copeland tract. The 

owner has been contacted and supports Raleigh's request for this use. 

However, the use of this one-acre would not conform to the County's recently adopted policy regarding the 

use of open space bond funds. Therefore, Raleigh has agreed to pay for this one-acre reservation as not to 

compromise our open space policy. Both the Land Acquisition Review Committee (LARC) and the Open 

Space and Parks Advisory Committee (OSAPAC) have reviewed the general concepts and recommended 

this acquisition to the Board of Commissioners. 

To summarize the funding sources: 

Agency Purpose Size Price / Acre Total 

(Acres) 

City of Raleigh 60’ Right of Way 1 $29,000 $29,000 

Wake County Open Space 121 $29,000 $3,509,000 

Total 122.00 $29,000 $ 3,538,000 

Wake County would own the Sinclair tract and keep 100% of the CWMTF grant (anticipated to be 



$1,180,000). Since the use of the one-acre right of way would not be eligible for coverage by the CWMTF 

grant, Raleigh would not be reimbursed for their contribution. At such time the master plan is completed and 

separate uses are determined, Raleigh or Wake County would be reimbursed for any additional use of 

Sinclair land by the other agency. 

Attachments: 

1. Primary Map 

2. 2007 Open Space Bond Summary 





_____________________________________________________________________ 

Item Title: 

Acquisition of the 562.793-Acre Procter Open Space in the Little River Watershed 


That the Board of Commissioners: 

1. Authorizes the County Manager to execute a contract for the acquisition of the 562.793-acre 

Procter Open Space Tract, under the terms and conditions acceptable to the County Attorney 

2. Authorizes the County Manager to sign an Inter-local Agreement with the City of Raleigh 

(should Raleigh later decide to participate in the acquisition), subject to the terms and 

conditions acceptable to the County Attorney. 

Item Summary: 

The Procter farm is a 623-acre tract of land located just west of the proposed Little River Reservoir. It is the 

largest undeveloped tract of land in Wake County under single ownership. The Procter tract is situated in the 

Little River Watershed, less than one-half mile west of the reservoir site. The farm consists mainly of 

timberland and old agricultural fields, with a significant system of creeks and drains that feed directly into the 

Little River. The farm also contains a two-story residence and number of farm buildings in poor condition. 

The family wishes to retain 66-acres around the primary resident (including many associated farm buildings), 

which is at the intersection of Edgemont and Doc Procter Roads in the southwest corner of the farm. 

The Procter tract will serve several important open space roles identified in Wake County including: the 

protection of water quality; the preservation of natural resources and habitat; outdoor recreation; 

preservation of historic and cultural property; and the protection of scenic landscapes. The tract has 

approximately 45,000 linear feet of stream that flow directly into the future reservoir; 108 acres of the 

property are located within the Little River Watershed Critical Area; and the tract contains examples of the 

granite flatrock ecosystem similar to those found in the adjacent “Rocks” Significant Natural Heritage Area. 

Wake County Parks Recreation and Open Space has identified the Procter Farm as a potential location for 

amenities associated with the planned Little River County Park. Any facilities and uses of the Procter tract 

would be consistent with the recently adopted Open Space Preservation Program Policy. 

The Trust for Public Land (TPL) has secured a contract on the property for the purchase price of $21,000 per 

acre. The final survey has determined the acquisition to be 562.793 acres. TPL's contract has an extended 

closing date of April 8, 2008. The approximate sale price would be $11,818,653. TPL has secured an 

appraisal of the property by Cody Jetton, MAI, of Cushman & Wakefield Appraisals, has rendered an opinion 

of value of $22,000 per acre or $12,386,000. Due to time constraints on the closing date with TPL, the 

parties to that contract are asking the matter to be acted upon by the Board as this time. 

The Procter property is eligible for funding through the Clean Water Management Trust Fund (CWMTF); staff 

has calculated a potential grant of up to $2,700,000. The CWMTF application deadline for the 2008 grant 

cycle has passed, but staff anticipates making application in the 2009 cycle (February 1, 2009). 

The City of Raleigh has been included in the acquisition discussions regarding the Procter tract. The City 

has future interests in the property including mitigation, however, Raleigh and County staff have been unable 

to agree on the terms of joint ownership and the timing of the financial participation by Raleigh at this time. 



Any future City use of the Proctor tract would be consistent with the recently adopted Open Space 

Preservation Program Policy. 

Since the Board of Commissioners adopted Open Space Policy changes on February 18, 2008, this property 

is now located in an approved Little River open space corridor. Thus, Wake County could choose to fund the 

acquisition 100% without partnership participation and negotiate participation with Raleigh or CWMTF after 

the parties’ respective uses are determined. 

Attachments: 

1. Site Map 

2. Area Map 

3. Summary Appraisal 

4. Wildlife Habitat Memo 

5. Open Space 2007 Authorized Bonds Summary 





_____________________________________________________________________ 

Item Title: Acceptance of $118,045 in Public Health Aid-to-County Dollars from the North Carolina 

Department of Health and Human Services to Address Public Health Needs in the Community, 

and Establishment of 3.0 FTEs 


That the Board of Commissioners accepts $118,045 in Public Health Aid-To-County Dollars from the 

North Carolina Department of Health and Human Services, establish 3.0 FTEs and revise the budget 

accordingly. 

Item Summary: 

Wake County Human Services (WCHS) has been participating with the NC Division of Public Health, other 

local health departments in North Carolina and a consultant in a Random Moment Time Study in an effort to 

capture Medicaid administrative dollars that have not previously been available. Medicaid Administrative 

Claiming is the cost of providing services covered by a state’s Medicaid program beyond the costs 

associated with direct medical, counseling, or other treatment services. The Random Moment Time Study 

captures these costs by recording staff activities and the results are used to calculate a claim for federal 

reimbursement. 

These funds are captured by the State and are now being transferred to the counties where they were 

earned. The Division is providing $118,045 in Medicaid Administrative Match dollars to WCHS. These funds 

were earned between 12/2006 and 5/2007, two quarters of funding. The amount will be doubled in the 

budget for the next fiscal year to total $236,090 and will fund two projects. 

In the first project Wake County Human Services will use these funds to address public health needs in the 

community, in an effort to reduce the burden of disease and the unnecessary costs of inappropriate 

emergency room visits. Three positions are requested: 

1.0 FTE Physician Extender to provide screening, physical exams, limited medical care and referral to 

medical homes for those families who are indigent or uninsured. 

1.0 FTE Health Educator to develop and manage a lay health advisor program. This type of program is 

recognized as a best practice in public health and is implemented widely throughout the Country. The 

lay health advisors will provide health education and referrals on many health issues for this 

population. 

1.0 FTE Social Work position to coordinate Windows on Health, collaboration with the Mexican 

Consulate. The purpose of the program is to provide health education/promotion to Latinos accessing 

services through the Consulate in Wake County, to enroll them in available insurance programs and to 

match them with a medical home, reducing the inappropriate use of hospital emergency room care and 

the associated costs. These individuals and families already have the necessary documentation to 

work in this country or are applying for that documentation though the Consulate. 

Funds will also be used for educational equipment, supplies and materials. 



The second project, a joint effort between Human Services and Environmental Services, will provide 

environmental assessments in the homes of high-risk children with asthma. Following referral of children 

with asthma from the medical community the staff person visits the family in the home, assesses the home 

for potential asthma triggers and makes recommendations for improving that environment for the child in an 

effort to prevent and/or reduce future health issues that result in emergency room visits and hospitalizations. 

Preliminary data from a pilot demonstrated substantial changes in the number of emergency room visits, 

hospitalizations and clinic visits for asthma exacerbations and a reduction in the related costs after the 

completion of the environmental assessments. See the attachment for more detailed information about the 

results from the pilot. 

No County dollars are required. 

Attachments: 

1. Position Cost Accounting 



August 6, 2001 

April 7, 2008 ITEM # 23 

___________________________________________________________________________ 

Item Title: Wake County Adult Care Home Community Advisory Committee 

Function To act as an advisory group on the status of domiciliary home operations and services in Wake 

County. 

Meeting Schedule: 4 th Thursday of each month, 3:30 p.m., Human Services, Whitaker Mill 

Number of members total on Committee: 25 

Number of appointments made by County Commissioners: 25 

FIVE VACANT POSITIONS 

Individual Interested in Appointment: 

1. Ms. Rose Ruffin 

701 Hampstead Place 

Raleigh, North Carolina 27610 

(B/F) 

Chairman: Mr. Kent Thompson 

Attachment: 2 

Committee membership 

Resume 


April 2, 2001 


___________________________________________________________________________ 

Item Title: Wake County Commission for Women 

Function To acknowledge and honor women and their roles as vital contributors to our County, to educate 

and advocate on their behalf, and to celebrate that which they have done and will continue to do. 

Meeting Schedule: 2 nd Thursday of the month at 6:00 p.m., Swinburne Bldg., Rm 5032 

Number of members total on Board: 15 


TWO VACANT POSITIONS – Two At-Large 

* Resignations: Ms. Lisa Long (At-Large) and Ms. Gale Marfia 

* See attached list of persons interested in appointment 

Chair: Ms. Tammy Martin 

Attachments: 3 

Commission membership 

Interested persons list 

Resumes 


August 6, 2001 


___________________________________________________________________________ 

Item Title: Wake County Nursing Home Community Advisory Committee 

Function To act as an advisory group on the status of nursing home operations and services in Wake 


Meeting Schedule: 2 nd Monday of each month, 6:30 p.m., Human Services, Whitaker Mill 

Number of members total on Committee: 25 


SIX VACANT POSITIONS 

Resignations: Ms. Amanda Barker, Ms. Gale Marfia, and Ms. Amanita Thomas 

Individual Interested in Appointment: 

1. Ms. Virginia Tally 

2200 Atkins Drive 

Raleigh, North Carolina 27610 

(B/F) 

Chair: Ms. Constance Burbank 

Attachments: 1 

Committee membership 


Upcoming Vacancies 

Upcoming Vacancies 

May 2008 


_____________________________________________________________________ 

WAKE COUNTY CITIZENS’ ENERGY ADVISORY COMMISSION: - 1 Vacancy 

Currently serving: 

1. Mr. Frank Shepard 

WAKEMED HOSPITAL BOARD OF DIRECTORS: 1 Vacancy 


1. Mr. Thomas B. Oxholm 

WAKE COUNTY ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE: 

8 Vacancies 


1. Mr. Otis Byrd 

2. Ms. Margie Maddox 

3. Ms. Heather Shiffer 

4. Mr. Kent Thompson 

WAKE COUNTY NURSING HOME COMMUNITY ADVISORY COMMITTEE: 

12 Vacancies 


1. Ms. Constance Burbank 

2. Ms. Bess Drinks 

3. Ms. Jackalyn Ensign 

4. Ms. Mary Alice Simmons 

file:////data2/Agenda/2008/apr7/26/upcoming%20vacancies.htm[10/24/2012 4:44:33 PM]

National County Government Week 

National County Government Week 

April 6 – 12, 2008 

Protecting Our Children 

WHEREAS, the week of April 6 – 12, 2008 has been declared the National Association of Counties National 

County Government Week; and 

WHEREAS, the theme for National County Government Week this year is “Protecting Our Children; and 

WHEREAS, Wake County Government has over 3,800 employees who provide a wide array of services that 

demonstrate Wake County’s values within the organization and to our citizens; and 

WHEREAS, all Wake County employees, regardless of the department or job classification, place a high 

priority on the protection of children; and 

WHEREAS, the County has many programs that directly touch the lives of young people and families, 

including law enforcement, foster care, healthy living, nutrition, environmental awareness and open space 

preservation; and 

WHEREAS, Wake County has a long-standing tradition of recognizing employees during National County 

Government Week. 

BE IT THERFORE RESOLVED the Wake County Board of Commissioners do hereby proclaim April 6 – 12, 

2008 as National County Government and Wake County Government Employee Appreciation Week in Wake 


Dated this the 7th day of April, 2008. 

___________________________________ 

Joe Bryan, Chairman 

Wake County Board of Commissioners 

file:////data2/Agenda/2008/apr7/03/01proclamation.htm[10/24/2012 4:44:33 PM]

2008 National County Government Week Proposal 


In coordination with the National Association of Counties, Wake County would participate in National County 

Government Week, April 6-12, 2008. The national theme for this year’s project is Protecting Our Children. 

The following activities are planned in conjunction with Employee Appreciation during National County 

Government Week. 

1. Proclamation by Board of Commissioners - To be issued on Monday, April 7, 2008. (Sarah Willaimson 

and Sarah Harris) 

2. Kick-Off News Release - On Monday, a news release will be distributed outlining the ways Wake 

County protects our children. The release will give broad information about protecting our children 

theme under the BOC theme of Foundations for the Future and the proclamation. (Sarah) 

3. Daily News Releases - Tuesday through Friday, the public affairs office will send news releases 

outlining specific programs that protect our children. (Sarah and Eric) 

a. Tuesday: Law Enforcement 

i. Gang prevention/awareness. 

1. BOC goal. 

2. Sheriff is interested in participating. 

3. Videos 

ii. DNA Kits 

b. Wednesday: Healthy Living/Safety 

i. EMS School/Church talks 

1. Reach 10,000 a year 

2. Pete the Paramedic Panda and Andy the Ambulance 

ii. Car seat team 

iii. 

1. Safe Kids Award winners 

Immunizations and Childhood Disease Prevention 

1. Shot database 

c. Thursday: Protect their Future 

i. Environmental Programs 

1. Feed the Bin 

ii. Open Space Preservation 

d. Friday: Protective Services/Foster Care 

i. Family Caregiver Program 

ii. Adoption Services 

iii. Foster Care 

1. volunteers needed 

4. Posters - To publicize the campaign and encourage employee support, for protecting our children. The 

poster would use photos from various county programs, the NACo and Wake County Logos. Distribute 

to various staff locations. (Lauri – design week of March 10). Poster Text is below. 

a. National County Government Week 2008 

b. This years theme is 

c. Protecting Our Children 

d. Show your support for County Government Week and the work of your fellow employees to 

protect our children by wearing any of the following on Friday, April 11, 2008. 

i. The Wake County Logo. 

ii. The County logo colors, cobalt and copper. 

file:////data2/Agenda/2008/apr7/03/02nationalcountygovernmentweekproposal.htm[10/24/2012 4:44:33 PM]


5. Employee Support Day – To show support for National County Government Week and the Protecting 

our Children theme, employees will be encouraged to wear the County logo colors, blue and brown, on 

Friday, April 11, 2008. The project will be publicized via campaign posters (distributed/posted via HR 

reps), Insights and possibly an all employee e-mail. (Sarah and Eric) 

file:////data2/Agenda/2008/apr7/03/02nationalcountygovernmentweekproposal.htm[10/24/2012 4:44:33 PM]



Resolution Supporting Litter Sweep 

April 19 – May 3, 2008 

WHEREAS, the North Carolina Department of Transportation organizes an annual spring statewide roadside 

cleanup to ensure clean and beautiful roads in North Carolina; and 

WHEREAS, the spring 2008 LITTER SWEEP roadside cleanup will take place April 19 through May 3, 2008, 

and encourages local governments and communities, civic and professional groups, businesses, churches, 

schools, families and individual citizens to participate in the Department of Transportation cleanup by 

sponsoring and organizing local roadside cleanups; and 

WHEREAS, Adopt-A-Highway volunteers, Department of Transportation employees, Department of 

Correction inmates and community service workers, local government agencies, community leaders, civic 

and community organizations, businesses, churches, schools, and environmentally concerned citizens 

conduct annual local cleanups during LITTER SWEEP and may receive certificates of appreciation for their 

participation; and 

WHEREAS, the great natural beauty of our state and a clean environment are sources of great pride for all 

North Carolinians, attracting tourists and aiding in recruiting new industries; and 

WHEREAS, the cleanup will increase awareness of the need for cleaner roadsides, emphasize the 

importance of not littering, and encourage recycling of solid wastes; and 

WHEREAS, the 2008 spring cleanup will celebrate the 20th anniversary of the North Carolina Adopt- 

AHighway program and its 6,000 volunteer groups that donate their labor and time year round to keep our 

roadsides clean; and 

WHEREAS, the LITTER SWEEP cleanup will be a part of educating the children of this great state regarding 

the importance of a clean environment to the quality of life in North Carolina; 

WHEREAS the Wake County Board of Commissioners recognizes that in order to reduce roadside litter, that 

education, enforcement and cleanup must all be undertaken, and 

WHEREAS the Wake County Board of Commissioners has taken actions to improve public education and 

enforcement of litter laws, 

THEREFORE, BE IT RESOLVED BY THE Wake County Board of Commissioners that it supports LITTER 

SWEEP, and encourages Wake County residents to take an active role in making their communities cleaner. 

This, the seventh day of April 2008. 

file:////data2/Agenda/2008/apr7/04/01resolution.htm[10/24/2012 4:44:34 PM]


___________________________________________________ 

Mr. Joe Bryan, Chairman 



NORTH CAROLINA DEPARTMENT OF TRANSPORTATION 

LITTER SWEEP STATE ROAD CLEANUP 

VOLUNTEER TIP SHEET 

1. Organize volunteers from your church, club, neighborhood, family, place of work, school, local government, 

etc., who are interested in sprucing up your community and showing pride in North Carolina. Decide on a 

date and time to do your cleanup. Remember to determine a “rain” date in case of inclement weather on the 

original date. It is important to review safety procedures and each person’s role in the cleanup. 

Plan a party, meal or outing to take place after the cleanup to celebrate your efforts and the giving of your 

time and energy to beautify your community 

2. Choose a state road you would like to clean. You may have a road in mind already. It may be a road in your 

neighborhood -- a road you travel to work -- the road in front of your church -- any state road you think 

should be cleaner and would make you prouder of your community. 

If you need help in choosing a road to clean, call your NCDOT county maintenance office or Adopt-A- 

Highway (AAH) coordinator. They can recommend roads that need cleaning in your area. 

3. Pick up your cleanup supplies from your NCDOT county maintenance yard well before your cleanup day. It 

would be a good idea to call the maintenance yard and reserve your supplies. Each county will have orange 

safety vests; orange bags (for general trash); blue bags (for recycling plastic, metal and glass), and gloves. 

Some counties will have pickup sticks available. 

4. After your cleanup, close and tie litter-filled orange bags and leave them on the side of the road several 

yards away from the pavement. Call your NCDOT county maintenance office or AAH coordinator and give 

the number of bags and their exact location on the roadside. NCDOT will pick up the bags and take them to 

the landfill. 

5. Take blue bags filled with recyclable materials to a recycling facility of your choice and keep all money 

earned. 

6. Win a prize (1st $250; 2nd $100; and 3rd $50) for the most unusual litter found on the roadside during the 

cleanup. To enter, complete and mail an entry form with a photo of the litter with the person(s) who found 

it. Visit our Web site or call your county AAH coordinator for a form. 

7. Receive a certificate of appreciation for helping in the cleanup. Simply complete and submit a request form. 

Visit our Web site or call your county Adopt-A-Highway coordinator for a form. 

8. Get safety procedures and guidelines for participating in the cleanup from our Web site. 

♦ Posters, Proclamation, Forms, Safety Information 

♦ NCDOT Maintenance Yard Telephone Listing 

♦ Adopt-A-Highway Coordinator Telephone Listing 

Above items are available @ www.ncdot.org/~littersweep 

LITTER SWEEP HOTLINE - 1-800-331-5864 (Raleigh) 

3,500 copies of this public document were printed at a cost of 2¢ per copy. 7/07

Proclamation by the Wake County Board of Commissioners 

Proclamation by the Wake County Board 

of Commissioners 

The Week of the Young Child 

Whereas, the Wake County and other local organizations, are celebrating the Week of the Young 

Child, April 13 – 19, 2008; and 

Whereas, these organizations are working to improve early learning opportunities, including early 

literacy programs, that can provide a foundation of learning for children in Wake County; and 

Whereas, teachers, child care providers and others who make a difference in the lives of young 

children in Wake County deserve thanks and recognition; and 

Whereas, strong families are the foundation for the future success for all our children; and 

Whereas, public policies that support early learning for all young children are crucial to young 

children’s futures. 

BE IT THERFORE RESOLVED The Wake County Board of Commissioners do hereby proclaim April 

13 – 19, 2008 as The Week of the Young Child in Wake County and encourage all citizens to work to 

make a good investment in early childhood in Wake County. 

Dated this 7 th day of April, 2008 

__________________________ 



file:////data2/Agenda/2008/apr7/06/01proclamation.htm[10/24/2012 4:44:34 PM]

FOR IMMEDIATE RELEASE Contact: Todd McGee, (919) 715-7336 

March 27, 2008 

todd.mcgee@ncacc.org 

Wake County program wins statewide award 

A pre-booking jail diversion program targeted to persons with mental illness has earned Wake County a statewide award from 

the North Carolina Association of County Commissioners (NCACC). The Wake County Crisis Intervention Team was one of 

10 county programs from around the state to win a 2007 Outstanding County Program Award from the NCACC. 

Wake County’s Crisis Intervention Team (CIT) began with a group of law enforcement and mental health professionals, along 

with advocates for the mentally ill, who wanted to develop a program to address the rising number of mentally ill inmates 

being kept in the county jail. According to figures from the county, the estimated daily cost for an inmate with mental illness 

is $93, compared to $67 for inmates without mental illness. In addition, inmates with mental illness have an average stay of 

90 days, compared to just 19 days for other inmates. So far, the program has diverted more than 200 persons from the jail – 

representing an estimated savings of $1.7 million. 

The program not only represents potentially significant cost savings, but it also enables the persons with mental illness to 

continue receiving their treatment in their community. The program uses existing community resources and volunteers to 

provide the training to law enforcement officers. The training is also offered to the municipal police departments within Wake 


“This program represents a win-win for all involved,” said NCACC President David Young, a Buncombe County 

Commissioner. “The cost savings are significant and will benefit all taxpayers, and the mentally ill are able to stay out of jail 

and continue receiving their needed treatment.” 

The intent of the Outstanding County Program Awards is to recognize and share information with other counties about 

programs that involve a uniquely innovative process, solution or idea to address a county or multi-jurisdictional issue and/or to 

prevent a future problem from developing. More than 50 programs in three categories – Public Information/Participation, 

General Government and Human Services – were nominated for the 2007 awards. Wake County was one of four winners in 

the Human Services category. 

“Counties in North Carolina are facing many challenges, and this awards program is a great way to highlight some of the 

outstanding work being done by our counties,” said NCACC Executive Director David F. Thompson. “As the demands being 

placed on county governments become more complex, counties are forced to find new solutions to old problems. This awards 

program is a way to bring attention to excellent programs that other counties might want to emulate.” 

For more information, contact Wake County CIT Coordinator Chris Wassmuth at (919) 212-7528. For more information on 

the Outstanding County Program Awards, contact Todd McGee, NCACC Communications Director, at (919) 715-7336 or 

todd.mcgee@ncacc.org. 

### 

The North Carolina Association of County Commissioners (NCACC) is the official voice of all 100 counties on issues being considered by the 

General Assembly, Congress and federal and state agencies. The Association provides expertise to counties in the areas of lobbying, fiscal and 

legal research, communications, intergovernmental relations, information technology, field visits and risk management services. 

file:////data2/Agenda/2008/apr7/07/01nacoawardpressrelease.htm[10/24/2012 4:44:35 PM]

July 27, 2007 


ADDENDUM 

Wake LME Crisis Services Plan 

Attached is further information on those items identified as needing follow-up and edit to the Wake Crisis Services 

Plan. 

‣ “the plan should consider other options in addition to respite and CD-CP for child crisis services” 

Wake already has a good range of intensive child services that assist in crisis prevention including multi-systemic 

therapy, intensive in-home services, and day treatment programs. These services continue to expand. 

Text within the original plan also referenced the future capacity for 23-hour observation within the new crisis center 

and the expanded capacity for local inpatient beds with the Holly Hill Hospital agreement. 

An option that has been explored without success to date is the development of a local Psychiatric Residential 

Treatment Center. Wake is committed to discussions with vendors for this possibility. Success in this service level 

will reduce the reliance on the state facility PRTF and keep children closer to home once the DDH facility closes. 

‣ “the plan should address Wake having the highest level of admissions to state psychiatric facilities” 

We believe we’ve offered a very comprehensive plan to address the need to decrease Wake’s admissions to state 

facilities. Perhaps the plan’s format did not lend itself well to clarity of the overall picture. To re-state: 

1. Wake has entered into a 10-year contract with Holly Hill Hospital to build an additional 44 beds intended to 

provide indigent care via county funding. The State has transferred the CON so these are established as 

“replacement beds” from state facility use. 

2. Wake intends to build a campus of acute crisis service options that will include expanded walk-in crisis services, 

23-hour observation for both children/adolescents and adults, 16 mental health crisis beds, 16 secure detox beds, 

and a renovation of current substance abuse treatment beds. Land has been purchased and capital funding in the 

amount of $21 million from County resources is already established for this purpose. 

3. Through the course of the crisis planning process Wake has entered a productive partnership with the WakeMed 

ED staff and are working together in a 3-phase project to increase cooperative approaches for MH/SA crisis 

response across the community. This involves support for standardized assessment and communication protocols, 

24/7 MH/SA professional staffing in the ED, a mobile gero-psychiatry response team, and centralized mobile 

response to all the other ED’s in the County. 

These strategies in addition to expansion of diversion services offered by police CIT and CD-CP programs, along with 

continued development of intensive outpatient services should all lead to dramatic reduction in the use of state 

facilities for acute care. Although not immediate because of the facility construction time period Wake is optimistic 

that significant reductions will be attained within the next 18 months. 

‣ “plan should address the assumption that crisis episodes will increase with population as this may not be 

valid” 

We would certainly like to think that crisis episodes will not necessarily rise. However, historical use of Crisis and 

Assessment Services as well as reports from our partners at the WakeMed ED do not suggest this as likely. Therefore, 

our plan went with the more conservative assumption. Once the robust continuum described above is in place we can 

hope for something different. 

file:////data2/Agenda/2008/apr7/08/05wakecrisisplan.htm[10/24/2012 4:44:37 PM]


According to the Wake County Planning & Development Department, the estimated population growth for fiscal year 

2004 was 723,708. Wake County has been identified as the 6 th fastest growing county in the United States, receiving 

an estimated 36,000 new residents monthly between July 2005 and July 2006 and expected to exceed 1,000,000 

residents by 2013. By year 2030, Wake County is expected to double its current population, reaching over 1,384,019 

residents. Despite the rise in the median household income, more people are living in poverty in the year 2006 than in 

1990. It was estimated by the American Community Survey that 75, 430 (10.3%) of Wake County residents were in 

poverty. Access to healthcare continues to be an issue for the uninsured, under- insured and low-income men. 13.9% 

of Wake County residents were uninsured in 2004. All of this suggests continued rising use of crisis services for the 

foreseeable future. 

‣ “the plan should address the dependence on state funds through regional crisis efforts” 

Wake appreciates any state funds available to assist with this plan. In reality those funds are a relatively small 

contribution to the overall costs associated with implementing a robust crisis services continuum. Wake’s crisis 

services historically draw out-of-county citizens to seek care here. Wake residents, on the other hand, do not typically 

go outside of Wake County for care. We anticipate this trend to continue as new facilities are built and opened so in 

that sense it is likely we will be directing the available state dollars to regional efforts. 

More straightforward efforts towards regional partnerships will continue via the ongoing meetings with the other 

LME’s identified in the regional crisis plan. We are very open to any possibilities of collaboration. 

‣ “the plan should address the lack of system partners indicated” 

The Wake LME has many system partners including but not limited to the local hospitals—both medical and 

psychiatric, the WC Public School System, all of the local law enforcement departments, 130+ contracted service 

providers, Dorothea Dix Hospital, The Healing Place for Men and The Healing Place for Women, Wake County jail, 

the Gang Prevention Partnership, and consumer/family advocacy groups. As a part of the consolidated Wake County 

Human Services agency we have easily available communication with the other divisions covering all social services, 

prevention programs, community health programs, housing and homeless services. 

Our difficulty in using the electronic format of the original crisis plan may have led to some understatement in the 

“system integration” chart. The attachment to this document attempts to rectify and clarify the level of detail for 

communication with major partners. 

‣ “plan should address how the RJB ADATC would be a system partner and a part of their crisis continuum 

considering the identified need for secure involuntary detox and the historical underutilization of the 

ADATC” 

Many Wake consumers are well treated at the Zvierink Alcoholism Treatment Center (ATC) for substance abuse 



disorders. However, secure detox is not a component of the ATC. Historically, there has been minimal access to RJB 

ADATC from Crisis Services with waiting lists of 1-2 weeks delay for rehabilitation beds and no access for secure 

detox and/or involuntarily committed consumers. We understand the new mission and focus for the ADATC as well 

as the consolidation of the catchment area for the new Central Region should alleviate this access problem. We 

welcome RJB ADATC as a new viable system partner and look forward to more education about the available services 

and implementation of referral and communication protocols. The ADATC should be a particularly valuable asset 

while the planned local secure detox facility is under construction. 

ATTACHMENT: Key Partners and Type of Verbal/Written Communication or Protocol Essential to 

Success of Community Crisis Plan 

CAS → Hospital ED 

Client is in need of medical clearance. 

↓ 

EMS contacted for transport. 

↓ 

Referral paperwork completed and phone call to ED 

↓ 

EMS provided with referral paperwork. Client transported to ED 

Hospital ED → CAS 

Medically cleared. Client determined to need MH/SA assessment. 

↓ 

Phone call to CAS to staff case. 

↓ 

If client is in need of assessment, Clinician competed hot sheet. Request ED paperwork be faxed. If not in need of 

assessment, recommendations are made. 

Hospital ED → DDH 

Patient is at hospital ED. Placed on involuntary commitment papers. 

↓ 

If client is insured, contact made with at least 3 hospitals. 

↓ 

If client is denied admission by at least 3 hospitals or is uninsured, contact DDH. 

↓ 

If DDH accepts, contact CAS for authorization number. 

↓ 

Contact magistrate for custody order, transportation by RPD to DDH. 

DDH → Hospital ED 

Patient of DDH is in need of medical clearance not available to DDH. 

↓ 



EMS contacted for transport or other transportation arranged. 

↓ 

Phone call to ED to update ED of referral. 

CAS → DDH 

Client of CAS is placed on involuntary papers 

↓ 

If client is insured, contact at least 3 hospital for admission. 

↓ 

If client is denied admission with at least 3 hospital or is uninsured, contact DDH. 

↓ 

Complete Dorothea Dix referral form and document authorization number once DDH accepts client. 

↓ 

Contact magistrate for custody order, transportation by RPD to DDH. 

DDH → CAS 

Client presents at DDH seeking mental health services. 

↓ 

Client is not deemed to meet inpatient criteria. 

↓ 

Telephone contact made by DDH staff to CAS to staff case. 

↓ 

If client is deemed to be in need of assessment at CAS, CAS staff completes hot sheet. Pertinent information is 

requested from DDH. Client is referred to CAS. 

↓ 

If client is not deemed to need assessment at CAS, CAS staff makes recommendations. 

Provider Network → CAS 

Client of community provider is in crisis. 

↓ 

Provider responds based on crisis plan as first responder. 

↓ 

If first responder is unable to de-escalate the crisis based on the crisis plan, client is escorted to CAS (voluntarily or 

involuntarily) by first responder with the expectation the responder stays with client. 

CAS → HHH 

1. Client presents to CAS seeking services. 

↓ 

If client is insure, seeking hospitalization, and insurance accepted at HHH, contact is made with HHH to staff case. 

↓ 

If HHH agrees to assess for inpatient, CAS staff member can escort client to HHH. 

2. Client present to CAS seeking service. 

↓ 

Client is assessed, placed on involuntary papers, is uninsured. 

↓ 

Contact is made with HHH to staff case. 

↓ 

If HHH accepts client, magistrate is contacted and police transports client. 



HHH → CAS 

Client presents at HHH seeking services. 

↓ 

Client does not meet inpatient criteria and is uninsured. 

↓ 

Contact with CAS staff to review case. 

↓ 

If assessment at CAS is indicated, client is referred to CAS, pertinent documentation is requested. 

↓ 

If CAS assessment is not indicated, CAS makes recommendations. 

CAS Crisis Call → Crisis Intervention Team (CIT) 

CAS is contacted with a request for mental health emergency assistance. 

↓ 

CAS contacts CIT officer for emergency MH assistance. 

↓ 

CIT officer accepts call and attempts to de-escalate the situation. 

↓ 

CIT officer may escort consumer to CAS for an assessment. 

CIT Officer Encounters a Consumer in the Community → CAS 

CIT officer brings client to CAS either voluntarily, involuntarily by means of emergency 

or involuntary commitment papers. 

↓ 

CIT officer gives a report to CIT Officer and CAS staff. 

↓ 

CIT Officers leaves consumer in the care of CAS stationary CIT Officer. 

↓ 

Consumer is assessed and disposition made. 

custody 

School System → CAS/Child Intake (Routine Call) 

School contacts CAS/Child Intake for phone screening. 

↓ 

Information collected, priority status determined. 

↓ 

If routine, disposition made with referral to appropriate community resource provider b 

on consumer choice. 

↓ 

Information entered into telephone screening database. 

If non-emergent and Open to Provider: 

Mental Health Tech provides technical assistance 

↓ 

Child/Caller referred back to provider. 

based 

School System → CAS (Emergent/Urgent Call) 

Recommendation is to transport child immediately to CAS. 

↓ 

Child arrives; an emergency assessment is completed. 

↓ 



If child is determined to need hospitalization, an appropriate inpatient facility is contacted. Child referred immediately. 

↓ 

RPD/WC Sheriff transport to receiving hospital. 


Budget and Management Services 

Inter-Office Correspondence 

TO: 

FROM: 

SUBJECT: 

David C. Cooke, County Manager 

Johnna L. Rogers, Director 

Revisions to Fiscal Year 2008 General Fund 

Budget Ordinance, Sections 1 and 2 (page xx of 

the 2008 Adopted Budget) 

The following chart summarizes all budget revisions to the fiscal year 2008 adopted budget for the 

department and fund indicated below. The summary includes approved items, as well as items to be 

considered by the Board of Commissioners at the meeting date indicated. Items for consideration are 

shown in bold italics. 

Department: Human Services 

Fund: General Fund 

REVENUE CATEGORY: STATE SHARED REVENUES 

Date Description of Revision or Adjustment Amount Balance 

July 1, 2007 Original appropriation $109,724,019 N/A 

July 9, 2007 Accepted $81,245 in Home and Community Care $81,245 $109,805,264 

Block Grant Funding 

August 20, 2007 Accepted $30,092 to provide regional support for $30,092 $109,835,356 

pandemic flu planning 

August 20, 2007 Accepted $596,026 in Ryan White Part B Care 

Services Program Funding and established 5.0 FTE 

new positions 

$596,026 $110,431,382 

September 4, 2007 

November 5, 2007 




Transfered multiple grants and FTEs from the 

General Fund to the Grants Fund, and one grant into 

the General Fund from the Grants Fund 

Accepted $27,500 from the Mental Health Trust 

Fund for Services to Deaf Adults with Mental 

Illness 


Fund for Substance Abuse Services for Adults 


Fund for Multi-Systemic Therapy Services 

Accepted $244,607 from the Mental Health Trust 

Fund for Services for Adults with Mental Illness 

and Substance Abuse 

($576,217) $109,855,165 

$27,500 $109,882,665 

$121,700 $110,004,365 

$131,872 $110,136,237 

$244,607 $110,380,844 

REVENUE CATEGORY: STATE SHARED REVENUES (continued) 

November 5, 2007 Accepted $396,800 in Dorothea Dix Hospital 

Downsizing Dollars to Expand Community-Based 

Mental Health Services 

$396,800 $110,777,644 




Accepted $101,122 in State Funds for Adolescent 

Pregnancy Prevention and Parenting Programs 

Accepted $30,000 in State Funds for Pandemic Flu 

Planning 

Accepted $98,474 Smart Start Grant for Nutrition 

and Physical Activity Self Assessment in Child 

Care & Create 1.0 FTE 

$101,122 $110,878,766 

$30,000 $110,908,766 

$98,474 $111,007,240 

file:////data2/Agenda/2008/apr7/08/06budgetmemo.htm[10/24/2012 4:44:40 PM]

November 19, 2007 Accepted recurring funds from the NC Division of 

Child Development for Child Care Subsidy 

$1,886,205, established a 0.5 FTE HS Sr. Case 

Manager position 

November 19, 2007 Accepted funding from Triangle United Way and 

established 0.5 FTE case manager 

January 22, 2008 Accepted additional $466,422 in final Continuation 

Allocations from the NC Division of MH/DD/SAS 

January 22, 2008 Accepted $22,962 in funding from the NC Division 

of MH/DD/SAS for a community developmental 

diabilities diversion site 

February 18, 2008 








Accepted $42,263 in Family Planning Title X 

funding from the NC Department of Health and 

Human Services 

Accepted $40,090 in recurring funding from the NC 

Department of Health and Human Services and 

establish 1.0 FTE nurse position 

Proposed: Accept $18,916 in funding from the NC 

Department of Transportation for capital costs. 

Accepted $250,226 in supplemental Rural 

Operating Assistance Program funding from the NC 

Department of Transportation. 







Proposed: Accept $118,045 in Public Health Aidto-County 

funding from the NC Department of 

Health and Human Services for the Random 

Moment Time Study 

Proposed: Accept $134,585 in total funding from 

the NC Division of Mental Health/Developmental 

Disabilities/Substance Abuse Services for First in 

Families,Crisis Services, and Crisis Intervention 

Team 

$1,886,205 $112,893,445 

$9,546 $112,902,991 

$400,000 $113,302,991 

$22,962 $113,325,953 

$42,263 $113,368,216 

$40,090 $113,408,306 

$18,916 $113,427,222 

$250,226 $113,677,448 

$163,951 $113,841,399 

$33,500 $113,874,899 

$118,045 $113,992,944 

$134,585 $114,127,529 


Proposed: Accept $4,000,000 in additional 

Medicaid pass-through dollars. 

$4,000,000 $118,127,529 


EXPENDITURES (USE OF FUNDS) 



Appropriation per Ordinance $228,317,774 $228,317,774 


Spread of salary and benefits (per Ordinance, $2,953,467 -NA- 

Section 15-B) 

Original appropriation $231,271,241 -NA- 

July 1, 2007 Carryover of prior-year encumbrances $258,046 $231,529,287 







new positions 

$596,026 $232,236,650 








Illness 

($1,971,805) $230,264,845 

$27,500 $230,292,345 













Accepted $396,800 in Dorothea Dix Hospital 



November 5, 2007 Accepted $30,000 in State Funds for Pandemic Flu 

Planning 

November 5, 2007 Accepted $4.1 Million in Medicaid Pass-Through 

Dollars for Mental Health Services 

November 15, 2007 Transferred 16 non-FTE positions in the 

Cooperative Extension program from Environmental 

Services to Human Services. 



$1,886,205, establish a 0.5 FTE HS Sr. Case 



establish 1.0 FTE case manager 

January 22, 2008 Approved additional $466,422 in final Continuation 









$121,700 $230,414,045 

$131,872 $230,545,917 

$244,607 $230,790,524 

$396,800 $231,187,324 

$30,000 $231,217,324 

$4,100,000 $235,317,324 

$188,708 $235,506,032 

$1,886,205 $237,392,237 

$19,092 $237,411,329 

$466,422 $237,877,751 

$22,962 $237,900,713 

EXPENDITURES (USE OF FUNDS) (continued) 


$42,263 $237,942,976 









Appropriated $45,994 from General Fund balance 

for the supplemental Rural Operating Assistance 

Program funding from the NC Department of 

Transportation. 

March 24, 2008 Accepted $163,951 in one time Smart Start funding 

for emergency childcare services. 

March 24, 2008 Accepted $33,500 in one time funding from the NC 

Department of Health and Human Services for 

HIV/STD prevention services. 











Team 

$40,090 $237,983,066 

$250,226 $238,233,292 

$45,994 $238,279,286 

$163,951 $238,443,237 

$33,500 $238,476,737 

$118,045 $238,594,782 

$134,585 $238,729,367 




$4,000,000 $242,729,367 

DATE STAFFING FTEs Balance 

July 1, 2007 Adopted Budget 1789.55 


August 20, 2007 


Accepted $596,026 in Ryan White Part B Care 


new positions 

Transferred multiple grants and FTEs from the 



November 19, 2007 Accepted $1,886,205 in recurring funds from the 

NC Division of Child Development for Child Care 

Subsidy and establish a 0.5 FTE HS Sr. Case 




February 18, 2008 Accepted $40,090 in recurring funding from the NC 




Accepted $118,045 in Public Health Aid-to-County 


Human Services and establish 3.0 FTE positions. 

5.00 1794.55 

(4.00) 1790.55 

0.50 1791.05 

1.00 1792.05 

1.00 1793.05 

3.00 1,796.05 


The Tax Committee follows guidelines have been established in previous years for relieving or not 

relieving penalties and interest 

· If a taxpayer is new to North Carolina, he has been given a one-time relief for late listing. 

· If a young taxpayer has property that should have been listed and is unaware of the tax laws, he has 

been relieved the first time. 

· If a taxpayer has listed timely in previous years, the penalty is relieved. 

· If a taxpayer has omitted items from his timely listing, either inadvertently or accidentally, the penalty is 

relieved. 

· In 1990, if a taxpayer was involved in military deployment and failed to list timely, the penalty was 

relieved. 

· Guidelines have been established for companies where penalties are imposed as a result of audits. If 

their track record is good and it appears there was no attempt to understate values, 50% relief is granted. 

This equates to interest on the money owed to the county. 

· Even with all of these guidelines, there are still about 10% of the Tax Committee agenda, which would be 

exceptions. For example, an exempt organization fails to file an application for exemption with the 

calendar year. There is no statutory authority to exempt this property once the application is made 

outside the calendar year. 

· The General Statutes look at relief of interest as becoming part of tax and is forbidden from being 

relieved. 

file:////data2/Agenda/2008/apr7/10/01guidelines.htm[10/24/2012 4:44:41 PM]

EXECUTIVE SUMMARY OF RECOMMENDATIONS FROM TAX COMMITTEE 

Board Meeting Date APRIL 7, 2008 

PROPERTY TAX REFUNDS REQUESTED 

NUMBER AMOUNT OF TAX AMOUNT OF TAX AMOUNT OF TAX 

REQUESTED APPROVED DENIED 

80 $25,218.31 $25,218.31 0.00 

file:////data2/Agenda/2008/apr7/10/02executivesummaryrefundsrequesteds.htm[10/24/2012 4:44:41 PM]

http://billing02/billing20/SEARCHBOARD_C.HTM 

Page 1 of 4 

3/20/2008 

Board Report 

Return 

Date : 04/07/2008 

Approved By :_____________________ 

TO : WAKE COUNTY BOARD OF COMMISSIONERS 

RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES 

No. Name of Tax Payer Account Number Tax, Interest and Penalties Total Refund Request 

Status 

1 A & W CONCRETE SERVICES INC 

0006455465- 2006- 2006- 

City 200.97 

4920 ATLANTA HWY, PMB 217 

473.40 Refund 

000000 

ALPHARETTA GA, 30004 - 2921 

County 272.43 

2 AMERICAN TOWERS INC 

116 HUNTINGTON AVE 

BOSTON MA, 02116 - 5749 



BOSTON MA, 02116 - 5749 



BOSTON MA, 02116 - 5749 



BOSTON MA, 02116 - 5749 


P.O. BOX 723597 

ATLANTA, GA, 31139 

7 BRODERICK, JOHN J 

BRODERICK, SUSAN M 

505 SPICEY CT 

WENDELL NC, 27591 - 9534 

8 ESCHEDOR, JEAN E 

ESCHEDOR, TIMOTHY ETAL 

9204 CLUB HILL DR 

RALEIGH NC, 27617 - 8430 




RALEIGH NC, 27617 - 8430 




RALEIGH NC, 27617 - 8430 

11 ESCHEDOR, JEAN E ETAL 

ESCHEDOR, TIMOTHY PAUL 


RALEIGH NC, 27617 - 8430 

12 FAISAL INC 

6428 BELLE CREST DR 

RALEIGH NC, 27612 - 2870 

13 FAISAL INC 

3113 CONE MANOR LN 

RALEIGH NC, 27613 

14 FAISAL INC 

3113 CONE MANOR LN 

RALEIGH NC, 27613 

15 GARRETT, ANGELA BREEN 

GARRETT, ROGER WILLIAM 

1205 TROTTER BLUFF DR 

HOLLY SPRINGS NC, 27540 - 9149 

16 HALLBERG, DEAN L 

HALLBERG, COLETTE M 

12204 PENROSE TRL 

RALEIGH NC, 27614 - 6804 

17 HALLBERG, DEAN L 

HALLBERG, COLETTE M 

12204 PENROSE TRL 

RALEIGH NC, 27614 - 6804 

18 HARPER, CHRISTOPHER W 

14 ESTHER LANE 

JACKSONVILLE NC, 28546 

19 HARRIS, DAVID K 

6021 HUNLEY DR 


0006156921- 2006- 2006- 

000000 

0006452533- 2006- 2006- 

000000 

0006452534- 2006- 2006- 

000000 

0006452537- 2008- 2006- 

000000 

0006477575- 2007- 2006- 

000000 

0000314264- 2007- 2007- 

000000 

0000268982- 2004- 2004- 

000000 

0000268982- 2005- 2005- 

000000 

0000268982- 2006- 2006- 

000000 


000000 

0000023131- 2005- 2005- 

000000 

0000023131- 2006- 2006- 

000000 


000000 


000000 

0000255922- 2006- 2006- 

000000 


000000 

0507395428- 2006- 2006- 

000000 


000000 

City 0.00 


City 0.00 


City 0.00 


City 0.00 


City 0.00 


City 90.37 


City 154.42 


City 154.42 


City 170.06 


City 170.06 


City 0.00 


City 0.00 


City 0.00 


City 92.65 


City 42.06 


City 42.06 


City 0.00 


City 0.00 


369.07 Refund 

353.67 Refund 

353.21 Refund 

341.31 Refund 

120.80 Refund 

220.58 Refund 

390.56 Refund 

390.56 Refund 

417.93 Refund 

435.12 Refund 

116.49 Refund 

130.25 Refund 

126.63 Refund 

211.17 Refund 

103.36 Refund 

107.61 Refund 

219.35 Refund 

156.24 Refund


Page 1 of 1 


Board Report 

Return 

Date : 04/07/2008 

Approved By :_____________________ 

TO : WAKE COUNTY BOARD OF COMMISSIONERS 

RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES 

No. Name of Tax Payer Account Number Tax, Interest and Penalties Total Refund Request 

Status 

1 AMERICAN TOWER CORP 

0006471849- 2006- 2006- 

City 393.92 

PO BOX 723597 

968.05 Refund 

000050 

ATLANTA GA, 31139 



PO BOX 723597 



PO BOX 723597 




BOSTON MA, 02116 - 5749 



BOSTON MA, 02116 - 5749 



BOSTON MA, 02116 - 5749 



BOSTON MA, 02116 - 5749 

8 BEADAZZLED 

107 W CHATHAM ST 

CARY NC, 27511 - 3331 

9 COBLE, GEORGE H 

COBLE, BETTY A 

9290 CHAPEL HILL RD 

CARY NC, 27513 - 3611 

10 COBLE, GEORGE H 

COBLE, BETTY A 

9290 CHAPEL HILL RD 

CARY NC, 27513 - 3611 

11 GENERAL ELECTRIC CAPITAL CORP 

C/O PROPERTY TAX CO 

PO BOX 3649 

DANBURY CT, 06813 - 9661 

12 MADDEN, JOSEPH P 

MADDEN, JULY L 

101 CREEKBURY CT 

CARY NC, 27519 - 9726 

13 MADDEN, JOSEPH P 

MADDEN, JULY L 

101 CREEKBURY CT 

CARY NC, 27519 - 9726 

14 RALEIGH PULMONARY & ALLERGY 

CONSULTANTS 

3480 WAKE FOREST RD STE 414 

RALEIGH NC, 27609 - 7376 

0006471849- 2006- 2006- 

006550 

0006471849- 2006- 2006- 

006950 

0006155281- 2008- 2006- 

000000 

0006443871- 2006- 2006- 

000000 

0006452531- 2006- 2006- 

000000 

0006452535- 2006- 2006- 

000000 


000000 

0000013706- 2006- 2006- 

000000 


000000 

0006470470- 2006- 2006- 

000050 

0000277650- 2006- 2006- 

000000 


000000 


000000 

City 836.15 

County 1,000.23 

City 429.08 


City 0.00 


City 0.00 


City 0.00 


City 0.00 


City 0.00 


City 466.22 


City 466.22 


City 371.22 


City 349.24 


City 349.24 


City 197.24 

County 307.43 

1,836.38 Refund 

989.99 Refund 

608.64 Refund 

656.91 Refund 

676.43 Refund 

518.66 Refund 

589.95 Refund 

1,169.98 Refund 

1,218.82 Refund 

912.25 Refund 

876.42 Refund 

913.00 Refund 

504.67 Refund 

Emmett D. Curl City Total 3,858.53 

Wake County Revenue Administrator County Total 5,531.03 

Total to be 

Refunded 

12,440.15 

CC: 

Print 

Lock


Page 2 of 4 


20 JOHNSON, JEANNE 

19 LAKERIDGE DR 

CAMERON NC, 28326 - 8873 

0505749169- 2003- 2003- 

000000 

City 0.00 


106.00 Refund 

21 JOHNSON, JEANNE 

19 LAKERIDGE DR 

CAMERON NC, 28326 - 8873 

0506399482- 2004- 2004- 

000000 

City 0.00 


104.04 Refund 

22 KNAAK, WILLIAM C JR 

PAGE-KNAAK, TRINETTE E 

102 LEWEY BROOK DR 

CARY NC, 27519 - 5833 

0000199620- 2004- 2004- 

000000 

City 50.66 


123.52 Refund 


PAGE-KNAAK, TRINETTE E 


CARY NC, 27519 - 5833 

0000199620- 2005- 2005- 

000000 

City 50.66 


123.52 Refund 


KNAAK, TRINETTE E 


CARY NC, 27519 - 5833 

0000199620- 2006- 2006- 

000000 

City 50.66 


127.14 Refund 


KNAAK, TRINETTE E 


CARY NC, 27519 - 5833 


000000 

City 50.66 


132.45 Refund 

26 MARK FOWLER 

428 BOB HORTON RD 

APEX NC, 27523 

0006455950- 2005- 2005- 

000000 

City 0.00 


120.86 Refund 

27 MARK FOWLER 

428 BOB HORTON RD 

APEX NC, 27523 

0006455950- 2006- 2006- 

000000 

City 0.00 


147.04 Refund 

28 MENDES, MARIA I 

MENDEZ, JOSE CARMEN GARCIA 

3908 PATRICK PLACE PL 

APEX NC, 27539 - 6318 

0006443697- 2003- 2003- 

000000 

City 114.50 


264.99 Refund 

29 MENDES, MARIA I 


3908 PATRICK PLACE DR 

APEX NC, 27539 - 6318 

0006443697- 2004- 2004- 

000000 

City 0.00 


231.84 Refund 

30 MENDEZ, MARIA I 



APEX NC, 27539 - 6318 

0006443697- 2005- 2005- 

000000 

City 78.07 


187.04 Refund 




APEX NC, 27539 - 6318 

0006443697- 2006- 2006- 

000000 

City 72.66 


179.58 Refund 




APEX NC, 27539 - 6318 


000000 

City 68.42 

County 107.53 

175.95 Refund 

33 MOREA, DONNA CAROL 

6037 OVER HADDEN CT 

RALEIGH NC, 27614 - 8850 

0508382807- 2007- 2007- 

000000 

City 0.00 


190.54 Refund 

34 NATU, GAJANAN 

NATU, VIJAYA 

201 TEALIGHT LN 

CARY NC, 27513 - 5748 

0000302476- 2004- 2004- 

000000 

City 42.38 


103.33 Refund 


NATU, VIJAYA 


CARY NC, 27513 - 5748 

0000302476- 2005- 2005- 

000000 

City 42.38 


103.33 Refund 


NATU, VIJAYA 


CARY NC, 27513 - 5748 

0000302476- 2006- 2006- 

000000 

City 42.38 


106.36 Refund 


NATU, VIJAYA 


CARY NC, 27513 - 5748 


000000 

City 42.38 


110.79 Refund 

38 REANDL INC 

3208 MARIE DR 

RALEIGH NC, 27604 - 3618 


000000 

City 160.78 

County 233.07 

393.85 Refund 

39 REANDL INC 

3208 MARIE DR 

RALEIGH NC, 27604 - 3618 


000000 

City 149.53 

County 233.07 

382.60 Refund


Page 3 of 4 


40 SMITH, BETTY D 

C/O SOLOMON JEFFERYS 

42 NORTH 54TH STREET 

PHILADELPHIA PA, 19139 

















45 SODANO, GUY R 

SODANO, SHIRLEY A 

116 BRIGHTLING WAY 


46 SPURGEON, STANLEY R 

SPURGEON, LINDA P 

4305 HEATHGATE LN 

RALEIGH NC, 27613 - 2506 




RALEIGH NC, 27613 - 2506 




RALEIGH NC, 27613 - 2506 


P, LINDA 


RALEIGH NC, 27613 - 2506 


P, LINDA 


RALEIGH NC, 27613 - 2506 

51 TACKETT, KENNETH M 

TACKETT, PATRICIA P 

9505 LOST KEY CT 

RALEIGH NC, 27617 - 8559 

52 TACKETT, KENNETH M 

TACKETT, PATRICIA P 

9505 LOST KEY CT 

RALEIGH NC, 27617 - 8559 

53 VAUGHAN, JOHN LOUIS 

VAUGHAN, PEGGY R 

608 DOWNPATRICK LN 

RALEIGH NC, 27615 - 1517 




RALEIGH NC, 27615 - 1517 




RALEIGH NC, 27615 - 1517 




RALEIGH NC, 27615 - 1517 




RALEIGH NC, 27615 - 1517 

58 

0000064630- 2003- 2003- 

000000 

0000064630- 2004- 2004- 

000000 

0000064630- 2005- 2005- 

000000 

0000064630- 2006- 2006- 

000000 


000000 


000000 

0000237932- 2003- 2003- 

000000 

0000237932- 2004- 2004- 

000000 

0000237932- 2005- 2005- 

000000 

0000237932- 2006- 2006- 

000000 


000000 

0000329589- 2006- 2006- 

000000 


000000 

0000128627- 2003- 2003- 

000000 

0000128627- 2004- 2004- 

000000 

0000128627- 2005- 2005- 

000000 

0000128627- 2006- 2006- 

000000 


000000 

VULPIS, NUNZIO JR 

MORGAN, PATRICIA L 0000235443- 2003- 2003- 

City 0.00 


City 0.00 


City 0.00 


City 0.00 


City 0.00 


City 77.12 


City 55.16 


City 56.60 


City 56.60 


City 62.32 


City 62.32 


City 46.94 


City 46.94 


City 0.00 


City 0.00 


City 0.00 


City 0.00 


City 0.00 


City 48.94 

280.90 Refund 

280.90 Refund 

280.90 Refund 

292.87 Refund 

310.42 Refund 

175.77 Refund 

141.70 Refund 

143.14 Refund 

143.14 Refund 

153.16 Refund 

159.45 Refund 

115.36 Refund 

120.11 Refund 

127.84 Refund 

127.82 Refund 

127.82 Refund 

133.27 Refund 

141.26 Refund 

119.32 Refund


Page 4 of 4 


402 LEGAULT DR 

CARY NC, 27513 - 8326 

000000 


59 VULPIS, NUNZIO JR 

MORGAN, PATRICIA L 


CARY NC, 27513 - 8326 

0000235443- 2004- 2004- 

000000 

City 48.94 


119.32 Refund 


MORGAN, PATRICIA L 


CARY NC, 27513 - 8326 

0000235443- 2005- 2005- 

000000 

City 48.94 


119.32 Refund 


VULPIS, PATRICIA L 


CARY NC, 27513 - 8326 

0000235443- 2006- 2006- 

000000 

City 48.94 


122.82 Refund 


VULPIS, PATRICIA L 


CARY NC, 27513 - 8326 


000000 

City 48.94 


127.95 Refund 

63 WATERS, MICHAEL 

WATERS, CHRISTI A 

104 CAYMUS CT 

CARY NC, 27519 - 2849 

0000245149- 2003- 2003- 

000000 

City 46.98 


114.54 Refund 



104 CAYMUS CT 

CARY NC, 27519 - 2849 

0000245149- 2004- 2004- 

000000 

City 46.98 


114.54 Refund 



104 CAYMUS CT 

CARY NC, 27519 - 2849 

0000245149- 2005- 2005- 

000000 

City 46.98 


114.54 Refund 



104 CAYMUS CT 

CARY NC, 27519 - 2849 

0000245149- 2006- 2006- 

000000 

City 46.98 


117.90 Refund 

Emmett D. Curl City Total 3,029.81 

Wake County Revenue Administrator County Total 7,624.92 

Total to be 

Refunded 

12,778.16 

CC: 

Print 

Lock

EXECUTIVE SUMMARY OF RECOMMENDATIONS 

EXECUTIVE SUMMARY OF RECOMMENDATIONS 

FROM TAX COMMITTEE 4-7-08 

EXEMPTIONS REQUESTED (late filed requests) 

Number Value of Exemption Requested Value of Property Exempted 

10 8,386,121 6,038,818 

REQUESTS FOR RELIEF OF LATE LIST PENALTIES 

Number Full Relief Partial Relief Denied 

13 3 9 1 

$100 VEHICLE PENALTIES for 

not listing (statute repealed in 1992) 

Number Relieved Denied 

0 0 0 

TAX RELIEF REQUESTED (late filed requests) 

Number Value of Exemption Requested Value of Property Exempted 

0 0 0 

SPECIAL SITUATIONS/VALUE ADJUSTMENTS 

Number Situation Action Taken 

1 Request for Tax & Penalty Denied 

5 Requests for Relief of Interest Denied 

55 

Requests for Compromise of Value & 

LL Penalties on Business Pers. Prop. 

Values adjusted by 10% and all 

penalties relieved 

HISTORIC PROPERTY DEFERMENT (late filed requests) 

Number Value of Deferment Requested Value of Property Exempted 

0 0 0 

file:////data2/Agenda/2008/apr7/10/04exesumofrecommendations.htm[10/24/2012 4:44:42 PM]

Requests for Exemptions 3/26/2008 

Name of Taxpayer Account # Yr For Value Item # Granted per G.S.# Date 

Board 

Urban Ministries of Wake Cnty Inc 0335783 2007 $1,627,661 812 Denied 4/7/2008 

DHIC Inc 0046911 2008 $576,000 814 G.S. 105-278.6 4/7/2008 

NC Veterans Freedom Park 0024171 2008 $95,040 815 G.S. 105-275.7 4/7/2008 

Womens Center of Wake County, I 0068665 2008 $87,331 816 G.S. 105-278.6 4/7/2008 

Eastern NC Episcopal District Inc 0401344 2007 $719,642 817 Denied 4/7/2008 

Mental Health Assoc In NC Inc 0401708 2008 $1,974,659 818 G.S. 105-278.3 4/7/2008 

New Life Community Church 0353581 2008 $314,391 819 G.S. 105-278.3 4/7/2008 

Pleasant Grove Baptist Church, Th 0115987 2008 $596,666 820 G.S. 105-278.3 4/7/2008 

Eastern NC Episcopal District Inc 0401344 2008 $847,168 821 G.S. 105-278.3 4/7/2008 

Windborne United Methodist Churc 0182609 2007 $1,547,563 822 G.S. 105-278.3 4/7/2008

Requests for Relief of Penalties 3/20/2008 

Recommendatio Date Board 

Name of Taxpayer Account # Yr for Value City Item # L/List V/Pen Receive Date 

Mitchell 

Corporate Incentive 



Global Market Resou 

Syncfusion 

TJM Sandwiches LL 

Translogic Systems I 






Jackie Ted 

6467113 2008 $1,071 Raleigh 3382 50% Relief 02-25-08 4-7-08 

6467113 2007 $1,087 Raleigh 3382.01 50% Relief 02-25-08 4-7-08 

6467113 2006 $722 Raleigh 3382.02 50% Relief 02-25-08 4-7-08 

6149580 2008 $3,170 Cary 3381 Relief 02-18-08 4-7-08 

6442351 2008 $48,931 Cary 3383 Denied 02-22-08 4-7-08 

6488756 2008 $73,223 Holly Spr 3385 Relief 03-03-08 4-7-08 

6489444 2003 $22,362 3386 50% Relief 03-13-08 4-7-08 

6489444 2004 $21,478 3386.01 50% Relief 03-13-08 4-7-08 

6489444 2005 $16,069 3386.02 50% Relief 03-13-08 4-7-08 

6489444 2006 $15,781 3386.03 50% Relief 03-13-08 4-7-08 

6489444 2007 $12,331 3386.04 50% Relief 03-13-08 4-7-08 

6489444 2008 $9,314 3386.05 50% Relief 03-13-08 4-7-08 

5876360 2008 $2,000 3384 Relief 02-22-08 4-7-08

Request for Special Situations/Value Adjustments 3/20/2008 

Name of Taxpayer Account # Year for Value by Board Recommend 

Board 

Date 

Marathon Holdings LLC 6476599 2007 Tax & Penalty 

Denied 4-7-08 

England Billy W 0020874 2007 Interest Appeal 

Denied 4-7-08 

England Billy W 0112994 2007 Interest Appeal 

Denied 4-7-08 

Rivera Barbara 0508246453 2007 Interest Appeal 

Denied 4-7-08 

Cotter Robert M 4124523 2007 Value & Interest Appeal 1500 Denied LL 4-7-08 

International Business Mac 6143760 2001 Value & LL Pen 2576 Relief 4-7-08 



International Business Mac 6143760 2004 Value & LL Pen 

246 Relief 4-7-08 




International Business Mac 6157417-50 2002 Value & LL Pen 2754 Relief 4-7-08 





196 Relief 4-7-08 



International Business Mac 6143764-50 2002 Value & LL Pen 

417 Relief 4-7-08 


31 Relief 4-7-08 






International Business Mac 6143766 2000 Value & LL Pen 24848 Relief 4-7-08



Board 

Date 





894 Relief 4-7-08 


156 Relief 4-7-08 


44 Relief 4-7-08 












International Business Mac 6143768 2001 Value & LL Pen 30769 Relief 4-7-08 









International Business Mac 6115493 2003 Value & LL Pen 268959 Relief 4-7-08



Board 

Date 



52 Relief 4-7-08 




563 Relief 4-7-08 


Martin Sean Michael 0503875729 2000 Interest 

Denied 4-7-08 

Jordan Gary B & Shirley A 0200799 2007 Interest 

Denied 4-7-08

Appeal Summary 

20-Mar-08 

Meeting Date 

Name of Business 

Street Address of Busines 

Account Number 

Total Interest 

Recommendation 

Total Penalty 

Recommendation 


Chop House at Falls River 

1145 Falls River Avenue 

Raleigh NC 27614-7773 

PFB 17609 $0.00 

$2,710.91 

Relief 

Mizu Sushi Steak Seafood 

10750 Wakefield Commons Dr Ste 1 

Raleigh NC 27614-2761 

PFB 17571 $0.00 

$1,457.42 

Relief 

Skippers Spirits & Good Eats 

110 S White St 

Wake Forest NC 27587-2740 

PFB 16498 $0.00 

$221.99 

Relief 

Total for: 3/20/2008 

$0.00 $4,390.32 

Total Amounts Relieved: $0.00 $4,390.32 

1

WAKE COUNTY BOARD OF COMMISSIONERS 


WAKE COUNTY IN-REM FORECLOSURE PROGRESS REPORT 

February 2008 

Totals for February 

Parcels Notified by Certified Letter 1 

Number of Parcels - Judgments Docketed 2 

Parcels Paid in Full 10 

Parcels Sold at Public Auction 0 

Principal Tax (Notified by Certified Letter) $4,624 

Principal Tax Collected for Month $19,513 

Cumulative Totals for 2007/2008Fiscal Year 

Parcels Notified by Certified Letter 103 

Number of Parcels - Judgments Docketed 16 

Parcels Paid in Full 87 


Principal Tax (Notified by Certified Letter) $149,145 

Principal Tax Collected for Year $152,141 

Cumulative Total to Date 

Parcels Notified by Certified Letter 8,740 

Number of Parcels - Judgments Docketed 1,583 

Parcels Paid in Full 7,838 


Principal Tax (Notified by Certified Letter) $10,168,763 

Principal Tax Collected to Date $10,346,767 

*Totals Include Any Municipal Taxes that Wake County is Under Contract to Collect. 

********************************************************************** 

This report is to be filed for the record. 

Ken Hepler 

Appraisal/Collections Manager 

file:////data2/Agenda/2008/apr7/10/07wakecoforeclosurereport.htm[10/24/2012 4:44:43 PM]

REPORT OF COLLECTIONS - WAKE COUNTY ONLY 

FEBRUARY 2008 

FEBRUARY 2007 FEBRUARY 2008 FEBRUARY 2007 FEBRUARY 2008 

MONTHLY COLLECTIONS Last Year This Year CUMULATIVE Last Year This Year 

Current Taxes $10,523,258.83 $11,033,882.02 Current Taxes $467,446,782.76 $528,395,915.67 

Current Special Districts $456,730.66 $414,056.36 Current Special Districts $16,244,086.26 $17,313,718.00 

Current Deferred Taxes $35,426.65 $12,988.35 Current Deferred Taxes $188,428.77 $167,775.86 

Back Taxes $417,194.21 $489,416.67 Back Taxes $4,292,002.20 $4,991,162.47 

Back Deferred Taxes $58,500.06 $36,514.76 Back Deferred Taxes $530,466.70 $438,951.59 

Beer & Wine $508.75 $832.25 Beer & Wine $7,179.50 $6,275.50 

Recycle Fee $106,534.10 $100,494.20 Recycle Fee $6,269,276.30 $6,539,809.81 

TOTAL $11,598,153.26 $12,088,184.61 TOTAL $494,978,222.49 $557,853,608.90 

FEBRUARY 2007 FEBRUARY 2008 

Levy Billed Levy Coll % Coll Levy Billed Levy Coll % Coll 

Real & Personal Property $459,174,573.37 $449,709,480.70 97.94% $518,191,359.75 $508,153,826.29 98.06% 

Special District Real & Personal $16,180,901.32 $15,679,021.46 96.90% $16,765,004.62 [1] $16,103,711.77 96.06% 

Vehicle Property $35,724,480.37 $28,421,675.10 79.56% $40,231,550.00 $31,876,634.35 79.23% 

Special District Vehicle $1,511,520.96 $1,210,666.43 80.10% $1,552,145.78 $1,241,893.59 80.01% 

TOTAL $512,591,476.02 $495,020,843.69 96.57% $576,740,060.15 $557,376,066.00 96.64% 

UNCOLLECTED 

DEFERRED TAXES[2] 

DEFERRED TAXES[3] 

(Subject to Current) 

LEVY LEVY PERCENTAGE LEVY and 3 Year Rollback) 

YEAR BILLED COLLECTED COLLECTED UNCOLLECTED (%) Year Amount Year Amount 

2007 $576,740,060.15 $557,376,066.00 96.64% $19,363,994.15 3.36% 2007 $7,004,779.44 2007 $7,871.95 

2006 $524,508,044.32 $521,985,021.05 99.52% $2,523,023.27 0.48% 2006 $6,277,766.35 2006 $9,754.39 

2005 $477,335,128.18 $476,126,163.75 99.75% $1,208,964.43 0.25% 2005 $6,082,364.18 2005 $10,104.71 

2004 $452,579,346.08 $451,645,732.30 99.79% $933,613.78 0.21% 2004 $6,256,269.17 2004 $4,657.71 

2003 $434,950,916.20 $434,137,626.81 99.81% $813,289.39 0.19% 2003 $5,953,000.91 2003 $2,812.70 

2002 $393,654,617.24 $392,813,275.35 99.79% $841,341.89 0.21% 2002 $5,680,002.37 2002 $2,028.52 

2001 $377,275,120.58 $375,274,029.63 99.47% $2,001,090.95 0.53% 2001 $5,999,554.37 2001 $88.82 

2000 $354,829,602.61 $354,198,228.97 99.82% $631,373.64 0.18% 2000 $6,067,744.73 2000 $0.00 

1999 $313,803,840.64 $313,133,424.84 99.79% $670,415.80 0.21% 1999 $4,994,447.75 1999 $0.00 

TOTAL $3,905,676,676.00 $3,876,689,568.70 $28,987,107.30 TOTAL $54,315,929.27 TOTAL $37,318.80 

S/Distr 

Current $18,317,150.40 $17,345,605.36 94.70% $971,545.04 5.30% 

**Note: FY 2000-1997 totals above do not include special districts. Therefore a separate special district figure is included above. 

Emmett D. Curl 

Wake County Revenue Director 

[1] 

revtemp: 

prev month's total+current monthfire summ total(summary billing page)+fire late list-dmv fire tax+rtp 

[2] 

wake county: 

USE MONTHLY COLL REPORT - SUBTRACT LEVY CREDIT 

[3] 

wake county: 

USE YTD COLL REPORT- TOTAL CO LEVY DUE 

file:////data2/Agenda/2008/apr7/10/08wakecocollections.htm[10/24/2012 4:44:44 PM]

MUNICIPAL MONTHLY COMPARISON REPORT FEBRUARY 2008 

ANGIER GARNER RALEIGH 

Last Year This Year Last Year This Year Last Year This Year 

Levy $13,167.81 $46,624.95 Levy $12,127,394.88 $13,007,367.29 Levy $145,958,176.75 $154,246,154.12 

Amount $12,442.63 $42,954.80 Amount $11,541,707.04 $12,349,641.33 Amount $139,835,683.44 $147,553,784.75 

Percentage 94.49% 92.13% Percentage 95.17% 94.94% Percentage 95.81% 95.66% 

APEX HOLLY SPRINGS ROLESVILLE ZEBULON 

Last Year This Year Last Year This Year Last Year This Year Last Year This Year 

Levy $10,914,515.65 $11,594,990.71 Levy $7,879,846.89 $8,959,701.56 Levy $874,848.56 $1,264,967.20 Levy $2,719,302.30 $3,510,615.05 

Amount $10,556,668.45 $11,265,636.00 Amount $7,519,024.90 $8,596,547.39 Amount $842,360.96 $1,212,417.78 Amount $2,609,642.27 $3,380,667.58 

Percentage 96.72% 97.16% Percentage 95.42% 95.95% Percentage 96.29% 95.85% Percentage 95.97% 96.30% 

CARY KNIGHTDALE WAKE FOREST CLAYTON 

Last Year This Year Last Year This Year Last Year This Year Last Year This Year 

Levy $54,547,724.83 $58,145,322.91 Levy $3,165,516.31 $3,708,506.28 Levy $10,620,195.16 $12,329,099.74 Levy $0.00 $993.12 

Amount $53,266,606.95 $56,802,794.67 Amount $2,967,093.96 $3,468,287.59 Amount $10,217,598.92 $11,833,887.97 Amount $0.00 $881.09 

Percentage 97.65% 97.69% Percentage 93.73% 93.52% Percentage 96.21% 95.98% Pecentage #DIV/0! 88.72% 

FUQUAY -VARINA MORRISVILLE WENDELL 

Last Year This Year Last Year This Year Last Year This Year 

Levy $5,995,056.10 $6,802,247.00 Levy $9,323,416.19 $10,306,809.30 Levy $1,605,325.09 $1,676,975.31 

Amount $5,749,470.46 $6,497,212.77 Amount $9,120,703.41 $10,118,471.78 Amount $1,510,905.87 $1,577,856.91 

Percentage 95.90% 95.52% Percentage 97.83% 98.17% Percentage 94.12% 94.09% 

file:////data2/Agenda/2008/apr7/10/09municipalcomparisonreportfeb2008.htm[10/24/2012 4:44:44 PM]

APPLICATION FOR HISTORIC LANDMARK DESIGNATION 

11/06 

Preparing Your Application: 

Please type or use black ink and use paper no larger than 11” x 17” for the required supporting information. 

Capital Area Preservation (CAP) staff is available to advise in the preparation of applications. 

Filing Your Application: 

When completed, the attached application will initiate consideration of a property for designation as a local 

historic landmark. The application will enable the Wake County Historic Preservation Commission 

(WCHPC) to determine whether the property qualifies for designation. 

Mail the application to Capital Area Preservation, PO Box 28072, Raleigh, NC, 27611. Submitted 

materials become the property of the Wake County Government and will not be returned. Incomplete 

applications will be returned to the applicant for revision. CAP staff will contact applicants after receiving 

an application to discuss the next steps of the designation process (see Landmark Designation Q & A for 

more information). Please feel free to contact CAP with any questions at 919.833.6404, or e-mail at 

info@cappresinc.org. CAP can be found on the web at www.cappresinc.org. 

Thank you very much for your interest in protecting Wake County's historic resources! 

*The guidelines developed for this application are based on the evaluation process used by the National 

Register of Historic Places. National Register evaluation principles regarding criteria, category 

classifications, and integrity have been adapted for local applications. 

1. Name of Property 

Historic Name: 

Current Name: 

Samuel Bartley Holleman House 

Samuel Bartley Holleman House 

2. Location 

Please include the full street address of the property, including its local planning jurisdiction. Wake 

County Property Identification (PIN) and Real Estate Identification (REID) Numbers can be found at 

the Wake County property information website at http://imaps.co.wake.nc.us/imaps/mainpage.htm, 

or by contacting the Wake County Planning Department. 

Street Address: 

3424 Avent Ferry Road New Hill vicinity 

Planning Jurisdiction: Wake County PIN Number: 0627698402 REID: 0058068 

3. Owner Information (If more than one, list primary contact) 

Name: 

Lucy McDonald Bane 

Address: 3424 Avent Ferry Road New Hill, NC 27562 

Phone: 919.387.9072 Email: 

4. Applicant/Contact Person (If other than owner) 

Name: 

Rebecca E. Spanbauer 

Address: Capital Area Preservation, Inc. P.O. Box 28072 Raleigh, NC 27611 

Phone: 919.833.6404 Email: rspanbauer@cappresinc.org 

5. Signatures 

I have read the general information on landmark designation provided by the Wake County Historic Preservation 

Commission and affirm that I support landmark designation of the property defined herein. 

Owner: 

Applicant: 

Date: 

Date: 

OFFICE USE ONLY: Received by: 

Date:

6. General Data/Site Information 

A. Date of Construction and major additions/alterations: 1913 

Samuel Bartley Holleman House, New Hill vicinity 

B. Number, type, and date of construction of outbuildings: five (5) outbuildings (engine 

house, smokehouse, washhouse, wellhouse, pumphouse); c.1913 

C. Approximate lot size or acreage: 1.50 

D. Architect, builder, carpenter, and/or mason: Raymond Ausley and Lemmie Mann, local 

carpenters and foremen 

E. Original Use: domestic 

F. Present Use: domestic 

G. Significance for Landmark Designation: architecture 

7. Classification 

A. Category (fill in type from below): building (4), structures (2) 

• Building – created principally to shelter any form of human activity (i.e. house, barn/stable, hotel, 

church, school, theater, etc.) 

• Structure - constructed usually for purposes other than creating human shelter (i.e. tunnel, 

bridge, highway, silo, etc.) 

• Object - constructions that are primarily artistic in nature. Although movable by nature or design, 

an object is typically associated with a specific setting or environment (i.e. monument, fountain, 

etc.) 

• Site - the location of a historic event, a prehistoric or historic occupation or activity, or a building or 

structure, whether standing, ruined, or vanished, where the location itself possesses historic, 

cultural, or archeological value, regardless of the value of any existing structure (i.e. battlefields, 

cemeteries, designed landscape, etc.) 

B. Ownership (check one): Private Public 

C. Number of Contributing and non-contributing resources on the property: 

A contributing building, site, structure, or object adds to the historic associations, historic architectural 

qualities, or archeological values for which a property is significant because it was present during the 

period of significance, relates to the documented significance of the property, and possesses historic 

integrity or is capable of yielding important information about the period. 

Contributing Non-contributing 

Buildings 4 

Structures 2 

Objects 

Sites 

D. Previous field documentation (when and by whom): National Register Nomination 

Form, Cynthia de Miranda, Edwards-Pitman Environmental, Inc., March 2007 

Please contact the Survey Coordinator at the State Historic Preservation Office to determine if the property is 

included in the Wake County survey (919.733.6545). 

National Register Status and date (listed, eligible, study list): 

National Register, submitted 

October 2007, under review by NPS as of November 2007 

2


Please contact the National Register Coordinator at the State Historic Preservation Office to determine National 

Register Status (919.733.6545). 

3


8. Supporting Documentation (Please type or print and attach to application on separate sheets. 

Please check box when item complete.) 

A. Required Photographs 

All photographs are required to be digital, in JPEG (.jpg) format, and submitted on a recordable 

CD or DVD. Please note the following requirements: 

• Minimum Standard: 6.5” x 4.5” at a resolution of 300ppi (a pixel dimension of 1950 x 1350) 

• File Size: There is no maximum or minimum for the file size of an image; however, smaller file 

sizes may be necessary when emailing images. 

• Proof Sheet: Proof sheets are still required to show what is on a CD or DVD without having to 

load the disk. Proofs may be printed in either color or black and white as long as the images are 

crisp and legible. There should be a minimum of four and a maximum of six proofs per 8.5” x 11” 

sheet, with no image smaller than 3.25” on its longest side. Proofs should be labeled as they 

appear on the disk. 

• Naming Images: Please label image files for the Local Designation Application as follows: 

LM_PropertyName_Description.jpg (ex. LM_ABCHouse_front_façade.jpg) 

For buildings and structures, include all facades and at least one (1) photo of all other contributing and 

non-contributing resources, as well as at least one (1) photo showing the main building or structure 

within its setting. For objects, include a view of the object within its setting, as well as a variety of 

representative views. For sites, include overall views and any significant details. 

B. Floor Plan (for buildings and structures) 

Please include a detailed floor plan showing the original layout, dimensions of all rooms, and any 

additions (with dates) to the building or structure. Drawings do not have to be professionally produced 

nor do they need to be to exact scale, but should accurately depict the layout and dimensions of the 

property. 

C. Maps 

Include two (2) maps: one (1) clearly indicating the location of the property in relation to the local 

community, and one (1) showing the boundaries of the property. Tax maps with the boundaries of the 

property are preferred, but survey or sketch maps are acceptable. Please show street names and 

numbers and all structures on the property. 

D. Historical significance (Applies to all classifications) 

Note any significant events, people, and/or families associated with the property. Please clearly 

define the significance of the property in the commercial, social or political history of Wake County or 

of the local community. Include all major property owners of the property, if known. Include a 

bibliography of sources consulted. 

E. Architectural description, significance and integrity (for buildings, structures and objects) 

For buildings and structures, describe significant exterior architectural features, additions, 

remodeling, alterations and any significant outbuildings. For objects, describe the physical 

appearance of the object(s) to be designated in context of the history of the local community or of 

Wake County. For example, a building or structure might be a community’s only surviving examples 

of Greek Revival architecture or it may be a unique local interpretation of the Arts and Crafts 

movement. An object might be a statue designed by a notable sculptor. Include a description of how 

the building, structure or object currently conveys its historic integrity. For example, does it retain 

elements of its original design, materials, location, workmanship, setting, historic associations, or 

feeling, or any combination thereof Please include a bibliography of sources consulted. 

F. Property boundary, significance and integrity (Applies to all classifications) 

Describe the land area to be designated, address any prominent landscape features. Clearly explain 

the significance of the land area proposed for designation and its historical relationship to the 

building(s), structure(s) or object(s) located within the property boundary or, in the case of sites, 

the historical event or events that make the land area significant. For buildings and structures, the 

designated land area may represent part of or the entire original parcel boundaries, or may 

encompass vegetative buffers or important outbuildings. For objects, the designated land area may 

continue to provide the object’s historic context (i.e., a statue’s historic park setting). For sites, the 

4


designated area may encompass a landscape that retains its historic integrity (i.e. a battlefield 

encompassing undisturbed historic view sheds). 

Section 8A: Required Photographs 

Façade (South Elevation) 

West Elevation 

5


East Elevation 

Façade Porch Detail 

6


East Elevation Porch Detail 

East Elevation Porch Detail (looking north toward rear of house) 

7


Attic Window Detail on West Elevation 

8

Front Entrance Door 


View from Southwest Corner of Porch of Holleman’s Crossroads 

Wellhouse and Pumphouse, c.1913 

9


Washhouse, c.1913 

Engine House, c.1913 

10


Smokehouse, c.1913 

View of Backyard (North) with Washhouse 

11


Smokehouse and Engine House at Northeast Corner of Main House 

Main House, Interior, Foyer, looking toward Front Door 

12


Main House, Interior, Entrance Hall 

Main House, Interior, Fireplace Mantel 

13


Main House, Interior, Fireplace Mantel 

Main House, Interior, Second Floor Hall (looking toward front of house) 

14


Main House, Interior, Second Floor Stairwell (leading up to attic) 

Main House, Interior, Den 

15


Main House, Interior, Window Detail 

Main House, Interior, Office 

16


Section 8B: Floor Plans 

First Floor Plan 

17


Second Floor Plan 

18


Section 8C: Maps 

Location Map 1 

19


Location Map 2 

Tax Map 1 (Wake Co. IMAPS, http://imaps.co.wake.nc.us) 

20


Tax Map 2 (Wake Co. IMAPS, http://imaps.co.wake.nc.us) 

21


N 

4 

2 

3 

5 

6 

1 

Site Map 

Key 

1 = Main House 

2 = Wellhouse 

3 = Pumphouse 

4 = Washhouse 

5 = Smokehouse 

6 = Engine House 

Section 8D: Historical Significance 

See attached National Register Nomination, Section 8. 

Section 8E: Architectural Description, Significance, and Integrity 

See attached National Register Nomination, Section 7. 

Section 8F: Property boundary, significance and integrity 

The proposed landmark boundary follows a 1.50-acre parcel including the house and its outbuildings. The 

property’s appraised value is $209,988 as of January 8, 2008. 

22

May 4, 2006 

2 January 2008 

Mr. Gary G. Roth 

President and CEO 

Capital Preservation Inc. 

P.O. Box 28072 

Raleigh, NC 27611 

Re: 

Landmark designation report for Samuel Bartley Holleman House, 3424 Avent Ferry Road, Wake 

County 

Dear Mr. Roth: 

Thank you for the landmark designation report for the Samuel Bartley Holleman House. We have reviewed the 

information in the report and offer the following comments in accordance with North Carolina General Statute 160A- 

400.6 

The Samuel Bartley Holleman House is a good example of transitional Queen Anne-Colonial Revival architecture in Wake 

County. Both the exterior and interior of this house have evidence of the transitional nature of the style. The building also 

retains a high degree of integrity. Various outbuildings contribute to the setting and understanding of this early 20 th 

century rural home. 

We have suggested a few modifications and with these we think that the designation report provides the Wake County 

Historic Preservation Commission and the Wake County Board of Commissioners adequate information to determine 

whether the Samuel Bartley Holleman House has the requisite special significance and integrity for landmark designation. 

Landmark designation means the community recognizes this property as an important historic resource worthy of 

preservation. Any substantial exterior design changes to a designated landmark are subject to design review procedures of 

the Wake County Historic Preservation Commission. The owner may apply for an annual deferral of fifty percent of the 

property taxes for as long as the property is designated and retains significance and integrity. 

Please note that the architectural descriptions prepared for landmark designation reports should address interiors regardless 

of the proposed extent of the commission’s review authority. In order to assess a property’s integrity fully and thus have a 

full understanding of the resources, all aspects of the property should be described. If the local governing board wishes to 

extend the Commission’s design review authority to significant features of the interior, the owner must give written 

consent. The designation ordinance must specify the features and describe the nature of the Commission’s design review 

authority over them. 

Additionally, as archaeological resources may be present, care should be taken to avoid inadvertent damage during ground 

disturbing activities. 

Thank you for giving us the opportunity to comment on the report. Our comments are advisory only. Once the necessary 

public hearing or hearings have been held, the Wake County Board of Commissioners may proceed with the designation 

decision. When the Wake County Board of Commissioners has concluded its action on the designation ordinance, please 

complete and return the confirmation form enclosed with this letter. 

This letter serves as our comments on the proposed local designation of the Samuel Bartley Holleman House. Should you 

have any questions about our comments, please feel free to contact me at 919-807-6580 

Sincerely, 

file:////data2/Agenda/2008/apr7/11/02commentsfromstateoffice.htm[10/24/2012 4:44:52 PM]

May 4, 2006 

Mary Ruffin Hanbury 

Preservation Commission Services and 

Certified Local Government Coordinator 

Enclosure 

file:////data2/Agenda/2008/apr7/11/02commentsfromstateoffice.htm[10/24/2012 4:44:52 PM]


ORDINANCE NUMBER: _________ 

DESIGNATING SAMUEL BARTLEY HOLLEMAN HOUSE 

IN THE PLANNING JURISDICTION OF WAKE COUNTY, NORTH CAROLINA 

A HISTORIC LANDMARK 

WHEREAS, the General Assembly of the State of North Carolina authorized the creation of a countywide 

Historic Preservation Commission for Wake County and otherwise provided for the preservation of certain historic 

sites and buildings by the passage of Part 3C, Chapter 160A, Article 19 of the North Carolina General Statutes; and 

WHEREAS, the Wake County Historic Preservation Commission has made an investigation and 

recommended the following property be designated an historic landmark; and 

WHEREAS, the North Carolina Department of Cultural Resources has made an analysis that the following 

property is eligible to be designated a historic landmark; and 

WHEREAS, on the 7th day of April, 2008, a public hearing was held in the Board of Commissioners’ 

Meeting Room, Room 700, in the Wake County Courthouse, Raleigh, by the Wake County Board of 

Commissioners to determine whether the hereinafter described property should be designated a historic landmark; 

and 

WHEREAS, all requirements of Part 3C, Chapter 160A, Article 19 of the North Carolina General Statutes, 

preceding the adoption of this ordinance, have been met. 

NOW, THEREFORE, BE IT ORDAINED BY THE WAKE COUNTY BOARD OF COMMISSIONERS THAT: 

Section 1. The property designated as the Samuel Bartley Holleman House, owned by Lucy McDonald Bane, in 

Wake County, North Carolina, be and is declared a Wake County Historic Landmark. Said property being more 

particularly described as follows: 

Samuel Bartley Holleman House, 3424 Avent Ferry Road, New Hill, NC, 27562, (Wake County PIN # 

0627-69-8402). 

Section 2. Those elements that are integral to its historical, architectural, archaeological significance or any 

combination thereof are as follows: 

All exterior design elements, form, features and materials of the following buildings: the 1913 main house, 

including all later additions; engine house; smokehouse; washhouse; wellhouse and pumphouse. The 

designated landmark boundary includes 1.5 acres and the setting of the buildings. 

Section 3. No building, site, structure, or object that is designated in this ordinance located on the hereinbefore 

described site may be altered, restored, moved, remodeled, or reconstructed so that a change in design, material, 

or outer appearance occurs unless and until a certificate of 

appropriateness is obtained from the Wake County Historic Preservation Commission or its successors. 

Section 4. No building, site, structure, or object that is designated in this ordinance located on the hereinbefore 

described site may be demolished unless and until either approval of demolition is obtained from the Wake County 

Historic Preservation Commission or a period of three hundred sixty-five (365) days has elapsed following final 

review by the Wake County Historic Preservation Commission of a request for demolition (or any longer period 

required by N.C.G.S. 1 60A-400. 14 as it may be amended hereafter). 

file:////data2/Agenda/2008/apr7/11/03ordinace.htm[10/24/2012 4:44:53 PM]


Section 5. All owners of the property hereinabove described, whose identity and addresses can be ascertained by 

the exercise of due diligence, shall be sent by certified mail a copy of this ordinance. 

Section 6. This ordinance shall be indexed after the property owner's name in the grantor and grantee indexes in 

the Office of the Register of Deeds of Wake County. 

Section 7. Wake County and the Wake County Historic Preservation Commission are hereby authorized to have 

erected an appropriate sign on the site herein described setting forth the fact that said site has been designated a 

historic landmark by action of the Wake County Board of Commissioners and the Wake County Historic 

Preservation Commission. 

Section 8. In the event any building, site, structure, or object is demolished in accordance with the ordinances of 

Wake County, this ordinance may be repealed. 

Section 9. Any violation of this ordinance shall be unlawful as by law provided. 

On the motion of Commissioner _________________, the above ordinance was adopted. 

On the second of Commissioner _________________, and upon vote, the motion carried this the ____ day of 

_______________, 2008. 

file:////data2/Agenda/2008/apr7/11/03ordinace.htm[10/24/2012 4:44:53 PM]

RESOLUTION 


RESOLUTION R-2008-XX 

Approving Appropriation of CIP 2006 Funding 

for School Capital Building Projects 

and, 

WHEREAS, the Wake County Board of Education is engaged in a Long Range Building Program; 

WHEREAS, the Wake County Board of Education has duly requested, through resolutions adopted on 

February 19, 2008, that the Board of Commissioners approve the appropriation of $95,298,936 and the 

reallocation of $3,684,251 to the CIP 2006 Building Program. 

NOW, THEREFORE, BE IT RESOLVED that the Wake County Board of Commissioners hereby 

appropriates $195,298,936 and the reallocation of $3,684,251 as listed below: 

Adopted this the 7th day of April 2008. 


Attest: 

___________________ 

Susan J. Banks, CMC 

Clerk to the Board 

_____________________________ 


file:////data2/Agenda/2008/apr7/12/01bocreallocationresolution.htm[10/24/2012 4:44:53 PM]

file:////data2/Agenda/2008/apr7/12/02cipappropriationsummary.htm[10/24/2012 4:44:55 PM] 

Pri-ority Index Code Proj # 

Project 

Name 

New 

Schools & 

Crowding 

Solutions 

Projects 

Design Bid Award Date 

Target 

Completion 

CIP 2006 

Budget* 

Contin-gency 

Date 

Overhead Reallocations 

Commissioning 

Date 

Reallocations 

Reallocation Continued 

Appropriations Appropriations Continued 

BOE REQUEST 

Original Budget 

02/05/07 03/12/07 04/02/07 08/06/07 08/20/07 09/17/07 11/05/07 12/03/07 02/04/07 03/24/08 Revised Plan 12/4/06 then 01/16/06 02/05/07 03/12/07 then 4/2/07 06/04/07 then 06/18/07 07/09/07 then 08/06/07 08/06/07 then 8/20/07 09/04/07 then 09/17/07 11/15/07 then 12/3/07 

01/07/08 01/07/08 then 2/4/08 03/24/08 then 4/7/08 

Plus Overhead 

Building 

Budget 

Allocation 

Permits Date Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Purpose Amount Purpose Amount Purpose Amount Purpose Amount Purpose Amount Purpose Amount Purpose Amount Purpose Amount 

Amount Purpose Amount Purpose 

Purpose 

Building Permits N/A N/A N/A 2,138,092 2,138,092 27,151 79,531 2,244,774 553,768 permits 177,551 permits 632,484 permits 27,151 496,727 permits 72,842 permits 284,251Permits 2,244,774 - 

Reserve N/A N/A N/A 13,000,000 22,396,661 6,544,640 1,913,319 (3,446,389) 40,408,231 4,066,766 reserve, xfer from approp proj 6,544,640 Savings 1,913,319 Savings 12,524,725 27,883,506 

1,055,874,837 - 1,055,874,837 - - - - - - - - - 1,055,874,837 311,544,595 61,332,618 142,622,153 17,484,804 - - 34,568,530 129,957,440 2,065,000 95,298,936 812,134,992 243,739,845 

Note: Program Commissioning and Program Contingency are spread to projects (transfer from this line item to a project). 

Building permits are transferred from a project into the lump-sum category. - 

*CIP 2006 budget provided by WCSS Staff on 11/13/06 

Budget 

Minus 

Appropriations 

Appropriations 

to Date 

CIP 2006 BUDGET AND APPROPRIATIONS SUMMARY 

2008 Opening River 01/01/06 Bend Elem 01/29/07 (19) 03/06/07 06/01/08 19,584,080 (72,915) 01/16/07 19,511,165 (1,395,474) 18,115,691 19,511,165 const. (1,395,474) Savings 18,115,691 - 

2008 Opening Elementary 01/01/06 (17) 02/01/07 06/01/08 20,246,893 (73,177) 04/03/07 20,173,716 1,100,000 1,717,855 22,991,571 336,674 design 19,837,042 const. 1,100,000 Cost Overruns 1,717,855 escalation 22,991,571 - 

2008 Opening Laurel 04/01/06 Park Elem 01/16/07 (26) 02/06/07 06/01/08 20,148,651 (70,138) 01/16/07 20,078,513 20,078,513 20,078,513 const. 20,078,513 - 

2008 Opening Elementary 01/01/06 (22) 01/23/07 02/06/07 06/01/08 21,141,130 (74,079) 01/16/07 21,067,051 (350,000) (4,819,177) 1,694,998 300,000 17,892,872 15,897,874 const 1,694,998 Cost Overruns 300,000 escalation 17,892,872 - 

2008 Opening Banks 03/01/06 Rd Elem 01/29/07 (23) 03/06/07 06/01/08 21,232,716 (73,251) 01/16/07 21,159,465 (1,110,364) 20,049,101 21,159,465 const. (1,110,364) Savings 20,049,101 - 

2009 Opening Elementary 12/01/06 (27) 12/04/07 01/22/08 06/01/09 22,991,311 (76,630) 12/05/07 22,914,681 22,914,681 2,160,424 design 20,754,257 construction 22,914,681 - 

2009 Opening Elementary (21) 2,000,000 2,000,000 2,000,000 design 2,000,000 - 

2009 Opening Elementary 12/01/06 (28) 01/01/08 06/01/09 22,822,608 22,822,608 (2,000,000) 20,822,608 2,160,424 design (2,000,000) Realloc to E-21 160,424 20,662,184 

2009 Opening Elementary 12/01/06 (30) 12/04/07 01/22/08 06/01/09 22,822,608 (76,068) 12/05/07 22,746,540 22,746,540 2,160,424 design 20,586,116 construction 22,746,540 - 

2009 Opening Elementary 12/01/06 (25) 01/01/08 06/01/09 22,991,311 22,991,311 22,991,311 2,160,424 design 2,160,424 20,830,887 

2010 Opening Elementary 12/07/07 (31) 01/01/09 06/01/10 23,945,367 (79,810) 04/03/07 23,865,557 (1,119,016) 22,746,541 23,945,367 design & const. (1,198,826) permits & reserve 22,746,541 - 

2010 Opening Elementary 10/01/07 (29) 01/01/09 06/01/10 25,128,049 (83,759) 04/03/07 25,044,290 (23,861,608) 1,182,682 25,128,049 design & const. (23,945,367) reallocation 1,182,682 - 

2009 Opening Elementary (34) 23,861,608 (1,035,536) (79,531) 22,746,541 22,826,072 design & const. & reserve (79,531) permits 22,746,541 - 

2009 Opening Wendell 02/01/06 Middle07/01/07 06/01/09 30,668,929 (107,380) 04/03/07 30,561,549 (892,421) 29,669,128 2,925,805 design & start up 27,635,744 const. (892,421) Savings 29,669,128 - 

2010 Opening Middle 02/01/07(9) 

05/06/08 06/01/10 42,632,409 (142,094) 03/24/08 42,490,315 42,490,315 3,951,529 design 38,538,786 Construction 42,490,315 (0) 

2010 Opening Middle 02/01/07(10) 

05/06/08 06/01/10 42,651,428 (142,157) 03/24/08 42,509,271 42,509,271 3,951,529 design 38,557,742 Construction 42,509,271 (0) 

2011 Opening Middle 02/01/08(6) 

02/01/09 08/01/11 44,570,050 (148,565) 04/03/07 44,421,485 (1,912,214) 42,509,271 44,570,050 design & const. (2,060,779) permits & reserve 42,509,271 - 

2009 Opening Heritage 01/01/06 High 12/12/06 01/23/07 08/01/09 56,321,991 (192,936) 01/16/07 56,129,055 56,129,055 56,129,055 const. 56,129,055 - 

2010 Opening High 10/01/06 (6) 02/01/08 06/01/10 72,255,556 72,255,556 72,255,556 5,666,221 design 5,666,221 66,589,335 

Land Purchase Various Various Various 42,951,500 42,951,500 42,951,500 20,579,176 land 22,372,324 land 42,951,500 - 

9th Grade Centers 01/01/07 Various Various 12,518,625 12,518,625 12,518,625 7,345,200 design & const. 5,173,425 design & const. 12,518,625 - 

Wendel Middle 01/01/07 & East Cary Conversion 

02/01/07 08/01/07 472,760 472,760 350,000 822,760 472,760 const. & equip. 350,000 const. & equip. 822,760 - 

Conversion of Elem. N/A Schools to N/A Year Round 

N/A 12,542,053 12,542,053 (12,542,053) - - - 

Mobile Classroom 01/01/07 Relocation Various and Leasing, 2007 thru 2009Various 16,935,553 16,935,553 16,935,553 2,478,700 mobiles 2,671,300 mobiles 7,895,072 design & const. 13,045,072 3,890,481 

Offsite Improvements Variousat New Schools Various Various 8,971,162 8,971,162 8,971,162 3,487,186 const. 1,000,000 4,483,976 off site 8,971,162 - 

M-12 Bryan Road Middle 1,200,000 1,200,000 1,200,000Design 1,200,000 - 

Existing School Projects - - - 

Aversboro Elementary 02/01/06 02/13/07 03/06/07 06/01/09 20,158,544 (70,449) 01/16/07 20,088,095 (1,020,898) 19,067,197 20,088,095 const. (1,020,898) Savings 19,067,197 - 

East Millbrook 01/01/06 Middle 02/05/07 03/06/07 10/01/09 27,518,813 (103,652) 02/05/07 27,415,161 (936,036) 26,479,125 27,415,161 const. (936,036) Savings 26,479,125 - 

East Wake High12/01/06 10/01/07 06/01/09 22,504,192 (75,423) 04/03/07 22,428,769 22,428,769 2,015,569 design 20,413,200 const. 22,428,769 - 

Lynn Elementary 01/01/06 02/08/07 03/06/07 06/01/09 20,965,106 (73,899) 02/05/07 20,891,207 (3,102,766) 17,788,441 20,891,207 const. (3,102,766) Savings 17,788,441 - 

Martin Middle 12/01/06 05/01/07 06/01/08 8,745,039 (29,147) 04/03/07 8,715,892 8,715,892 853,989 design 7,861,903 const. 8,715,892 - 

Lacy Elementary12/01/06 02/05/08 03/04/08 08/01/10 21,329,837 (72,842) 01/07/08 21,256,995 21,256,995 4,068,922 design & swing 17,188,073 construction 21,256,995 (0) 

Poe Elementary12/01/06 12/04/07 01/22/08 08/01/09 13,839,270 (46,710) 12/05/07 13,792,560 13,792,560 1,678,315 design & swing 12,114,245 construction 13,792,560 (0) 

Root Elementary12/01/06 02/05/08 03/04/08 08/01/09 19,630,017 (66,367) 12/05/07 19,563,650 2,065,000 21,628,650 1,634,648 design 17,929,002 construction 2,065,000 swing space 21,628,650 (0) 

Bugg Elementary 01/01/08 01/02/08 02/05/08 08/01/11 20,460,592 (68,567) 12/05/07 20,392,025 (932,147) 19,459,878 2,000,000 design 17,459,878 construction 19,459,878 - 

Wilburn Elementary 01/01/08 02/01/09 08/01/10 20,969,520 20,969,520 20,969,520 2,096,952 Design 2,096,952 18,872,568 

Cary High 06/01/06 04/01/07 08/01/08 9,968,090 (35,223) 04/03/07 9,932,867 1,916,307 11,849,174 500,000 design 9,432,867 const. 1,916,307 cost escalations 11,849,174 - 

Enloe High 12/01/06 11/01/07 11/01/08 7,825,458 7,825,458 (27,151) 7,798,307 630,493 design 7,167,814 Construction construction 7,798,307 - 

Wake Forest-Rolesville High 2,500,000 2,500,000 2,500,000 design 2,500,000 - 

Smith Elementary 12/01/06 01/02/08 02/05/08 07/01/09 18,401,717 (73,593) 12/05/07 18,328,124 3,446,389 21,774,513 1,503,632 design 20,270,881 construction 21,774,513 0 

Conn Elementary 100,000 100,000 100,000 Design 100,000 - 

Green Elementary 150,000 150,000 150,000 Design 150,000 - 

Stough Elementary 100,000 100,000 100,000 Design 100,000 - 

Vandora Springs Elementary 150,000 150,000 150,000 Design 150,000 - 

Wiley Elementary 150,000 150,000 150,000 Design 150,000 - 

East Garner Middle 100,000 100,000 100,000 Design 100,000 - 

East Wake Middle 250,000 250,000 250,000 Design 250,000 - 

Fuquay Varina High 250,000 250,000 250,000 Design 250,000 - 

Garner High 250,000 250,000 250,000 Design 250,000 - 

Apex High 2,200,000 2,200,000 2,200,000Design 2,200,000 - 

Life-Cycle Replacement Various of Building Various Components Various 67,813,687 67,813,687 67,813,687 1,817,952 design & const. 11,320,476 const. 19,981,615 11,415,366 construction 44,535,409 23,278,278 

Child Nutrition Warehouse 

02/01/07 02/01/08 03/01/08 06/01/10 2,778,383 (9,261) 12/05/07 2,769,122 2,769,122 260,454 design 2,508,668 construction 2,769,122 - 

Assessment of Existing Various Facilities Various Various 1,675,374 1,675,374 1,675,374 531,443 531,443 1,143,931 

Technology Replacements 

Various Various Various 35,182,850 35,182,850 35,182,850 11,160,301 tech. 7,684,530 Technology 18,844,831 16,338,019 

Educational Equipment Various Replacement Various Various 3,350,748 3,350,748 3,350,748 1,062,886 equip. 1,062,886 2,287,862 

Life-Cycle Furniture Various Various Various 1,256,530 1,256,530 1,256,530 398,582 furniture 398,582 857,948 

Environmental and Various ADA Various Various 6,785,264 6,785,264 6,785,264 2,152,344 ADA 2,152,344 4,632,920 

Start-Up for Design Various of Next Bond Various Projects 

Various 22,459,842 22,459,842 (2,500,000) (1,500,000) (3,400,000) 15,059,842 2,500,000 design (2,500,000) - 15,059,842 

Program Contingency N/A N/A N/A 20,003,312 20,003,312 (1,916,307) (2,794,998) (2,017,855) (2,065,000) 11,209,152 2,000,000 contingency 1,916,307 contingency (1,916,307) 2,000,000 9,209,152 

Program Management N/A N/A N/A 35,705,912 35,705,912 (13,000,000) (36,518) 22,669,394 3,632,834 mgmt 6,833,627 Program Mgmt10,466,461 12,202,933

FINAL SCHEMATIC DESIGN 

NEW MIDDLE SCHOOL PROTOTYPE 

M9 & M10

EARLIER SCHEMES USED TO DEVELOP 

NEW MIDDLE SCHOOL PROTOTYPE

Holly Grove Middle 

Budget 

Design $ 1,655,000 $ 1,655,000 $ - 

Construction 35,632,355 35,632,355 - 

Misc. Contracts 1,020,653 1,020,653 - 

Furniture/Equipment 3,696,438 3,696,438 - 

Library Books 485,869 485,869 - 

Permits 142,094 - 

Total 42,632,409 42,490,315 (142,094) 

Sources 

CIP 2006 $ 42,632,409 $ 42,490,315 $ (142,094) 

Plan 2004 - - - 

Offsite infrastructure - - 

Total $ 42,632,409 $ 42,490,315 $ (142,094) 

Mills Park Middle 

Budget 

Design $ 1,658,841 $ 1,658,841 $ - 

Construction 35,801,212 35,801,212 - 

Misc. Contracts 865,102 865,102 - 

Furniture/Equipment 3,698,031 3,698,031 - 

Library Books 486,085 486,085 - 

Permits 142,157 - 

Total 42,651,428 42,509,271 (142,157) 

Sources 

CIP 2006 $ 42,651,428 $ 42,509,271 $ (142,157) 

Plan 2004 - - - 

Offsite infrastructure - - 

Total $ 42,651,428 $ 42,509,271 $ (142,157) 

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file:////data2/Agenda/2008/apr7/12/05costmodelm9m10.htm[10/24/2012 4:45:59 PM] 

CIP 2006 SCHOOL BUILDING PROGRAM 

ESTIMATED PROGRAM 

PRESENT PROPOSED 

SCHOOL: Large Middle CAPACITY: 1,311 WAKE CO. PUBLIC SCHOOLS 

CURRENT ENROLLMENT: TEACHING SPCS: 82 FACILITY PLANNING 

ACREAGE: 31 DINING CAPACITY: 1,450 DATE: 

MEDIA CAPACITY: 1,450 REVISED: 

PROGRAM: 

New Middle School prototype based on space standards which reflect a reduction is classroom square footage. Program includes cost to use as 1623 capacity year 

round school. 

NUMBER OF SPACE TOTAL MIN 

Cost Estimate 2005 Cost Model 

PROGRAM / AREA 

COMMENTS 

TEACHING REQ. SQUARE MOD Min/Mod/Maj 

SPACES (SQ. FT.) FT. MAJ Multiplier Unit Cost/Area Unit Cost Site Total Cost 

NEW CONSTRUCTION 

SEE PROGRAM SPACE STANDARDS Escalated Budget 

Factor for Factor for 

SUBTOTAL (TS AND SF) 0 M9 M10 

TEACHING SPACES 82 SUBTOTAL 135,378 1.151402254 1.151915923 

NEW 

63,628 47% NON ASSIGNABLE 

240 Dock & Can Wash 

TOTAL NEW CONSTRUCTION TOTAL 199,246 1.00 $123.58 $24,623,399 

31 1.00 $4,774,589 

SITE Acres $154,019.00 

CCAP $29,397,988 $33,848,910 $33,864,011 

DESIGN FEE 0.060 $1,763,879 $2,030,935 $2,031,841 

CONTINGENCY 0.05 $1,469,899 $1,692,445 $1,693,201 

PROJECT SOFT COSTS (2.5% OF CCAP) 0.025 $734,950 $846,223 $846,600 

FURNITURE $1,187,993 $1,367,858 $1,368,468 

CUSTODIAL EQUIPMENT $64,850 $74,668 $74,702 

LIBRARY BOOKS $421,980 $485,869 $486,085 

MEDIA CENTER EQUIPMENT $39,500 $45,480 $45,501 

TECHNOLOGY FUNDS $145,000 $166,953 $167,028 

CHILD NUTRITION - SMALL EQUIPMENT $25,000 $28,785 $28,798 

COMMISSIONING 199,246 $0.70 $139,472 $160,588 $160,660 

TOTAL (2005 $35,390,512 $40,748,715 $40,766,894 

$) 

OPERATIONAL & PROGRAM EQUIPMENT (2005 $) $1,636,000 $1,883,694 $1,884,534 

GRAND TOTAL 

(2005 $) $37,026,512 $42,632,409 $42,651,428 

Middle Schools New 1311

Apex High Renovation History 

School Constructed: 

Building Age Range 1975-1998 

(The original buildings on the campus date to 

1975, but additions were added in 1998) 

CIP 2006 Project Scope: 

Start-Up for Future Building Programs $2,200,000 

Design for future renovation 

Building Program 

Completion 

Date 

Scope of Work 

Budget 

Prior to Phase 1 1985 Pressbox and Concession Addition Not available 

(1973 - 1989) 

Phase I 1989 Aux. Gym, Dining, Classroom $ 4,258,592 

Addition/Renovation 

Phase IIIA 1998 Start-up funds for Phase IIIB $ 49,623 

Project 

Phase IIIB & IIIB+ 1998 Classroom/Addition/Renovation - $ 9,292,697 

Phase I 

State Bond 1999 Re-roofing of building 1, new 

bleachers, new intercom, upgrade 

and replace HVAC control system. 

$ 749,042 

Plan 2000 2002 Replace auxilliary gym floor and 

provide additional parking. 

Kitchen - walk in cooler & freezer, 

toilet modification, seating for H.C. 

@ baseball field, replace step 

treads. Design for re-roofing 

project. 

Plan 2004 2005 Sandblast and paint structural 

steel in stadium; provide new 

serving line - 2005. Partial roof 

replacement - 2004. 

Plan 2004 2005 Scope Definition for Future 

Building Programs 

$ 346,641 

$ 553,373 

$ 250,000 

file:////data2/Agenda/2008/apr7/12/06apexhighrenovationhistory.htm[10/24/2012 4:46:00 PM]

Apex High 

School 

Design Narrative 

Submittal 

December 9, 2005

Apex High 

School 


Submittal 

• EXECUTIVE SUMMARY 

• SCHEME OPTIONS 

• EXISTING CONDITIONS AND 

SCHEME ANALYSIS 

• SCHEME COST ANALYSIS 

• EXISTING TEACHING SPACE 

EVALUATIONS

Apex High 

School 


Submittal 

EXECUTIVE SUMMARY 

December 9, 2005


SchenkelShultz Architecture evaluated the 

existing conditions of the campus of Apex 

High School. The purpose of the evaluation 

was to present several design options or 

schemes which would bring the entire 

campus into compliance with the North 

Carolina Building Code, Accessibility Code 

as well as the Wake County Public School 

System’s educational program specifications. 

The goal was to upgrade the campus in such 

a way as to provide a more complete 

program and facility which would be on par 

with similar campuses within the Wake 

County System. 

Apex High School was originally constructed 

in 1975. In 1988 extensive additions were 

added to the campus, including a two story 

classroom building, an auxiliary gymnasium 

and an expanded dining area. In 1997 a three 

story classroom building was added as well 

as an administrative addition and a major 

renovation of the media center. At the 

conclusion of that project the campus totaled 

245,092 gross square feet. 

The Apex High School site has a total of 50.57 

acres located at 1501 Laura Duncan Road. It 

is bounded by US Highway 64 on the North, 

the Southern Seaboard Railroad on the West 

and the Brookfield sub‐division on the South 

and West. 

We have examined existing drawings and 

conducted site investigations to identify the 

conditions and problems which exist today. 

The information gathered provided the basis 

for SchenkelShultz and its consultants to 

produce a design narrative presentation. The 

work contained within this document reflects 

our understanding of the problems, concerns 

and physical conditions of the property and 

our proposed response to these same issues. 

The following are the primary groupings of 

the general areas of concern. 

Site 

• Site 

o Size 

o Accessibility 

o Safety 

• Building 

o Physical Condition 

o Program Requirements 

• Building Systems 

o Mechanical 

o Plumbing 

o Electrical 

The existing site consists of 50.57 acres 

roughly 10 acres less than the Wake County 

Public School System requirement of 60 acres 

for a new high school. The site is further 

impacted by a Neuse River stream buffer 

bisecting part of the site as well as a 

dedicated Resource Conservation Buffer. 

These constraints impact the useable area 

available to the softball and soccer fields. 

ADA accessibility problems exist primarily 

with regards to the football stadium area. 

There are no accessible parking spaces near 

the field nor is there ample space to provide a 

drop off and turn around area. There is no 

adequate, accessible route to the visiting team 

bleachers. The same is true for an accessible 

route to toilet facilities. 

A narrow and constricted driveway leads 

from the parking area along the North side of 

the campus to the football stadium. Because 

of this condition there exists a risk to the 

safety of pedestrians traveling to and from 

the stadium due to the sharing of the drive 

area with vehicles used for drop offs. 

Other areas of the site suffer from a lack of a 

distinct identifiable entry point for students 

from the southern parking lot. 

Building 

Building A and C 

Building A houses the Cafeteria, Kitchen, 

Administration, Theater/Music and Physical 

Education functions for the school. The 

Dining and Administration areas were 

renovated during the 1997 addition of 

Building H and are in generally good 

condition. 

The Auxiliary Gymnasium was added during 

the 1988 addition and is in generally 

acceptable condition. The Main Gymnasium, 

Lockers, Auditorium and Band areas are 

original and are in fair to poor condition. The 

sizes of these spaces are generally below 

current program standards. There is no 

Dance Classroom or designated Choral 

Room. 

The classrooms are arranged in such a 

manner as to allow for exiting the classroom 

to an open air corridor as well as through 

egress windows to the outside or to this open 

air corridor system. This arrangement of 

classrooms, corridors and stairs create an


(continued) 

environment which is difficult to monitor 

and secure. Many classrooms in the original 

classroom building have little or no 

daylighting available. The classrooms that do 

have exposure to the outside (not to open air 

corridor) do not have sufficiently sized 

window to take advantage of daylighting 

opportunities. 

The general appearance of the space within 

the open air corridors is dark and confusing 

with respect to a clear circulation path. When 

weather conditions with high humidity exist, 

the walking surfaces within the open air 

corridors become wet and slippery. 

The original classroom building (Building C – 

1975) was constructed utilizing precast 

concrete super‐structure framing with precast 

floor and roof planks. The floor to floor 

height is 12’‐0” with the floor structure 

supported on 30” deep beams. The depth of 

these members and the overall ceiling height 

contribute to the darkness within the 

circulation areas. 

The existing structural system within 

Buildings A and C inhibit the use of a high 

ceiling within the classroom spaces. It also 

prevents the mechanical distribution system 

from using a continuous system served by a 

central air handling area. Instead a localized 

system is employed requiring many small air 

handling rooms whose enclosures project 

into the classroom spaces they serve. 

Building E 

Building E was constructed in or about 1988 

and contains primarily General Classrooms 

and a few Science and Special Ed Classrooms. 

It should be noted that the average General 

Classroom size is approximately 730 square 

feet. The Special Education Classrooms are 

on average about 480 square feet, much less 

than the program requirement of 850 square 

feet. 

Building E is irregularly shaped due to the 

existing Mechanical Building and Chiller 

which resulted in half of Building E to be 

designed as a single loaded corridor. 

Building H 

Building H was constructed in or about 1997 

and contains Science Classrooms, Resource 

Classrooms, Art Classrooms, FACS 

Classrooms and Business/Marketing Labs. 

The sizes of these spaces are generally close 

to the current Program Standards. The 

overall layout of the rooms is acceptable and 

efficient. 

The basement floor does have some settling 

and wet weather issues which result in 

cracking and accumulation of water in 

various spaces. 

Building Systems 

The campus heating and cooling needs are 

served, primarily, with a four‐pipe hydronic 

system. The chilled water is generated by 

three chillers. One water‐cooled chiller is 

located in the Stand‐alone mechanical 

building with a cooling tower in the fenced 

courtyard outside. This chiller system 

appears to be functional but is at least 20 yrs 

old and in failing condition. An air‐cooled 

chiller located in the same fenced‐in 

courtyard serves Building E and is nearing 

the end of its useful life. A second Air cooled 

chiller is located outside of Building H and is 

appears in good condition. 

The heating hot water is generated by 3 

copper‐fin boilers. The boilers in building A 

and C are older and less efficient than 

modern boilers, but they are operable with at 

least 10 years left in their operable lives. The 

boiler in building H is in good operating 

condition. 

The conditioned air is distributed by a 

multitude of small, single‐zone air handlers 

throughout the campus. Most of these air 

handlers have electric reheat coils; cooling 

coils and hot water preheat coils. Building A 

and Building C air handlers are more than 20 

years old and need to be replaced. This with 

the exception of the ones serving the Media 

center, dining hall addition, and 

administration area – these units appear in 

good condition. 

Many DX‐type fan‐coil units have been 

installed to help condition other spaces as 

needed such as corridors and some 

workrooms. The Condensing sections of 

these units have been located, primarily in 

small fenced‐in mechanical courtyards. 

Summary of Building HVAC Systems 


Built at the same time, Buildings A & C suffer 

from the same deficiencies in the heating and 

cooling systems. The constant‐volume single 

zone air handlers do not satisfy the unique 

load requirements of the spaces that it serves. 

Although the air handlers serving the admin 

area, dining room addition and media center 

are recently installed, the majority of the air


(continued) 

handlers are well beyond their useful life. 

They have damaged coils, inadequate 

ventilation air, and unclean ductwork 

systems. The units in building C have 

critically inadequate access – which has been 

a huge contributor to the state of disrepair. 

Other issues with building A is that much of 

the space is not conditioned – including the 

old gym, vocational area, and filed house. 

The air handler serving the new gym is a 

roof‐top unit with hot and chilled water coils. 

This arrangement is very dangerous since 

coils are not well‐protected against freezing 

conditions. 

• Air Handlers not efficient 

• Most Air handlers are old and worn 

out 

• No maintenance access to fan or coils. 

• Insufficient outside air 

• Chiller/Cooling Tower system is old 

and inefficient 

• Insufficient zoning 

• Unclean Ductwork 

• Many unconditioned spaces like field 

house and gym and shop areas. 

• Roof top units with water coils 

exposed to freezing. 

• Patchy mini‐split DX systems. 

Building E 

Building E is a more recent addition, but the 

air handlers are nearing the end of their 

useful life. They are also single‐zone constant 

volume – an inferior comfort system and they 

do not provide ventilation air up with current 

code. The boiler serving this building is 

functional and in good condition, but it is 

inefficient and will need to be replaced in the 

next 15 years. 

• Air Handlers not efficient 

• Most Air handlers are old and worn 

out 

• Insufficient outside air 

• Air‐cooled chiller is old and 

inefficient 

• Insufficient zoning 

• Unclean Ductwork 

Building H 

Building H is much newer than the rest of the 

campus and the mechanical equipment is 

largely in good operating order. Although 

the systems are single‐zone as in the other 

buildings, they are zoned in a manner that 

minimizes the discomfort levels in the spaces. 

General Overview of Existing Plumbing 

Systems 

The school campus is comprised of several 

buildings of varying era to include the 

original construction of 1975‐1977 and the 

1989 and 1997 renovations and additions. The 

age of the building plumbing systems is 

directly related to the general building 

conditions which include term of life 

expectancy, non‐compliance with current 

code requirements, and minimal maintenance 

to prevent determination of fixtures and 

equipment. Evaluation of the campus 

plumbing facilities reveals that the planned 

renovations (major, moderate, minor) include 

activity and expenditure that will (1) totally 

replace existing systems, fixtures, and 

equipment where non‐code compliant and/or 

conditional non‐serviceable, or included 

within the frame work of the building 

replacement, (2) renovate existing fixtures, 

equipment, and piping systems where 

deficient due to disrepair, planned 

renovation to other use, or general upgrade, 

or (3) minor renovation to generally repair 

and refit fixtures and equipment where the 

building systems are of good condition and 

the extension of life expectancy is 15 or more 

years. 

Summary of Building Plumbing Systems 


Condition: Approximately 128 to130 fixtures 

throughout Building A which are good to 

poor; fixtures are aged, need continued 

maintenance and need to be replaced to fully 

comply with current standards and code 

requirements. 

Life Expectancy: Serviceability of 8 to 10 

years with repair continuous and some 

renovation, refit and maintenance. 

Code Compliance: The 1975‐1977 buildings 

are Non‐ Compliant and all deficiencies to 

include some ADA H/C retrofit and upgrade 

to current standards and should be included 

with building renovation. 

Building E 

Condition: Approximately 86 fixtures 

throughout Building E in good condition but 

require some retrofit and repair. 

Life Expectancy: Serviceability of ten years or 

longer provided proper maintenance. Some 

fixtures require repair due to abuse. 

Code Compliance: Moderate to good; 

however, physical aspects should be 

addressed to improve accessibility. Usage of 

the facility is demanding, and the plumbing


(continued) 

systems will continue to deteriorate without 

contemporary upgrade. 

Building H 

Condition: Approximately 90 fixtures 

throughout Building H in good condition. 

The current demands require some attention 

to offset deterioration. 

Life Expectancy: Serviceability of ten to 

fifteen years with good maintenance 

provided. Code Compliance: Student toilet 

facilities are limited to visit growth and will 

likely suffer unless additional fixtures are 

provided. 

General Overview of Existing Electrical 

Systems 

The existing campus has three major points 

of power distribution. The first is a utility 

transformer that serves the 3000 ampere 

480Y/277 service in the Mechanical Building, 

the second is the 480Y/277 volt service that 

serves H building and the last appears to 

serve the mobile classroom complex on the 

north side of the campus. 

The 3000 ampere service acts as distribution 

for buildings A, C and E. In addition, the 

water‐cooled and air‐cooled chillers are fed 

from this service. Main feeders radiate from 

this board to large distribution panels in A, C 

and E and further distribution in the form of 

480‐208Y/120 volt panels and transformers 

serve receptacle and other “small” loads. 

The second and third services mentioned 

above appear “self‐contained” and do not 

appear to interface with any other structures 

on the campus. 

Fire detection is provided via a Simplex 4100 

system. The system is interfaced with smoke 

and heat detection, pullstations and 

notification devices. The system panel resides 

in Building A and appears to serve the entire 

campus. 

Paging, clock and intercom, etc. are provided 

via a Bogen 2100 Multicom System that 

resides in Building A. The system appears to 

serve the entire campus. 

Voice, fiber and CATV service to the campus 

appears to enter in Building A at the MDF 

room. These services are distributed 

throughout the campus to various IDF rooms 

and fiber distribution cabinets strategically 

placed as needed. Wiring in the classrooms 

and other areas is distributed back to IDF 

rooms or Rebox cabinets. 

Security system components consist of 

cameras, motion detectors, etc. as would be 

seen at most WCPSS large campuses. The 

security system components are tied back 

into a head‐in system in Building A. 

Summary of Building Systems 


Built at the same time, Buildings A & C suffer 

from many of the same deficiencies. Power 

distribution throughout both buildings 

appear to be adequate for the present needs, 

however the panels and wiring are over 25 

years old in many cases. The 3000 ampere 

main service switchboard appears to be in 

good condition; however, components for 

this gear will become more difficult to 

procure as time passes. The notable 

exceptions are the recently renovated 

Administration and Media Center areas; 

power distribution in these areas appears to 

be in excellent condition. 

Lighting and fire alarm systems in the older 

areas in many cases appear inadequate 

(lighting) or don’t meet current code or 

Owner requirements (fire alarm). 

The Band and Gymnasium areas seem to 

suffer the most from inadequate paging 

coverage. 

The paging and fire alarm system panels and 

major components appear to be in good 

condition. 

Telecommunications components appear to 

meet current Owner standards, however the 

current distribution will be impacted by 

major renovations of these buildings and 

much of the wiring will be have to be 

replaced. 

Building E 

Building E is a more recent addition. The 

panels and major wiring components appear 

to be adequate. Branch circuit wiring appears 

to be adequate as well. 

Lighting and paging systems appear to be in 

poor condition. Lighting levels in certain 

classrooms appear to be low and components 

of the paging system in some instances are in 

various levels of disrepair. 

Fire alarm system components do not appear 

to meet current code or Owner standards and 

any renovation of this building should 

address these issues by installation of new 

detection and notification devices.


(continued) 

Building H 

Building H is much newer than the rest of the 

campus and the electrical equipment is 

largely in good operating order. Paging, fire 

alarm and telecommunications components 

appear to meet both Owner standards and 

Code compliance. No significant deficiencies 

were found in this building. 

Summary of Design Scheme Options 

Scheme 1 

This scheme attempts to bring the entire 

campus close to compliance with current 

program standards, while solving for most of 

the major outstanding site accessibility and 

site safety deficiencies. 

The expectation is that the work can be 

accomplished within a thirty to thirty‐six 

month construction period. This anticipates 

the location of additional modular units on 

site in order to maintain occupancy of the site 

during the construction period. 

The estimated cost of construction is 

$32,248,674. 

Scheme 2 

This scheme attempts to bring the majority of 

the campus close to compliance with current 

program standards, while solving for some of 










$27,424,500. 

Scheme 3 





site safety deficiencies. This scheme would 

address some of the inefficiencies of Building 

E as well as the unfortunate location of 

Mechanical Building F. 








$34,005,105. 

Scheme 4 






This scheme attempts to realign certain areas 

of the campus to improve student flow, 

primarily the swapping of the locations of the 

Media Center and the Cafeteria. 


accomplished within a thirty‐six to forty two 


temporary use of the Auxiliary Gymnasium 

as the Media Center as well as the location of 

additional modular units on site in order to 

maintain occupancy of the site during the 

construction period. 


$30,892,009. 

Recommended Scheme 5 

This scheme attempts to bring the much of 


program standards, while accepting some 

current deficiencies and solving for some of 










$26,416,786.

Apex High 

School 


Submittal 

SCHEME OPTIONS 

December 9, 2005

SCHEME OPTIONS SCHEME 1 

Site Design C‐1 

• Incorporate a pedestrian plaza along 

the accessible route leading to new 

ticket, toilet and concession area. 

Plaza segregates pedestrian travel 

from general vehicular circulation. 

• Provide accessible parking near 

accessible route to stadium. 

• Add a drop‐off and turn around area 

adjacent to new plaza. 

• Provide on grade access to the press 

box. 

• Add accessible ramps to allow access 

to bleacher areas. 

Building Design 

• Provide a major renovation to the 

existing kitchen/food preparation area 

in Building A (1975) 

• Provide a combined moderate and 

minor renovation to the dining area in 

Building A (1975) 

• Accept some marginal classroom 

square footages (>10% &


SCHEME 1 ‐ continued 

will be a catwalk and pipe battens 

framed with steel wide flange beams. 

• Steel beams will also be used as 

required to frame between columns 

and around openings. 1½”‐22 gage 

metal roof deck will be used over the 

beams and joists. 

of the ones serving admin, new dining 

room, and media center. 

• Demolish all existing controls on all 

the air handlers including the air 

handlers scheduled to remain 

• Demolish the existing 130‐ton Air 

Cooled chiller serving chilled water 

loop for buildings A, C and E. 

• Install 15 hot‐water/chilled‐water air 

handlers to replace old units serving 

classrooms and support areas in 

buildings A&C. These units will 

occupy exiting mechanical rooms, but 

access will remain a significant issue. 

• Install new exhaust fans to meet 

current building codes in buildings 

A&C. 

• The lateral system for the building 

will be reinforced CMU shear walls. 

The roof diaphragm will be attached 

to specific interior and exterior walls 

to transfer the buildings lateral loads 

into the shear walls. CMU walls up to 

28’‐0” tall can be constructed with 12” 

masonry units and reinforced with #6 

@ 8”oc. 

HVAC Design 

• Demolish the existing water‐cooled 

chiller, the cooling tower, and the 

associated pumps, piping and 

specialties. Existing underground 

piping will be abandoned in place. 

• Demolition of existing hot water 

boiler in Building A, and associated 

pumps, piping and specialties. 

• Demolish all the chilled and hot water 

distribution piping systems within 

buildings A & C including all controls 

and specialties. 

• Demolish existing Field House 

• HVAC Scope Overview – New Work 

• Install three Air‐Cooled chillers one 

200 ton, one 150 ton, and one 100 ton. 

Different sizes for staging versatility. 

• Install two 2,000,000 Btu highefficiency 

condensing boilers in 

Building A. 

• Install four chilled water pumps (two 

primary and two secondary) piping, 

and specialties in existing chiller 

room. Approximately 500 lf of this 

piping will be below ground to 

distribute chilled water to buildings 

A, C, and E. Existing chilled water 

piping is assumed to be undersized, 

poorly insulated, and unusable. 

• Install of two hot water pumps 

piping, and specialties in existing. 

Approximately 150 lf of this piping 

will be below ground. 

• Install new ductwork, piping, and air 

distribution devices for the new 

HVAC systems in buildings A&C. 

• Install new 20‐ton hot‐water/chilledwater 

variable‐volume air handler to 

service new theater building. 

Electrical Design 

• Remove existing branch circuit wiring 

and devices in renovated areas. 

• Remove panels, feeders and other 

large electrical distribution in 

renovated areas. 

• Remove fire alarm, paging/intercom, 

and telecommunications devices and 

wiring in renovated areas. 

• Remove existing lighting in renovated 

areas. 

• Remove the existing 3000 ampere 

service entrance switchboard. 

• Demolish the existing air handlers 

and air distribution systems in 

building A and C with the exception 

• Install three variable‐volume hotwater/chilled‐water 

air handlers to 

serve gyms, locker rooms and 

vocational areas. 

• Provide new 4000 ampere 

switchboard and service entrance 

wiring along with new distribution in 

the form of feeders and large

• SCHEME OPTIONS SCHEME 1 ‐ continued 

distribution panels in renovated 

areas. Existing pathways from the 

existing switchboard location will be 

utilized where possible. 

lighting systems will also be 

necessary for this building to 

complement the program of the 

facility. 

• Provide new energy efficient 

transformers in renovated areas with 

branch circuit wiring and panels. 

• Configure classrooms branch circuit 

wiring to meet current Owner 

standards. 

• Provide new energy efficient lighting 

in all renovated areas. 

• Provide new fire alarm devices and 


standards, NFPA 72 standards and 

NCSBC requirements. Wiring shall be 

routed to the existing 4100 Simplex 

fire control panel and all components 

shall be compatible with that system 

• Provide new telecommunications 

wiring and infrastructure in 

renovated areas to meet current 

Owner standards. 

• Provide new paging/intercom wiring 

and devices to meet Owner standards. 

New devices and wiring shall be 

compatible with the existing Bogen 

system. 

• Provide new electrical service, 

distribution, etc. to the Theatre 

addition along with fire alarm, 

telecommunications and 

paging/intercom tied into the existing 

panels. Stand‐alone sound and



• Provide accessible route to the 

football stadium. 

• Incorporate a pedestrian plaza 

adjacent to the southeast end of the 

football stadium. 

• Provide new ticket, toilet and 

concession area. 

• Provide accessible parking near 

accessible route to stadium. 

• Add a drop‐off and turn around area 

adjacent to new plaza. 

• Add accessible ramps to allow access 

to bleacher areas. 

• Relocate the existing tennis courts and 

replace with additional parking. 


• Adapt existing with small 

modifications and add Theater 

• Provide a major renovation to the 

existing kitchen/food preparation area 

in Building A (1975) 

• Provide a combined moderate and 

minor renovation to the dining area in 

Building A (1975) 

• Accept some marginal classroom 

square footages (>10% &



• to a concrete spread footing foundation 

system. The renovated building will 

utilize the existing column footings and 

columns while eliminating the floor and 

roof slabs and framing and replacing it 

with a steel framing system. 

• Existing column and wall foundations 

shall be left intact and used to support 

the new construction. The existing 

ground floor slab will be left in place; 

however portions can be removed 

and replaced as required during 

construction. Any new ground floor 

slab construction shall be a 4” thick 

concrete slab on grade constructed 

over a 4” crushed stone capillary 

barrier and 10‐mil polyethylene 

sheeting. 

• The new elevated floor construction 

will be approximately 30” higher than 

the existing floor level; therefore the 

new floor will be posted‐up with steel 

column sections from the haunches on 

the existing columns. The post‐up 

columns will receive 24” deep 

composite steel girders that support 

the floor framing. Typical floor 

framing will consist of 18” deep 

composite steel beams at 10’‐0”oc 

(max) supporting a 5¼” lightweight 

concrete composite slab on metal 

deck. 

• Since new roof construction will also 

be higher than the existing roof, postup 

columns will be installed atop all 

existing columns and shall extend to 

the new roof height. The roof framing 

system will be open web steel bar 

joists and steel beams spaced at 6’‐ 

0”oc (max) supporting 1½”‐22 gage 

metal roof deck. Steel wide flange 

beams will be used as required to 

frame between columns and around 

openings. 



The roof and floor diaphragms will be 

attached to the newly constructed 

specific interior and exterior walls to 

transfer the buildings lateral loads 

into the shear walls. 

HVAC Design 

• Demolish the existing water‐cooled 

chiller, cooling tower, and associated 

pumps, piping and specialties. 

Abandon underground piping in 

place. 

• Demolish the existing hot water boiler 

in Building A, and associated pumps, 

piping and specialties. 

• Demolish all chilled and hot water 

distribution piping systems in 

buildings A & C including all controls 

and specialties. 

• Demolish the existing air handlers 

and air distribution systems in 

building A and C with the exception 

of the ones serving Administration, 

Dining, and Media Center.Demolish 

all controls on all the air handlers 

including the air handlers scheduled 

to remain 

• Demolish the existing 130‐ton Air 

Cooled chiller serving chilled water 

loop for buildings A, C and E. 

• Demolish any remaining equipment 

in and near Mechanical building. 

• Install three Air‐Cooled chillers one 

250 ton one 175 ton, and one 125 ton. 

Different sizes for staging versatility. 

• Install three 2,000,000 Btu highefficiency 

condensing boilers in 

building A. 

• Install one 2,000,000 Btu highefficiency 

condensing boiler in 

Building E. 

• Install four chilled water pumps (two 

primary and two secondary) piping, 

and specialties in new chiller room. 

Approximately 600 lf of this piping 

will be below ground to distribute 

chilled water to buildings A, C, and E. 

Exiting chilled water piping is 

assumed to be undersized, poorly 

insulated, and unusable. 

• Install two hot water pumps piping, 

and specialties in existing Building A 

boiler room. Approximately 150 lf of 

this piping will be below ground. 

• Install two hot water recirculation 

pumps operating in 100% stand‐by 

mode for new boiler in building E 

• Install ten variable‐volume hotwater/chilled‐water 

air handlers to 

serve classrooms, gyms, locker rooms, 

and auxiliary spaces in buildings A, 

C, & E..



• Install five hot‐water/chilled‐water air 

handlers to replace old units serving 

classrooms and support areas in 

buildings A&C. These units will 

occupy exiting mechanical rooms. 

• Install exhaust fans to meet current 

building codes in buildings A&C. 

• Install ductwork, piping, and air 

distribution devices for the new 

HVAC systems in buildings A,C & E. 

• Install one 20‐ton hot‐water/chilledwater 

variable‐volume air handler to 

service new Theater Building. 


• Remove existing branch circuit wiring 

and devices in renovated areas. 

• Remove panels, feeders and other 

large electrical distribution in 

renovated areas. 

• Remove fire alarm, paging/intercom, 

and telecommunications devices and 

wiring in renovated areas. 

• Remove existing lighting in renovated 

areas. 

• Remove the existing 3000 ampere 

service entrance switchboard. 




the form of feeders and large 


areas. Existing pathways from the 

existing switchboard location will be 

utilized where possible. 

• Provide new energy efficient 

transformers in renovated areas with 

branch circuit wiring and panels. 

Configure classrooms branch circuit 


standards. 

• Provide new energy efficient lighting 

in all renovated areas. 







shall be compatible with that system 









system. 






panels. Stand‐alone sound and 




facility. 

• Renovations in Building C will be 

more comprehensive due to the 

addition of the interstitial space being 

created. 

• Renovate all the major electrical 

systems in Building E including 

power, branch circuit wiring and 

lighting. 

• New fire alarm and paging devices 

will be installed and tied into the 

existing Simplex and Bogen systems. 


wiring in all renovated buildings and 

tied back to the existing MDF Room.




• Demolish in its entirety, Building E. 

• Demolish the existing Building F 

(Mechanical Building) 

• Construct a new two story classroom 

building of approximately 20,500 

square feet per floor. 

• Construct a new Mechanical Building 

to replace the demolished Building F. 

Structural Design – Building E Replacement 

• Foundations for the new Building E 

will consist of continuous strip 

footings under all exterior walls and 

will generally be 2’‐6” wide x 1’‐0” 

thick. 

• Footings under non‐load bearing 

CMU shear walls shall be continuous 

and shall be 2’‐0” wide x 1’‐0” thick. 

• All interior masonry partitions will 

bear on thickened sections of the 

concrete floor slab. The thickened 

slabs will be 2’‐0” wide x 8” thick. 

Rectangular spread footings will be 

utilized at steel column locations. 

• Building E column and wall 

foundations will be designed to 

accommodate an additional future 

classroom floor level. The ground 

floor slab will be a 4” thick concrete 

slab on grade constructed over a 4” 

crushed stone capillary barrier and 

10‐mil polyethylene sheeting. 

• Floor framing for the new Building E 

will consist of 18” deep composite 

steel beams in the classroom areas at 

10’‐0”oc supporting a 5¼” lightweight 


deck. 

• The composite steel beams will frame 

to composite steel girders that will 

span the short direction of the 

classrooms. Steel columns will 

support the floor and the roof 

framing. The exterior walls 

(assuming 14’‐0” floor to floor height) 

will be 8” masonry units reinforced 

with #5 vertical bars at 32”oc. 

• Since Building E will be designed to 

accommodate the addition of another 

floor level, the roof framing system 

will be consist of 18” deep composite 

steel beams in the classroom areas at 

10’‐0”oc supporting a 5¼” lightweight 


deck, similar to the floor framing 

below. The steel columns will be 

designed for additional future loads. 



The roof and floor diaphragms will be 

attached to specific interior and 

exterior walls to transfer the buildings 

lateral loads into the shear walls. The 

shear walls and footings will be 

designed to accommodate the future 

additional classroom level. 

• Two new enclosed bridges will be 

required to connect the new Building 

E to existing adjacent structures. 

• Bridge floor framing shall consist of a 

concrete slab on metal deck on 

composite steel beams and columns. 

The steel columns will be supported 

by concrete spread footings. The roof 

will consist of open web steel joists 

with beams at column lines. 

• The bridge will be designed to be 

structurally independent of the 

existing structures that they span to; 

therefore steel columns will need to 

be constructed adjacent to the existing 

structures. An expansion joint will be 

provided between the new and 

existing construction. 

HVAC Design 

• Install Air‐Cooled chiller. 

• Install 2,000,000 Btu high‐efficiency 

condensing boiler. 

• Install chilled water pumps (2 

primary and 2 secondary) piping, and 

specialties in new chiller room 

• Install hot water recirculation pumps. 





the form of feeders and large 


areas.



• Provide new energy efficient lighting. 







shall be compatible with that system. 









system. 






panels. Stand‐alone sound and 




facility.




• Similar to Scheme 2 with the 

following changes. 

• In the current location of the Media 

Center relocate the Dining Function. 

• Construct an addition at the 

northwest corner of the current Media 

Center to house the relocated Kitchen 

function. 

• In the current location of the Kitchen 

and Dining functions relocate the 

Media Center. 

• Use the balance of the former Kitchen 

area to enlarge the Plant Operations 

area. 

HVAC Design 

• See HVAC Design for Scheme 2. 


• See Electrical Design for Scheme 2.


FINAL RECOMMENDED SCHEME 

(Scheme 5) 



• Similar to Scheme 2 with the 

following changes. 

• Construct only the amount of 

additional space to accommodate the 

new stair towers and elevator lobby. 

HVAC Design 

• See HVAC Design for Scheme 2. 


• See Electrical Design for Scheme 2.

[1] PLAN 2004/CIP 2006 

Program Management Projection 

July 2004-June 2011 

Projected Yearly Expense 

Actuals Actuals Actual Projected Projected Projected Projected 

Fund 2 Expense FYE 2005 FYE 2006 FYE 2007 FYE 2008 FYE 2009 FYE 2010 FYE 2011 TOTAL 

Salaries/Wages $2,639,566 $2,756,866 $3,292,777 $4,841,005 $5,056,509 $5,208,205 $5,364,451 $29,159,378 

Benefits $525,449 $587,564 $703,388 $1,086,240 $1,182,478 $1,222,957 $1,256,509 $6,564,585 

Operating Expenses $233,519 $216,560 $361,173 $272,757 $349,500 $349,500 $349,500 $2,132,509 

Supplies and Materials $22,132 $10,363 $62,777 $27,500 $27,500 $27,500 $27,500 $205,271 

Membership Dues & Fees $1,415 $905 $0 $0 $0 $0 $0 $2,320 

Leased Office Space $0 $166,000 $166,000 $166,000 $166,000 $664,000 

Fund 4 Expense 

Professional Services: $690,808 $198,830 $118,634 $819,020 $1,827,292 

Primevera (Expedition) $0 $51,639 $54,221 $56,932 $162,792 

Contracted Project Management $0 $0 $0 $0 

Upfit of leased space*** $800,000 $800,000 

Equipment/Furnishings* $296,000 $296,000 

Cost Estimating $0 

$0 

TOTAL EXPENSE $4,112,888 $3,771,088 $4,538,748 $8,308,522 $6,833,627 $7,028,383 $7,220,892 $41,814,147 

Actual Expeniditures (All programs) $130,234,190 $205,274,704 $319,965,802 $391,707,615 

% Program Management Fee 3.16% 1.84% 1.42% 2.12% 

Funding 

Carryforward of PLAN 2000 balance $2,067,256 $84,695 $2,151,951 

PLAN 2004 $3,493,237 $4,114,130 $3,942,265 $3,849,738 $15,399,370 

CIP 2006 $0 $3,632,834 $6,833,627 $7,028,383 $18,211,068 $35,705,912 

-$13,036,518 -$13,036,518 

TOTAL FUNDING $5,560,493 $4,198,825 $3,942,265 $7,482,572 $6,833,627 $7,028,383 $5,174,550 $40,220,715 

Carryforward of program management fu $1,447,604 $427,738 -$596,483 -$825,950 $0 $0 -$2,046,342 -$1,593,432 

The $13 million is the amount commissioners took for Reserve. 

* $3500 per employee for furnishings in new space + $500 per employee for computer upgrade x 74 employees 

*** 18,000 sq. ft. x $30 per sq. ft. The lease costs of $166,000 per year was approved by BOE on 1/23/07. 

[1] 

user: 

remember to change dates in a total of 4 

cells. 

file:////data2/Agenda/2008/apr7/12/08programmgmtbudget.htm[10/24/2012 4:47:07 PM]

April 7, 2008: Note on Attached Board of Education Resolution 

The attached resolution was passed by the Board of Education on February 19, 2008. Included in the resolution is a request 

for appropriation of reserve funds. This appropriation was to be in conjunction with a resolution passed by the Board of Education 

on February 5, 2008 to reallocate reserve funds for Land Acquisition and renovation of Wake Forest Rolesville High. 

On March 14, 2008 County staff received a request from WCPSS staff to pull the reallocation request for Land Acquisition 

and Wake Forest Rolesville High. Because of the request from WCPSS staff asking not to reallocate funds from the reserve, 

the appropriation request of reserve funds became moot. Thus, the line appropriating reserve funds was 

removed from the quarterly appropriation even though it was included in the Board of Education resolution. 

The Board of Education has taken no action to amend their resolution for this quarterly appropriation request. 

The draft resolution for the Board of Commissioners does not include appropriation of reserve funds, which is in alignment with the 

March 14, 2008 request of WCPSS staff. 

RESOLUTION REQUESTING ALLOCATION OF FUNDS 

CIP 2006 SCHOOL BUILDING PROGRAM 

WHEREAS, the Wake County Board of Education is engaged in a Long-Range 

Building Program, and 

WHEREAS, the Wake County Board of Education has approved the projects 

listed below as part of its CIP 2006 Building Programs, and contracts have been 

or will be let for planning, design, and construction services. 

NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Wake County Board of Education 

requests that the Wake County Board of Commissioners appropriate a total of $114,144,066 

for the projects listed below: 

PROJECT 

APPROPRIATION 

Holly Grove Middle (M-9) (construction) $38,680,880 

Mills Park Middle (M-10) (construction) $38,699,899 

Technology Replacements $7,684,530 

Startup for Design of Next Bond Projects (Apex High and M12) $3,400,000 

Program Management $6,833,627 

Reserve $18,845,130 

TOTAL $114,144,066 

Resolved this 19th day of February 2008 

WAKE COUNTY BOARD OF EDUCATION 

By: ________________________________ 

Rosa U. Gill, Chair 

Attest: _____________________________ 

Del Burns, Ed.D., Secretary 

file:////data2/Agenda/2008/apr7/12/09boeresolutioncip2006quarterlyfunding.htm[10/24/2012 4:47:08 PM]

RESOLUTION REQUESTING REALLOCATION OF FUNDING 

CIP 2006 CAPITAL BUILDING PROJECTS 

WHEREAS, the Wake County Board of Education is engaged in a Long-Range 

Building Program, and 

WHEREAS, the Wake County Board of Education has approved the projects 

listed below as part of its CIP 2006 Building Programs, and contracts have been 

or will be let for planning and design services. 

NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Wake County 

Board of Education requests that the Wake County Board of Commissioners reallocate 

funds as follows: 

FROM AMOUNT TO AMOUNT 

CIP 2006 Building Program 

Startup for Design of Next Bond Projects $3,400,000 Apex High $2,200,000 

M-12 (Garner) $1,200,000 

Holly Grove Middle (M-9) $142,094 Building Permits $284,251 

Mills Park Middle (M-10) $142,157 

TOTAL $284,251 

CIP 2006 Total $3,684,251 CIP 2006 Total $3,684,251 

Resolved this 19th day of February 2008 

WAKE COUNTY BOARD OF EDUCATION 

By: ________________________________ 

Rosa U. Gill, Chair 

Attest: _____________________________ 

Del Burns, Ed.D., Secretary 

file:////data2/Agenda/2008/apr7/12/10boeresolutioncip2006fundingreallocation.htm[10/24/2012 4:47:08 PM]

Item #14 – Attachment 1 

Item #13 – Attachment 

Financing of Land and School Construction in CIP 2006 


obligation bonds for school construction. General obligation bonds, in addition to $86 million cash, will fund 

the CIP 2006 building program totaling $1,055,874. 


centers, funds for the relocation and purchase of mobiles and modular classrooms, the conversion of 19 

existing elementary schools and 3 existing middle schools to the year-round calendar, and land for another 

13 schools to open between fall 2011 and fall 2013. CIP 2006 also includes funding for 13 major repair and 

renovation projects, life-cycle replacements (roofs, HVAC), facility assessments, life cycle replacement of 

equipment and furniture, classroom technology, and a child nutrition warehouse. Start-up funds for future 


On January 8, 2007, the Board of Commissioners appropriated $20,579,176 from CIP 2006 funds for land 

acquisition. On April 2, 2007, the Board approved an additional $22,372,324 from these funds for land 

acquisition. Total appropriation for school acquisitions is $42,951,500 within CIP 2006. In addition to funds 

within CIP 2006, additional funds were made available for land acquisition within prior building programs. 

The Board of Commissioners approved the reallocation of $15,353,347 within Phase IIIB, Plan 2000, and 

Plan 2004. These funds are available to purchase additional sites for CIP 2006 as well as any sites for land 

bank purchases. 

To date, $58,304,847 is available for land acquisition for CIP 2006 and for other land bank sites: 

Original CIP 2006 Land Acquisition Budget: $ 42,951,500 

Reallocation of Phase IIIB, Plan 2000, and Plan 2004 Funds 

$ 15,353,347 

Total Available Funds for Land Acquisition $ 58,304,847 

To date, the board of Commissioners has approved 9 new school acquisitions (7 elementary, 2 middle) and 1 

future transportation center site from CIP 2006 totaling $21,198,437. 

Attached is a status of school sites that have been purchased and school sites that have not yet been 

acquired. Including sites under contract in addition to sites approved for purchase by the Board of 

Commissioners, it is estimated that CIP 2006 land acquisition (including costs of land banked sites already 

acquired) will cost approximately $57.2 million. 

Revised “circle maps” prepared by WCPSS are attached which indicate sites that have been acquired and 

which sites remain to be acquired of those properties budgeted in CIP 2006. 

Finally, since the inception of CIP 2006, approximately $43.8 million of savings have been identified from the 







Total 



$ 4.8 million 

$ 5.0 million 




purposes. The current balance of the reserve fund is $40.4 million. At its June 18, 2007 meeting, the Board 

of Commissioners voted to notify the Board of Education that the Commissioners' intent is to use these 

reserve funds to "land bank" future school sites. 

file:////data2/Agenda/2008/apr7/13/01bondsummary.htm[10/24/2012 4:47:08 PM]

School Sites 

Originally 

Total Cost 

Budgeted, Funded, Constructed 

Current 

Scheduled to 

Acquired #of Acres Cost per Acre 

E = Estimate 

"B " "F" "C" 

Opening Date 

Open 

Prior CIP CIP 2006 Future CIP CIP 2006 Other Plans 

Notes(*) 

E-21 (East or Southeast Raleigh) B, F, C* 2011 or 2012 2010 N 19 E TBD $ 1,900,000 E $ - $100,000/acre & Note 6 

E-20 (North Wake Landfill) B, F C 2011 or 2012 2011 N 19 E TBD 1,026,000 E - $54,000/acre & Note 12 

E-28 (Randleigh) B, F C* 2009 2011 N 19 E TBD - E - WCPSS assumes at no cost 

M-7 (Randleigh) B, F C TBD 2011 N 31 E TBD - E - WCPSS assumes at no cost 

E-33 (Garner) B, F C 2011 or 2012 2012 N 19 E TBD 1,900,000 E - $100,000/acre 

E-35 (Fuquay-Varina) B, F C 2011 or 2012 2012 N 19 E TBD 1,900,000 E - $100,000/acre 

H-7 (Southwestern Wake) B, F C TBD 2012 N 65 E TBD 6,500,000 E - $100,000/acre 

H-8 (Garner) B, F C TBD 2012 N 65 E TBD 6,500,000 E - $100,000/acre 

M-11 (Western Wake) B, F C TBD 2012 N 31 E TBD 3,100,000 E - $100,000/acre 

M-8 (Northwest Raleigh) B, F C TBD 2012 N 31 E TBD 3,100,000 E - $100,000/acre 

E-17: Sycamore Creek Elementary B, F C 2008 2008 Y 20.3 153,000 - 3,105,900 

E-19: River Bend Elementary F*, C 2008 2008 Y 20.8 120,000 2,484,962 9,838 

E-22: Mills Park Elementary * C 2008 2008 Y 20.0 - - - Note 1 

E-26: Laurel Park Elementary B, F C 2008 2008 Y 15.0 333,000* - 5,000,000 Note 2 

E-27: Herbert Akins Road Elementary B, F, C 2009 2009 Y 44.8 50,000 2,239,000 - Note 7 

E-30: Alston Ridge Elementary B, F, C 2009 2009 Y 19.6 133,123 2,613,200 - 

E-31: Bryan Road Elementary B, F, C 2009 2009 Y 54.2 50,000 2,712,000 - Note 5 

E-34: Lake Myra Elementary B, F, C* 2011 or 2012 2009 Y 16.8 40,000 672,000 - Note 4 

H-2: Heritage High B, F C 2009 2009 Y 0* 15,480 - * - * Note 9 

M-10: Mills Park Middle B, F, C 2010 2010 Y 33.8 21,225 718,004 - 

M-5: Wendell Middle B, F C 2010 2010 Y 24.4 30,714 - 754,303 

M-9: Holly Grove Middle B, F C 2010 2010 Y * 30,656 - - * Note 8 

E-24 (Leesville Area) B, F C TBD 2011 Y 33.9 103,215 - 3,499,917 

E-32: Scotts Ridge Elementary School B, F C 2011 or 2012 2011 Y 32.3 105,165 3,400,000 - 

E-29 (East Wake Campus) * C 2010 2012 Y * N/A - - Note 4 

M-12: Bryan Road Middle B, F C TBD 2013 Y * 50,000 - - Note 5 

E-23: Banks Road Elementary B, F C 2008* 2008* Y 17.0 24,217 - 410,475 Note 3 

M-14 (Herbert Akins Road) F B, C TBD TBD Y * 50,000 - - Note 7 

M-16 (Northwest Cary) F B, C TBD TBD Y 40 130,000 5,200,000 - 

E-25 (Northern Wake) B, F, C 2009 2010 Y* 29.2 95,000 2,772,000 - Under Contract 

M-6 (North 401 Area) B, F, C 2011 2011 Y* 47.7* TBD 2,363,004 - Under Contract 

H-6 (Northeastern Wake) F*, C 2010 2011 Y* 79* 68,000 5,001,507 - Under Contract & Note 11 

Transportation Center B,F C TBD TBD Y 14.1 48,737 685,238 

Misc. Costs Not Assignable B, F N/A N/A N/A N/A N/A 432,898 

Total Aquired and to $ 57,219,813 Be Aquired $ 12,780,433 

Land Dollars Spent (26,386,269) 

to Date or Encumbered 

Total Dollars Needed $ 30,833,544 for Remaining Sites 

Note 1 - Land was provided by the Town of Cary at no cost and therefore it was not included in land budgets for CIP 2006 or Plan 2004 

Note 2 - The purchase price also included the Bespak facility 

Note 3 - Facility will open in 2008 as swing space and open as an elementary school in 2009 

Note 4 - The school was originally slated to be funded out of a future building program, but was switched with E-29 since space 

at East Wake High Campus will not be available for a new elementary school during the CIP 2006 timeframe 

Note 5 - The purchase price also included land for M-12 (Bryan Road Middle) 

Note 6 - The school was originally slated to be funded out of CIP 2006, but was switched with E-21 to allow for a 2010 opening. 

Note 7 - The purchase price also included land for M-14 

Note 8 - The acreage is accounted for in the 92.5 acres that was acquired for Holly Springs High, Holly Grove Elementary, and M-9. 

Note 9 - The acreage is accounted for in the 168 acres approved by the BOC on November 1, 1999. 

Note 10 - This land was not included in the original CIP 2006 budget, but is now slated to be funded from CIP 2006. 

Note 11 - This land was not included in the original CIP 2006 cash flow. The land is under contract. The site may also include a future elementary school (land bank site). 

Note 12 - Assumes land would be sold to WCPSS at County's original purchase price. 

Status Sheet2 Sheet3 Sheet1 

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Blueprint for Excellence 2006 

Elementary Schools 

Eleven Schools and 

Seven Sites 

Elementary School Openings: 

2008-09:Four ES (E22-Mills Park, E26-Laurel Park, and 

E17-Sycamore Creek. 

E-19 River Bend - Moves 

into its New Permanent Facility). 

2009-10: Five ES (*E23-Banks Rd., 

E27, E30, E31, and E34) 

Updated: January, 2008 

2010-11: Two ES (E21, E25) 

* E23-Banks Rd. will open as a swing space for Smith ES renovation 

in 2008


Middle Schools 

Four Schools, and 

Four Sites 

2008-09: None 

Middle School Openings 

2009-10: M5-Wendell Moves into its New 

Permanent Facility 

2010-11: M9-Holly Grove, 

M10-Mills Park 


2011-12: M6-Rolesville Area


High Schools: 

Two Schools, 

Two Sites, and 

Six 9th-Grade Centers 

High School Openings: 

2006-07 to 2009-10: Six 9th-Grade Centers 

2010-11: *H2-Heritage, and 

H6- Early start at 

Heritage HS 

Updated: December, 2007 

*Heritage HS will open as a swing space for 

Wake Forest-Rolesville renovation in 2009.

LAND ACQUISITION FOR A MIDDLE SCHOOL IN ROLESVILLE 

(M-6) 

Ms. Betty Parker, Real Estate representative for Wake County Public Schools, 

brought a request before the Commissioners for the Board of Education to 

purchase 47.73 acres of land in the Rolesville area at a cost of $75,000 per acre 

totaling $3,579,750 for a middle school (M-6) in the Rolesville area. 

Ms. Parker stated that the property is located on Burlington Mills Road in the 

Rolesville planning jurisdiction. Ms. Parker indicated that the Town of 

Rolesville has had input in the search of new school sites. She stated that the 

Town of Rolesville is not prepared to jointly acquire property in the immediate 

area for other Town purposes but wishes to continue to be involved in the 

school planning for potential acquisition, future joint use of facilities, 

recreation, or parks 

Ms. Parker indicated that two appraisals have been done on the property the 

first by Birch appraisals and the second by Dickenson and Lewis. The second 

appraisal concludes that the value of the property to be $3,006,990 ($63,000 

per acre). Properties were identified that were on the market for possible 

purchase in the area of the M-6 target. Comparable sales of nine tracts indicated 

sales between $56,931 and $159,887 per acre with the average comparison of 

the nine sales being $96,313 per acre. 

Ms. Parker indicated that water is available at the intersection of Burlington 

Mills Road and US Hwy 401 approximately 1450 feet from the site. She stated 

that estimated cost for the extension of water service is $87,000. Sewer is 

available at the adjacent residential development 200 feet from the proposed 

school site. Estimated cost for the extension of sewer service is $8,400. Both 

services are managed by the City of Raleigh. Ms. Parker explained that 

Burlington Mills Road will need to be widened to three lanes with curb and 

gutter along the school property. Estimated cost for the road improvements is 

$240,000. 

Ms. Parker indicated that the M-6 school is scheduled for opening in 2010. She 

explained that if there is a delay in approving the site, the cost of the delay 

would be $1.9 million. The owners of the property have indicated that they will 

not extend an offer to purchase the property any further. 

Commissioner Coble asked Mayor Pro-Tem Frank Eagles of Rolesville if he 

would comment on the proposed site. Councilman Eagles indicated that the 

Town felt that this was a good site, but there was strong indication by other

Town Council members that they would prefer another site be researched. 

There were concerns expressed by some Board members about purchasing this 

site. Commissioner Ward suggested that the item be pulled and discussed at the 

next meeting. 

Commissioner Bryan made a motion, seconded by Commissioner Coble that 

the land in the Rolesville area be purchased for $56,000 per acre instead of 

$75,000 per acre. 

Commissioner Ward stated that she would like to make another motion to table 

the item and arrange a meeting with Wake County School System to work out a 

better solution. Commissioner Webb seconded the motion. 

The Chairman asked Board members to vote on the motion made by 

Commissioner Ward. A roll call was taken with Commissioners Webb, Brown, 

and Ward voting for the recommendation to table the item and Commissioners 

Bryan, Coble, Gardner, and Gurley voting in opposition. The motion failed 

with a 4-3 vote. 

The Chairman asked Board members to vote on the motion made by 

Commissioner Bryan. A roll call was taken with Commissioners Brown, Bryan, 

Coble, Gardner, and Gurley voting for the recommendation for the land to be 

purchased for $56,000 per acre with Commissioners Ward and Webb voting in 

opposition. The motion passed with a 5-2 vote.

Pre-acquisition checklist 

Acquisition Checklist: 

M-6 Middle School Site 

WCPSS continues to work collaboratively with Wake County Facilities Design and Construction Staff to refine and 

clarify the sources of the information contained herein, as well as the manner and method of its presentation, to ensure 

that both Boards have consistent and relevant information regarding land acquisitions. 

PROPERTY OF BROTHERS FORTY-SIX, LLC 

37.508 ACRES 

q 

Summary Appraisal Report prepared for the Buyer by a MAI Appraiser 

(or State Certified Appraiser mutually agreed upon by Wake County and WCPSS staff) 

Key assumptions contained within the appraisal report (i.e., extraordinary assumptions 

regarding highest and best use, availability of public utilities, zoning classification, 

accessibility, etc.) 

An appraisal by a State Certified General Appraiser was contracted for and delivered to WCPSS on July 30, 2007. 

The Appraiser is not MAI (Birch Appraisal Group) but the identity of the appraisal company was reviewed and 

approved of for this project by WCPSS and County staff. The Appraisal Report valued the 47.730 acre site at 

$2,290,000, ($47,978.21 per acre) or approximately $48,000 per acre. 

Key assumptions in the Appraisal are that a cemetery will be removed from the site by current owner and that the 

site will be annexed by the Town of Rolesville. 

Upon review of the first Appraisal, WCPSS secured a second Appraisal from Dickenson and Lewis Associates, 

MAI, on the basis of valuing the site in context of the larger site development potential due to the lack of blue line 

streams bisecting the site and density opportunities for the subject site. The first appraisal indicated that the site 

could be zoned R-2 SUD (two units per acre, special use district). The second appraisal based the value based upon 

a letter from the Town Planner that the Town has classified the tract as “Planned Residential” and envisions the 

site to be developed residentially at 4-6 units per acre in accordance with the Town Land Use Plan adopted on 

March 20, 2007. The 

Dickenson and Lewis Appraisal values the site at $3,006,990, ($63,000 per acre). A copy was provided to County 

staff immediately upon receipt. 

Since the redesign and configuration of the site has taken approximately six months, and the original date of the 

Dickenson and Lewis Appraisal was July 30, 2007, WCPSS requested a letter of clarification on the values from 

the appraiser. (the letter of request and the reply are attached to the Agenda Item) 

q 

Other relevant information regarding value of property including: additional 

comparable sales in the area, range of sales prices, other sales currently under contract, 

and other factors that may have an impact upon variance between appraised value and 

contract sales price. 

WCPSS staff and the RESS Team will be presenting information related to the search process in the area 

related to range of sales, willingness of owners to sell, and sites capable of supporting an elementary school 

program. 

q 

Site and target area map (attached to Agenda Item) 

q Contract for Sale and Purchase (attached to Agenda Item) 

file:////data2/Agenda/2008/apr7/13/07revisedchecklistmarch2007.htm[10/24/2012 4:47:27 PM]


Terms or conditions of the contract that may be unusual or of interest, including 

purchase price, time frames or deadlines for closing, responsibilities for infrastructure 

costs, etc. 

Standard form Wake County Board of Education Purchase Contract 

Purchase price of approx. $2,363,004 ($63,000 per acre) subject to final survey with Brothers Forty-Six LLC 

Seller has removed a cemetery from the site that was required prior to the original proposed closing date 

closing which was set for September 6, 2007. 

Seller conditions the sale upon the successful rezoning by the seller of +/- 10 acres to Commercial Conditional 

Use of the original 47 acre tract. Town of Rolesville staff and officials have indicated support for the rezoning, 

subject to the process, due to the presence of an adjacent tract having Commercial Conditional Use zoning and 

the Rolesville Land Use Plan allowing that zoning in the area. 

The Town of Rolesville has committed $3,000 per acre towards the purchase price effectively lowering the 

price to Wake County of $60,000 per acre. 

q 

Contractual parties 

Name of the anticipated Grantor. If LLC or corporate, identify partners, managers or 

officers based upon the most recent articles of incorporation of articles of organization 

and the most recent annual report available from the Office of the Secretary of State. 

Contracting party is Brothers Forty-Six LLC formed for purposes of managing the Watkins family property. 

Managers of Brothers Forty-Six LLC are Ronald E. Duke, Robert M. Duke and Roger H. Duke who are also 

Watkins family heirs. 

Registered agent is Robert Duke. 

q 

Ownership history 

Names of previous owners of the property or properties, the purchase price paid, and 

ownership history of the property, and dates of transfer for the past 5 years preceding 

the date of the contract based upon information available from the public records of the 

Wake County Revenue Department records. 

The property has been in the Watkins family since pre-1962. 

q 

Due diligence 

Identification of blue line streams, buffers, wetlands 

A letter was submitted to SM&E, Inc., Consultant to the WCPSS from the NC Division of Water Quality 

indicating that the stream shown on the Wake County Soils Survey Map and USGS Topo map is not regulated 

by Neuse River Buffer regulations for the area proposed for development of the M-6 Middle School Concept 

Plan. 

Phase I Environmental Assessment 



SM&E, Inc. prepared a Phase I Environmental Site Assessment for the site. The report observed former 

dwellings, abandoned and collapsed barns, abandoned well, small outbuildings, Above ground storage tanks, 

burner pots and other items associated with previous agricultural use that were not considered a recognized 

environmental condition. However, an area of partially buried trash and debris of unknown contents that is 

currently overgrown is considered a recognized environmental condition. SM&E interviewed owners of the site 

and the area having a recognized environmental condition was formerly a “pit” that previously burned trash 

was pushed into and that no known hazardous substances were disposed of in the “pit”. It is anticipated that the 

area will need to be excavated in the development process and determined if further remediation is needed. A 

full copy of the report is available on request. 

Preliminary geotechnical investigation 

SM&E Inc. prepared a report of Preliminary Subsurface Exploration for the site and conduced 31 soil test 

borings. Near surface soft soils is anticipated within the natural drainage features and swales and in the vicinity 

of seven (7) of the borings. 

Additionally, as is common in the area, relatively shallow partially weathered rock (PWR) was encountered on 

18 of the 31 borings throughout the site ranging from 2’ to 22’ below surface and auger refusal rock was 

encountered in 22 borings at depths from 7’ – 25 ‘. Three of the borings encountered rock that typically 

requires blasting, 15 borings encountered rock that can commonly be excavated by large track mounted 

backhoe. 

Also common in the area, perched water conditions often occurred in soils overlying less permeable PWR. It is 

expected that some de-watering measures will need to be taken. 

Rock removal and unsuitable soil removal should be anticipated and that site planning and grading design will 

need to be done in response to the report to minimize the amount of removal needed. 

Off site water/sewer/transportation costs 

Burlington Mill Rd. will need to be widened with curb and gutter at an estimated $160.00 per lin. Foot. 160 x 

1500 = $240,000. 

Water line extension from US 401 to the site at $60.00 per lin ft. 60 x 1450 = $87,000 

Sewer line extension (gravity) to sewer line in adjacent subdivision at $42 per lin ft, 

42 x 200 = $8,400 

Traffic study if warranted (not requested by Town) 

Future road extension or improvements (not anticipated by NC DOT for US 401) 

Planned future development of adjacent properties Surplus property likely to be residential. 

Town of Rolesville land use plan visions residential development in the area proposed to be surplused. 

q 

Conceptual Site Plan 

Attached to agenda item 

q 

Municipal involvement or potential partners in the acquisition and development of the 

property 

Town has endorsed the site for a school. 



The Town of Rolesville has been a part of the communications in the search for the school site and master 

planning of the site. Town has committed $3000 per acre towards purchase price. The Town proposes to enter 

into an Interlocal Agreement and subsequent Joint Use Agreement for making improvements beyond the scope 

of WCPSS for use of the school football, softball, multi-purpose field and parking areas. The Town wishes to 

enter into a “Level IV” Joint Use Agreement whereby the Town provides all maintenance of the fields in return 

for the scheduling and joint use by the town. 

The Town is requesting County funding on a 50/50 matching basis from the Community Use of Schools CIP 

fund up to $250,000. 

Summary of correspondence, meetings or conversations with municipal staff or elected 

officials 

Since the Board of Commissioners decision not to fund the purchase of the original proposal of 47 acres, the 

WCPSS staff and the RESS team has worked with the owners, WCPSS design consultants, Town staff and 

elected officials on how to best plan for a middle school site in the area. Other properties were reconsidered, 

but the location of the subject property, available utilities and the willingness of the Owner to and Town to 

consider alternative plans and uses has resulted in the proposal being brought forward. 

q 

Surplus property 

Potential property that may be considered surplus as a part of the proposed acquisition 

and potential plan for disposition 

The 37.508 acre site will have approximately 3.6 acres that are not required for the middle school that will be 

surplused according to Board of Education and Board of Commission policy. The area likely will be used for 

residential development. 

q 

Other options 

Summary of other options or sites considered within identified target area 

WCPSS contracted with Triangle Commercial Properties for Real Estate Services Support (RESS). Numerous 

sites were reviewed with WCPSS, Rolesville and County staff. Other sites were identified, contacts were made 

and based upon comparable sites cost, developability, and infrastructure availability and cost, this site was 

brought forward for contract to the Board of Education prior to entering the due diligence phase. 

q 

Disclosure of known actual conflicts of interest associated with the proposed acquisition. 

None perceived. 


W A K E 

Real Estate Services 

C O U N T Y P U B L I C S C H O O L S Y S T E M 

Mr. David Lewis 

Dickinson, Lewis & Associates, LLC 

4016 Barrett Drive, Suite 202 



RE: Request For Clarification Regarding Appraisal of Rolesville Area School Site 

Dear Mr. Lewis, 

As you recall, on or about July 30, 2007 your firm provided us with an appraisal of a tract of land 

totaling approximately 45.79 acres of land on the southern side of Burlington Mills Road, near Rolesville, 

NC. The parcel has PIN #1758.01-48-0271, and Wake County Tax Account ID #074571. Since that time, 

there has been a change of terms in the negotiations for the acquisition of site. The sellers have recently 

agreed to sell less than the entire site previously appraised at the value established in your appraisal 

($63,000 per acre) and to retain the remaining acreage, with the condition that the Town of Rolesville 

rezone the remainder acreage as “Commercial – Conditional Use” prior to closing. The Town has 

indicated a willingness to grant the rezoning once the contract for acquisition is approved by the Board of 

Commissioners and an exempt subdivision plat is approved by the Town. As a result, the site would be 

subdivided so that our acquisition would amount to 37.508 acres of the original site, with the Sellers 

retaining approximately 10 acres for a future commercial use. 

For your review, I am enclosing a GIS aerial photo identifying the potential subdivision, a proposed 

subdivision survey, a topographic survey of the property, an original concept plan, a revised concept plan 

that takes into account the subdivision and demonstrates our potential use, and a streams and wetlands 

survey, and a streams and wetlands sketch. I have also attached a copy of the DWQ determination as a 

separate document. Please be advised that both concept plans take into account the appropriate streams 

and wetlands locations as confirmed by DWQ, together with the appropriate buffers as required by the 

Town of Rolesville. 

In order to clarify the applicability of the previously provided appraisal to the current terms of 

acquisition, I would appreciate a letter of opinion from you at your earliest convenience to address the 

following issues: 

1. What impact if any does the change in subject property parcel configuration and acreage have upon 

the price per acre value established in the appraisal your firm previously provided 

2. What impact if any does the passage of time or other market forces that may have occurred from July 

30, 2007, to the present have upon the price per acre value established in the appraisal your firm 

previously provided 

Should you have questions related to the materials enclosed or attached, or if you need additional 

information in consideration of these questions, please let me know. 

If you have any questions, or if I may be of further service, please do not hesitate to contact me. I 

look forward to working with you. 

Yours very truly, 

 

Betty L. Parker 

Director of Real Estate Services

2 

GIS AERIAL PHOTO IDENTIFYING THE POTENTIAL SUBDIVISION: 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Subject Property Parcel (pursuant to current contract terms) is a portion of 

the parent tract is outlined in red and marked with a blue star, and contains 

approximately 37.508 acres. 

The portion of the parent tract to be retained by Seller and for which 

Commercial Conditional Use zoning is a condition precedent to closing is 

outlined in red and marked with a yellow star, and contains approximately 

10 acres. 

The parent tract (which was originally appraised) that is being subdivided 

has Wake County PIN #1758.01-48-0271, Wake County Tax Account 

Number 074571. 

1551 Rock Quarry Road, Facilities Building, Raleigh, NC 27610 

TEL• (919) 664-5601 FAX• (919) 856-8288

3 

PROPOSED SUBDIVISION SURVEY: 


TEL• (919) 664-5601 FAX• (919) 856-8288

4 

ORIGINAL CONCEPT PLAN: 


TEL• (919) 664-5601 FAX• (919) 856-8288

5 

REVISED CONCEPT PLAN: 


TEL• (919) 664-5601 FAX• (919) 856-8288

6 

TOPOGRAPHIC SURVEY: 


TEL• (919) 664-5601 FAX• (919) 856-8288

7 

STREAMS AND WETLANDS SURVEY: 


TEL• (919) 664-5601 FAX• (919) 856-8288

8 

STREAM AND WETLAND SKETCH FROM S&ME FIELD ANALYSIS: 


TEL• (919) 664-5601 FAX• (919) 856-8288

Item #14 – Attachment 1 

Item #14 – Attachment 

Financing of Land and School Construction in CIP 2006 


obligation bonds for school construction. General obligation bonds, in addition to $86 million cash, will fund 

the CIP 2006 building program totaling $1,055,874. 


centers, funds for the relocation and purchase of mobiles and modular classrooms, the conversion of 19 

existing elementary schools and 3 existing middle schools to the year-round calendar, and land for another 

13 schools to open between fall 2011 and fall 2013. CIP 2006 also includes funding for 13 major repair and 

renovation projects, life-cycle replacements (roofs, HVAC), facility assessments, life cycle replacement of 

equipment and furniture, classroom technology, and a child nutrition warehouse. Start-up funds for future 


On January 8, 2007, the Board of Commissioners appropriated $20,579,176 from CIP 2006 funds for land 

acquisition. On April 2, 2007, the Board approved an additional $22,372,324 from these funds for land 

acquisition. Total appropriation for school acquisitions is $42,951,500 within CIP 2006. In addition to funds 

within CIP 2006, additional funds were made available for land acquisition within prior building programs. 

The Board of Commissioners approved the reallocation of $15,353,347 within Phase IIIB, Plan 2000, and 

Plan 2004. These funds are available to purchase additional sites for CIP 2006 as well as any sites for land 

bank purchases. 

To date, $58,304,847 is available for land acquisition for CIP 2006 and for other land bank sites: 

Original CIP 2006 Land Acquisition Budget: $ 42,951,500 

Reallocation of Phase IIIB, Plan 2000, and Plan 2004 Funds 

$ 15,353,347 

Total Available Funds for Land Acquisition $ 58,304,847 

To date, the board of Commissioners has approved 9 new school acquisitions (7 elementary, 2 middle) and 1 

future transportation center site from CIP 2006 totaling $21,198,437. 

Attached is a status of school sites that have been purchased and school sites that have not yet been 

acquired. Including sites under contract in addition to sites approved for purchase by the Board of 

Commissioners, it is estimated that CIP 2006 land acquisition (including costs of land banked sites already 

acquired) will cost approximately $57.2 million. 

Revised “circle maps” prepared by WCPSS are attached which indicate sites that have been acquired and 

which sites remain to be acquired of those properties budgeted in CIP 2006. 

Finally, since the inception of CIP 2006, approximately $43.8 million of savings have been identified from the 







Total 



$ 4.8 million 

$ 5.0 million 




purposes. The current balance of the reserve fund is $40.4 million. At its June 18, 2007 meeting, the Board 

of Commissioners voted to notify the Board of Education that the Commissioners' intent is to use these 

reserve funds to "land bank" future school sites. 

file:////data2/Agenda/2008/apr7/14/01bondsummary.htm[10/24/2012 4:47:35 PM]

School Sites 

Originally 

Total Cost 

Budgeted, Funded, Constructed 

Current 

Scheduled to 

Acquired #of Acres Cost per Acre 

E = Estimate 

"B " "F" "C" 

Opening Date 

Open 

Prior CIP CIP 2006 Future CIP CIP 2006 Other Plans 

Notes(*) 

E-21 (East or Southeast Raleigh) B, F, C* 2011 or 2012 2010 N 19 E TBD $ 1,900,000 E $ - $100,000/acre & Note 6 

E-20 (North Wake Landfill) B, F C 2011 or 2012 2011 N 19 E TBD 1,026,000 E - $54,000/acre & Note 12 

E-28 (Randleigh) B, F C* 2009 2011 N 19 E TBD - E - WCPSS assumes at no cost 

M-7 (Randleigh) B, F C TBD 2011 N 31 E TBD - E - WCPSS assumes at no cost 

E-33 (Garner) B, F C 2011 or 2012 2012 N 19 E TBD 1,900,000 E - $100,000/acre 

E-35 (Fuquay-Varina) B, F C 2011 or 2012 2012 N 19 E TBD 1,900,000 E - $100,000/acre 

H-7 (Southwestern Wake) B, F C TBD 2012 N 65 E TBD 6,500,000 E - $100,000/acre 

H-8 (Garner) B, F C TBD 2012 N 65 E TBD 6,500,000 E - $100,000/acre 

M-11 (Western Wake) B, F C TBD 2012 N 31 E TBD 3,100,000 E - $100,000/acre 

M-8 (Northwest Raleigh) B, F C TBD 2012 N 31 E TBD 3,100,000 E - $100,000/acre 

E-17: Sycamore Creek Elementary B, F C 2008 2008 Y 20.3 153,000 - 3,105,900 

E-19: River Bend Elementary F*, C 2008 2008 Y 20.8 120,000 2,484,962 9,838 

E-22: Mills Park Elementary * C 2008 2008 Y 20.0 - - - Note 1 

E-26: Laurel Park Elementary B, F C 2008 2008 Y 15.0 333,000* - 5,000,000 Note 2 

E-27: Herbert Akins Road Elementary B, F, C 2009 2009 Y 44.8 50,000 2,239,000 - Note 7 

E-30: Alston Ridge Elementary B, F, C 2009 2009 Y 19.6 133,123 2,613,200 - 

E-31: Bryan Road Elementary B, F, C 2009 2009 Y 54.2 50,000 2,712,000 - Note 5 

E-34: Lake Myra Elementary B, F, C* 2011 or 2012 2009 Y 16.8 40,000 672,000 - Note 4 

H-2: Heritage High B, F C 2009 2009 Y 0* 15,480 - * - * Note 9 

M-10: Mills Park Middle B, F, C 2010 2010 Y 33.8 21,225 718,004 - 

M-5: Wendell Middle B, F C 2010 2010 Y 24.4 30,714 - 754,303 

M-9: Holly Grove Middle B, F C 2010 2010 Y * 30,656 - - * Note 8 

E-24 (Leesville Area) B, F C TBD 2011 Y 33.9 103,215 - 3,499,917 

E-32: Scotts Ridge Elementary School B, F C 2011 or 2012 2011 Y 32.3 105,165 3,400,000 - 

E-29 (East Wake Campus) * C 2010 2012 Y * N/A - - Note 4 

M-12: Bryan Road Middle B, F C TBD 2013 Y * 50,000 - - Note 5 

E-23: Banks Road Elementary B, F C 2008* 2008* Y 17.0 24,217 - 410,475 Note 3 

M-14 (Herbert Akins Road) F B, C TBD TBD Y * 50,000 - - Note 7 

M-16 (Northwest Cary) F B, C TBD TBD Y 40 130,000 5,200,000 - 

E-25 (Northern Wake) B, F, C 2009 2010 Y* 29.2 95,000 2,772,000 - Under Contract 

M-6 (North 401 Area) B, F, C 2011 2011 Y* 47.7* TBD 2,363,004 - Under Contract 

H-6 (Northeastern Wake) F*, C 2010 2011 Y* 79* 68,000 5,001,507 - Under Contract & Note 11 

Transportation Center B,F C TBD TBD Y 14.1 48,737 685,238 

Misc. Costs Not Assignable B, F N/A N/A N/A N/A N/A 432,898 

Total Aquired and to $ 57,219,813 Be Aquired $ 12,780,433 

Land Dollars Spent (26,386,269) 

to Date or Encumbered 

Total Dollars Needed $ 30,833,544 for Remaining Sites 

Note 1 - Land was provided by the Town of Cary at no cost and therefore it was not included in land budgets for CIP 2006 or Plan 2004 

Note 2 - The purchase price also included the Bespak facility 

Note 3 - Facility will open in 2008 as swing space and open as an elementary school in 2009 

Note 4 - The school was originally slated to be funded out of a future building program, but was switched with E-29 since space 

at East Wake High Campus will not be available for a new elementary school during the CIP 2006 timeframe 

Note 5 - The purchase price also included land for M-12 (Bryan Road Middle) 

Note 6 - The school was originally slated to be funded out of CIP 2006, but was switched with E-21 to allow for a 2010 opening. 

Note 7 - The purchase price also included land for M-14 

Note 8 - The acreage is accounted for in the 92.5 acres that was acquired for Holly Springs High, Holly Grove Elementary, and M-9. 

Note 9 - The acreage is accounted for in the 168 acres approved by the BOC on November 1, 1999. 

Note 10 - This land was not included in the original CIP 2006 budget, but is now slated to be funded from CIP 2006. 

Note 11 - This land was not included in the original CIP 2006 cash flow. The land is under contract. The site may also include a future elementary school (land bank site). 

Note 12 - Assumes land would be sold to WCPSS at County's original purchase price. 

Status Sheet2 Sheet3 Sheet1 

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Elementary Schools 

Eleven Schools and 

Seven Sites 

Elementary School Openings: 

2008-09:Four ES (E22-Mills Park, E26-Laurel Park, and 

E17-Sycamore Creek. 

E-19 River Bend - Moves 

into its New Permanent Facility). 

2009-10: Five ES (*E23-Banks Rd., 

E27, E30, E31, and E34) 


2010-11: Two ES (E21, E25) 

* E23-Banks Rd. will open as a swing space for Smith ES renovation 

in 2008


Middle Schools 

Four Schools, and 

Four Sites 

2008-09: None 

Middle School Openings 

2009-10: M5-Wendell Moves into its New 

Permanent Facility 

2010-11: M9-Holly Grove, 

M10-Mills Park 


2011-12: M6-Rolesville Area


High Schools: 

Two Schools, 

Two Sites, and 

Six 9th-Grade Centers 

High School Openings: 

2006-07 to 2009-10: Six 9th-Grade Centers 

2010-11: *H2-Heritage, and 

H6- Early start at 

Heritage HS 

Updated: December, 2007 

*Heritage HS will open as a swing space for 

Wake Forest-Rolesville renovation in 2009.

1 

 

 

 

Canyon Drive 

Tucker/Page Property 

Parcel 1: 

(+/- 3.0 acres ) 

DKK Parcel 1 

(+/-19.29 acres) 

DKK Parcel 2 

(+/- 7.02 acres) 

Tucker/Page Property 

Parcel 2-A: 

(+/- 29.33 acres) 

Approximate 

Location of Creek 

Tucker/Page 

Property 

Parcel 2-B: 

Portion of Tract 

To Be Retained 

By Seller: 

(+/- 51.2 acres) 

)south of creek) 

DKK Parcel 4 

(+/- 15.02 acres) 

DKK Parcel 3 

(+/- 4.0 acres) 

Wake County GIS Aerial Photo of Subject Property:


Acquisition Checklist: 

H-6 High School/Future Landbank Elem Site 

WCPSS continues to work collaboratively with Wake County Facilities Design and Construction Staff to refine and 

clarify the sources of the information contained herein, as well as the manner and method of its presentation, to ensure 

that both Boards have consistent and relevant information regarding land acquisitions. 

TWO PROPERTIES FOR A COMBINED 79.39 ACRES 80.802 

Boundary Survey received from Arcadis/WCPSS with surveyed acreages 3/26/08 

q 

q 

General Property Description 

The site consists of an assemblage of six tracts and a portion of a seventh, with two owners, 34.059 35.415 acres 

and 45.33 45.387 acres off of Forestville Road, west of US 401 in the City of Raleigh ETJ. Across Forestville Road 

is the Town of Rolesville ETJ. The 34.059 35.415 acres will be subdivided from an 80 acre tract. The 45.33 45.387 

acres will be a combination of four tracts currently in owned by the partnership. 

Summary Appraisal Report prepared for the Buyer by a MAI Appraiser 

(or State Certified Appraiser mutually agreed upon by Wake County and WCPSS staff) 

Key assumptions contained within the appraisal report (i.e., extraordinary assumptions 

regarding highest and best use, availability of public utilities, zoning classification, 

accessibility, etc.) 

An appraisal by a State Certified General Appraiser was contracted for and delivered to WCPSS on Feb 5, 2008. 

The Appraiser is Kirkland Appraisals (MAI). The Appraisal Report valued the entire property 74.66 acres tract at 

$68,000 per acre, less $20,000 for the demolition and removal of existing structures for a total price of $5,055,000 

($67,706.94 per acre) 

Key assumptions in the Appraisal are that water and sewer is available to the site which has been confirmed by the 

City of Raleigh Utilities staff and that the site will be annexed into the City of Raleigh. 

q 

Other relevant information regarding value of property including: additional 

comparable sales in the area, range of sales prices, other sales currently under contract, 

and other factors that may have an impact upon variance between appraised value and 

contract sales price. 

WCPSS staff and the RESS Team will be presenting information related to the search process in the area 

related to range of sales, willingness of owners to sell, and sites capable of supporting an elementary school 

program. 

q 

Site and target area map (attached to this Checklist and to Agenda Item) 

q Contract for Sale and Purchase (attached to this Checklist and to Agenda Item) 

Terms or conditions of the contract that may be unusual or of interest, including 

purchase price, time frames or deadlines for closing, responsibilities for infrastructure 

costs, etc. 

file:////data2/Agenda/2008/apr7/14/07h6checklist.htm[10/24/2012 4:47:40 PM]


There will be two contracts which will be Standard form Wake County Board of Education Purchase Contracts 

totaling approx. $5,001,507.00, ($63,000 per acre) subject to final surveys. 

Per final survey of 80.802 acres $5,090,526 

Contract for Property A will be for 34.059 acres with the following conditions; 

That the 45.33 acre DKK tract is acquired. 

The buyer provides road and utility easements to the Seller’s property to the south and to Forestville 

Rd. 

Contract for Property B will be for 45.33 acres with the following conditions; 

That the 34.059 acre Tucker/Page tract is acquired. 

This tract has been represented by RESS Team Triangle Commercial and buyer is responsible for 

brokerage fees pursuant to the Real Estate Support Services Team Master Agreement. 

q 

Contractual parties 

Name of the anticipated Grantor. If LLC or corporate, identify partners, managers or 

officers based upon the most recent articles of incorporation of articles of organization 

and the most recent annual report available from the Office of the Secretary of State. 

There are two contracting parties 

Property A 34.059 acre tract. 

James H. Tucker and Thomas O. Tucker, Trustees for Glenn M. Tucker (pursuant to a Trust Agreement 

dated March 2, 1990 and the beneficiaries of the trust (one half interest) 

Elton G. Tucker and spouse, Brenda A Tucker 

James Hiram Tucker and spouse, Rebecca R. Tucker 

Thomas O Tucker and spouse, Dianne M. Tucker 

Sylvia T. Heinisch and spouse, Robert B. Heinisch 

Mararet B. Tucker, widow of Kenneth M. Tucker, deceased 

Edward M. Tucker and spouse Nancy R. Tucker 

Mary T. Harmon, unmarried 

Richard W. Tucker, unmarried 

F. Roger Page and spouse, Doris B. Page (a one half interest) 

Property B 45.33 DKK Developers LLC 

This LLC was formed by Don Kempf and Sheila Kempf for the purposes of residential development. 

q 

Ownership history 

Names of previous owners of the property or properties, the purchase price paid, and 

ownership history of the property, and dates of transfer for the past 5 years preceding 

the date of the contract based upon information available from the public records of the 

Wake County Revenue Department records. 

The 34.059 acre tract was acquired by Glenn Tucker and Roger page on July 23, 1987 at a price of 

approximately $3500 per acre. 

The 45.33 acre assemblages were placed under contract in 2005, before water and sewer and closed at times 

convenient to the sellers for tax purposes in 2006 and 2007 at prices including $61,111 in 3/06, $32,989 per 

acre in 6/06, $39,554 per acre in 5/07 and $59,000 per acre in 7/07. 

q 

Due diligence 



Identification of blue line streams, buffers, wetlands 

Arcadis a Consultant to the RESS Team Triangle Commercial submitted a letter on Feb 11, 2008 indicating 

that NC Division of Water Quality concurred with the findings of Arcadis of two jurisdictional wetlands and 

seven jurisdictional streams regulated by Neuse River Buffer regulations for the area proposed for development 

of the H-6 Middle School Concept Plan. 

Phase I Environmental Assessment 

Pending 

Preliminary geotechnical investigation 

Pending 

Off site water/sewer/transportation costs 

Water is available on Forestville Road, sewer is available on the southern boundary with an existing pump 

station that according to City staff has capacity. 

Additional off site transportation costs are being investigated. 

Traffic study if warranted (being investigated as to any requirement from the City of Raleigh) 

Future road extension or improvements (not anticipated by NC DOT for Forestville Road US 401) 

Planned future development of adjacent properties Adjacent likely to be residential. 

q 

Conceptual Site Plan 

Two concept plans with different configurations of the high and elementary schools have been developed. 

Upon determination of the most cost efficient a decision will be made for the master plan. Plans are attached 

to this checklist and to the agenda item 

q 

Municipal involvement or potential partners in the acquisition and development of the 

property 

City, Town of Wake Forest and Town of Rolesville have all been involved in that the site is in close proximity 

to each jurisdiction. Staff of each have endorsed the site for a school. 

The City of Raleigh has expressed some interest in the possibility of entering into an Interlocal Agreement and 

subsequent Joint Use Agreement for making improvements beyond the scope of WCPSS for use of the school 

athletic fields. 

Summary of correspondence, meetings or conversations with municipal staff or elected 

officials 



City staff including Parks and Recreation, Public Utilities, Transportation and Real Estate Services have been 

involved with WCPSS in the investigation and feasibility of the site for a school. 

q 

Surplus property 

Potential property that may be considered surplus as a part of the proposed acquisition 

and potential plan for disposition 

The site is being considered as a High School and future Elem site with no opportunity for surplus property at 

this time. 

q 

Other options 

Summary of other options or sites considered within identified target area 

WCPSS contracted with Triangle Commercial Properties for Real Estate Services Support (RESS). Numerous 

sites were reviewed with WCPSS, Rolesville, Wake Forest, City of Raleigh, contacts were made and based 

upon comparable sites cost, developability, and infrastructure availability and cost, this site was brought 

forward for contract to the Board of Education prior to entering the due diligence phase. 

q 

Disclosure of known actual conflicts of interest associated with the proposed acquisition. 

None perceived. 


CAROLINA CORRECTIONAL SERVICES, INC. 

WAKE DAY REPORTING CENTER 

TABLE OF CONTENTS 

APPLICATION FOR CONTINUATION OF IMPLEMENTATION FUNDING 

A. Memorandums of Agreement 

• Wake Technical Community College 

• Division of Community Correction 

• Southlight (TASC) 

B. Carolina Correctional Services, Inc. (CCS) and Wake County Contract 

C. Carolina Correctional Services, Inc. and Comprehensive Counseling Services, Inc. 

Treatment/Life Skills Contract 

D. Wake County Van Lease 

E. Facility Lease 

F. Weekly Calendar 

G. Local CJPP Advisory Board Members 

H. Budget Line Item Justification Form 

I. Budget Summary Form

1 

Criminal Justice Partnership Program 

Application for Continuation of Implementation Funding 

FY 2009 - from July 1, 2008 to June 30, 2009 Due in the CJPP Coordinator's Office by March 31, 2008 

County: Wake 

Contact Person: Nathaniel Gay 

Phone: 919-754-9422 

Fax: 919-754-9433 Email: nategay@reliantmanagement.com 

Grant Number: 92-0708-I-A 

County Operations 

Contractual Service 

Note: 

This application is to be used for the continuation of implementation grant funding only. 

New programs must complete a full application in accordance with Section IV.A of the CJPP Policies and Procedures. 

1. County Manager/Authorizing Official 

Name David Cooke 

Title Wake County Manager 

Address P.O. Box 550 


2. Fiscal Agent 

Name 

Melinda S. Canady 

Title 

Wake County Finance Director 

Address P.O. Box 550 


Phone 

Fax 

Email 

(919)856-6160 [phone] 

(919)856-6168 [fax] 

dcooke@co.wake.nc.us 

Phone 

Fax 

Email 

(919)856-6130 [phone] 

(919)856-6880 [fax] 

mcanady@co.wake.nc.us 

Signature 

Signature 

3. CJPP Local Advisory Board Chair 

Name Ken Marshburn 

Title Chairman 

Address 145 Clayfield Drive 

Garner, NC 27529 

Phone 

Fax 

Email 

(919)662-0902 [phone] 

krm37@aol.com 

4. Total Grant 

Award Amount 

5. Program Type 

Indicate the type(s) of CJP program(s) operated. 

(Check all 

that apply) 

443,180.00 

Day Reporting Center 

Sat. Substance Abuse Treatment 

Resource Center 

Signature 

6. Date Approved Approved By 

03-07-08 CJPP Local Advisory Board 

County Board of Commissioners 

7. Sentenced Offender Program 

A. Program Information 

Provide Name, Address, and Phone/Fax/Email of 

Program 

Wake Day Reporting Center 

3012 Falstaff Road, Suite B 


(919)250-4395 [phone] 

(919)250-4394 [fax] 

B. Program Administration (for Contractual Programs only) 

Provide Name, Title, Address, and Phone/Fax/Email of Director, Administrator or 

Contact Person 

Nathaniel Gay 

Contracted Director of Programs 

Carolina Correctional Services, Inc. 

1505 Hillsborough Street, Suite 574 


(919)754-9422

2 

alieksaites@yahoo.com 

Program Director Name 

Cathy Alieksaites 

(919)754-9433 

nategay@reliantmanagement.com 

8. Program Modifications 

A. Check All Proposed Changes in the Following Program Components. 

B. For Each Checked, Describe Current Program Component, followed by Proposed Program Component. 

Program Goals 

and Objectives 

Program 

Activities 

The Wake Day Reporting Center staff operates on the following two tracks: the educational and vocational track includes GED 

instruction, adult life skills classes and electrical wiring instruction. The intensive and regular outpatient substance abuse 

programmatic component includes substance abuse assessments utilizing the Addiction Severity Index (ASI). This on-site 

substance abuse treatment program includes access to other treatment programs, such as Drug Treatment Court and the 

residential DART/Cherry program. In addition, classes such as life skills, employment seeking skills and health care awareness 

are offered on a regular basis. The educational component of the program is designed to empower participants by increasing 

their basic educational skills. The program is designed to lead to a General Equivalency Diploma (GED) and is offered by Wake 

Technical Community College. Classes are conducted Monday through Friday from 9:00 am until 12:00 pm, and 12:30 pm until 

4:00 pm. Evening GED classes are held on Mondays and Wednesdays from 6:00 pm until 8:00 pm. In addition, on-site testing 

for the program participants began on 3/27/07. The capacity to test the students at the WDRC increases the likelihood that the 

students sit for their tests, due to time and transportation constraints. 

Class instruction in Electrical Wiring will again be offered. Offenders obtain certification from Wake Technical Community 

College (WTCC) upon completion of the course. Classes are conducted Monday through Friday from 7:30 am until 12:00 pm. 

Evening Electrical Wiring classes will also again be offered. This class is designed for Hispanic students and is taught in 

conjunction with an English as a Second Language (ESL) course. This class is conducted on Monday, Tuesday and Thursday 

nights from 6:00 pm until 10:00 pm. 

Intensive Outpatient Substance Abuse Counseling (IOP) utilizes group counseling as the treatment modality. IOP sessions are 

facilitated by staff members of Comprehensive Counseling Services, which is a subsidiary of Carolina Correctional Services, 

Inc. All offenders in the program have a substance abuse assessment and are assigned to IOP treatment when necessary. IOP is 

offered in two tracks which require offenders to attend nine hours per week for an average of 90 to 110 hours, including AA/NA 

meetings. Group sessions are held each Tuesday, Wednesday and Thursday from 9:00 a.m. until 12:00 p.m., as well as 1:00 

p.m. until 4:00 p.m. on these days. Drug education classes are held each Wednesday from 10:00 a.m. until 12:00 p.m. and 

aftercare is conducted every Friday at 9:00 a.m. until 11:00 a.m. Regular outpatient substance abuse treatment (ROP) is 

conducted Monday afternoons from 1:00 p.m. until 3:00 p.m. and Friday mornings from 9:00 a.m. until 12:00 p.m. and 

Thursday afternoons from Evening substance abuse treatment is conducted each Monday, Tuesday and Thursday from 5:30 

p.m. until 8:30 p.m. Evening substance abuse treatment has been expanded to three nights a week and was upgraded to intensive 

outpatient substance abuse treatment. In addition, the WDRC has added a co-occurring disorders component that will address 

the needs of the clients who meet the criteria for mental health issues as well as substance abuse disorders. This component is an 

addition to regularly scheduled treatment sessions and is facilitated by a counselor that specializes in working with co-occurring 

disorders. 

# of Offenders 

Served 

Offenders 

Targeted 

Program 

Administration 

Administrative 

Fees 

Program 

Staffing 

The WDRC currently serves 63 offenders. The WDRC capacity for all programs offered is 120 participants. The staff of the 

Day Reporting Center strives to accomodate the needs of every offender referred to the WDRC through programmatic 

development, expansion of class times and the utilization of outside resources to serve the needs of all participants. 

Program staff has changed and currently consists of the following positions: 


Cathy Alieksaites, WDRC Program Manager 

Kevin Brummell, WDRC Program Assistant 

T. E. Hall, WDRC Eveninng Program Assistant 

Beverly Mecum, WDRC Substance Abuse Counselor 

Division of Community Corrections 

Christie Hensley, PPOII 

Jamie Coats, PPOII 

Clifton Freemen, ISO 

Wake Technical Community College 

Dan Degen, ABE/GED Instructor

3 

Jerry Pickard, ABE/GED Instructor 

Larry Champion, Evening ABE/GED Instructor 

Mike Meyer, Electrical Wiring Instructor 

Juan Benitez, Evening Electrical Wiring Instructor 

Greg Pollock, TASC Representative from Southlight, Inc. 

CCS, Inc. staff is available until 8:30 p.m. four nights a week. 

Contracts 

MOA's 

Contracts are included for the following: 


Wake County Van Lease 

WDRC Facility Lease 

Comprehensive Counseling Services 

MOA`s are included for the following: 


Division of Community Correction 

Southlight, Inc. (TASC) 

Job Descriptions 

for County 

Employees 

Other 

Other 

9. Sentenced Offender Program Goals and Objectives Description 

(Refer to CJPP Legislation as a guide to the definitions of Goals and Objectives) 

State the GOALS of the program in terms of the long-term effect the program 

is designed to have, and a list of measurable OBJECTIVES to meet those goals. 

Goals 

The Wake Day Reporting Center provides and coordinates rehabilitative services 

for offenders who are sanctioned as intermediate offenders. The overall goal of 

this program is to reduce recidivism and probation revocation of participants by 

modifying behavioral patterns. In addition to conditions of supervised probation, 

targeted offenders participate in a structured educational and vocational program 

and/or substance abuse treatment on a daily basis. Much emphasis is placed upon 

offender accountability. This program is designed for young adult offenders who 

are both non-violent and non-assaultive. This program is designed for offenders 

who are seeking a productive alternative to prison. 

Increase educational level of assigned offenders. 

Decrease the use of drugs and alcohol. 

Increase the employment rate among program participants. 

Objectives to meet Goal 

Measurable objectives are as follows: 

Reduced recidivism of program participants; reduced probation 

revocation rates; increased employment rates of participants; 

reduced alcohol and drug use of participants; reduced relapse 

rates of participants. 

Offenders will take the TABE placement test to determine initial 

grade level. Each student is on an individualized study plan 

which also includes group lessons. During the course of the 

program, testing is conducted to determine improvement. In 

2007, 24 program participants earned their GED and 31 

participants were awarded WTCC vocational certificates. For FY 

08-09, the goal is to increase both GED and vocational 

certifications by 15% over FY 07-08. 

Utilize urinalysis drug screens to monitor participant use of 

illegal drugs and alcohol. The WDRC also provides day and 

evening substance abuse counseling. Treatment participants are 

monitored for compliance with group rules and regulations. In 

2007, 20 program participants completed IOP, 1 participant 

completed ROP and 12 participants attended Narcotics 

Anonymous meetings. For FY 08-09, the program goal is to 

increase successful completions by 15% due to the addition of 

the co-occurring counseling component. 

Provide human resources development training and job seeking 

skills instruction. Refer clients to the Employment Security 

Commission and the employment seminars conducted at that site. 

With the efforts of program staff, including Wake Tech, DCC 

and outside referral agencies the program has set a goal of 80%

4 

employment rate for successful graduates of the Center. In 2007, 

16 participants completed a job seeking skills class and seven 

clients attended job seeking seminars at the Employment 

Security Commission. 

Reduce recidivism and revocation rates among program participants. 

The Day Reporting Center staff tracks offender progress through 

participant completion of interpersonal behavior inventories. 

Offenders complete inventories at intake and also as a part of 

their exit process, in order to track behavioral changes that occur 

while assigned to the WDRC. 

10. Program Capacity Data 

Provide the following information regarding program services: 

Sentenced 

Offender 

[A] 1. What was the actual TOTAL number of people served during FY 2006 - 2007 150 

2. What is the estimated TOTAL number of people to be served during FY 2007 - 2008 * 170 

3. What is the estimated TOTAL number of people to be served during FY 2008 - 2009 * 195 

* Consider treament slots, length of time in treatment, and total budget when estimating total number of people served. 

[B] Check all services that apply On Site Off Site 

[1] Substance Abuse Treatment Assessment 

[2] Educational Services 

[3] Job Development Services 

[4] Cognitive Behavioral Intervention 

[5] Domestic Violence Services 

[6] Life Skills 

[7] Sex Offender 

ROPT 

IOPT 

Support Services 

After Care 

Drug Screens 

Other 

[8] Others Mental Health Treatment 

11. Service Provider Information 

[A] List the NON-CONTRACTED (i.e., services at NO COST to CJPP) Service Providers to the program. Attachment 2 

Attach a Copy of Memorandums of Agreement (MOA's) in attachment section for FY 2008 - 2009. MOA's should be maintained in Program 

files on site. 

Division of Community Coorections, Division 2, District 10 

Wake Technical Community College, ABE/GED, Vocational Education 

Southlight, Inc., Local division of TASC 

[B] List the CONTRACTED (i.e., services at COST to CJPP) Service Providers to the program. Attachment 3 

Attach a Copy of Proposed or Signed Contracts in attachment section for FY 2008 - 2009. Contracts should be maintained in Program files on 

site. 


Wake County Van Lease 

WDRC Facility Lease 

Comprehensive Counseling Services

5 

Please Note: Attachments are required for contracts and MOA's for FY 2008 - 2009. 

12. Project Income 

Does the program anticipate receiving any Project Income 

No 

Yes (Attach a completed "Project Income Report" form) Attachment 8 

Submit one (1) Original and two (2) copies of Application and Attachments, including budgets. 

Attachment Check List 

Attach the following in this order: 

Attachment 

1. Job Descriptions for all modified CJP Program Positions 

2. Copies of All MOA's for FY 2008 - 2009 for Service Providers 

3. Copies of All Proposed or Signed and Executed Contracts for FY 2008 - 2009 for 

Service Providers 

4. Copy of facility license and proof of appropriate certification or registration with 

certifying board. 

5. Monthly or Weekly Calendar detailing Services Provided 

6. Local CJPP Advisory Board Members and Terms 

7. Budget Line Item Justification Form 

8. Budget Summary Form 

9. Project Income Report (if applicable) 

10. Information regarding all funding sources beyond CJPP funds (Grants, County 

Funds, etc.) 

Attached Reason, if Not Attached 

Yes 

No 

Yes 

No 

Yes 

No 

Yes 

No 

Yes 

No 

Yes 

No 

Yes 

No 

Yes 

No 

Yes 

No 

Yes 

No 

Co-Occurring Disorders Counselor job description 

attached. 

Attached 

Attached 

Attached 

Attached 

Attached 

Attached 

Attached 

N/A 

N/A 

NOTE: Please number your attachments and submit in the order indicated above. 

Return to Form Selection Page

MEMORANDUM OF AGREEMENT 

This agreement for the conduct of instruction and training, entered into this ___________ day of 

____________, 2008, between “Wake Technical Community College,” hereafter referred to as 

the “Provider” and the “Wake Day Reporting Center,” hereafter referred to as the “Agency” 

provides for the following: 

The Provider Agrees To: 

1. Develop and conduct courses or programs of instruction to be held as needed for student 

academic and vocational development on Monday through Friday, from 9:00 a.m. to 

10:00 p.m. at the 3012 Falstaff Road, Raleigh, NC 27610 facility. This program is for the 

purpose of training in vocational skills that may lead to employment. Provide ABE/GED 

Occupational Extension Instructors for classes to be held at the Wake Day Reporting 

Center. 

Provide evening locations for ABE/GED and Vocational skills training, other than at the 

3012 Falstaff Road, Raleigh, NC 27610 facility. Provide Occupational Extension 

Instructors for classes to be held at evening locations. 

2. Provide instructors, administration, supervision and support staff for the duration of the 

program. 

3. Provide standard educational materials. 

4. Issue certificates of completion at the conclusion of the course. 

5. Provide services under this agreement without regard to race, color, sex, age, handicap, 

and creed of national origin. 

6. Ensure that their instructors adhere to all schedules, policies, rules and regulations of the 

Wake Day Reporting Center, which are not in conflict with WTCC policies and 

procedures. 

7. Work with the Wake Day Reporting Center to maintain an effective Community 

Corrections Program in Wake County.

The Agency Agrees To: 

1. Provide classrooms for instruction and space for training. 

2. Provide all utilities for classes and student needs. Provide the necessary support and minimum of 

participants (10-12) for the WTCC instructor to deliver the ABE/GED training. 

3. Allow the College and Department of Community Colleges access to supervise and monitor the 

course/program of instruction. 

4. Provide parking area. 

5. Provide a key of access to the instruction facility and classrooms for instructors. 

6. Provide insurance on building contents. 

7. Provide supplies and equipment. 

8. The administration of the Wake Day Reporting Center agrees to work together with this Provider 

to maintain an effective Community Corrections Program in Wake County. 

Termination: 

The provider or the Agency shall have the right to terminate this agreement by giving the other party sixty 

(60) days written notification of its intent to terminate. 

Additional Features Agreed Upon By Both Parties

1. Agency will provide reproduction services of course materials for the Provider. 

2. The Provider will assist in the customization of courses if so needed by the Agency. 

3. The Provider will provide educational materials (textbooks, handouts and audiovisual materials. 

Fees: 

All WTCC Fees are set by the Provider and will be paid to WTCC. 

The Agency and the Provider have caused this agreement to be executed by their duly authorized 

officers. 

__________________________________ 

Official’s Signature 

__________________________________ 

Official’s Title 

_________________ 

Date 

__________________________________ 

Dr. Stephen Scott, President 

_________________ 

Date


This agreement is entered into by and between the Division of Community Corrections (DCC), 

Judicial District 10 and the Wake Day Reporting Center (WDRC). Both parties agree and consent that 

the following conditions exist: 

1. DCC staff shall provide two (2) intermediate officers and one (1) surveillance officer on site at 

the WDRC. DCC personnel will provide coverage at the WDRC per DCC policies and 

procedures. 

2. DCC staff shall provide to the WDRC staff, at intake, an offender judgment and/or 

modification, criminal record history and OPUS number. 

3. DCC staff shall attend weekly treatment team meetings as scheduled. 

4. DCC staff shall provide modification orders as agreed upon in the treatment team meetings. 

5. DCC staff and the WDRC will share all information pertinent to offender’s case per Consent 

for Release of Information forms signed by each offender at intake. 

6. DCC staff shall help implement and conduct CBI training. 

7. DCC staff shall conduct random warrantless searches to ensure safety and compliance at the 

WDRC. 

8. WDRC staff shall provide office space and telephones for DCC officers and surveillance 

officer. 

9. WDRC shall provide written progress reports via CJPP IMS to DCC staff on each active 

WDRC offender. 

10. WDRC staff will provide written documentation to DCC staff upon successful completion or 

unsuccessful termination of each offender. 

This agreement shall remain in full force and effect until terminated by either of the parties. That 

either party shall give thirty (30) days written notice to terminate this agreement. 

_______________________________________ 

Doug Pardue, Judicial District Manager 

__________________ 

Date 

_______________________________________ 

Cathy Alieksaites, WDRC Manager 

__________________ 

Date


This agreement is entered into by and between the Southlight, Inc. (TASC Service Provider) and Wake 

Day Reporting Center (WDRC). Both parties agree and consent that the following conditions shall exist: 

That Southlight, Inc. (TASC) Agrees To: 

1. TASC shall provide to the WDRC staff, after intake, a complete TASC assessment on new 

offenders assigned to the WDRC. 

2. TASC staff shall attend weekly treatment team meetings as scheduled. 

3. TASC staff and WDRC staff will share all information pertinent to offender’s case per 

Consent for Release of Information form signed by each offender at intake. 

4. TASC staff will provide the necessary resources needed to assist WDRC staff increase 

substance abuse treatment effectiveness; i.e., DART assessments, etc. 

5. TASC staff will assist WDRC staff with coverage of the site at least one night per week. 

The WDRC Agrees To: 

1. WDRC staff shall provide office space and telephones for TASC employees. 

2. Provide parking area. 

3. Provide building security. 

4. Provide insurance on building contents. 

5. Provide key access to TASC to the WDRC facility and associated rooms for assigned TASC 

employees. 

6. Work with TASC to maintain an effective Community Corrections program in Wake County. 

This agreement shall remain in full force and effect until terminated by either of the parties. That 

either party shall give thirty (30) days written notice to terminate this agreement. 

_______________________________________ 

Earl London, Southlight Program Director 

__________________ 

Date 

_______________________________________ 

Cathy Alieksaites, WDRC Manager 

__________________ 

Date

State of North Carolina 

Wake County 

This agreement, made and entered into this _____ day of _______, 2008, by and between 

Wake County, North Carolina (the “County”) party of the first part; and Carolina 

Correctional Services, Inc. (the “Provider”), party of the second part; 

WITNESSETH: 

For the purpose and subject to the terms and conditions hereinafter set forth, the 

County hereby contracts for administrative and operating services from the Provider, 

and the Provider agrees to deliver the services to the County in accordance with the 

terms of this agreement. 

I. PROVIDER RESPONSIBILITIES 

A. To manage and operate a comprehensive Day Reporting Center, for Wake 

County, North Carolina, and to insure adult education, employment training 

and substance abuse treatment therein. 

B. To comply with all applicable rules, regulations, standards, policies, 

procedures and guidelines established by the Federal Government, State of 

North Carolina, North Carolina Department of Correction and the County. 

C. To make available to the County accounting records for the purpose of audit 

and provide the County with an annual audit report in compliance with OMB 

Circular A-133. 

D. To make available to the County copies of any agreements and/or contracts 

related to the subcontracting of any procedural and/or programmatic tasks. 

E. To provide the County with quarterly programmatic status reports based on 

performance and outcome measures established jointly and cooperatively by 

the Provider and the County. 

F. To provide the County with detailed monthly expenditure reports. 

G. To maintain an inventory of all fixed assets related to the Wake Day 

Reporting Center Program or otherwise purchased with funding through this 

Agreement. 

H. To process all applications required to seek grant funding in future years and 

submit grant amendments as necessary. 

II. 

COUNTY RESPONSIBILITIES 

County is responsible for reimbursement of Provider for expenses incurred in 

administering and operating this programming initiative from July 1, 2008 to

June 30, 2009, and for submitting monthly reimbursement reports to the North 

Carolina Department of Correction Criminal Justice Partnership Program 

(hereinafter, “CJPP”), the grantor to Wake County of the monies specified in 

section IV(A) (“Payment”) of this agreement, pursuant to the provisions of the 

CJPP “Standard Grant Award Contract and Conditions.” 

III. 

TERM AND TERMINATION 

A. The term of this Agreement shall begin on July 1, 2008 and conclude on June 

30, 2009. Provider services shall begin on July 1, 2008, and unless sooner 

terminated by mutual consent, shall be provided until June 30, 2009. This 

Agreement is subject to the availability of funds to purchase the specified 

services and may be terminated at any time if such funds become 

unavailable. 

B. Either party may terminate this Agreement without cause by giving at least 

forty-five (45) days prior written notice. Either party may terminate this 

Agreement at any time for cause by giving the other party at least thirty (30) 

days prior written notice setting forth the cause for termination; provided that 

if the other party cures such cause within such thirty (30) day period this 

Agreement shall not so terminate. 

C. In the event this Agreement is terminated, participant records will be 

transferred to the appropriate Probation Offices within the Judicial District 

and all fixed assets will revert to the County. Any intellectual property 

(materials, research, software, etc.) designed specifically for the Wake Day 

Reporting Center will also revert to the County. 

IV. 

PAYMENT 

A. Total payments under this contract are expected to be (and shall not exceed) 

$443,180.00, the anticipated amount of the NC Department of Correction 

Criminal Justice Partnership Program Implementation Grant during 

Fiscal-Year 2009, except that if grantor awards a different amount, then 

total payments shall be consistent with that amount. The County will 

reimburse the Provider monthly for the provision of the services agreed 

upon herein. In the event that discretionary or reallocated grant monies 

are requested by and awarded to the grantor during the life of this 

Agreement, the same terms and procedures agreed to herein will be 

applied. 

B. Administrative-related fees charged by Provider will not exceed $60,264.00 

of the approved budget in Fiscal-Year 2009. Said Administrative Fee will 

be considered unrestricted revenue for professional services rendered and 

will be paid on a monthly basis to Provider. 

2

V. RELATIONSHIP OF PARTIES 

The Provider is an independent contractor of the County. It is further agreed by 

the Provider that it and its officers, employees, subcontractors, and agents shall 

obey all State and Federal Statutes, rules and regulations which are applicable to 

the operation of the program referred to herein. The officers, employees, 

subcontractors, agents, and all personnel of the Provider are officers, employees, 

subcontractors, agents, and agents of the Provider and are not officers, 

employees, subcontractors, or agents of the County. 

VI. 

INSURANCE AND INDEMNIFICATION 

A. The Provider agrees to maintain throughout the term of this Agreement, 

including renewals hereof, (a) statutory Worker’s Compensation and 

Employer’s Liability Insurance, and (b) insurance for professional liability 

and commercial general liability, with minimum coverage amounting to no 

less than One Million Dollars ($1,000,000) per occurrence. The Provider 

shall include County as an additional insured Party and will furnish any 

relevant certification of insurance evidencing compliance with the forgoing 

prior to execution of this Agreement. 

B. The Provider and the County mutually agree to indemnify, and hold 

harmless each other from all loss, liability, claims or expense (including 

reasonable attorney’s fees) arising from bodily injury, including death, to 

any person or persons or property damage caused in whole or in part by the 

negligence or misconduct of the other agency or its subcontractors, agents 

and employees, except to the extent same are caused by negligence or willful 

misconduct. 

VII. 

NON-ASSIGNMENT 

The Provider shall not assign this Agreement, including rights to payments, to 

any other party without the prior written consent of the County. County agrees 

that Provider’s Board of Directors will retain sole authority in determining how 

administrative-related fees are expended. 

VIII. 

ENTIRE AGREEMENT 

The Provider and the County agree that this document constitutes the entire 

agreement between the two parties and may only be modified by a written 

mutual agreement signed by the parties. 

IX. 

GOVERNING LAW 

Both parties agree that this Agreement shall be governed by the laws of the State 

of North Carolina. 

X. SEVERABILITY 

In the event any provision(s) of this Agreement is rendered invalid or 

unenforceable, the remainder of the provisions of the Agreement shall remain in 

full force and effect. 

3

XI. 

WAIVER 

Failure of the County to enforce any of the provisions of this Agreement at any 

time, or to request at any time performance by Provider of any of the provisions 

hereof, shall in no way be construed to be a waiver of such provisions, nor in any 

way affect the validity of this Agreement or any part thereof, or the right of the 

County to enforce each and every provision. 

IN WITNESS WHEREOF, the County and Provider have set their hands and seals as of 

the day and year first above written. 

WAKE COUNTY, NORTH CAROLINA 

PROVIDER 

By: _______________________________ 

David Cooke 

By: _______________________________ 

J. Todd Edwards 

Wake County Manager 

Administrator 

336 Fayetteville Street Carolina Correctional Services, Inc. 

11 th Floor Wake County Office Building 1505 Hillsborough St. (Suite 574) 

P.O. Box 550 PO Box 10781, Raleigh, NC 27605 

Raleigh, NC 27602 56-1931588 

This instrument has been pre-audited in the manner required by the Local Government 

Budget and Fiscal Control Act. 

________________________________ 

Melinda Canady 

Director, Wake County Finance Department 

4

Service Agreement 

This Service Contract (hereinafter “Agreement”) is made by Carolina Correctional 

Services, Inc., herein referred to as “AGENCY" and Comprehensive Counseling 

Services, LLC, herein referred to as "PROVIDER" and entered into this _____ day of 

_________, 2008. 

WITNESS 

WHEREAS, the AGENCY operates a variety of community corrections programs and 

wishes to offer behavioral instruction and intensive outpatient counseling services (IOP) 

as a service component of the Wake Day Reporting Center, a specific program operated 

by the AGENCY in Raleigh, NC. 

WHEREAS, the AGENCY desires that the PROVIDER deliver the services described 

herein according to the terms and conditions set forth herein; and 

WHEREAS, the PROVIDER is willing to provide such services; 

THEREFORE, the AGENCY and PROVIDER do mutually agree as follows: 

AGREEMENT 

1.0 AGENCY OBLIGATIONS 

1.1 The AGENCY shall furnish the PROVIDER with the following. 

(A) Use of one office per program for use in delivering services as outlined 

herein 

(B) Use of one locking file cabinet for use in delivering services as outlined 

herein. 

(C) Use of one meeting room, large enough to seat twelve to fourteen 

individuals, according to a mutually agreed upon schedule, for use in 

delivering services as outlined herein. 

(D) Use of copy machines for documentation prepared in the course of 

delivering /reporting services as outlined herein. 

(E) Access to private phones. PROVIDER personnel shall complete the 

AGENCY log of all long distance telephone calls related to the work 

assignment. Personal long distance calls are prohibited. 

1.2 The AGENCY shall provide for an initial referral and screening process that 

gathers appropriate social and legal histories for each enrollee. 

1

1.3 The AGENCY shall share with PROVIDER the results of the initial referral 

and screening process for all cases served by the PROVIDER. 

1.4 The AGENCY shall, subject to the availability of federal, state, and local funds 

as obligated under the above referenced agreement and subject to the 

conditions set forth herein, and upon receipt of a properly formatted invoice, 

will pay the PROVIDER for performing services under this Contract. 

2.0 PROVIDER OBLIGATIONS 

2.1 The PROVIDER shall deliver services to the AGENCY according to the 

following criteria. 

(A) Structure: 

1. Comprehensive Outpatient Groups shall be made available for 

participants in accordance with a schedule that is approved by the 

AGENCY, working in conjunction with the appropriate advisory committees 

and funding sources. Each week, at a minimum, there will be 24 hours of 

group therapy provided during the day program and a minimum of 9 group 

therapy hours provided in the evening program. Individual counseling and 

therapeutic case management will be provided in to addition mental health 

assessments being prepared. 

2. Additional or Ancillary Services which are paid for with non-AGENCY 

monies are allowable and may be provided to Wake Day Reporting Center 

participants and their families, if first approved by AGENCY management or 

its designee. These services may include, but are not limited to: Psychiatric 

testing, Individual Psychotherapy, Medication Management, Family or 

Gender-specific Group Therapy, etc. 

(B) 

Therapeutic Approach - (a behavioral instruction and counseling program 

designed for the Wake Day Reporting Center.) 

1. Within the context of a curriculum driven counseling program, 

participants will learn coping techniques to help them improve their decisionmaking 

skills, remain out of the court system, and reduce recidivism. The 

structure, content, and methods of the behavioral instruction program will be 

determined by empirically proven principles of effective programming. The 

instructional model must be easily adaptable in order to meet locallyidentified 

priorities and needs, provide a unique opportunity for participants 

to learn pro-social values and cognitive skills through a specialized 

curriculum supported by the principles of social learning theory. PROVIDER 

will focus on the destructive attitudes and behaviors among participants that 

often lead to academic failure, lack of employability, arrest, incarceration, 

and abuse of alcohol and other drugs. Cognitive Behavioral therapy as well 

as Rational Emotive Behavioral therapy is utilized in order to foster a more 

positive thinking approach. This allows clients to connect what they think 

2

with behavior. This process allows the client to realize accountability for their 

actions. Therefore the behavior outcomes become an internal feature rather 

than an external one. 

(C) Program Outcome & Effectiveness: PROVIDER will regularly and 

consistently monitor the performance of counseling staff. Clinical 

supervision and ongoing communication between appropriate PROVIDER 

staff, as well as professional development opportunities, will continue to be 

emphasized under this Agreement. As part of on-going program evaluation 

and outcome activities, and unless otherwise directed by the AGENCY, the 

PROVIDER will administer the following: The Self Evaluation for Drug and 

Alcohol Abuse (SADA) and Alcohol Use Disorder Identification Test (Audit) 

treatment instruments. 

2.2 The PROVIDER shall ensure the confidentiality of any and all participants and 

will not discuss, transmit, narrate in any form other than information, medical or 

otherwise, received in the course of providing services hereunder, except as 

authorized by the Individual, his/her legally responsible person, or as otherwise 

permitted by law. The PROVIDER shall, in addition, meet all confidentiality 

guidelines promulgated by any applicable governmental authority. 

2.3 The PROVIDER shall assure that participants are not abused, neglected, or 

exploited while in its care and will ensure compliance with all State and Federal 

reporting requirements, other applicable rules and statutes related to 

Individuals’ rights. 

2.4 The PROVIDER shall maintain a Case Progress File for each participant served. 

This File related to services provided in accordance with this Agreement shall be 

accessible for review for the purpose of monitoring services rendered, financial 

audits by third party payers, research, and evaluation. Upon request, the 

PROVIDER shall provide data about participants to the AGENCY for research 

and study. 

2.5 The PROVIDER will implement a “pre/post” testing regiment, approved by the 

AGENCY, on all participants served in outpatient group sessions under this 

agreement. Unless otherwise directed, the PROVIDER will submit the results of 

these findings to the AGENCY on a semi-annual basis. 

2.6 To provide the AGENCY with detailed monthly attendance logs and any other 

summary reports requested by the AGENCY to insure fulfillment of its fiduciary 

responsibilities. 

2.7 PROVIDER Personnel: The PROVIDER shall furnish a minimum of two fully 

dedicated employees to deliver the services outlined herein and shall insure that 

all personnel who will provide services are supervised and hold any and all 

licenses or certifications required by applicable law(s). If applicable, the 

PROVIDER shall comply with all AGENCY organizational and personnel 

requirements and professional qualifications with respect to those individuals 

assigned by the PROVIDER to provide services herein. The PROVIDER shall 

be solely responsible for the satisfaction of all compensation and related 

obligations to any professional personnel furnished by the PROVIDER to 

3

perform services hereunder. These obligations shall include, as applicable, 

salary or other compensation and all applicable benefits. The payment of both 

federal and state withholding taxes, compliance with federal and state wage 

hour obligations, workers' compensation, unemployment insurance and all other 

applicable taxes and contributions to government-mandated employmentrelated 

insurance and programs are also included. 

2.8 Support Functions: The PROVIDER shall utilize its own proprietary clinical 

protocols and operating systems to support the services. If applicable, the 

PROVIDER will serve as liaison with physicians creating plans of care and 

documenting necessity of the services. The PROVIDER shall assist the 

AGENCY in preparing such reports and records relative to the services as may 

be reasonably requested by the AGENCY. The PROVIDER shall assist the 

AGENCY in any efforts to market the services by attending meetings upon 

request of the AGENCY to answer questions regarding the manner in which 

services will be provided. The PROVIDER agrees to participate in AGENCY 

quality assurance, quality improvement, outcome monitoring and utilization 

review processes, procedures, policies and protocols. 

3.0 MUTUAL OBLIGATIONS 

3.1 Non-exclusivity: The parties hereto acknowledge and agree that (1) the 

PROVIDER shall not be required to render behavioral health care services 

exclusively on behalf of the AGENCY or its program participants, and (2) the 

AGENCY need not utilize the PROVIDER exclusively to provide intensive 

outpatient counseling services. 

3.2 Information Systems: The parties may share databases, other than price and 

terms, relative to the services for the purpose of developing action plans for 

clinical intake and management, outcome reporting, and payment terms. 

3.3 Material Events: Each party shall promptly notify the other of: 

(A) any change in part of its ownership; 

(B) any change in business address; 

(C) any legal or governmental findings against or investigations of that 

party; and any other situation that might materially impair the ability of that 

party to carry out its duties and obligations under this Agreement. 

3.5 Trade Secrets: The parties anticipate that each will have access to and 

become acquainted with trade secrets, as that term is defined in the North 

Carolina Trade Secrets Act as it now and may hereafter exist, and other 

proprietary information of the other. Each party expressly agrees not to 

disclose any trade secrets or proprietary information of the other to any 

person or entity except as expressly authorized in writing. Neither party shall: 

4

(A) knowingly make known to any third party the names, addresses, 

telephone numbers, or any other information about the other party's 

program participants or employees; or 

(B) knowingly call upon, solicit, divert, interfere in any way with, or take 

away, or attempt to do any of the above, without limitation, individuals 

receiving services from this AGENCY pursuant hereto. 

3.6 Each party's clinical protocols and operating Systems are the exclusive property of 

such party. No ownership rights are conveyed hereunder, nor any rights to use except 

as expressly set forth herein. Upon the termination or cessation of this Agreement, any 

rights to use shall likewise terminate. Each party agrees to take reasonable steps to 

hold such protocols and operating systems to the other party confidential. 

4.0 PAYMENT FOR SERVICES 

4.1 Compensation: Beginning July 1, 2008, and continuing through June 30, 

2009, the AGENCY will pay PROVIDER in equal monthly installments of 

$11,121.94. Payment will be made on or before the 25 th day of each 

subsequent month for services rendered during the preceding month as 

represented in 2.1. 

4.2 Procedures: PROVIDER will furnish the AGENCY with an invoice, as 

referenced in 4.1, on or before the 1 st day of each month, beginning in August 

1, 2008, and continuing through July 1 st , 2009, for the provision of services 

rendered in the preceding month. 

4.3 The PROVIDER, as an express condition precedent to the AGENCY’S 

continued obligation to make payments, agrees to provide the AGENCY with 

records including, but not limited to, records documenting the delivery of 

services to AGENCY referrals, in such form and of such content as are 

deemed sufficient by the AGENCY. 

5.0 INSURANCE AND INDEMNITY 

5.1 The PROVIDER, at its sole expense, agrees to maintain throughout the term 

of this Agreement, including renewals hereof, (a) statutory Workers' 

Compensation and Employers' Liability Insurance, and (b) insurance for 

professional liability and commercial general liability, with minimum coverage 

amounting to no less than Five Hundred Thousand Dollars ($500,000) per 

occurrence. The PROVIDER shall furnish the AGENCY with certification of 

insurance evidencing compliance with the foregoing prior to execution of this 

Agreement. PROVIDER agrees to provide notice to the AGENCY at least 

thirty (30) days prior to cancellation, termination, non-renewal, or material 

change in the coverage or limits. 

5.2 Each party shall indemnify and hold harmless the other, and its officers, 

directors, agents, representatives, contractors and employees from and 

against all claims, losses, damages, liability costs, expenses (including 

5

easonable attorneys' fees, judgments, or obligations whatsoever) arising out 

of; directly or indirectly, the acts, errors or omissions of the party’s 

performance or failure to perform its obligations under this agreement. 

6.0 TERM AND TERMINATION 

6.1 Term and Termination: when executed by both parties, this Agreement shall 

become effective on July 1, 2008 and shall continue in effect until June 30, 

2009. The term of this Agreement may automatically be extended for up to 

one year by mutual agreement. 

6.2 Termination: 

(A) Either party may terminate this Agreement at any time without cause by 

giving at least sixty (60) days prior written notice. 

(B) Either party may terminate this Agreement at any time for cause by 

giving the other party at least thirty (30) days prior written notice setting 

forth the cause for termination; provided that if the other party cures 

such cause within such thirty (30) day period this Agreement shall not 

so terminate. 

(C) In the event the performance by either party hereto of any term, 

covenant, condition, or provision of this agreement should 

(i) 

(ii) 

jeopardize the licensure or accreditation of any licensed health 

care facility, agency or other PROVIDER or any corporate affiliate 

of such party, or 

if the continuance of this Agreement shall interfere with the care of 

the IOP program participants of the AGENCY or if for any reason 

said performance should be in violation of any statute, ordinance 

or otherwise deemed illegal, or be deemed unethical by any 

recognized body, agency, or association in the medical fields, 

(collectively, "Jeopardy Event"), then the parties shall use their 

best efforts to meet forthwith and attempt to negotiate an 

amendment to this Agreement to remove or negate the effect of 

the Jeopardy Event. In the event the parties are unable to 

negotiate such an amendment within five (5) days following written 

notice by either party of the Jeopardy Event, then either party may 

terminate this Agreement immediately upon written notice to the 

other party, notwithstanding any severability provisions hereof to 

the contrary. 

6

7.0 GENERAL PROVISIONS 

7.1 Subcontracting: Neither party to this Agreement shall subcontract this 

Agreement, or assign the rights or obligations of this Agreement, or any 

portion hereof; without the prior written permission of the other party. 

7.2 Notices: Any notices required or permitted to be given hereunder from 

either party to the other shall be in writing and shall be given by personal 

delivery or registered and certified mail, postage prepaid, with return receipt 

requested, or by electronic facsimile transmission with confirmation sent by 

first class mail, postage prepaid, addressed as follows: 

To: Carolina Correctional Services, Inc. 

P.O. Box 10781 


Fax No: 919-754-9433 

Attn: Todd Edwards (Administrator) 

To: Comprehensive Counseling Services, LLC. 

1505 Hillsborough Street (Suite 574) 


Fax No: 919-754-9433 

Attn: Nathaniel Gay (Director of Programs) 

Notices given personally or by electronic facsimile transmission will be 

deemed communicated when received, and notices by mail will be presumed 

communicated on the third day after mailing. 

7.3 Severability: In the event any provision of this Agreement is rendered invalid 

or unenforceable, then subject to the jeopardy provisions contained in 

Section 6.2 (C) above, and subject to Section 7.4 below, the remainder of the 

provisions of the Agreement shall remain in full force and effect. 

7.4 Effect of Severable Provision: In the event that a provision of this Agreement 

is rendered invalid or unenforceable as provided in Section 7.3 and its removal 

has the effect of materially altering the obligations of either party in such a 

manner as, in the reasonable judgment of the party affected, will cause such 

party to act in violation of its corporate Articles or Bylaws the party so affected 

shall have the right to terminate this Agreement upon thirty (30) days prior 

written notice to the other party. 

7.5 Reporting Requirements: If and to the extent required by Title 42 of the United 

States Code, until the expiration of four (4) years after the termination of this 

Agreement, the PROVIDER shall make available, upon written request by the 

Sec. of the Department of Health and Human Services, or upon request by the 

Comptroller General of the U.S. General Accounting Office, or any of their duly 

authorized representatives, a copy of this Agreement and such books, 

7

documents and records as are necessary to certify the nature and extent of 

the costs of the services furnished by the PROVIDER under this Agreement. 

7.6 Entire Agreement: This Agreement contains the entire agreement between 

the AGENCY and the PROVIDER relating to the rights granted and the 

obligations assumed by the parties concerning the provision of services and 

its support functions. Any prior agreements, promises, negotiations or 

representations, either oral or written, relating to the subject matter of this 

Agreement not expressly set forth in this Agreement are of no force or effect. 

7.7 No Third Party Beneficiaries: Except as expressly provided elsewhere 

herein, or otherwise properly disclosed to the parties, nothing in this 

Agreement is intended to be construed or deemed to create any rights or 

remedies in any third party. 

7.8 Amendment: This Agreement or any part or section of it may be amended at 

any time during the term of the Agreement only by mutual written consent of 

duly authorized representatives of the AGENCY and the PROVIDER. Either 

party to this Agreement may, in writing, extend the time for or waive 

compliance by the other with any of the coverage contained in this 

Agreement. No such waiver shall operate or be construed as a waiver of any 

subsequent act of the parties. 

7.9 Independent Contractors: The AGENCY and PROVIDER are independent 

Contractors. Nothing in this Agreement shall be construed or be deemed to 

create a relationship of joint ventures or principal and agent or any 

relationship other than that of independent parties contracting with each 

other solely for the purpose of carrying out the provisions of this Agreement. 

7.10 Force Majeure: In the event that either party's business or operations are 

substantially interrupted by acts of war, fire, labor strike, insurrection, riots, 

earthquakes or other acts of nature of any cause that is not that party's fault 

or is beyond that party's reasonable control, then that party shall be relieved 

of its obligations only as to those affected operations and only as to those 

affected portions of this Agreement for the duration of such interruption. 

7.11 Governing Law: This Agreement shall be construed and enforced in 

accordance with the laws of the State of North Carolina. 

7.12 Confidentiality: Both parties agree to keep confidential, and to take all 

reasonable preparations to prevent the unauthorized disclosure of; any and 

all records required to be prepared and/or maintained by this Agreement. 

8

7.13 Binding Effect: This Agreement shall be binding upon and inure to the 

benefit of the parties and their respective successors, assigns, beneficiaries 

and representatives. 

7.14 Counterparts: This Agreement may be executed in any number of 

counterparts, each of which shall be deemed an original. 

IN WITNESS WHEREOF, the parties have entered into this Service Agreement as of the 

date first written above. 

CAROLINA CORRECTIONAL SERVICES, INC. 

____________________________ 

_____________________________ 

J. Todd Edwards Witness/Secretary 

Administrator 

____________________________ 

Bryan Collins 

Treasurer 

_____________________________ 

Witness/Secretary 

COMPREHENSIVE COUNSELING SERVICES, LLC. 

_____________________________ 

_____________________________ 

J. Todd Edwards Witness/Secretary 

Manager 

9

AMENDMENT TO LEASE AGREEMENT 

FOR 

3012 FALSTAFF ROAD, RALEIGH, NC 

THIS LEASE AMENDMENT (hereinafter referred to as the "AMENDMENT") is made and entered into 

this ____ day of _______, 2008, by and between Reliant Management Group, Inc. (hereinafter 

referred to as "Landlord") and Carolina Correctional Services, Inc., 1505 Hillsborough St,, Ste #574, 

Raleigh, NC 27605 (hereinafter referred to as "Tenant"). 

In consideration of the covenants and obligations contained herein and of other good and valuable 

consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as 

follows: 

Within the original Lease Agreement authorized and duly executed between the parties in June of 

2006 and subsequently amended, the term of which commenced on 7/1/2006 and ends on 

06/30/2008, Sections 2.0 and 4.0 are hereby amended to read as follows: 

2.0. TERM: 

The term of this Lease shall be for the period commencing on July 1, 2008 and terminating June 30, 

2009 (the “Lease Term”). 

4.0. BASE RENT: 

Base Rent (“Base Rent”) shall be paid to Landlord on the first day of each month during the Lease 

Term, at Landlord's office or at such other place as Landlord may designate in writing. Effective 

January of 2008 through June of 2009, Base Rent for the Leased Premises shall be deemed to be 

Four Thousand Eight Hundred Thirty Two Dollars and 76/100 ($4,832.76) per month. 

LANDLORD (“LANDLORD”): 

Sign: ________________________ Print: ________________________ Date: ______________ 


TENANT (“TENANT”): 

Sign: ________________________ Print: _______________________ Date: ______________ 

Bryan Collins, CCS Treasurer

WAKE DAY REPORTING CENTER 

CLASS SCHEDULE 

Class 

Educational-GED 

Electrical Wiring 

Intensive Outpatient 

Treatment-IOP 

Directed 

By: 

Wake Tech 

Community 

College 


Community 

College 

Comprehensive 

Counseling 

Services 

Mon Tues Wed Thurs Fri 

9:00-12:00 

12:30-4:00 

6:00-8:00 

7:30-12:00 

6:00-10:00 

9:00-11:00 

ROP 

11:00-1:00 

DRUG 

EDUCATION 

9:00-12:00 

12:30-4:00 

7:30-12:00 

6:00-10:00 

9:00-12:00 

1:00-4:00 

9:00-12:00 

12:30-4:00 

9:00-12:00 

12:30-4:00 

6:00-8:00 

7:30-12:00 7:30-12:00 

9:00-12:00 

1:00-4:00 

6:00-10:00 

9:00-12:00 

ROP 

1:00-4:00 

9:00-12:00 

12:30-4:00 

7:30-12:00 

9:00-10:30 

AFTERCARE 

Cognitive 

Behavioral 

Intervention 

Dept of 

Corrections 

5:30-8:30 5:30-8:30 

2:00-4:00 2:00-4:00 

Health Care Aids Alliance 10:30-12:00 

5:30-8:30 

Life Skills Wake Teen 3:00-4:00 

Employment Skills 

Training 


Community 

College 

4:00-6:00 4:00-6:00 4:00-6:00 4:00-6:00

Wake County Criminal Justice Partnership Program Advisory Board 

July - 2007 

Name/Phone Position Address 

Harold Webb County Commissioner 1509 Tierney Circle 

County - 919-856-5573 2006 Raleigh, NC 27610 

Harold.Webb@co.wake.nc.us 2007 

Misty R. Arnold Victim Advocate Representative Governor’s Crime Commission 

W - 919-733-4564 8/2/04 – 6/30/07 1201 Front Street Suite 200 

Misty.Arnold@ncmai.net 7/1/07 – 6/30/10 Raleigh, NC 27609 

Anthony Taylor Probation Officer 5612 Old Forge Circle 

W- 919-733-9313 Assistant Judicial District Manager Raleigh NC 27609 

taw02@doc.state.nc.us 7/1/07 – 6/30/10 

G. Bryan Collins, Jr. Public Defender 227 Fayetteville Street 

W – 919-715-1514 08/01/05 – 6/30/07 Raleigh, NC 27601 

george.b.collins@nccourts.org 7/1/07 – 6/30/10 

Susan Copeland Community Service Coordinator 316 Fayetteville St Mall 

W- 919-733-9702 7/7/03 – 6/30/06 Wake County Courthouse 7th Floor 

csm14@doc.state.nc.us 7/1/06 – 6/30/09 Raleigh, NC 27601 

Louise Davis Community Based Corrections ReEntry, Inc 

W-919-856-7594 7/7/03 – 6/30/06 PO Box 724 

ldavis@co.wake.nc.us 7/1/06 – 6/30/09 Raleigh, NC 27602 

Hon. Shelly Desvousges District Court Judge District Court of Wake County 

W - 755-4101 8/2/04 – 6/30/07 P.O. Box 351 

SHdesvousges@aol.com 7/1/07 – 6/30/10 Raleigh, NC 27602-0351 

Frank O. Gunter, Jr. County Sheriff/Designee Public Safety Center 

W- 919-856-5947 Director Detention Services PO Box 550 

Frank.Gunter@co.wake.nc.us 7/7/03 – 6/30/05, 7/1/05 – 6/30/06 Raleigh, NC 27602-0550 

7/1/06 – 6/30/09 

Earl London Substance Abuse Southlight, Inc. 

W - 856-7589 Judicial Services Director 19 West Hargett Street, Suite 109 

elondon1@nc.rr.com 7/7/03 – 6/30/05, 7/1/05 – 6/30/06 Raleigh, NC 27601 

7/1/06 – 6/30/09 

Ken R. Marshburn At-Large 208 Tiffany Circle 

H – 662-0902 9/20/04 – 6/30/06 Garner, NC 27529 

krm37@aol.com 7/1/06 – 6/30/09 

Gerald Mitchell Vice President of Continuing Education Wake Technical Community College 

W- 919-662-3314 (Employment and Training) 9101 Fayetteville Road 

gamitche@waketech.edu 7/7/03 – 6/30/06 Raleigh, NC 27603 

7/1/06 – 6/30/09 

Doug Pardue Probation Officer 10th Judicial District Office 

W - 733-9313 Judicial District Manager 3006-E Industrial Drive 

pwd02@doc.state.nc.us 7/7/03 – 6/30/05, 7/1/05 – 6/30/06 Raleigh, NC 27609 

7/1/06 – 6/30/09 

Hon. Ripley Rand Superior Court Judge Superior Court of Wake County 

W - 919-755-4100 7/1/04 – 6/30/07 P.O. Box 351 

Ripley.E.Rand@nccourts.org 7/1/07 – 6/30/10 Raleigh, NC 27602-0351 

John Rukavina County Manager/Designee Public Safety Administration 

W - 919-856-5560 7/12/04 – 6/30/07 PO Box 550 

john.rukavina@co.wake.nc.us 7/1/07 – 6/30/10 Raleigh, NC 27602-0550 

C. Robert Sorrels Mental/Public Health Health and Human Services 

W- 212-0494 7/7/03 – 6/30/06 220 Swinburne Street 

csorrels@co.wake.nc.us 7/1/06 – 6/30/09 Raleigh NC 27610

Wake County Criminal Justice Partnership Program Advisory Board 

July - 2007 

Name/Phone Position Address 

Hon. Colon Willoughby District Attorney/Designee 

District Attorney, 10th Prosecutorial District 

Jennifer Lindow (Designee) 

W - 919-755-4117 7/7/03 – 6/30/05, 7/1/05 – 6/30/06 PO Box 351 

cwilloughby@co.wake.nc.us 7/1/06 – 6/30/09 Raleigh, NC 27602 

3012 Falstaff Road 

Suite B 


Phone: (919) 250-4395 

Wake Criminal Justice Resource Center – (919) 250-4395 

CJPP Staff 

DCC Staff 

Cathy Alieksaites, RC Manager 

Phone: 919-250-4381 

Fax: 919-250-4394 

Carolina Correctional Services – (919) 754-9422 

Todd Edwards, Administrator Nate Gay, Director of Programs 

Probation and Parole Officer II 

Christie Hensley, Phone: 250-4381 

Jamie Coats, Phone: 250-5717 

Intensive Surveillance Officer 

Cliff Freeman, Phone: 250-4384

1 


FY 2009 - from July 1, 2008 to June 30, 2009 Budget Line Item Justifications 



Phone: 919-754-9422 





FY Grant 

Award Amount 443,180 

Personnel 

List each position separately. 

Indicate FICA amount. 

List other wage tax. 

Line Items Justifications Totals 

Salaries 

Position 1. 

Program Manager 

Hours/Year 2,080 

Salary 39,360 

Position 2. 

Program Assistant 

Hours/Year 2,080 

Salary 34,830 

Position 3. 

Evening Program Assistant 

Hours/Year 800 

Salary 15,200 

Position 4. 

Contingency Leave Pay 

Hours/Year 40 

Salary 742 

Total Full Time Equivalences (FTE's) 2.40 

Wage Taxes 

FICA FICA 7.65% 

6,895 

List separately. 

Include insurance, retirement, 

401(k), workers' 

compensations, 

unemployment, etc. 

Fringe Benefits 

A. 

Health Insurance 

B. 

Worker`s Compensation 

C. 

ESC-Unemployment 

7,715 

820 

1,750 

Travel 

List each travel or training 

event and its estimated cost 

separately. 

Staff mileage should be listed 

as well, indicated as 'Staff 

Mileage'. 

NOTES: 

• All out-of-state 

travel must be shown 

in detail and 

approved prior to 

reimbursement. 

• Travel expenses 

submitted should not 

exceed County or 

State allowable 

amounts. 

• State mileage rate is 

$0.345 per mile 

Total Personnel 107,312 


Staff Position and Description of travel event 

A. 

B. 

C. 

D. 

Manager-CJPP Meetings 

Est. lodging(2 nights @$59.75=$119.50) 

Est. mileage 240 mi@.465=$111.60 

Est. meals=$45.50 

Manager-NCPPA Conference 

Est. lodging(3 nights @$59.75=$179.25) 

Est. mileage 237 mi@.465=$110.21 


Division II Strategy Meetings 

Est. mileage 193 mi@.465=89.75 


CJPP Advisory Board Mtgs $900.00 

Est. program miles 1,813@.465=$843.05 

277 

358 

122 

1,743 

Contractual 

Total Travel 2,500

2 

List each contractor 

separately. 


A. 

B. 

Comprehensive Counseling Services, LLC 

Intensive/Reg. Outpatient Tx 


Program Administration (Finance, Personnel, Facility/Logistics and Required 

Contingencies) 

133,463 

60,264 

Operating 

Operating expenses include 

costs of running the program. 

List each item separately and 

provide details for all 

operational items, including 

unit costs, where applicable. 

DO NOT LIST 

EQUIPMENT. 

Total Contractual 193,727 


Rent 

Utilities 

Telephone 

Postage 

Office 

Supplies 

Office 

Maintenance 

Equipment 

Lease 

Other 

Other 

Other 

Other 

Other 

Facility Located at 3012-B Falstaff Rd., Raleigh, NC-12 month lease on 7K sq. ft. 

program site ($57,993) and the program`s prorata share for the CCS HQ @ 1505 

Hillsborough St., Ste. 574 location ($7,321) 

12 month projection based on current utilization 





Van-lease from Wake County (continuation agreement) 

Advertising 

Printing 

Client Supplies (educational, treatment, and vocational supplies related) Client 

transportation/bus passes 

Accounting/Audit $4,350 

Legal $1,850 

Liability/Bonding 

65,314 

16,733 

5,420 

400 

4,750 

6,000 

3,484 

700 

200 

11,440 

6,200 

19,000 

Equipment 

Equipment includes all items 

over $500, used for operating 

the program. 

Total Operating 139,641 


List each item separately and 

provide details for all 

equipment, including number 

of each to be purchased. 

Construction 

For facility construction or 

renovation. 

Total Equipment 0 


Include paint, carpet, roofing, 

electrical, etc.

3 

Total Construction 0 

Budget Line Item Total 443,180 


1 


FY 2009 Budget Summary Due in the CJPP Office by March 31, 2008 




Phone: 919-754-9422 




FY 2007 - 2008 Grant Award 443,180.00 

FY 2008 - 2009 Grant Award 443,180.00 

Budget 

Category 

and Code 

Budgeted Amounts (FY 2007 - 2008) Expenditure Amounts (FY 2007 - 2008) 

[A] 

Budgeted July 1, 

2007 

(From Column [A] 

from July Report) 

Personnel 

536502__1 

Travel 

536502__2 

Contractual 

536502__3 

Operating 

536502__4 

Equipment 

536502__5 

Construction 

536502__6 

Unallocated 

536502__7 

Totals 443,180.00 

(To Match FY 2007 - 

2008 Grant Award) 

[B] 

Budgeted Dec 31, 2007 

(Column [A] from July Report + 

Column [H] from July through 

December reports) 

[C] 

Actual Expenditures 

Through Dec 31, 2007 

[D] 

Estimated Total 

Expenditures 

(July 1, 2007 

Through 

June 30, 2008) 

[E] 

Budgeted for 

FY 2008 - 2009 

104,999.00 104,999.00 50,806.91 104,999.00 107,312.00 

2,500.00 2,500.00 1,230.36 2,500.00 2,500.00 

186,298.00 186,298.00 87,272.76 186,298.00 193,727.00 

138,883.00 138,883.00 72,251.40 138,883.00 139,641.00 

1,000.00 1,000.00 0.00 1,000.00 0.00 

9,500.00 9,500.00 5,724.50 9,500.00 0.00 

0.00 0.00 0.00 0.00 0.00 

443,180.00 

(To Match Column [A] Total) 

217,286.00 

(Should match [Q] from 

December Report) 

443,180.00 443,180.00 

(To Match FY 2008 - 

2009 Grant Award) 

I certify that this information is correct, based on the grantee county's accounting system and records, consistently applied and maintained. Expenditures 

shown have been made for the purpose of and in accordance with the approved budget and applicable grant conditions and requirements. Appropriate 

documentation to support all expenditures is available for inspection. 

____________________________________ __________ ____________________________________ __________ 

Signature of Program Director 

Date 

Signature of County Manager, 

Official Designee, or Fiscal Officer 

Date 

NOTE: Not needed if services are fully contracted with service provider. 


State of North Carolina 


This agreement, made and entered into this _____ day of _______, 2008, by and between 

Wake County, North Carolina (the “County”) party of the first part; and Carolina 

Correctional Services, Inc. (the “Provider”), party of the second part; 

WITNESSETH: 

For the purpose and subject to the terms and conditions hereinafter set forth, the 

County hereby contracts for administrative and operating services from the Provider, 

and the Provider agrees to deliver the services to the County in accordance with the 

terms of this agreement. 

I. PROVIDER RESPONSIBILITIES 

A. To manage and operate a comprehensive Day Reporting Center, for Wake 

County, North Carolina, and to insure adult education, employment training 

and substance abuse treatment therein. 

B. To comply with all applicable rules, regulations, standards, policies, 

procedures and guidelines established by the Federal Government, State of 

North Carolina, North Carolina Department of Correction and the County. 

C. To make available to the County accounting records for the purpose of audit 

and provide the County with an annual audit report in compliance with OMB 

Circular A-133. 

D. To make available to the County copies of any agreements and/or contracts 

related to the subcontracting of any procedural and/or programmatic tasks. 

E. To provide the County with quarterly programmatic status reports based on 

performance and outcome measures established jointly and cooperatively by 

the Provider and the County. 

F. To provide the County with detailed monthly expenditure reports. 

G. To maintain an inventory of all fixed assets related to the Wake Day 

Reporting Center Program or otherwise purchased with funding through this 

Agreement. 

H. To process all applications required to seek grant funding in future years and 

submit grant amendments as necessary. 

II. 

COUNTY RESPONSIBILITIES 

County is responsible for reimbursement of Provider for expenses incurred in 

administering and operating this programming initiative from July 1, 2008 to

June 30, 2009, and for submitting monthly reimbursement reports to the North 

Carolina Department of Correction Criminal Justice Partnership Program 

(hereinafter, “CJPP”), the grantor to Wake County of the monies specified in 

section IV(A) (“Payment”) of this agreement, pursuant to the provisions of the 

CJPP “Standard Grant Award Contract and Conditions.” 

III. 

TERM AND TERMINATION 

A. The term of this Agreement shall begin on July 1, 2008 and conclude on June 

30, 2009. Provider services shall begin on July 1, 2008, and unless sooner 

terminated by mutual consent, shall be provided until June 30, 2009. This 

Agreement is subject to the availability of funds to purchase the specified 

services and may be terminated at any time if such funds become 

unavailable. 

B. Either party may terminate this Agreement without cause by giving at least 

forty-five (45) days prior written notice. Either party may terminate this 

Agreement at any time for cause by giving the other party at least thirty (30) 

days prior written notice setting forth the cause for termination; provided that 

if the other party cures such cause within such thirty (30) day period this 

Agreement shall not so terminate. 

C. In the event this Agreement is terminated, participant records will be 

transferred to the appropriate Probation Offices within the Judicial District 

and all fixed assets will revert to the County. Any intellectual property 

(materials, research, software, etc.) designed specifically for the Wake Day 

Reporting Center will also revert to the County. 

IV. 

PAYMENT 

A. Total payments under this contract are expected to be (and shall not 

exceed) $443,180.00, the anticipated amount of the NC Department of 

Correction Criminal Justice Partnership Program Implementation Grant 

during Fiscal-Year 2009, except that if grantor awards a different amount, 

then total payments shall be consistent with that amount. The County 

will reimburse the Provider monthly for the provision of the services 

agreed upon herein. In the event that discretionary or reallocated grant 

monies are requested by and awarded to the grantor during the life of this 

Agreement, the same terms and procedures agreed to herein will be 

applied. 

B. Administrative-related fees charged by Provider will not exceed $60,264.00 

of the approved budget in Fiscal-Year 2009. Said Administrative Fee will 

be considered unrestricted revenue for professional services rendered and 

will be paid on a monthly basis to Provider. 

2

V. RELATIONSHIP OF PARTIES 

The Provider is an independent contractor of the County. It is further agreed by 

the Provider that it and its officers, employees, subcontractors, and agents shall 

obey all State and Federal Statutes, rules and regulations which are applicable to 

the operation of the program referred to herein. The officers, employees, 

subcontractors, agents, and all personnel of the Provider are officers, employees, 

subcontractors, agents, and agents of the Provider and are not officers, 

employees, subcontractors, or agents of the County. 

VI. 

INSURANCE AND INDEMNIFICATION 

A. The Provider agrees to maintain throughout the term of this Agreement, 

including renewals hereof, (a) statutory Worker’s Compensation and 

Employer’s Liability Insurance, and (b) insurance for professional liability 

and commercial general liability, with minimum coverage amounting to no 

less than One Million Dollars ($1,000,000) per occurrence. The Provider 

shall include County as an additional insured Party and will furnish any 

relevant certification of insurance evidencing compliance with the forgoing 

prior to execution of this Agreement. 

B. The Provider and the County mutually agree to indemnify, and hold 

harmless each other from all loss, liability, claims or expense (including 

reasonable attorney’s fees) arising from bodily injury, including death, to 

any person or persons or property damage caused in whole or in part by the 

negligence or misconduct of the other agency or its subcontractors, agents 

and employees, except to the extent same are caused by negligence or willful 

misconduct. 

VII. 

NON-ASSIGNMENT 

The Provider shall not assign this Agreement, including rights to payments, to 

any other party without the prior written consent of the County. County agrees 

that Provider’s Board of Directors will retain sole authority in determining how 

administrative-related fees are expended. 

VIII. 

ENTIRE AGREEMENT 

The Provider and the County agree that this document constitutes the entire 

agreement between the two parties and may only be modified by a written 

mutual agreement signed by the parties. 

IX. 

GOVERNING LAW 

Both parties agree that this Agreement shall be governed by the laws of the State 

of North Carolina. 

X. SEVERABILITY 

In the event any provision(s) of this Agreement is rendered invalid or 

unenforceable, the remainder of the provisions of the Agreement shall remain in 

full force and effect. 

3

XI. 

WAIVER 

Failure of the County to enforce any of the provisions of this Agreement at any 

time, or to request at any time performance by Provider of any of the provisions 

hereof, shall in no way be construed to be a waiver of such provisions, nor in any 

way affect the validity of this Agreement or any part thereof, or the right of the 

County to enforce each and every provision. 

IN WITNESS WHEREOF, the County and Provider have set their hands and seals as of 

the day and year first above written. 

WAKE COUNTY, NORTH CAROLINA 

PROVIDER 

By: _______________________________ 

David Cooke 

By: _______________________________ 


Wake County Manager 

Administrator 

336 Fayetteville Street Carolina Correctional Services, Inc. 

11 th Floor Wake County Office Building 1505 Hillsborough St. (Suite 574) 

P.O. Box 550 PO Box 10781, Raleigh, NC 27605 

Raleigh, NC 27602 56-1931588 

This instrument has been pre-audited in the manner required by the Local Government 

Budget and Fiscal Control Act. 

________________________________ 

Melinda Canady 

Director, Wake County Finance Department 

4



TO: 

FROM: 

SUBJECT: 





















new positions 

$596,026 $110,431,382 











Illness 








($576,217) $109,855,165 

$27,500 $109,882,665 

$121,700 $110,004,365 

$131,872 $110,136,237 

$244,607 $110,380,844 





$396,800 $110,777,644 







Planning 




$101,122 $110,878,766 

$30,000 $110,908,766 

$98,474 $111,007,240 














































Team 

$1,886,205 $112,893,445 

$9,546 $112,902,991 

$400,000 $113,302,991 

$22,962 $113,325,953 

$42,263 $113,368,216 

$40,090 $113,408,306 

$18,916 $113,427,222 

$250,226 $113,677,448 

$163,951 $113,841,399 

$33,500 $113,874,899 

$118,045 $113,992,944 

$134,585 $114,127,529 




$4,000,000 $118,127,529 








Section 15-B) 









new positions 

$596,026 $232,236,650 








Illness 

($1,971,805) $230,264,845 

$27,500 $230,292,345 

















Planning 





















$121,700 $230,414,045 

$131,872 $230,545,917 

$244,607 $230,790,524 

$396,800 $231,187,324 

$30,000 $231,217,324 

$4,100,000 $235,317,324 

$188,708 $235,506,032 

$1,886,205 $237,392,237 

$19,092 $237,411,329 

$466,422 $237,877,751 

$22,962 $237,900,713 



$42,263 $237,942,976 




























Team 

$40,090 $237,983,066 

$250,226 $238,233,292 

$45,994 $238,279,286 

$163,951 $238,443,237 

$33,500 $238,476,737 

$118,045 $238,594,782 

$134,585 $238,729,367 




$4,000,000 $242,729,367 








new positions 

















5.00 1794.55 

(4.00) 1790.55 

0.50 1791.05 

1.00 1792.05 

1.00 1793.05 

3.00 1,796.05 


STATE BOARD OF ELECTIONS 

6400 Mail Service Center • Raleigh, North Carolina 27699-6400 

GARY O. BARTLETT 

Executive Director 

Mailing Address: 

P.O. BOX 27255 

RALEIGH, NC 27611-7255 

(919) 733-7173 

FAX (919) 715-0135 


MEMORANDUM 2008-06 

To: 

From: 

Subject: 

All County Board of Elections via email: directors.boe 

Gary O. Bartlett 

2008 Special HAVA Grant 

The State Board of Elections (SBE) has approved a new HAVA grant program providing 

funding for county boards of elections (CBE) to purchase electronic technology and 

voting equipment for one-stop and election day voting locations. The program directs 

that grant requests be processed by February 27, 2008 for final SBE review and 

approval on March 4, 2008. 

The instructions to process the HAVA Grant Application Form are attached to this 

memorandum. The grant application outlines the options available for purchasing and 

include the federal and state guidelines for receiving HAVA funds. This grant will allow 

the SBE to purchase hardware for the counties to support additional one-stop locations, 

and increase voting equipment at the polling places from one of the following options: 

1. To purchase equipment to support the use of the SEIMS One-Stop Application 

for one-stop voter registration and voter processing at additional one-stop voting 

locations. 

2. To purchase Model 100 optical scan voting equipment for additional one-stop 

voting locations or as additional backup equipment for the Election Day polling 

places. 

3. To purchase AutoMARK optical scan voting equipment for additional one-stop 


places.

4. To purchase iVotronic Direct Record Equipment (DRE) for additional one-stop 


places. 

5. To purchase iVotronic Direct Record Equipment (DRE) to insure compliance with 

the requirement to provide one machine for each 250 registered voters at the 

polling place on Election Day. Counties using DRE that need additional 

equipment but do not complete the Grant Application will be mandated to 

purchase equipment prior to the general election using county funds. 

6. To purchase Model 100 or AutoMARK voting equipment if you have created new 

precincts in your county. 

7. Any HAVA compliant purchase to promote voting processes or enhance 

elections. 

The following guidelines will be followed: 

1. Each County Board of Elections is required to complete this 2008 Special HAVA 

Grant Application Form if they desire to apply for funds. This form may be sent 

electronically to our agency and should be sent at hava.plan@ncmail.net. 

2. This application must be received by close of business February 27, 2008. A 

decision on the grants will be made on March 4, 2008 and HAVA funds in the 

possession of this agency in amount of the grant will be encumbered for the 

benefit of the county CBE until they are used. 

3. The attached Federal and state guidelines for receiving HAVA funds must be 

followed. 

4. Payment of the HAVA funds will be directly to the vendor by the North Carolina 

Department of Administration.

North Carolina State Board of Elections 

Grant Application Guidelines 

The purpose of this grant is to set forth the requirements that must be met by each public or private 

facility seeking funding in order to make all polling places accessible to voters with the full range of 

disabilities (according to section 261 of HAVA). 

SBE will consider a grant to improve accessibility to a public or privately owned facility used as a polling 

place under certain conditions, and directly using as grant funds current funds earmarked for accessibility 

improvements under available EAID Health and Human Services Federal HAVA grants. These grants will 

not be funded through HAVA funds administered by the EAC. 

Private facilities are subject to the following special requirements and may be funded if: 

1) There is no public solution. 

2) There is no other suitable private solution. 

3) The county or a government entity agrees to contribute public funds for use as part of the 

cost of the proposed accessibility improvements. 

4) County Board of Elections and owner agree in a written document that this is a long term 

solution for at least two federal elections. 

These funds will be distributed to the approved applicant based on an approved grant application and 

availability of funds. The guidelines and stipulations set forth below must be followed. All funding and 

expenditures will be subject to state and federal audits. 

The funds are to be used to: 

a. Make polling places accessible to individuals with the full range of disabilities (e.g., impairments 

involving visual, hearing, mobility, dexterity, or elderly) by establishing or improving parking, paths 

of travel, door hardware, entrances, exits, and voting areas through the use of varied accessibility 

tools. (e.g., ramps, handrails, magnifying lenses, devices to alert curbside voters) 

b. Provide the same opportunity for access and participation for individuals with the full range of 

disabilities (e.g., privacy and independence) by implementing solutions that will create equal 

service and improved sensitivity. 

Accessibility survey must include: 

1. Complete photos of parking, pathways, door entrance/hardware, voting place, and voting 

enclosure for voter registry. 

2. A detailed curbside plan, for each polling place, including curbside notification and voting 

assistance. 

3. Electronic version of surveys. 

Guidelines 

1. Accessibility funds for improvements to buildings or property may be granted to privately or 

publically owned buildings/property. 

2. The County Board of Elections must complete the accessibility survey (attached) of its premises 

and return it with the appropriate signatures by July 15, 2008. 

3. Funds CANNOT be used for anything other than accessibility improvements. 

4. A detailed plan of expenditure needs must be included with the survey. 

5. All expenditures must be specific and well documented; a detailed report of all funding will be 

required, until the money is either spent or returned. 

6. Under no circumstances are these funds to be supplanted from the County Board of Elections 

budget by the county governing body or budget office. 

7. Facilities in counties that provide matching funds to make permanent changes will be given 

priority in grant approvals. 

8. Surveys must be completed with participation of an elections board representative and either an 

ADA coordinator or someone with ADA expertise or a representative from the County Building 

Inspector’s Office. 

- 1 -

HHS GRANT APPLICATION FORM 

For Accessible Polling Places 

COUNTY NAME: Wake County 

Polling Place Name: 1 Each for each polling place minimum (2 for larger sites and 1 for each 

precinct coordinator) 

PHONE: 919 856 6240 

EMAIL: wake.boe@ncmail.net 

PERSON COMPLETING APPLICATION: Cherie Poucher 

PERMANENT ACCESSIBILITY IMPROVEMENTS 

Polling Location Proposed Improvement Cost 

(Continue on additional pages if needed) 

- 2 -

INTERIOR/VOTING PROCESS ACCESSIBILITY IMPROVEMENTS 

Product Quantity Cost/Unit Total Cost 

Magnifying Glasses 

Accessible Tables 

Hearing Aids 

Curtains/Privacy Aids 

Other (please list) 

Handicap Signs – 

Portable Curbside 

Handicap Call Bell – 

Portable (attached to 

Curbside Sign) 

Weight/Fill for 

Handicap Signs 

Hardware to Affix Call 

Bell to Sign 

250 $75.00 (includes 

shipping) 

250 $150 (includes 

shipping) 

$18,750.00 

$37,500.00 

1 Lot $200.00 $200.00 

1 Lot $50.00 $50.00 

Total Request 56,500.00 


A report of expended funds must be provided to the State Board of Elections. Provide the name of the 

Financial Officer responsible for the accounting of funds: 

Melinda Canady 919 856 6130 mcanady@co.wake.nc.us 

FINANCIAL OFFICER PHONE EMAIL 

Cherie Poucher 2-28-08 

COMPANY OFFICER/MANAGER 

DATE 

- 3 -

HHS PRECINCT GRANT FORM 

Polling Place Accessibility 

PRECINCT NAME (list EN 

RS name): 

Polling Place Name: 1 Each for each polling place minimum (2 for larger sites and 1 for each 

precinct coordinator) 

PHONE: 919 856 6240 

EMAIL: wake.boe@ncmail.net 

PERSON COMPLETING APPLICATION: Cherie Poucher 

PRECINCT ITEMIZATION OF REQUEST 

Proposed Improvement 

(brief description) 

Quantity 

Cost 


___________________________________________ 

SIGNATURE (OF PERSON COMPLETING FORM) 

_________________ 

DATE 

- 4 -


2008 Special HAVA Grant Application Guidelines 

Increased voter turnouts nationally in the early primary states are placing heavy burdens on 

the absentee and Election Day voting processes. If the current trends continue, and all 

indications are that they will, North Carolina could easily exceed the normal range of 16%- 

31% turnout in the primary election and possibly exceed a 50% turnout. All of this interest in 

the primary election will certainly push voter turnout in the general election to a record 

number of voters participating in the election process. 

The purpose of this grant is to set forth the requirements and insure compliance with federal 

guidelines that must be met by each county seeking use of the Help America Vote Act 

(HAVA) funding in order to advance electronic technology and voting equipment for the 2008 

primary and general elections. 

This application must be received by the North Carolina State Board of Elections (SBE) 

by close of business February 27, 2008. The SBE will review for approval the payment of 

2008 Special HAVA Grants to County Boards of Elections (CBE) at a State Board of 

Elections meeting on March 4, 2008. These funds will be distributed based on the grant 

application and availability of funds. The guidelines and stipulations set forth below must be 

followed. All funding and expenditures will be subject to state and federal audits as 

referenced in Attachment #1. 

The funds are to be used to: 

Allow the SBE to purchase hardware for the CBE to support additional one-stop locations, 

and increase voting equipment at the polling places from one of the following options: 

1. To purchase equipment to support the use of the SEIMS One-Stop Application for 

one-stop voter registration and voter processing at additional one-stop voting 

locations. 

2. To purchase Model 100 optical scan voting equipment for additional one-stop voting 

locations or as additional backup equipment for the Election Day polling places. 

3. To purchase AutoMARK optical scan voting equipment for additional one-stop voting 


4. To purchase iVotronic Direct Record Equipment (DRE) for additional one-stop voting 


5. To purchase iVotronic Direct Record Equipment (DRE) to insure compliance with the 

requirement to provide one machine for each 250 registered voters at the polling place 

on Election Day. Counties using DRE that need additional equipment but do not 

complete the Grant Application will be mandated to purchase equipment prior to the 

general election using county funds. 

6. To purchase Model 100 or AutoMARK voting equipment if you have created new 

precincts in your county. 

7. Any HAVA compliant purchase to promote voting processes or enhance elections. 

Page 1

Guidelines: 

1. Each County Board of Elections is required to complete this 2008 Special HAVA Grant 

Application Form to apply for funds. This form may be sent electronically to our agency 

at hava.plan@ncmail.net. 

2. This application must be received by close of business February 27, 2008. A decision 

on the grants will be made on March 4, 2008 and HAVA funds in the possession of this 

agency in amount of the grant will be encumbered for the benefit of the CBE until they 

are used. 

3. The attached Federal and state guidelines for receiving HAVA funds must be followed. 

4. Payment of the HAVA funds will be directly to the vendor by the North Carolina 

Department of Administration. 

Instructions for Completing the 2008 Special HAVA Grant Form 

Sample on Page 3 – Form on Page 6 

1. One-Stop Equipment – 

• Calculate the quantity of laptops required for each additional one-stop 

location and enter the total number required in the in the quantity column. 

• Indicate the type of connectivity required in the detail section and enter the 

number required in the quantity column. 

• Indicate the type of printer required for each one-stop location in the detail 

section and enter the total number of printers required in the quantity column. 

• Calculate the quantity of voting equipment required for the additional one-stop 

locations and enter the quantity in the appropriate section. 

2. Voting Equipment – 

• Counties that use DRE at the polling places are required to setup one DRE 

voting unit for each 250 registered voters. To calculate the additional 

equipment that your county may need use the following formula: 

# of Registered Voters (County) / 250 = Required iVotronic Units 

• Subtract the quantity of iVotronics available in your Election Day inventory 

from the Required iVotronic Units. 

SAMPLE: 35,000/250 = 140 (140 – 121 = 19) 

• The difference is the amount of DRE units you will need to purchase to be 

compliant. Calculate how many of these units are required to be ADA 

compliant (you may want to purchase all ADA compliant). 

• Enter the quantity of DRE units in the appropriate section of the form. 

• Counties requiring Model 100 units or AutoMARK units after creating 

additional precincts or needing backup equipment should enter the quantity in 

the appropriate section of the form. 

Page 2

SAMPLE ONLY 

2008 SPECIAL HAVA GRANT APPLICATION FORM 

COUNTY: _________________ 

Return this Grant Application to hava.plan@ncmail.net not later than 2/27/08 

Category Description Detail Quantity 

One-Stop Equipment Laptop Dell 5 

Printer HP 5 

Voting Equipment 

iVotronic DRE ADA compliant 25 

Other 

Page 3

ATTACHMENT #1 

Audit rules specified in Section 902 of HAVA: 

42 USC § 15542 (SEC. 902). AUDITS AND REPAYMENT OF FUNDS. 

(a) Recordkeeping Requirement.--Each recipient of a grant or other payment made 

under this Act shall keep such records with respect to the payment as are 

consistent with sound accounting principles, including records which fully disclose 

the amount and disposition by such recipient of funds, the total cost of the project 

or undertaking for which such funds are used, and the amount of that portion of the 

cost of the project or undertaking supplied by other sources, and such other 

records as will facilitate an effective audit. 

(b) Audits and Examinations.-- 

(1) Audits and examinations.--Except as provided in paragraph (5), each office 

making a grant or other payment under this Act, or any duly authorized 

representative of such office, may audit or examine any recipient of the grant 

or payment and shall have access for the purpose of audit and examination to 

any books, documents, papers, and records of the recipient which in the 

opinion of the entity may be related or pertinent to the grant or payment. 

(2) Recipients of assistance subject to provisions of section.-- The provisions of 

this section shall apply to all recipients of grants or other payments under this 

Act, whether by direct grant, cooperative agreement, or contract under this 

Act or by subgrant or subcontract from primary grantees or contractors under 

this Act. 

(3) Mandatory audit.--In addition to audits conducted pursuant to paragraph (1), 

all funds provided under this Act shall be subject to mandatory audit by the 

Comptroller General at least once during the lifetime of the program involved. 

For purposes of an audit under this paragraph, the Comptroller General shall 

have access to books, documents, papers, and records of recipients of funds 

in the same manner as the office making the grant or payment involved has 

access to such books, documents, papers, and records under paragraph (1). 

(4) Special rule for payments by general services administration.--With respect to 

any grant or payment made under this Act by the Administrator of General 

Services, the Election Assistance Commission shall be deemed to be the 

office making the grant or payment for purposes of this section. 

(5) Special rule.--In the case of grants or payments made under section 251, 

audits and examinations conducted under paragraph (1) shall be performed 

on a regular basis (as determined by the Commission). 

(6) Special rules for audits by the commission.--In addition to the audits 

described in paragraph (1), the Election Assistance Commission may conduct 

a special audit or special examination of a recipient described in paragraph 

(1) upon a vote of the Commission. 

(c) Recoupment of Funds.--If the Comptroller General determines as a result of an 

audit conducted under subsection (b) that-- 

(1) A recipient of funds under this Act is not in compliance with each of the 

requirements of the program under which the funds are provided; or 

(2) An excess payment has been made to the recipient under the program, the 

recipient shall pay to the office which made the grant or payment involved a 

Page 4

portion of the funds provided which reflects the proportion of the requirements 

with which the recipient is not in compliance, or the extent to which the 

payment is in excess, under the program involved. 

In addition, please note that the following U.S. Office of Management and Budget 

guidelines, Federal Regulations and Federal Laws apply to these federal funds: 

· OSBM Circular A-87 – Cost Principles for State, Local and Indian Tribal 

Governments (Cost Principles) 

· OSBM Circular A-102 – Grants and Cooperative Agreements with State And 

Local Governments (Administrative Requirements) 

· Uniform Administrative Requirements for Grants and Cooperative Agreements to 

State and Local Governments (“Common Rule”, Administrative Requirements, 53 

FR 8087, March 11, 1988) 

· OSBM Circular A-133 – Audits of States, Local Governments, and Non-Profit 

Organizations (Single Audits, Audit Requirements). 

· 45 CFR part 93-Anti-Lobbying Certification and Disclosure Form 

· 45 CFR part 76- Certification Involving Drug-Free Work Place 

· 45 CFR part 76- Disbarment Certification 

· Certification Regarding Environmental Tobacco Smoke, Public Law 103227, Part 

C Environmental Tobacco Smoke, also known as the Pro Children Act of 1994. 

(This applies only if some of grant fund sources are from EAID H&HS HAVA 

funds) 

And that you must comply with the following Federal Laws (42 USC § 15403 (b)(3)): 

a. The Voting Rights Act of 1965; 

b. The Voting Accessibility for the Elderly and Handicapped Act; 

c. The Uniformed and Overseas Citizens Absentee Voting Act; 

d. The National Voter Registration Act of 1993; 

e. The Americans with Disabilities Act of 1990; and 

f. The Rehabilitation Act of 1973. 

Page 5


COUNTY: _________________ 

Return this Grant Application to hava.plan@ncmail.net not later than 2/27/08 


One-Stop Equipment 

Voting Equipment 

Other 

In addition as a condition of this grant, the CBE/county agrees: 

1. That the funds received under this grant will not be used to supplant money already 

designated or encumbered in county budgets. Funds in the county election budget 

should be used to support additional labor costs to register and process voters at 

one-stop absentee locations. 

2. That the CBE will comply with all applicable federal and state laws, including 

statutes, rules and regulations, and 

3. That the CBE will follow the audit requirements, certifications, and federal laws 

specified in Attachment #1. 

4. That the District Election Technician (DET) will assist the CBE in acceptance testing 

and inventory control of the equipment. 

____________________________________________________________ 

SIGNATURE, COUNTY ELECTIONS DIRECTOR 

DATE 

_______________________________________________________________ 

SIGNATURE, OF COUNTY BOARD OF ELECTIONS CHAIR DATE 

The amount of these funds must be reflected in the financial statements the county 

prepares for the operations of the county board of elections for the county audit and 

must be reported in the county Compliance Report of federal funds received. Provide 

the name of the County Financial Officer responsible for the accounting and reporting of 

funds: 

__________________________ ___________________ ______________________ 

COUNTY FINANCIAL OFFICER PHONE EMAIL 

Page 6



Grant Acceptance Agreement 

The purpose of this grant is the use of the HHS funding in order to make all polling places accessible to voters with the 

full range of disabilities (according to section 261 of HAVA). 

Wake County has been given a grant of $56,500.00 based on the information contained in your grant application. 

The grant funds are to be used to: 

a. Make polling places accessible to individuals with the full range of disabilities (e.g., impairments involving 

visual, hearing, mobility, dexterity, or elderly) by establishing or improving parking, paths of travel, door 

hardware, entrances, exits, and voting areas through the use of varied accessibility tools. (e.g., ramps, handrails, 

magnifying lenses, devices to alert curbside voters) as per the proposals in your grant application. 

b. Provide the same opportunity for access and participation for individuals with the full range of disabilities (e.g., 

privacy and independence) by implementing solutions that will create equal service and improved sensitivity as 

per the proposals in your grant application. 

These grants can be used only for the purpose for which the grant was awarded, and used only as requested in your 

grant request. 

If there is a need to spend these funds for accessibility purposes other than the way described in your grant application, 

you must contact the State Board Office prior to the expenditure of such funds for approval of the proposed spending. 

The source of the grant you have received is an EAID H&HS HAVA grant. Both the State Board of Elections and you 

have responsibilities both as to spending the funds for their intended purposes and tracking such expenditure for audit 

purposes as set out below. 

SEC. 902. AUDITS AND REPAYMENT OF FUNDS. 

(a) Recordkeeping Requirement.--Each recipient of a grant or other 

payment made under this Act shall keep such records with respect to the 

payment as are consistent with sound accounting principles, including 

records which fully disclose the amount and disposition by such 

recipient of funds, the total cost of the project or undertaking for 

which such funds are used, and the amount of that portion of the cost of 

the project or undertaking supplied by other sources, and such other 

records as will facilitate an effective audit. 

(b) Audits and Examinations.-- 

(1) Audits and examinations.--Except as provided in 

paragraph (5), each office making a grant or other payment under 

this Act, or any duly authorized representative of such office, 

may audit or examine any recipient of the grant or payment and 

shall have access for the purpose of audit and examination to 

any books, documents, papers, and records of the recipient which 

in the opinion of the entity may be related or pertinent to the 

grant or payment. 

(2) Recipients of assistance subject to provisions of 

section.-- The provisions of this 

section shall apply to all recipients of grants or other 

payments under this Act, whether by direct grant, cooperative 

agreement, or contract under this 

Act or by subgrant or subcontract from primary grantees or 

contractors under this Act. 

(3) Mandatory audit.--In addition to audits conducted 

pursuant to paragraph (1), all funds provided under this Act 

shall be subject to mandatory audit by the Comptroller General 

at least once during the lifetime of the program involved. For 

purposes of an audit under this paragraph, the Comptroller 

General shall have access to books, documents, papers, and 

records of recipients of funds in the same manner as the office 

making the grant or payment involved has access to such books, 

documents, papers, and records under paragraph (1). 

(4) Special rule for payments by general services 

administration.--With respect to any grant or payment made under 

this Act by the Administrator of General Services, the Election 

Assistance Commission shall be deemed to be the office making 

file:////data2/Agenda/2008/apr7/17/04grantacceptanceagreement.htm[10/24/2012 4:47:49 PM]


the grant or payment for purposes of this section. 

(5) Special rule.--In the case of grants or payments made 

under section 251, audits and examinations conducted under 

paragraph (1) shall be performed on a regular basis (as 

determined by the Commission). 

(6) Special rules for audits by the commission.--In addition 

to the audits described in paragraph (1), the Election 

Assistance Commission may conduct a special audit or special 

examination of a recipient described in paragraph (1) upon a 

vote of the Commission. 

(c) Recoupment of Funds.--If the Comptroller General determines as a 

result of an audit conducted under subsection (b) that-- 

(1) a recipient of funds under this Act is not in compliance 

with each of the requirements of the program under which the 

funds are provided; or 

(2) an excess payment has been made to the recipient under 

the program, 

the recipient shall pay to the office which made the grant or payment 

involved a portion of the funds provided which reflects the proportion 

of the requirements with which the recipient is not in compliance, or 

the extent to which the payment is in excess, under the program 

involved. 

By accepting this grant, you agree to document all expenditures by noting dates, purposes, and locations. In addition, 

receipts must be obtained of all such expenditures. Receipts should be submitted with your Financial Report which is 

due 90 days after the date of this agreement. Your records may or may not be subject to audit. 

Acceptance of the grant funds and the signature below is an agreement to spend such funds as per your grant 

application, this document, and to abide by the audit requirements of HAVA. 

This, the ____________ day of_____________________, 2008. 

County name 

Chairman, County Board of Elections 

file:////data2/Agenda/2008/apr7/17/04grantacceptanceagreement.htm[10/24/2012 4:47:49 PM]

May 23, 2006 

MEMORANDUM 2008-05 


TO: 

FROM: 

RE: 

County Boards of Elections 

Gary O. Bartlett 

Grants for County to Operate Additional One-Stop Voting Sites 

Approximately $750,000 of the State HAVA funds has been designated for grants to counties to assist in the 

funding of additional One-Stop absentee voting sites for the 2008 Primary Election. All funding and 

expenditures will be subject to state and federal audits as referenced in Attachment #1. 

Applications from counties must be made on the forms provided by the State Board of Elections and 

submitted to the Board no later than March 31, 2008. Late submissions will be considered on a case by 

case basis. Each application must be signed by all three members of the county board of elections, must 

provide a site location plan, and must set forth the procedures to be used at the one-stop voting site. The 

plan should include the county’s utilization of computer equipment for voter registration purposes and 

detailed voting equipment information. A revised procedure utilizing Seims One Stop Application (SOSA) will 

be released prior to the beginning of one-stop absentee voting. 

Grant allocations will be determined by merit and the number of applications received. The grant money 

must be used for directly related costs associated with providing additional One-Stop absentee sites. No 

grant funds issued pursuant to this fund shall be used to supplant funds previously budgeted for the county 

board of elections. County boards of elections shall keep detailed records of all expenditures for audit 

purposes. A final written accounting of expended funds must be provided to the State Board of Elections no 

later than June 30, 2008. 

The State Board of Elections shall consider the population and voter registration statistics of applying 

counties when awarding grants to the counties. All additional One-Stop absentee voting sites must comply 

with accessibility requirements currently applicable to regular polling places. 

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ONE-STOP SITE GRANT APPLICATION 


Person completing form: Cherie Poucher, Director 

E-mail address: cpoucher@co.wake.nc.us Telephone #: (919) 856-6240 

List One-Stop Sites: 

ONE-STOP SITE 

Herbert C. Young Community Center 

East Regional Library 

Heritage of Raleigh Independent Living 

Retirement Community 


Main Campus 

Chavis Community Center 

Pullen Arts Center 

Lake Lynn Community Center 

Apex Community Center 

W. E. Hunt Community Center and Gym 

Wake Forest Community House 

COMPLETE PHYSICAL ADDRESS 

101 Wilkinson Avenue 

Cary, NC 27513 

946 Steeple Square Court 

Knightdale, NC 27545 

1200 Carlos Drive 


9101 Fayetteville Road 


505 Martin Luther King Boulevard 


105 Pullen Road 

Raleigh, NC 27607 

7921 Ray Road 


53 Hunter Street 

Apex, NC 27502 

301 Stinson Avenue 

Holly Springs, NC 27540 

133 W. Owen Street 

Wake Forest, NC 27587 

Itemization of Request Cost 

Communications cellular & radio equipment & service for site staff & site support staff $ 7,379.88 

Marketing bookmark advertisements $ 300.00 

Marketing contracted service for marketing $ 2,000.00 

Marketing newspaper advertisements $ 600.00 

Marketing poster advertisements $ 1,500.00 

Marketing vinyl sign advertisements $ 2,415.00 

One-Stop Site Rental rental of privately-owned facility for use as One-Stop site $ 2,000.00 

file:////data2/Agenda/2008/apr7/17/06onestopvotingapplication.htm[10/24/2012 4:47:50 PM]

Operations Management folding chair carts on caster for storing chairs $ 1,000.00 

Operations Management key box for storing & securing keys to equipment & padlocks $ 57.15 

Operations Management key-ring labels for key control $ 11.52 

Operations Management software for site access design $ 519.90 

Operations Management sets of steel shelves for ballot & supply storage $ 2,339.40 

Operations Management short-term lease of a facility for supply distribution & command center $ 20,000.00 

Operations Management standing-height work tables for ballot & supply packing $ 719.85 

Operations Management wireless networking cards for site management $ 1,375.00 

Printing Services election forms & manuals $ 1,000.00 

Signage "Vote Here" signs $ 192.50 

Signage dry-erase free-standing signs for crowd control & voter information $ 1,698.00 

Signage dry-erase table-top "State Your Name & Current Address" signs $ 1,138.50 

Signage plastic signs that identify the stations in voting enclosure $ 250.00 

Signage small plastic "Vote" signs with arrows $ 400.00 

Signage steel A-frame "Accessible Parking" signs $ 1,250.00 

Signage steel A-frame "Curbside Voting" signs $ 500.00 

Signage steel A-frame "No Campaigning Beyond This Point" signs $ 1,250.00 

Signage steel A-frame "No Voter Parking" signs $ 1,250.00 

Signage steel A-frame "Reserved for Voter Parking" signs with arrows $ 1,250.00 

Site Supplies "I Voted Early" stickers $ 675.00 

Site Supplies 3-ring binders for manuals, supply kits, & form storage $ 1,799.60 

Site Supplies 4x6 clear plastic storage bags $ 17.00 

Site Supplies 9x12 clear plastic storage bags $ 40.00 

Site Supplies Avery 5160 labels $ 29.22 



Site Supplies black pens for marking ballots $ 97.00 

Site Supplies blades for box openers $ 58.30 

Site Supplies chairs for site staff & voters $ 1,020.00 

Site Supplies color labels $ 4.65 

Site Supplies color paper for forms of in-person registrants & One-Stop applicants $ 155.50 

Site Supplies crowd control chains & posts $ 3,198.00 

Itemization of Request Cost 

Site Supplies divider tabs for 3-ring binders $ 42.00 

Site Supplies free-standing easels for displaying sample ballots & voter information $ 2,579.88 

Site Supplies journals for recording site events & issues $ 99.75 

Site Supplies jumbo paper clips $ 2.25 

Site Supplies manila folders for separating ballot styles in cart $ 205.00 

Site Supplies metal form fasteners $ 307.00 

Site Supplies metal name badges for site supervisors & site support staff $ 125.00 

Site Supplies mobile storage carts for curbside voting supplies $ 230.88 

Site Supplies packaging tape dispensers $ 79.00 

Site Supplies padlocks for security cages $ 64.80 

Site Supplies pairs of box openers & 25' tape measures $ 270.60 

Site Supplies paper for printing SOSA applications $ 805.50 

Site Supplies paper name tag stickers for site staff $ 174.95 

Site Supplies permanent markers $ 12.40 

Site Supplies plastic bins with lids for storing site supplies $ 1,011.00 

Site Supplies red pens $ 285.50 

Site Supplies scissors $ 13.95 


Site Supplies sealing tape for ballot & supply boxes $ 79.68 

Site Supplies steel cages for secure storage of ballots & equipment at sites $ 15,000.00 

Site Supplies steel, locking carts at each site for storage & distribution of ballots $ 6,000.00 

Site Supplies tables for site staff & voters $ 5,081.00 

Site Supplies tape for hanging site signage $ 119.80 

Site Supplies vertical sorters for ballot style management $ 810.00 

Site Supplies vinyl bags for secure form storage $ 650.00 

Staffing 10 days of wages for site staff $182,000.00 

Staffing 10 days of wages for site support staff $ 13,000.00 

Staffing 30 days of wages for BOE support staff (preparation & audit) $ 15,600.00 

Staffing contracted service for site staff recruitment & payroll services $ 2,500.00 

Staffing wages for site staff & site support staff training $ 15,600.00 

Training Supplies training presentation equipment & supplies $ 793.12 

Transport Supplies 18" bungee cords for securing supplies in transit $ 12.00 



Transport Supplies boxes for securing laser printers during transport $ 82.00 

Transport Supplies dollies for transporting boxes of ballots & supplies $ 556.00 

Transport Supplies moving truck rentals for transport of equipment & supplies $ 3,000.00 

Transport Supplies safety support belts for ballot & supply transporters $ 46.00 

Transport Supplies security boxes for ballots & forms $ 315.00 

Provide name of County Financial Officer who will provide the accounting of funds: 

Melinda Canady, Finance Director 

TOTAL REQUEST $319,726.11 

A report of expended funds must be provided to the State Board of Elections no later than June 30, 2008. Attach this 

form to the procedures to be followed for additional one-stop sites. 

_____________________________ 

Signature of Chairman 

_____________________________ 

Signature of Secretary 

_____________________________ 

Signature of Member 

_____________________________ 

Date 


May 23, 2006 

Standards for One-Stop Voting Sites 

All sites shall be selected and staffed pursuant to provisions of G.S. 163-227.2(g). 

All political party chairs and news media shall be notified of locations and hours of operation no later than 25 

days prior to Election Day. 

Pursuant to G.S. 163-227.2(b), one-stop sites must be open during the one-stop absentee voting period, i.e., 

not earlier than the third Thursday before an election, in which absentee ballots are authorized, in which a 

voter seeks to vote and not later than 1:00 p.m. on the Saturday prior to that election. (The county board of 

elections may conduct one-stop voting until 5:00 p.m. on that Saturday.) 

Plans for implementation must contain procedures for daily set-up and operation and measures for daily 

security as referenced in G.S. 163-227.2(g). 

Training for personnel at each one-stop site shall be as provided in G.S. 163-227.2(g). 

The register of absentee requests, applications, and ballots issued shall be provided in accordance with G.S. 

163-228. 

All voters choosing to vote at a one-stop voting site shall be furnished the official ballot he/she is entitled to 

vote. 

All voters shall be offered the opportunity to cast a provisional ballot. Any voter requesting a provisional ballot 

shall be given one. 

A challenge may be entered against a voter at a one-stop site pursuant to G.S. 163-227.2(h). 

Pursuant to G.S. 163-82.6A, an individual who is qualified to register to vote may register in person and then 

vote at a one-stop voting site in the person’s county of residence during the period for one-stop voting under 

G.S. 163-227.2. 

Plans for implementation must contain procedures for processing in person registration and One-Stop voting 

applicants. 

file:////data2/Agenda/2008/apr7/17/07standardsonestopvoting.htm[10/24/2012 4:47:51 PM]



Return this Grant Application to hava.plan@ncmail.net not later than 2/27/08. 


One-Stop 

Equipment 

Voting 

Equipment 

Other 

laptops Gateway laptops 80 

laptop stands stands for cooling laptops 80 

laptop carrying cases nylon laptop carrying cases 80 

mice USB mice 80 

laser printers Brother HL-2140 laser printers 80 

laser printer toner laser printer toner 160 

laptop carts for storing & charging laptops at BOE 3 

laptop power inverters for site support laptop mobile AC power 5 

2 GB USB flash drives for back-up data storage 30 

6' cord concealers for preventing safety hazards & cord fraying 25 

networking cables USB cables 70 

networking services installation & setup of network connectivity 10 

generators generators for back-up power supply 2 

power strips power strips w/surge protection 70 

extension cords power cords 8 50 

extension cords power cords 25' 30 

none requested 0 

accessibility supplies curbside vests 20 

accessibility supplies door stops 20 

accessibility supplies magnifiers 60 

accessisility supplies ballot privacy shields 60 

accessibility supplies curbside bell alert system 20 

accessibility supplies signature guides for the blind 60 

accessibility supplies chairs for use with AutoMARK 60 

accessibility survey supplies digital camera for taking photos of sites 1 

accessibility survey supplies 1 GB memory card for digital camera 1 

accessibility survey supplies 100' tape measure 2 

accessibility survey supplies 2' level 2 

accessibility survey supplies door pressure guage 2 

accessibility survey supplies slope guage 2 

fail-safe voting supplies metal boxes for voted provisional ballots 10 

fail-safe voting supplies pads of provisional call-in instructions 15 

fail-safe voting supplies pads of provisional voting instructions 15 

fail-safe voting supplies provisional envelopes 1000 

signage ballot marking instruction pads 50 

signage corrugated plastic curbside voting sign 15 

signage HAVA Voter Rights posters - English 20 

signage HAVA Voter Rights posters - Spanish 20 

signage steel A-frame accessible parking signs 25 

signage steel A-frame van accessible parking signs 15 

voting booths accessible booths 10 

voting booths standard booths 110 

TOTAL AMOUNT REQUESTED $ 180,240.89

In addition as a condition of this grant, the CBE/county agrees: 

1. That the funds received under this grant will not be used to supplant money already 

designated or encumbered in county budgets. Funds in the county election budget 

should be used to support additional labor costs to register and process voters at 

one-stop absentee locations. 

2. That the CBE will comply with all applicable federal and state laws, including statutes, 

rules, and regulations, and 

3. That the CBE will follow the audit requirements, certifications, and federal laws 

specified in Attachment #1. 

4. That the District Election Technician (DET) will assist the CBE in acceptance testing 

and inventory control of the equipment. 

SIGNATURE, COUNTY ELECTIONS DIRECTOR 

DATE 

SIGNATURE, COUNTY BOARD OF ELECTIONS CHAIR 

DATE 

The amount of these funds must be reflected in the financial statements the county prepares for the 

operations of the county board of elections for the county audit and must be reported in the county 

Compliance Report of federal funds received . Provide the name of the County Financial Officer 

responsible for the accounting and reporting of funds: 

Melinda Canady (919) 856-6130 mcanady@co.wake.nc.us 

COUNTY FINANCIAL OFFICER PHONE EMAIL

HAVA Accessibility Financial Report 


6400 Mail Service Center • Raleigh, North Carolina 27699-6400 

GARY O. BARTLETT 

Executive Director 

Mailing Address: 

P.O. BOX 27255 

RALEIGH, NC 27611-7255 

(919) 733-7173 

FAX (919) 715-0135 

County Wake Precinct Name: All 198 Wake County Precincts 

Total # of Precincts in county 198 Polling Place Name: All 198 Wake County Precincts 

Financial Report for HHS Grant 

Submit a separate report for each precinct/polling place. All Reports are due no later than December 30, 2008. 

Street: 

337 S. Salisbury Street 

City, State, Zip: Raleigh, NC 27601 

Please complete all of the information requested and write N/A if not applicable to your county. 

1) How much HHS Accessibility funding did you receive 56,000 

2) Did you receive any accessibility funding or contributions from any other sources 

If so, list the source and the amount ___________________________________________ 

3) Have all HHS Grant funds been expended 

a. If not, how much has been spent __________ 

b. And how much is remaining ___________ 

(If there are unspent funds, send a check for that amount to State Board of Elections no later than 12/30/08) 

4) Have all repairs and/or purchases been completed __________ 

5) Is this precinct location compliant after use of funds __________ 

6) How many precincts in all are compliant after use of funds __________ 

Comments: _________________________________________________________________________ 

________________________________________________________________________________________________________________________________________________________________________ 

Financial Report, page 2 

Item Brief Description Total Repair Costs 

Paving Repairs 

(access parking/pathway) 

Parking Mats 

file:////data2/Agenda/2008/apr7/17/09financialreporthhsgrant.htm[10/24/2012 4:47:52 PM]

HAVA Accessibility Financial Report 

Signage 

Curbside Alerts 

Permanent Ramps 

Temporary Ramps 

Door Hardware 

Voting Booths 

Tables 

Magnifying Lenses 

TOTAL EXPENDED 

* Please attach receipts for all purchases. 

____________________________ _______________________ ______________ 

CBE Director’s Name CBE Director’s Signature Date 

file:////data2/Agenda/2008/apr7/17/09financialreporthhsgrant.htm[10/24/2012 4:47:52 PM]



TO: 

FROM: 

SUBJECT: 



Revisions to Fiscal Year 2008 Board Appropriations 


fund indicated below. The summary includes approved items, as well as items to be considered by the 

Board of Commissioners at the meeting date indicated. Items for consideration are shown in bold 

italics. 

Fund: Grants and Donations Fund 

REVENUES 

Date Description of Revision or Adjustment Revenue Amount Balance 

Category[1] 

July 1, 2007 Appropriation per Ordinance $3,812,654 


Help AmericaFederal $567,000 $4,379,654 

Vote Grant to 

purchase 

equipment 

and software 

to provide 

electronic 

access at the 

polling place 

on election 

day 


Governor's State $9,915 $4,389,569 

Crime 

Commission 

Grant for 

Crisis 

Intervention 

Team (CIT) 

Statewide 

Conference 

August 6, 2007 WakeMed funds for HIV care Local $90,000 $4,479,569 

August 6, 2007 Ryan White Part B Emerging Community State $246,564 $4,726,133 

Funds for HIV care 

August 6, 2007 Accepted $29,596 in Wake County Smart State $29,596 $4,755,729 

Start Funding and created 0.5 FTE 

August 20, 2007 Accepted $75,000 grant from Community 

Care of North Carolina to integrate mental 

health into primary care settings 

State $75,000 $4,830,729 



Accepted $168,388 from the Rex 

Endowment for the Child Health and 

Development Program 

Move multiple grants from the General 

Fund to the Grants Fund 

Local $168,388 $4,999,117 

Various 

(Federal & 

State) 

$2,058,729 $7,057,846 

file:////data2/Agenda/2008/apr7/17/10budgetmemoboegrants.htm[10/24/2012 4:47:54 PM]

October 1, 2007 



Transfer from the General Fund of monies 

received for the Metropolitan Medical 

Response System (MMRS) grant in FY 

2007 

Accepted $98,474 Smart Start Grant for 

Nutrition and Physical Activity Self 

Assessment in Child Care & created 1.0 

FTE 

Accepted $101,122 in State funds for 

Adolescent Pregnancy Prevention and 

Parenting Programs 

November 19, 2007 Accepted $7,500 in grant funds from Wal- 

Mart, National Endowment for the 

Humanities and Target Corporation for 

various library initiatives 

December 3, 2007 



Accepted $235,443 in grant funding from 

the North Carolina Division of Public 

Health, HIV/STD Branch, established 1.0 

FTE position 

Accepted $1.25 million to provide support 

for gang prevention/intervention, re-entry 

and enforcement services, established 1.0 

FTE position 

Grant $138,145 $7,195,991 

State $98,474 $7,294,465 

State $101,122 $7,395,587 

Local $7,500 $7,403,087 

State $235,443 $7,638,530 

Federal $1,250,000 $8,888,530 

Accepted $505,103 in grant funding from Local $505,103 $9,393,633 

the John Rex Endowment Gang Prevention 

and created 1.0 FTE New Position 


January 7, 2008 





the Ryan White Title II Care Services 

Program 

Accepted $20,000 in non-recurring funds 

from the North Carolina Department of 

Health and Human Services to extend the 

City Readiness Initiative 

Proposed: Increase appropriation for the 

Shelter Plus Care - Housing First 5-Year 

(2005-2010) Grant 

Proposed: Accept $860,436 in grant 

funding from the U.S. Department of 

Housing and Urban Development for the 

Shelter Plus Care Renewal Grant 




new Housing First Five Year Grant 

State $441,356 $9,834,989 

State $20,000 $9,854,989 

Federal $509,492 $10,364,481 

Federal $860,436 $11,224,917 

Federal $578,880 $11,803,797 



Proposed: Accept $815,974 in nonrecurring 

State $815,974 $12,619,771 

funding from the NC Division of 

MH/DD/SAS 

Proposed: Accept $288,000 in grant funds 

related to the Governor's Highway Safety 

Program for the Wake County Sheriff’s 

Traffic Observation Patrol (STOP) Team 

Initiative 

State $288,000 $12,907,771 



Proposed: Transfer $171,013 from the 

General Fund for the 2005 Byrne Justice 

Assistance Grant 

Accept $250,000 in grant funds from the 

NC Department of Crime Control and 

Federal $171,013 $13,078,784 

State $250,000 $13,328,784 




Public Safety Direct Assistance to cover 

the purchase of a patient transport bus 

Proposed: Accept Special Help America 

Vote Act (HAVA) grant-funded laptop 

computers from the State Board of 

Elections 

Proposed: Accept State Board of 

Elections grant to provide election 

assistance to individuals with disabilities 

State $0 $13,328,784 

State $56,500 $13,385,284 



Elections grant to run additional One- 

Stop Voting sites in May 2008 Primary 

State $100,000 $13,485,284 

EXPENDITURES (Use of Funds) 

Date Description of Revision or Adjustment Department Amount Balance 

[2] 


July 9, 2007 Help America Vote Grant to purchase 

equipment and software to provide 

electronic access at the polling place on 

election day 

Board of 

Elections 

$567,000 $4,379,654 


Governor's Crime Commission Grant for 

Crisis Intervention Team (CIT) Statewide 

Conference 

August 6, 2007 WakeMed funds for HIV care Human 

Services 

August 6, 2007 Ryan White Part B Emerging Community Human 

Funds for HIV care, and establish 1.0 FTE. Services 

Sheriff $9,915 $4,389,569 

$90,000 $4,479,569 

$246,564 $4,726,133 





Accepted $29,596 in Wake County Smart 

Start Funding and Created 0.5 FTE. 

$75,000 grant from Community Care of 

North Carolina to integrate mental health 

into primary care settings 

Accept $168,388 from the Rex 

Endowment for the Child Health and 

Development Program 

Transfer multiple grants and FTEs from 

the General Fund to the Grants Fund, and 

one grant into the General Fund from the 

Grants Fund 

Human 

Services 

Human 

Services 

Human 

Services 

Human 

Services; 

Public Safety 

$29,596 $4,755,729 

$75,000 $4,830,729 

$168,388 $4,999,117 

$2,058,729 $7,057,846 

October 1, 2007 

Proposed: Appropriate expenditures to 

grants/donations fund for Metropolitan 

Medical Response System (MMRS) grant 

Public Safety $138,145 $7,195,991 





Assessment in Child Care & Create 1.0 

FTE 

Accepted $101,122 in State Funds for 

Adolescent Pregnancy Prevention and 

Parenting Programs 

November 19, 2007 Accepted $7,500 in Grant Funds from 

Wal-Mart, National Endowment for the 

Humanities and Target Corporation for 

various Library Initiatives 




Human 

Services 

Human 

Services 

Community 

Services 

Human 

Services 

$98,474 $7,294,465 

$101,122 $7,395,587 

$7,500 $7,403,087 

$235,443 $7,638,530 










FTE position 




FTE position 

Human 

Services 

Accepted $505,103 in grant funding from Human 

the John Rex Endowment Gang PreventionServices 

and created 1.0 FTE 


the Ryan White Title II Care Services 

Program 

Accepted $20,000 in non-recurring funds 

from the North Carolina Department of 

Health and Human Services to extend the 

City Readiness Initiative. 

Proposed: Increase appropriation for the 

Shelter Plus Care - Housing First 5-Year 

(2005-2010) Grant 




Shelter Plus Care Renewal Grant 




new Housing First Five Year Grant 

Human 

Services 

Human 

Services 

Human 

Services 

Human 

Services 

Human 

Services 

$1,250,000 $8,888,530 

$505,103 $9,393,633 

$441,356 $9,834,989 

$20,000 $9,854,989 

$509,492 $10,364,481 

$860,436 $11,224,917 

$578,880 $11,803,797 



Proposed: Accept $815,974 in nonrecurring 

funding from the NC Division of Services 

Human 

MH/DD/SAS 

Proposed: Accept $288,000 in grant funds 

and $50,000 in a General Fund Transfer 

related to the Governor's Highway Safety 

Program for the Wake County Sheriff’s 

Traffic Observation Patrol (STOP) Team 

Initiative 

$815,974 $12,619,771 

Sheriff $288,000 $12,907,771 


Proposed: Transfer of $171,013 from the 

General Fund to the Grants Fund for the 

2005 Byrne Justice Assistance Grant 

Sheriff $171,013 $13,078,784 




Accept $250,000 in grant funds from the 

NC Department of Crime Control and 

Public Safety Direct Assistance to cover 

the purchase of a patient transport bus 

Proposed: Accept Special Help America 

Vote Act (HAVA) grant-funded laptop 

computers from the State Board of 

Elections 


Elections grant to provide election 

assistance to individuals with disabilities 

Public Safety $250,000 $13,328,784 

Board of 

Elections 

Board of 

Elections 

$0 $13,328,784 

$56,500 $13,385,284 



Elections grant to run additional One- 

Stop Voting sites in May 2008 Primary 

Board of 

Elections 

$100,000 $13,485,284 

STAFFING 

Date Description of Revision or Adjustment Department FTEs Balance 

July 1, 2007 Appropriation per Ordinance Human 

Services 

23.65 23.65 









Established 1.0 FTE funded with Ryan Human 

White Part B Emerging Community Funds Services 

for HIV care 

Accepted $29,596 in Wake County Smart 

Start Funding and created 0.5 FTE 

Transfer multiple grants and FTEs from 

the General Fund to the Grants Fund, and 

one grant into the General Fund from the 

Grants Fund 



Assessment in Child Care & created 1.0 

FTE 




FTE position 




FTE position 

Accepted $505,103 in three-year grant 

funding from the John Rex Endowment, 

established one 1.0 FTE Public Health 

Educator 

Human 

Services 

Human 

Services; 

Public Safety 

Human 

Services 

Human 

Services 

Human 

Services 

Human 

Services 

1.00 24.65 

0.50 25.15 

5.00 30.15 

1.00 31.15 

1.00 32.15 

1.00 33.15 

1.00 34.15 


Proposed: Accept $338,000 in grant funds, 

$50,000 in a General Fund Transfer and 

4.0 FTEs related to the Governor's 

Highway Safety Program for the Wake 

County Sheriff’s Traffic Observation 

Patrol (STOP) Team Initiative 

Sheriff 4.00 38.15 

[1] 

Ben Canada: 

Must be one of these: 

Grant, Donation, Forfeiture, Business Investment Grant 

[2] 

Ben Canada: 

The department managing the funds 


Wake County Legislative Goals (Preliminary) 

2008 State Legislative Agenda 


Items for Consideration 

Transportation 

‣ Support recommendations from the Blue Ribbon Committee on the Future of Wake County to: 

· Modernize the transportation funding formula to recognize growth and congestion in the distribution of 

transportation dollars 

· Permanently end state Highway Trust Fund transfers to the state General Fund 

‣ Provide gap funding for the Triangle Expressway, which includes the Western Wake Freeway and the Triangle 

Parkway. 

Education 

‣ Support legislation to raise the cap on charter schools to help reduce the capital needs of local education 

agencies. 

‣ Amend the school capital construction distribution formula in the State Lottery Act to provide a greater 

proportion of proceeds based on average daily membership, or to include a new formula component to address 

rapidly growing school systems. 

‣ Seek local legislation to elect school board members on an at-large basis, rather than by districts. 


‣ Support additional funding for affordable housing for low income individuals, including housing units with 

operating subsidies for persons with mental illness, developmental disabilities, and recovering from substance 

addiction. 

‣ Support additional funding for local mental health, substance abuse and developmental disabilities programs 

and services. 

‣ Support a study of the funding allocation formulas utilized by the Department of Health and Human Services to 

assure that formulas fairly respond to the needs of all counties, specifically those with rapidly growing 

populations. Of specific interest to Wake County are the formulas for school health nurses and child day care 

subsidies. 

Other 

‣ Support the Town of Morrisville’s request to allow for the collection of stormwater utility fees via the annual 

property tax statement and to treat the collection of delinquent stormwater fees on the same basis and authority 

for collecting delinquent property taxes. 

‣ Support the Town of Wendell’s request to recognize additional extraterritorial jurisdiction. 

file:////data2/Agenda/2008/apr7/18/01itemsforconsideration.htm[10/24/2012 4:47:55 PM]

Res 2007-0068 

GENERAL ASSEMBLY OF NORTH CAROLINA 

SESSION 2007 

RATIFIED BILL 

RESOLUTION 2007-68 

SENATE JOINT RESOLUTION 1573 

A JOINT RESOLUTION SETTING THE TIME FOR ADJOURNMENT OF THE 2007 GENERAL 

ASSEMBLY TO MEET IN 2008 AND LIMITING THE SUBJECTS THAT MAY BE CONSIDERED IN 

THAT SESSION. 

Be it resolved by the Senate, the House of Representatives concurring: 

SECTION 1. When the Senate and the House of Representatives adjourn on Thursday, August 2, 

2007, they stand adjourned to reconvene on Tuesday, May 13, 2008, at 12:00 noon. 

SECTION 2. During the regular session that reconvenes on Tuesday, May 13, 2008, only the 

following matters may be considered: 

(1) Bills directly and primarily affecting the State budget, including the budget of an occupational 

licensing board, for fiscal year 2008 2009, provided that the bill must be submitted to the Bill 

Drafting Division of the Legislative Services Office no later than 4:00 P.M. Friday, May 16, 

2008, and must be introduced in the House of Representatives or filed for introduction in the 

Senate no later than 4:00 P.M. Tuesday, May 27, 2008. 

(2) Bills amending the Constitution of North Carolina. 

(3) Bills and resolutions introduced in 2007 and having passed third reading in 2007 in the house 

in which introduced, received in the other house in accordance with Senate Rule 41 or House 

Rule 31.1(d) as appropriate, and not disposed of in the other house by tabling, unfavorable 

committee report, indefinite postponement, or failure to pass any reading, and which do not 

violate the rules of the receiving house. 

(4) Bills and resolutions implementing the recommendations of: 

a. Study commissions, authorities, and statutory commissions authorized or directed to 

report to the 2008 Session; 

b. The General Statutes Commission, the Courts Commission, or any commission created 

under Chapter 120 of the General Statutes that is authorized or directed to report to the 

General Assembly; 

c. The House Ethics Committee; 

d. Select committees; or 

e. The Joint Legislative Ethics Committee or its Advisory Subcommittee. 

A bill authorized by this subdivision must be submitted to the Bill Drafting Division of the 

Legislative Services Office no later than 4:00 P.M. Wednesday, May 14, 2008, and must be 

filed for introduction in the Senate or introduced in the House of Representatives no later than 

4:00 P.M. Wednesday, May 21, 2008. 

(5) Any local bill that has been submitted to the Bill Drafting Division of the Legislative Services 

Office by 4:00 P.M. Wednesday, May 21, 2008, is introduced in the House of Representatives 

or filed for introduction in the Senate by 4:00 P.M. Wednesday, May 28, 2008, and is 

accompanied by a certificate signed by the principal sponsor stating that no public hearing will 

be required or asked for by a member on the bill, the bill is noncontroversial, and that the bill is 

approved for introduction by each member of the House of Representatives and Senate whose 

district includes the area to which the bill applies. 

(6) Selection, appointment, or confirmation of members of State boards and commissions as 

required by law, including the filling of vacancies of positions for which the appointees were 

elected by the General Assembly upon recommendation of the Speaker of the House of 

Representatives, President of the Senate, or President Pro Tempore of the Senate. 

(7) Any matter authorized by joint resolution passed during the 2008 Regular Session by a 

two thirds majority of the members of the House of Representatives present and voting and 

by a two thirds majority of the members of the Senate present and voting. A bill or resolution 


Res 2007-0068 

filed in either house under the provisions of this subdivision shall have a copy of the ratified 

enabling resolution attached to the jacket before filing for introduction in the Senate or 

introduction in the House of Representatives. 

(8) A joint resolution authorizing the introduction of a bill pursuant to subdivision (6) of this 

section. 

(9) Any bills primarily affecting any State or local pension or retirement system, provided that the 

bill has been submitted to the Bill Drafting Division of the Legislative Services Office no later 

than 4:00 P.M. Wednesday, May 21, 2008, and is introduced in the House of Representatives 

or filed for introduction in the Senate no later than 4:00 P.M. Wednesday, May 28, 2008. 

(10) Joint resolutions, House resolutions, and Senate resolutions authorized for introduction under 

Senate Rule 40(b) or House Rule 31. 

(11) A joint resolution adjourning the 2007 Regular Session, sine die. 

(12) Bills to disapprove rules under G.S. 150B 21.3. 

SECTION 3. A bill containing no substantive provisions may not be introduced in the House of 

Representatives during the 2008 Regular Session. 

SECTION 4. The Speaker of the House of Representatives or the President Pro Tempore of the 

Senate may authorize appropriate committees or subcommittees of their respective houses to meet during the 

interims between sessions to: 

(1) Review matters related to the State budget for the 2007 2009 biennium, 

(2) Prepare reports, including revised budgets, or 

(3) Consider any other matters as the Speaker of the House of Representatives or the President Pro 

Tempore of the Senate deems appropriate, except that no committee or subcommittee of a 

house may consider, after the date of adjournment provided in Section 1 of this resolution and 

before the date of reconvening provided in Section 2 of this resolution, any bill, or proposed 

committee substitute for such bill, which originated in the other house. A conference 

committee may meet in the interim upon approval by the Speaker of the House of 

Representatives or the President Pro Tempore of the Senate. 

SECTION 5. This resolution is effective upon ratification. 

In the General Assembly read three times and ratified this the 2 nd day of August, 2007. 

_____________________________________ 

Charlie S. Dannelly 

Deputy President Pro Tempore of the Senate 

_____________________________________ 

Joe Hackney 

Speaker of the House of Representatives 


INTERLOCAL AGREEMENT 

AMENDMENT NO. 1 

2006 INTERLOCAL AGREEMENT 

INTERLOCAL SOLID WASTE MANAGEMENT SYSTEM 

This Amendment No. 1 to the 2006 Interlocal Agreement is dated as of ___________, 2008, among APEX, 

NORTH CAROLINA ("Apex"); CARY, NORTH AROLINA ("Cary"); FUQUAYVARINA, NORTH 

CAROLINA ("Fuquay-Varina"); GARNER, NORTH CAROLINA ("Garner"); KNIGHTDALE, NORTH 

CAROLINA ("Knightdale"); MORRISVILLE, NORTH CAROLINA ("Morrisville"); RALEIGH, NORTH 

CAROLINA ("Raleigh"); ROLESVILLE, NORTH CAROLINA ("Rolesville"); WAKE FOREST, NORTH 

CAROLINA ("Wake Forest"); WENDELL, NORTH CAROLINA ("Wendell"); ZEBULON, NORTH 

CAROLINA ("Zebulon"); all of the above being municipal corporations and public bodies politics of the State of 

North Carolina; and WAKE COUNTY, NORTH CAROLINA (the "County" or "Wake"), being a public body politic 

and corporate of the State of North Carolina. 

RECITALS: 

WHEREAS, the Parties to this Amendment No. 1 have previously entered into an Interlocal Agreement dated 

September 5, 2006 (the “2006 Interlocal Agreement”) that established a joint undertaking of the Interlocal Solid Waste 

Management System (System); and 

WHEREAS the Parties to the 2006 Interlocal Agreement (the “Partners”) agreed to share the economic 

benefits and responsibilities involved in securing an economical 25-year public landfill solution to their Municipal 

Solid Waste (MSW) disposal needs; and 

WHEREAS, Article 6 of the 2006 Interlocal Agreement contemplated that Raleigh would construct a 

municipal solid waste transfer facility (the “East Wake Transfer Facility” or “Transfer Facility”) to serve both Partners 

and Non-Partners; and 

WHEREAS, Raleigh has constructed the East Wake Transfer Facility on property owned by Raleigh, and 

NCDENR has established Raleigh as the permit holder for the transfer facility, and 

WHEREAS, the Partners agreed that to the extent that a transfer facility could enhance the financial and 

operational features of the System, then a transfer facility could be added to the System after reaching agreement on 

costs, ownership and financing; and 

WHEREAS, the Partners agree to add the East Wake Transfer Facility to the System, and desire to have that 

agreement memorialized in this Amendment No. 1 to the 2006 Interlocal Agreement, and 

WHEREAS, the Partners desire to have Wake County assume responsibility for the operation, maintenance, 

management and financial administration of the East Wake Transfer Facility as part of the Interlocal Solid Waste 

Management System, and 

WHEREAS, the County is willing to assume responsibility for the operation, maintenance, management and 

financial administration of the East Wake Transfer Facility as part of the Interlocal Solid Waste Management System; 

and 

WHEREAS, the Partners desire to enter into this Amendment No. 1 pursuant to the statute authorizing 

interlocal agreements, N.C.G.S. §§160A-460 to 160A-464, in order to pursue the above-stated goal. 

file:////data2/Agenda/2008/apr7/19/01amendmenone2006swlfila.htm[10/24/2012 4:47:56 PM]


NOW THEREFORE, for and in consideration of the mutual promises and covenants contained in this 

Amendment, the sufficiency of which is hereby acknowledged, the Partners agree the 2006 Interlocal Agreement shall 

be amended as follows: 

ARTICLE I 

Purpose 

Article III, § 3.03 of the 2006 Interlocal Agreement provided that the Partners may include additional operations costs 

for the Interlocal Solid Waste Management System (“System”) if the addition provides for an overall benefit to the 

System and the Partners. 

The greater the tonnage of commercial solid waste received at the South Wake Landfill, the greater the profit 

generation potential at the South Wake Landfill, and the greater the net-revenues available for sharing amongst the 

Partners. Therefore, the Partners acknowledge that it is beneficial to incorporate the transfer facility into the System to 

serve northern and eastern Wake County and maximize the capture of commercial solid waste at the South Wake 

Landfill. 

The purpose of this Amendment is to establish the mechanism by which Wake County will assume responsibility for 

financial accounting, management and administration of the East Wake Transfer Facility for the overall financial 

benefit of the System and the Partners. 

For the purposes of the Amendment, the City of Raleigh will remain the permit holder and will retain ownership of the 

real property and the managed assets associated with the transfer facility. The City of Raleigh will not seek 

reimbursement for funds the City has expended to purchase land or obtain permits for the East Wake Transfer Facility. 

ARTICLE II 

Transfer Facility Fee 

Wake County will set a per-ton Transfer Facility Fee for the East Wake Transfer Facility. The Transfer Facility Fee 

will be established at a level that is consistent and competitive with market conditions for solid waste collection, 

hauling and disposal services available in Wake County. The Transfer Facility Fee established for the East Wake 

Transfer Facility will consist of two components. 

1) Component A of the Transfer Facility Fee will be the same as the tipping fee charged at the South Wake 

Landfill. 

2) Component B of the Transfer Facility Fee will be an incremental addition above the South Wake Landfill 

tipping fee to recover all, or a portion of, the Transfer Facility Operating Costs. 

Component A revenue from the Transfer Facility Fee will be applied directly to the South Wake Landfill Fund in order 

to be available for revenue sharing by the Partners. Component B revenue from the Transfer Facility Fee will be 

credited toward the Transfer Facility Operating Costs for individual transfer facility users. 

ARTICLE III 

Transfer Facility Operating Costs 

The Transfer Facility Operating Costs for the East Wake Transfer Facility will be comprised of five categories of costs, 

each of which will be reported to the Partners through the Solid Waste Advisory Committee annually, or more 

frequently if requested. The five cost categories are as follows: 

1) Fixed personnel costs are costs related to the salaries and benefits of the Wake County employees assigned to 



work at the Transfer Facility scale house, as well as additional indirect personnel costs for supervision, 

technical support and administration. These costs will be allocated proportionately to Transfer Facility Users 

(both Partners and Non-Partners). 

2) Fixed Operating & Maintenance costs are costs related to the utilities, equipment, materials and supplies 

necessary for the proper operation and maintenance of the Transfer Facility. These costs will be allocated 

proportionately to Transfer Facility Users (both Partners and Non-Partners). 

3) Fixed debt service costs are costs related to the debt service payments due and payable to the City of Raleigh 

for financing the design and construction of the Transfer Facility. These costs will be allocated proportionately 

to Transfer Facility Users (both Partners and Non-Partners). When the debt service is retired, these costs will 

cease to be required. 

4) Fixed capital replacement costs are costs related to specific projects planned for the Transfer Facility to repair 

and replace fixed assets that will wear and deteriorate under normal operating conditions. The costs will be 

allocated to a designated capital reserve fund, and the reserve fund balance will be reported to the Partners on 

an annual basis. These costs will be allocated proportionately to Transfer Facility Users (both Partners and 

Non-Partners). 

5) Variable-operating costs are costs related to the charges that will be assessed by the Contractor selected to 

operate the Transfer Facility and haul solid waste to the South Wake Landfill. These costs will be allocated 

proportionately to transfer Facility Users (Partners and Non-Partners), as well as Direct-Haul Partners. 

ARTICLE IV 

Transfer Facility Cost Allocations 

Similar to the South Wake Landfill, the East Wake Transfer Facility will be open to receive both Partner and Non- 

Partner municipal solid waste for disposal at the South Wake Landfill. However, unlike the South Wake Landfill, the 

East Wake Transfer Facility will not be operated as a profit center for the System. It is the expectation of the Partners 

that Wake County will implement financial management and accounting systems to recover 100-percent (100%) of the 

Transfer Facility Operating Costs, and allocate costs proportionately to both Partners and Non-Partners. 

Transfer Facility Partner Allocations. Partners that use the East Wake Transfer Facility (Transfer Facility Partners) 

will be required to pay the Transfer Facility Fee. Component A of the Transfer Facility Fee will be applied directly to 

the South Wake Landfill Fund to be available for revenue sharing amongst the Partners. If Component B of the 

Transfer Facility Fee is insufficient to recover the full amount of the Transfer Facility Operating Costs for individual 

Transfer Facility Partners, then Wake County will recover the balance due from individual Transfer Facility Partners 

by retaining revenue sharing funds from the South Wake Landfill Fund, submitting a separate request for payment (i.e. 

separate invoice or bill for service), or both as may be necessary. 

Non-Partner Allocations. Non-Partners that use the East Wake Transfer Facility will be required to pay the Transfer 

Facility Fee. Component A of the Transfer Facility Fee will be applied directly to the South Wake Landfill Fund to be 

available for revenue sharing amongst the Partners. If Component B of the Transfer Facility Fee is insufficient to 

recover the full amount of the Transfer Facility Operating Costs for Non-Partners, then Wake County will recover the 

balance due from both Transfer Facility Partners and Direct Haul Partners using a mutually agreed upon cost allocation 

methodology. Wake County will recover the balance due from individual Partners by retaining revenue sharing funds 

from the South Wake Landfill Fund, submitting a separate request for payment (i.e. separate invoice or bill for 

service), or both as may be necessary. 

Direct Haul Partner Allocations. Partners that do not use the East Wake Transfer Facility (Direct Haul Partners) will 



not be required to pay the Transfer Facility Fee. However, if Component B of the Transfer Facility Fee is insufficient 

to recover the full amount of the Transfer Facility Operating Costs for Non-Partners, then Direct Haul Partners will be 

required to pay a proportionate share of the variable operating cost category of Transfer Facility Operating Costs. 

Direct Haul Partner’s proportionate share of the Transfer Facility Operating Costs for Non-Partners will be limited to 

the variable operating cost category only. 

ARTICLE V 

Miscellaneous 

1) The Partners agree that the East Wake Transfer Facility will remain available to all Partners for as long as the 

Transfer Facility is usable. 

2) The Partners agree to work together to evaluate options for conveying ownership of the real property and 

managed assets associated with the transfer facility, as well as the NC DENR operating permit, to the System. 

Upon reaching agreement on costs, ownership, and permitting, the Partners will execute a separate amendment 

memorializing the agreed upon instrument for conveying property ownership and NC DENR operating permits. 

3) All other terms and conditions of the 2006 Interlocal Agreement remain in full effect, and are not intended to 

be altered or amended in any manner with this Amendment. 

IN WITNESS WHEREOF, the Partners have caused this Amendment No. 1 to be ratified by resolution of 

their governing Boards or Councils as evidenced by the minutes of their governing Boards or Councils, and executed 

by their duly authorized officers as of the date first above written. 

TOWN OF APEX, NORTH CAROLINA 

By: _____________________________ 

Keith H. Weatherly 

Mayor 

ATTEST: 

_______________________________ 

Georgia A. Evangelist, Clerk 

Town of Apex, North Carolina 

TOWN OF CARY, NORTH CAROLINA 

By: _____________________________ 

Harold Weinbrecht 

Mayor 

TOWN OF FUQUAY-VARINA, NORTH 

CAROLINA 

By: _____________________________ 

John W. Byrne 

Mayor 

ATTEST: 

_______________________________ 

Sue Rowland, Clerk 

Town of Cary, North Carolina 

ATTEST: 

_______________________________ 

Rose H. John, Clerk 

Town of Fuquay-Varina, North Carolina 

TOWN OF GARNER, NORTH 

CAROLINA 



By: _____________________________ 

Ronnie Williams 

Mayor 

TOWN OF KNIGHTDALE, NORTH 

CAROLINA 

By: _____________________________ 

Russell B. Killen 

Mayor 

TOWN OF MORRISVILLE, NORTH 

CAROLINA 

By: _____________________________ 

Jan Faulkner 

Mayor 

CITY OF RALEIGH, NORTH 

CAROLINA 

By: _____________________________ 

Charles Meeker 

Mayor 

TOWN OF ROLESVILLE, NORTH 

CAROLINA 

By: _____________________________ 

Frank Eagles 

Mayor 

TOWN OF WAKE FOREST, NORTH 

CAROLINA 

By: _____________________________ 

Vivian Jones 

Mayor 

TOWN OF WENDELL, NORTH 

CAROLINA 

By:_________________________________ 

J. Harold Broadwell 

ATTEST: 

_______________________________ 

Judy Bass, Clerk 

Town of Garner, North Carolina 

ATTEST: 

_______________________________ 

Suzanne Yeatts, Clerk 

Town of Knightdale, North Carolina 

ATTEST: 

_______________________________ 

Diana R. Davis, Clerk 

Town of Morrisville, North Carolina 

ATTEST: 

_______________________________ 

Gail Smith, Clerk 

City of Raleigh, North Carolina 

ATTEST: 

_______________________________ 

Lynn House, Clerk 

Town of Rolesville, North Carolina 

ATTEST: 

_______________________________ 

Joyce Wilson, Clerk 

Town of Wake Forest, North Carolina 

ATTEST: 

_______________________________ 

Jonnie S. Driver, Clerk 



Mayor 

TOWN OF ZEBULON, NORTH 

CAROLINA 

By: _____________________________ 

Robert S. Matheny 

Mayor 

COUNTY OF WAKE, NORTH 

CAROLINA 

By: _____________________________ 

Joe Bryan 

Chairman, Board of Commissioners 

Town of Wendell, North Carolina 

ATTEST: 

_______________________________ 

Lisa M. Markland, Clerk 

Town of Zebulon, North Carolina 

ATTEST: 

_______________________________ 

Susan Banks, Clerk 

County of Wake, North Carolina 




This Interlocal Agreement is dated as of ___________, 2008, between RALEIGH, NORTH CAROLINA 

(“Raleigh” or “the City”); a municipal corporation and public body politic of the State of North Carolina; and WAKE 

COUNTY, NORTH CAROLINA (the “County” or “Wake”), a public body politic and corporate of the State of 

North Carolina. 

RECITALS: 

WHEREAS, Raleigh and Wake County are two of the twelve parties that entered into an Interlocal Agreement 

dated September 5, 2006 (the “2006 Interlocal Agreement”) that established a joint undertaking of the Interlocal Solid 

Waste Management System (“System”); and 

WHEREAS the Parties to the 2006 Interlocal Agreement (the “Partners”) agreed to share the economic 

benefits and responsibilities involved in securing an economical 25-year public landfill solution to their Municipal 

Solid Waste (MSW) disposal needs; and 

WHEREAS, Article 6 of the 2006 Interlocal Agreement contemplated that Raleigh would construct a 

municipal solid waste transfer facility (the “East Wake Transfer Facility” or “Transfer Facility”) to serve both Partners 

and Non-Partners; and 

WHEREAS, Raleigh has constructed the East Wake Transfer Facility on property owned by Raleigh, and 

NCDENR has established Raleigh as the permit holder for the transfer facility, and 

WHEREAS, the Partners agreed that to the extent that a transfer facility could enhance the financial and 

operational features of the System, then a transfer facility could be added to the System after reaching agreement on 

costs, ownership and financing; and 

WHEREAS, the Partners agree to add the East Wake Transfer Facility to the System, and have memorialized 

that agreement in a separate amendment to the 2006 Interlocal Agreement, and 

WHEREAS, the Partners desire to have Wake County assume responsibility for the operation, maintenance, 

management and financial administration of the East Wake Transfer Facility as part of the Interlocal Solid Waste 

Management System, and 

WHEREAS, Wake County is willing to assume responsibility for the operation, maintenance, management and 

financial administration of the East Wake Transfer Facility as part of the Interlocal Solid Waste Management System; 

and 

WHEREAS, Raleigh and Wake County desire to enter into this Agreement pursuant to the statute authorizing 

interlocal agreements, N.C.G.S. §§160A-460 to 160A-464, in order to pursue the above-stated goal. 

NOW THEREFORE, for and in consideration of the mutual promises and covenants contained in this 

Agreement, the sufficiency of which is hereby acknowledged, Raleigh and Wake agree as follows: 

ARTICLE I 

Definitions 

1.01. Definitions. For all purposes of this Agreement, unless the context requires otherwise, the following 

terms shall have the following meanings: 

file:////data2/Agenda/2008/apr7/19/02finalraleighwaketransferstationila.htm[10/24/2012 4:47:57 PM]


1) “Agreement” means this Interlocal Agreement. 

2) “East Wake Transfer Facility” or “Transfer Facility” means the solid waste transfer facility located at 820 

Corporation Parkway, Raleigh, North Carolina and its related improvements and structures (roads, water and 

sewer lines, scale houses, administration buildings, and transfer station buildings), having NCDENR Permit # 

92-33T and more specifically described in Attachment A to this Agreement. 

3) “Landfill” or “Disposal Facility” means the South Wake Landfill and its related improvements and structures 

(roads, water and sewer lines, scale houses, administration buildings, and transfer stations). For purposes of 

determining the cost of providing and operating the disposal facility, these terms include the Parties’ solid 

waste management programs providing services specified in G.S. §130A-309.04(a) of the Solid Waste 

Management Act of 1989. 

4) “Interlocal Solid Waste Management System” or “System” means the collaborative effort being undertaken by 

the Partners to share the economic benefits and responsibilities involved in securing an economical 25-year 

solution to the Partner’s municipal solid waste disposal needs. The creation of the System is memorialized in 

the 2006 Interlocal Agreement, and it includes the Landfill and other facilities and programs as the Partners 

may agree to incorporate for the benefit of all of the Partners. 

5) "Managed Assets" means all or any portion of the Transfer Facility, and all improvements made to the Transfer 

Facility by or on behalf of the City, including, but not limited to all structures, tanks, truck scales, scale house, 

roads, gates, fences, pipes and pumps. 

6) “Municipal Solid Waste” (MSW) is waste that may be disposed of in the South Wake Landfill and is defined in 

G.S. §130A-290. 

a) “Residential Municipal Solid Waste” means municipal solid waste from residences and households that 

pass through a Partner’s solid waste collection/disposal system. 

b) “Commercial Municipal Solid Waste” means non-residential MSW and other solid waste that does not pass 

through a Partner’s solid waste collection/disposal system. 

7) “NCDENR” means the North Carolina Department of Environment and Natural Resources. 

8) “Partner” or “Partners” means the local governments participating in the Interlocal Solid Waste Management 

System as agreed to the 2006 Interlocal Agreement. 

a) “Transfer Facility Partners” refers to Partners that use the East Wake Transfer Facility for solid waste 

disposal. 

b) “Direct Haul Partners” refers to Partners that will haul their solid waste directly to the South Wake Landfill 

and not use the East Wake Transfer Facility. 

9) “Party” or “Parties” means either the City or the County, as the context or the usage of such term may require, 

which is a signatory to this Interlocal Agreement. 

10) “Solid Waste Advisory Committee” (SWAC) means the Wake County Solid Waste Advisory Committee 

established by action of the County Board of Commissioners Resolution R-90-05. 

11) “Solid Waste Management” means purposeful, systematic control of the generation, storage, collection, 

transport, separation, treatment, processing, recycling, recovery and disposal of solid waste. 



12) “State” means the State of North Carolina and all of its appropriate administrative, contracting and regulatory 

agencies and offices. 

13) “Unforeseen Circumstance” means an Act of God or other unpredictable event, which renders a Party unable 

to perform its obligations under this Agreement. 

ARTICLE II 

Purpose and Structure 

2.01. Purpose. The purpose of this Agreement is establish the mechanism by which Wake County will 

assume responsibility for financial accounting, management and administration of the East Wake Transfer Facility for 

the overall financial benefit of the System and the Partners. 

For the purposes of the Agreement, the City of Raleigh will remain the permit holder and will retain ownership of the 

real property and the managed assets associated with the transfer facility. The City of Raleigh will not seek 

reimbursement for funds the City has expended to purchase land or obtain permits for the East Wake Transfer Facility. 

ARTICLE III 

Roles and Responsibilities of the Parties 

3.01. The City has obtained the authorization to construct from NCDENR for the Transfer Facility, and will 

obtain the Permit to Operate from NCDENR for the Transfer Facility. The City will retain ownership of the Transfer 

Facility real property and Managed Assets. The City will deliver on a daily basis to the Transfer Facility all municipal 

solid waste that it collects with the City’s MSW collection crews, and agrees to deliver and to require all of its solid 

waste collection contractors to deliver municipal solid waste on a daily basis to the Transfer Facility or to the Landfill. 

3.02. The County will assume responsibility for managing the operation and maintenance of the East Wake 

Transfer Facility, including the financial management accounting systems, in accordance with this Agreement. 

3.03. The City has solicited and awarded a service agreement to a Contractor to provide for the operation and 

maintenance of the Transfer Facility and the hauling of MSW from the Transfer Facility to the Landfill. The County 

will accept assignment of the service agreement, and will administer the service agreement for the City for the duration 

of service agreement term for the East Wake Transfer Facility. Wake County will monitor operations, will staff and 

operate the scalehouse, and will issue invoices and collect fees from users of the Transfer Facility. After expiration or 

termination of the service agreement with the Contractor for operation, maintenance and hauling, the County will 

solicit, award and administer such service agreements for the Transfer Facility. 

3.04. Warranties and Indemnification. 

a) The City represents that it has correctly followed state law and Raleigh ordinance requirements for 

soliciting, negotiating and selecting a Contractor to perform operations, maintenance and waste 

transportation services at the Transit Facility, and that it shall be responsible for responding to and 

defending any claims, actions, and damages arising from the solicitation, negotiation and selection of 

such Contractor. 

b) To the extent authorized by law, the City shall indemnify, defend and hold harmless the County, and 

its appointive officers, directors, representatives, agents and employees from and against any and all 

losses and expenses arising from or in connection with (or alleged to arise from or in connection 

with) (1) any failure by the City to perform its obligations under this Agreement; (2) the negligent or 

willful misconduct of the City or any of its officers, directors, employees, representatives, agents or 



subcontractors in connection with this Agreement; (3) the breach of any warranty in this Agreement; 

or (4) failure to perform the City's obligations under this Agreement. The City’s indemnity 

obligations hereunder shall not extend to any losses and expenses caused by or resulting from the 

negligence or willful misconduct of any County officer, employee or agent or to the extent 

attributable to any Uncontrollable Circumstance. The County shall promptly notify the City of the 

assertion of any claim against it for which it is entitled to be indemnified hereunder, and the City shall 

have the right to assume the defense of the claim in any Legal Proceeding and to approve any 

settlement of the claim. 

c) To the extend authorized by law, the County shall indemnify, defend and hold harmless the City, and 

its appointive officers, directors, representatives, agents and employees from and against any losses 

and expenses arising from or in connection with (or alleged to arise from or in connection with) (1) 

any failure by the County to perform its obligations under this Agreement; or (2) the negligent or 

willful misconduct of the County or any of its officers, directors, employees, representatives, agents or 

subcontractors in connection with this Agreement. The County's indemnity obligations hereunder 

shall not extend to any losses and expenses caused by or resulting from the negligence or willful 

misconduct of any City officer, employee or agent, or to the extent attributable to any Uncontrollable 

Circumstance. The City shall promptly notify the County of the assertion of any claim against it for 

which it is entitled to be indemnified hereunder, and the County shall have the right to assume the 

defense of the claim in any Legal Proceeding and to approve any settlement of the claim. 

d) Environmental remediation. The City and County agree to joint environmental liability for the East 

Wake Transfer Facility in accordance with this section. To the extent that the cost of remediation 

exceeds insurance proceeds and the amount of the Environmental Remediation account in the Wake 

County Solid Waste Enterprise Fund, the Parties agree to contribute to remediation costs based on 

their proportionate usage of the Transfer Facility site from the transfer station opening date until the 

date when remediation begins. Proportionate usage shall be based on tonnage. However, any such 

liability and cost of remediation that stems from the ownership, operation or long-term care of the 

Wilders Grove Landfill or any operation of other City facilities will exclusively be the obligation of 

Raleigh. 

ARTICLE IV 

Fees, Apportionment of Costs and Revenues 

4.01. East Wake Transfer Facility Capital Costs. Raleigh will not seek reimbursement from the Partners nor 

from Wake County for funds it has expended to purchase land or obtain permits for the Transfer Facility. Raleigh 

agrees to pursue reimbursement from NCDOT for capital funds expended for improvements to intersections and 

roadway that can be considered the responsibility of NCDOT; all such reimbursements will be used to reduce debt 

service for the Transfer Facility. 

4.02. Wake County will set a per-ton Transfer Facility Fee for the East Wake Transfer Facility. The Transfer 

Facility Fee will be established at a level that is consistent and competitive with market conditions for solid waste 

collection, hauling and disposal services available in Wake County. The Transfer Facility Fee established for the East 

Wake Transfer Facility will consist of two components. 

1) Component A of the Transfer Facility Fee will be the same as the tipping fee charged at the South Wake 

Landfill. 

2) Component B of the Transfer Facility Fee will be an incremental addition above the South Wake Landfill 

tipping fee to recover all, or a portion of, the Transfer Facility Operating Costs. 



Component A revenue from the Transfer Facility Fee will be applied directly to the South Wake Landfill Fund in order 

to be available for revenue sharing by the Partners. Component B revenue from the Transfer Facility Fee will be 

credited toward the Transfer Facility Operating Costs for individual transfer facility users. 

4.03. The Transfer Facility Operating Costs for the East Wake Transfer Facility will be comprised of five 

categories of costs, each of which will be reported to the Partners through the Solid Waste Advisory Committee 

annually, or more frequently if requested. The five cost categories are as follows: 

1) Fixed personnel costs are costs related to the salaries and benefits of the Wake County employees assigned to 

work at the Transfer Facility scale house, as well as additional indirect personnel costs for supervision, 

technical support and administration. 

2) Fixed Operating & Maintenance costs are costs related to the utilities, equipment, materials and supplies 

necessary for the proper operation and maintenance of the Transfer Facility. 

3) Fixed debt service costs are costs related to the debt service payments due and payable to the City of Raleigh 

for financing the design and construction of the Transfer Facility. When the debt service is retired, these costs 

will cease to be required. 

4) Fixed capital replacement costs are costs related to specific projects planned for the Transfer Facility to repair 

and replace fixed assets that will wear and deteriorate under normal operating conditions. The costs will be 

allocated to a designated capital reserve fund, and the reserve fund balance will be reported to the Partners on 

an annual basis. 

5) Variable-operating costs are costs related to the charges that will be assessed by the Contractor selected to 

operate the Transfer Facility and haul solid waste to the South Wake Landfill. 

ARTICLE V 

Personnel Necessary for Operation of the Transfer Facility 

5.01 County will provide personnel for operation of the Transfer Facility Scale House/Office and for 

monitoring and oversight of the Contractor’s operation and maintenance. The County will provide relevant 

information and accounting for revenue and expenditures identified in sections 4.02 and 4.03. 

5.02 The City will provide personnel to monitor the Transfer Facility’s compliance with the terms of its 

NCDNR permits. 

ARTICLE VI 

Ownership of Transfer Facility Property 

6.01. Continued Ownership. The City will maintain ownership of the real and personal property and 

improvements that constitute the Transfer Facility. The City will delineate on Attachment A hereto that portion of the 

Transfer Facility site for which the County will assume operational and maintenance responsibility. 

6.02. The City and Wake County agree to work together to evaluate options for conveying ownership of the 

real property and managed assets associated with the transfer facility, as well as the NC DENR operating permit, to the 

System. Upon reaching agreement on costs, ownership, and permitting, the Partners may agree to execute a separate 

amendment to the 2006 Interlocal Agreement to convey property ownership and NC DENR operating permits to the 

System. 



6.03. Right-of-First Refusal. If the City determines that it is necessary to sell the Transfer Facility, the City 

agrees that the County individually, or in conjunction with the Partners, will have a right-of-first refusal to purchase 

the Transfer Facility. The price for the Transfer Facility shall be equal to the outstanding balance of the debt incurred 

by Raleigh to construct and equip the Transfer Facility. 

ARTICLE VII 

Term 

7.01 This agreement shall become effective on the date when the East Wake Transfer Facility opens for 

acceptance of municipal solid waste. The initial term of this Agreement shall be five (5) years from such effective 

date, and may be extended by agreement of the Parties. 

ARTICLE VIII 

Miscellaneous 

8.01 Governing Law. The Parties intend that North Carolina law shall govern this Agreement. 

8.02 Severability. If any provision of this Agreement shall be determined to be unenforceable by a court of 

competent jurisdiction, such determination will not affect any other provision of this Agreement. 

8.03 Entire Agreement; Amendments. This Agreement constitutes the entire contract between the Parties, 

and this Agreement shall not be changed except in writing signed by all the Parties. 

8.04 Binding Effect; Third Party Beneficiaries. Subject to the specific provisions of this Agreement, this 

Agreement shall be binding upon and inure to the benefit of and be enforceable by the Parties, their respective 

successors and assignees. 

8.05 Liability of Officers and Agents. No officer, agent or employee of any Party shall be subject to any 

personal liability or accountability by reason of the execution of this Agreement or any other documents related to the 

transactions contemplated hereby. Such officers, agents, or employees shall be deemed to execute such documents in 

their official capacities only, and not in their individual capacities. This Section shall not relieve any such officer, 

agent or employee from the performance of any official duty provided by law. 

8.06 Counterparts. This Agreement may be executed in several counterparts, including separate 

counterparts. Each shall be an original, but all of them together constitute the same instrument. 

8.07 Existing Contracts. The Parties agree not to enter into any contract for MSW collection, hauling or 

disposal that is inconsistent with this Agreement. This Agreement shall not affect existing contracts between the 

Parties and private solid waste collectors which require municipal solid waste disposal in a location other than the 

South Wake Landfill, provided that such contracts will be modified if possible to comport with this Agreement, and, if 

such modification is not possible, such contract will not be extended or renewed. It is the intent of this provision that 

all Parties commit to disposing of their MSW stream at the South Wake Landfill.. 

8.08 Assignment. No Party shall sell or assign any interest in or obligation under this Agreement without the 

prior express written consent of all the Parties. 

8.09 Termination Prior to End of Initial Term. This Agreement shall not be modified or terminated prior to 

the end of its original term except by agreement of both Parties. 

IN WITNESS WHEREOF, the Parties have caused this Agreement to be ratified by resolution of their 

governing Boards or Councils as evidenced by the minutes of their governing Boards or Councils, and executed by 



their duly authorized officers as of the date first above written. 

CITY OF RALEIGH, NORTH 

CAROLINA 

By: _____________________________ 

Charles Meeker 

Mayor 

COUNTY OF WAKE, NORTH 

CAROLINA 

By: _____________________________ 

Joe Bryan 

Chairman, Board of Commissioners 

ATTEST: 

_______________________________ 

Gail Smith, Clerk 

City of Raleigh, North Carolina 

ATTEST: 

_______________________________ 

Susan Banks, Clerk 

County of Wake, North Carolina 

ATTACHMENT A 

SITE DRAWINGs AND DESCRIPTION OF THE LIMITS OF THE TRANSFER STATION 

ATTACHMENT B 

CAPITAL COSTS OF THE TRANSFER STATION AND 

DEBT SERVICE PAYMENT SCHEDULE 


ORDINANCE AMENDING THE WAKE COUNTY FEE SCHEDULE TO ESTABLISH A TRANSFER FACILITY FEE FOR THE EAST WAKE TRANSFER S... 

ORDINANCE AMENDING THE WAKE COUNTY FEE SCHEDULE TO ESTABLISH A TRANSFER FACILITY FEE 

FOR THE EAST WAKE TRANSFER STATION 

WHEREAS, the East Wake Transfer Station is scheduled to open in May 2008; 

WHEREAS, it is necessary to establish a transfer facility fee for this facility; 

WHEREAS, participating municipalities in Wake County and Wake County staff have agreed that the fee will 

be as follows: 

For Partners, the transfer facility fee will be their South Wake Landfill tipping fee plus $18 per ton for transfer 

station operations 

For Nonpartners, the transfer facility fee will be $36 per ton, which includes transfer station operations and 

South Wake Landfill disposal costs. 

NOW, THEREFORE, BE IT ORDAINED BY THE WAKE COUNTY BOARD OF COMMISSIONERS: 

SECTION I 

The Wake County fee schedule is amended to establish the East Wake Transfer Station facility fee for the 

remainder of FY 2008: 

Partners- their South Wake Landfill tipping fee plus $18 per ton 

Nonpartners- $36 per ton 

SECTION II 

This amendment shall become effective upon adoption of this ordinance. 

Commissioner __________________________ made a motion that the above ordinance be adopted. 

Commissioner_______________________ seconded the motion, and upon vote, the motion carried this seventh 

day of April 2008. 

This Instrument Approved as to Form 

------------------------------------- ------------------------------- 

Wake County Attorney 

Date 

file:////data2/Agenda/2008/apr7/19/03ordinanceamendingfeeschedule.htm[10/24/2012 4:47:57 PM]



TO: 

FROM: 



SUBJECT: Revisions to Operating Budget Ordinance for Fiscal Year 2008, Section 10 

South Wake Enterprise Fund (page xxii of the 2008 Adopted Budget) 



considered by the Board of Commissioners at the meeting date indicated. Items for consideration 

are shown in italics. 

Department: Environmental Services, Solid Waste Fund: South Wake Operating Fund 


REVENUE CATEGORY: CHARGES FOR SERVICES 



April 7, 2008 Proposed: Add the East Wake Transfer Station to 

the South Wake Landfill Partnership System. 

$480,000 $6,294,000 



November 5, 2007 Add four positions for the South Wake Landfill 

scale house. This does not require an increase in the 

fund's appropriation. 

$0 $5,814,000 


Proposed: Add the East Wake Transfer Station to 

the South Wake Landfill Partnership System. 

$480,000 $6,294,000 



November 5, 2007 Add four positions for the South Wake Landfill 

scale house. This does not require an increase in 

the fund's appropriation. 

4.00 4.00 


Proposed: Add East Wake Transfer Station to the 

South Wake Landfill Partnership System. Includes 

one Solid Waste Facility Manager (Band 30) and 

two Scalehouse Attendents (Band 5). 

3.00 7.00 

file:////data2/Agenda/2008/apr7/19/05budgetmemosouthwakeoperating.htm[10/24/2012 4:47:58 PM]

Potential OS Acquisition - Sinclair 

OLD WEAVER 

BOYCE 

CREEDMOOR 

µ 

NEW LIGHT 

Feet 

0 1,850 3,700 7,400 

Map Created By: Chris Snow 

January 7, 2007 

LARC Meeting 

Sinclair 

Property 

Sinclair 

OS-30_Angel 

Falls Lake - USACOE 

Hydrology 

WakeBoundary

Summary of 2007 Open Space Bond Program 

The information below provides a summary of the appropriation(s) to date of the Open Space Bond Program approved by voters 

on 

October 9, 2007 in the amount of $50 million. Appropriations will be made on a individual project basis from remaining 

authorization. 

Appropriation Summary 

BOC 

Action 

Date 

Total 

Acreage 

Total 

Appropriation 

Partnership 

Dollars 

Net 

County 

Appropriation 

Appropriations by Project: 

Medlin Open Space (Mark's Creek) 10/15/07 50.61 $ 910,980 $ - $ 910,980 

Sinclair Open Space 4/7/08 121.35 $ 3,519,150 $ - $ 3,519,150 

Project Appropriation Totals 

- 

171.96 $ 4,430,130 $ - 

$ 4,430,130 

Total Authorization - - $ 50,000,000 $ - $ 50,000,000 

Remaining Authorization, Not Appropriated - - $ 45,569,870 $ - $ 45,569,870 

file:////data2/Agenda/2008/apr7/20/02openspace2007bondssumary.htm[10/24/2012 4:48:09 PM]

file:////data2/Agenda/2008/apr7/20/03budgetmemo.htm[10/24/2012 4:48:10 PM] 



TO: 


FROM: 


Revisions to Fiscal Year 2008 Capital 

Improvement Fund Budget Ordinance, Sections 

SUBJECT: 1 and 2 (page xxxii of the 2008 Adopted Budget) 

The following chart summarizes budget revisions to the capital budget for the element and 

fund/project indicated below. The summary includes approved items, as well as items to be 

considered by the Board of Commissioners at the meeting date indicated. Items for 

consideration are shown in italics. 

Element: Open Space 

Fund: Capital 

Project: Sinclair Open Space 

SOURCE OF FUNDS CATEGORY: FEDERAL SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED REVENUES ( 02 ) 

Date Description of Revision or Adjustment Amount 

April 7, 2008 Proposed: Appropriate Authorized Funds from 

$3,519,150 

2007 Open Space Bonds 


April 7, 2008 Proposed: Acquisition of 121.35 acres at $29,000 

$3,519,150 

per acre from Sinclair 

family 

Note: 

Raleigh at closing to purchase 1.00 acre, which reduces the net county cost by ($29,000)

Procter Farm 

0057474 

Little River 

Hominy Creek 


Little River 

Reservoir 

® 

EDGEMONT 

Procter Farm 

0057474 

RILEY HILL 

Little River 

Reservoir 

LIZARD LICK 

WC Owned Property 

Hydrology 

Little River Reservoir 

Streets 

Little River Critical Area 

Procter Farm 

US 64 

Map Created By: 

Kim Shumate 

Wake County PROS 

December 2007 

S\OpenSpace\OpenSpace\Monitoring 

US 64 

0 650 1,300 2,600 Feet 

NC 97 GANNON

CUSHMAN & WAKEFIELD OF WASHINGTON DC, INC. 

491 JAMES JACKSON AVENUE 

CARY, NC 27513 


Mr. Chad Guthrie 

Property Manager 

The Trust for Public Land 

1200 E. Morehead St. Suite 290 

Charlotte, NC 28204 

Re: 

Appraisal of Real Property 

In a Self-Contained Report 

562 Acres - Proctor Parcel 

6110 Doc Proctor Road 

Wendell, Wake County, NC 27591 

C&W File ID: 08-26005-9057 

Dear Mr. Guthrie: 

In fulfillment of our agreement as outlined in the Letter of Engagement, we are pleased to transmit our appraisal 

of the above property in a self-contained report dated February 14, 2008. The effective date of value is February 

2, 2008. 

The subject property is located between Doc Procter Road (subject is to the north) and Riley Road (subject is to 

the south) in Wendell, North Carolina. Wake County Tax Administration identifies the subject as a portion of 

parcel # 1786-22-2797. The subject is 562 acres (the northeastern portion) of the 623-acre parcel. 

Approximately 42 acres of the parcel is located in a flood plain; however, since a developer could still include this 

acreage in the overall density calculation, this had no affect on the value. There is a contract to transfer 562 

acres of the 623 acre parcel from George F. Bason (attorney for William Procter I, et.al.) to The Land For Public 

Trust for $21,000 per acre or $11,802,000. Based on our analysis, this is in line with our estimated market value. 

We also noted some improvements on the property. These improvements were not given any contributory value 

since most of the structures were in poor condition and a purchaser would most likely demolish these structures. 

This appraisal report has been prepared in accordance with our interpretation of your institution’s guidelines, Title 

XI of the Financial Institutions Reform, Recovery, and Enforcement Act of 1989 (FIRREA), and the Uniform 

Standards of Professional Appraisal Practice (USPAP).

MR. CHAD GUTHRIE 

THE TRUST FOR PUBLIC LAND 

FEBRUARY 14, 2008 

PAGE 2 


M A R K E T V A L U E A S I S 

Based on the agreed to Scope of Work, and as outlined in the report, we have developed an opinion that the 

Market Value of the Fee Simple estate of the above property, subject to the assumptions and limiting conditions, 

certifications, extraordinary and hypothetical conditions, if any, and definitions, “As-Is” on February 2, 2008, was: 

TWELVE MILLION THREE HUNDRED SIXTY THOUSAND DOLLARS 

$12,360,000 

The value opinion in this report is qualified by certain assumptions, limiting conditions, certifications, and 

definitions. We particularly call your attention to the extraordinary assumptions and hypothetical conditions listed 

below. 

E X T R A O R D I N A R Y A S S U M P T I O N S 

For a definition of Extraordinary Assumptions please see the Glossary of Terms & Definitions. 

This appraisal does not employ any extraordinary assumptions. 

H Y P O T H E T I C A L C O N D I T I O N S 

For a definition of Hypothetical Conditions please see the Glossary of Terms & Definitions. 

The subject is 562 acres of a 623-acre tract. For the purposes of this appraisal, we are assuming the subject 

could be legally subdivided from the parent tract. 

This letter is invalid as an opinion of value if detached from the report, which contains the text, exhibits, and 

Addenda. 

Respectfully submitted, 


E. Cody Jetton, MAI, CRE, FRICS 

Managing Director 

NC Certified General Appraiser 

License No. A4466 

cody.jetton@cushwake.com 

(919) 465-0455 Office Direct 

(919) 465-0456 Fax

North Carolina Wildlife Resources Commission 

MEMORANDUM 

TO: 

FROM: 

Chris Snow 

Director, Wake County Parks, Recreation, & Open Space 

Jacquelyn Wallace 

Urban Wildlife Biologist, NC Wildlife Resources Commission 

DATE: 3 January 2007 

SUBJECT: Procter Farm (parcel # 1786222797) 

Per your request, the NC Wildlife Resources Commission (NC WRC) has reviewed maps 

of parcel #1786222797, owned by William Procter, and located off Riley Hill Rd in Wake 

County. 1 Based on our review of conservation maps and aerial photos, the following 

characteristics of the Procter Farm property lead us to conclude that it has the potential to 

provide valuable wildlife habitat. If protected and properly managed, the Procter Farm property 

could form a valuable core habitat for wildlife listed as priorities for conservation in the NC 

Wildlife Action Plan. 

1. The property is 623 acres. Many priority species of terrestrial wildlife (ie, birds, reptiles, 

amphibians, and mammals) in the NC Wildlife Action Plan require such large, 

contiguous areas of habitat. Due to habitat fragmentation associated with rapid 

urbanization, there appear to be few remaining properties in Wake County that provide 

this sort of contiguous habitat. In addition to providing other conservation benefits, this 

property could therefore serve as an important core habitat to support priority species of 

wildlife for future generations to enjoy in Wake County. 

1 Please Note: These comments are intended to assist decision makers proactively minimize adverse impacts to 

wildlife resources. These comments are not regulatory in nature, and do not represent all measures needed to meet 

requirements of the environmental permits. These comments may also not address all concerns of the NCWRC 

regarding construction or mitigation for a specific project. 

Division of Wildlife Management 

Mailing Address: 1722 Mail Service Center, Raleigh, N.C. 27699-1722 

Physical Address: 1751 Varsity Drive, Raleigh, N.C. 27606 

Phone: 919-707-0050 

Fax: 919-707-0067

PAGE 2 

2. The property is adjacent to land protected for the future Little River Reservoir (see 

attached map). This connectivity to protected land increases the wildlife value of this 

site. 

3. The property is located within a watershed that supports the Dwarf Wedgemussel, a 

federally endangered species. The streams that traverse the property feed into Little 

River (and the proposed future Little River Reservoir), where the Dwarf Wedgemussel is 

known to exist. Protection of the Procter Farm property could assist in protecting water 

quality in both Little River and the future Little River Reservoir. 

4. The property is adjacent to “The Rocks,” a state-designated Significant Natural Heritage 

Area (see attached map). 2 Part of this site is owned by the Triangle Land Conservancy, 

and another part is owned by Wake County as buffer land for the future Little River 

Reservoir. “The Rocks” site has one of the largest extents of granitic flatrock in the state, 

as it is part of the Rolesville Pluton. The site also supports two species of rare plants, and 

contains several pools that fill up with spring rains. In general, rock outcrops like this 

can provide valuable wildlife habitat. The isolated pools may be used by amphibians for 

breeding purposes, and the crevices may provide habitat for reptiles, amphibians and 

small mammals. It is impossible to know for sure what species are using this site without 

a field survey. However, this granitic flatrock natural community is generally a unique 

and ecologically valuable site. Protection of the Procter Farm property would assist in 

protecting the integrity of this site from negative impacts associated with development. 

5. The property lies between two stream corridors that have been identified as ecologically 

important: Buffalo Creek to the west and Little River to the east. Parts of both of these 

stream corridors have been designated as Significant Natural Heritage Areas by the NC 

Natural Heritage Program (as shown in brown dots on the attached map). In addition, 

both stream corridors have been identified as important sites for conservation by the 

Triangle Greenprint, a regional conservation plan for which the Wake County Board of 

Commissioners unanimously passed a resolution of support in May 2002. If other natural 

lands were protected to connect the property to the Buffalo Creek Floodplain to the west 

(see attached map), Procter Farm could provide a key link in a contiguous wildlife 

corridor linking these two ecologically important riparian ecosystems. 

Thank you for the opportunity to comment on the wildlife values of the Procter Farm 

property. I am able to provide additional information or guidance on how this property could be 

managed for wildlife habitat upon request. Please feel free to contact me at (919) 360-9680 or 

jacquelynwallace@earthlink.net. 

cc: 

Jeff Marcus, NCWRC 

Shari Bryant, NCWRC 

2 For a full description of this site, see pgs. 80-82 in “An Inventory of Significant Natural Areas in Wake County, 

North Carolina,” published by the NC Natural Heritage Program.

PAGE 3

Summary of 2007 Open Space Bond Program 

The information below provides a summary of the appropriation(s) to date of the Open Space Bond Program approved by voters 

on 

October 9, 2007 in the amount of $50 million. Appropriations will be made on a individual project basis from remaining 

authorization. 

Appropriation Summary 

BOC 

Action 

Date 

Total 

Acreage 

Total 

Appropriation 

Partnership 

Dollars 

Net County 

Appropriation 

Appropriations by Project: 

Medlin Open Space (Mark's Creek) 10/15/07 50.61 $ 910,980 $ - $ 910,980 

Sinclair Open Space 4/7/08 121.35 $ 3,519,150 $ - $ 3,519,150 

Procter Open Space 4/7/08 562.793 $ 11,818,653 $ - $ 11,818,653 

Project Appropriation Totals - 734.753 $ 16,248,783 $ - $ 16,248,783 

Total Authorization - - $ 50,000,000 $ - $ 50,000,000 

Remaining Authorization, Not Appropriated - - $ 33,751,217 $ - $ 33,751,217 

file:////data2/Agenda/2008/apr7/21/05openspace2007authorizedbondssummary.htm[10/24/2012 4:48:17 PM]

file:////data2/Agenda/2008/apr7/21/06budgetmemo.htm[10/24/2012 4:48:17 PM] 



TO: 


FROM: 


Revisions to Fiscal Year 2008 Capital 

Improvement Fund Budget Ordinance, Sections 

SUBJECT: 1 and 2 (page xxxii of the 2008 Adopted Budget) 

The following chart summarizes budget revisions to the capital budget for the element and 

fund/project indicated below. The summary includes approved items, as well as items to be 

considered by the Board of Commissioners at the meeting date indicated. Items for 

consideration are shown in italics. 

Element: Open Space 

Fund: Capital 

Project: Procter Open Space 

SOURCE OF FUNDS CATEGORY: FEDERAL SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED CATEGORY: REVENUES ( 02 FEDERAL ) SHARED REVENUES ( 02 ) 

Date Description of Revision or Adjustment Amount 

April 7, 2008 Proposed: Appropriate Authorized Funds from 

$11,818,653 

2007 Open Space Bonds 


April 7, 2008 Proposed: Acquisition of 562.793 acres at $21,000 $11,818,653 

per acre from Procter 

family

FY 2008 - $118,045 

SALARY 

Physician Extender Full-Year Billable for 5 months only 

Salary $ 74,963 

Fringe $ 17,406 

Health Educator 

Salary $ 48,032 

Fringe $ 13,672 

Social Worker 

Salary $ 36,324 

Fringe $ 11,595 

.50 Env. Svcs Position $ 35,000 

Total Salary & Fringe $ 236,992 $ 98,747 

OPERATING 

Computer Equip $ 4,200 

Office Supplies/Educ Supplies $ 13,898 

Mileage $ 600 

Cell Phone $ 600 

TOTAL $ 118,045 

FY 2009 - $ 236,090 

SALARY 

Physician Extender 

Salary $ 74,963 

Fringe $ 17,406 

Health Educator 

Salary $ 48,032 

Fringe $ 13,672 

Social Worker 

Salary $ 36,324 

Fringe $ 11,595 

.50 Env. Svcs Position $ 30,000 

Total Salary & Fringe $ 231,992 

OPERATING 

Mileage 2,348 

Cell Phone 1,250 

Office Supplies 500 

file:////data2/Agenda/2008/apr7/22/01positioncostaccounting.htm[10/24/2012 4:48:18 PM]

Training/Educ Materials 

Total 236,090 

file:////data2/Agenda/2008/apr7/22/01positioncostaccounting.htm[10/24/2012 4:48:18 PM]



TO: 

FROM: 

SUBJECT: 





















new positions 

$596,026 $110,431,382 











Illness 








($576,217) $109,855,165 

$27,500 $109,882,665 

$121,700 $110,004,365 

$131,872 $110,136,237 

$244,607 $110,380,844 





$396,800 $110,777,644 







Planning 




$101,122 $110,878,766 

$30,000 $110,908,766 

$98,474 $111,007,240 














































Team 

$1,886,205 $112,893,445 

$9,546 $112,902,991 

$400,000 $113,302,991 

$22,962 $113,325,953 

$42,263 $113,368,216 

$40,090 $113,408,306 

$18,916 $113,427,222 

$250,226 $113,677,448 

$163,951 $113,841,399 

$33,500 $113,874,899 

$118,045 $113,992,944 

$134,585 $114,127,529 




$4,000,000 $118,127,529 








Section 15-B) 









new positions 

$596,026 $232,236,650 








Illness 

($1,971,805) $230,264,845 

$27,500 $230,292,345 

















Planning 





















$121,700 $230,414,045 

$131,872 $230,545,917 

$244,607 $230,790,524 

$396,800 $231,187,324 

$30,000 $231,217,324 

$4,100,000 $235,317,324 

$188,708 $235,506,032 

$1,886,205 $237,392,237 

$19,092 $237,411,329 

$466,422 $237,877,751 

$22,962 $237,900,713 



$42,263 $237,942,976 




























Team 

$40,090 $237,983,066 

$250,226 $238,233,292 

$45,994 $238,279,286 

$163,951 $238,443,237 

$33,500 $238,476,737 

$118,045 $238,594,782 

$134,585 $238,729,367 




$4,000,000 $242,729,367 








new positions 

















5.00 1794.55 

(4.00) 1790.55 

0.50 1791.05 

1.00 1792.05 

1.00 1793.05 

3.00 1,796.05

Apr 07, 2008 - Wake County Government

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