THE HARDIN COUNTY FAIR! - Kenton Times

Page 50 – 2013 HARDIN FAIR PREMIUM BOOK
Constitution of the Hardin County Agricultural Society
Revised November 4, 1995
ARTICLE I - TITLE
The name of the society shall
be “The Hardin County Agricultural Society.”
ARTICLE II - PURPOSE
The purpose of this society
shall be for the encouragement and improvement
of agriculture, domestic science,
public schools, and other education
interests of the county.
ARTICLE III - MEMBERSHIP
Section 1. Any person 18
years of age or older, and a resident of
Hardin County may become a member of
this society by paying the membership
fee.
Section 2. Membership certificates
may be obtained from any director
of the society.
Section 3. No membership
certificate shall be issued to corporations,
organizations, partnerships or firms. All
membership certificates shall be issued in
the name of an individual who has paid
the required membership fee and only
those persons whose names appear
upon the membership certificates shall
have a right to vote at the annual meeting
of the society, or hold office.
Section 4. Only those holding
membership as of October 15 shall be
permitted to vote at the annual election.
ARTICLE IV- DIRECTORS
Section 1. The Board of Directors
shall consist of eighteen members,
one from each township in Hardin County
and three directors at large, no two directors
at large being from the same township,
whose terms of office shall be for
three years, and one-third of whom shall
be elected annually.
Section 2. The county agents
and county school superintendent shall
be ex-officio members of the Board of Directors.
Section 3. Each duly elected
County Commissioner shall by virtue of
his office become an honorary member of
the Board of Directors. County Commissioners
upon retiring from office may be
elected as honorary members for a period
of one year by the Board of Directors at
any regular meeting. Each vocational
agriculture teacher regularly employed at
a Board of Education in each School District
in Hardin County shall by virtue of being
employed by such Board of Education,
become an honorary member of the
Board of Directors. Honorary members
are eligible to serve on committees. They
cannot exercise the rights unless a quorum
of the directors regularly elected are
present.
ARTICLE V- ELECTION
Section 1. The annual election
for directors shall be by ballot at the time
and place determined by the Board of Directors
and announced three weeks prior
to the holding thereof, in at least two
newspapers of general circulation in the
county, or by letter mailed to each member.
Section 2. Members of the Society
shall be permitted to vote for only
those candidates who are residents of the
same township as the member of the society
voting, except that all members of
the Society shall have the right to vote for
a candidate running as a director-at-large
. The casting of votes for directors by
proxies is not permitted.
Section 3. Members of the Society
shall declare their candidacy for the
office of director by filing with the Secretary
of the Society a petition, signed by
ten or more members of the Society who
are residents of the township they would
represent if elected, seven days before
the annual election of directors is held.
The official ballot shall contain only the
names of those candidates who have filed
the required petition.
Section 4. The annual election
of the Society shall be held by three
judges and two clerks appointed by the
President.
Section 5. Any vacancy
caused by death, resignation, refusal to
qualify, removal from township or city, or
other causes may be filled by the Board
from the general membership until the
next annual election, when a director shall
be elected for the unexpired term.
Section 6. The term of the
Board of Directors will commence on December
1.
Section 7. Directors shall be a
resident of the township in which they are
a candidate or a Director except for the
circumstances designated in section 5.
ARTICLE VI - MEETINGS
The annual meeting of the Society
shall be held at the time of the election
of directors and at such time and
place as determined by the Board of Directors.
ARTICLE VII - ORGANIZATION
Section 1. The Board of Directors
shall at the call of the President, any
time after the annual election but not later
than November 30, meet and elect a
president, a vice-president, secretary and
treasurer. The election of these officers
shall be by ballot.
Section 2. The president, and
vice-president shall be elected to serve
not to exceed three years, as the Board of
Directors may determine and until their
successors are elected and qualified.
Section 3. All officers shall be
members of the society. The president,
and vice-president shall be directors. The
secretary and treasurer can not be a director.
Section 4. Before election of
officers the newly elected directors shall
qualify by taking the following oath (or affirmation)
before a notary public judge or
mayor:
“I do solemnly swear (or affirm)
that I will support the Constitution of the
United States, the Constitution of the
State of Ohio, Laws of Ohio and Regulations
of the Department of Agriculture of
Ohio pertaining to Agricultural Societies
and to the best of my ability perform the
Duties of Director of the Hardin County
Agricultural Society, so help me God.”
ARTICLE VIII - CONSTITUTION
Amendments and alterations
of this Constitution may be made only at
the annual meeting of the Society and a
majority vote of the members present
shall be necessary to make amendments
and alterations.
ARTICLE IX
The rules governing the operation
of county agricultural societies by the
Ohio Department of Agriculture are hereby
adopted.
BY-LAWS OF
THE HARDIN COUNTY
AGRICULTURAL SOCIETY
ARTICLE I - QUORUM
For the transaction of business,
a majority of the members of the
Board shall constitute a quorum.
ARTICLE II - MEETINGS
Regular meetings of the Board
of Directors shall be held at regular intervals
as decided by the Board of Directors.
A meeting may be called on the order of
the President of the Society. In the event
President of the Society refuses to call a
meeting, the Secretary shall be required
to do so when requested in writing by a
majority of the members of the Board of
Directors.
ARTICLE III - DUTIES OF OFFICERS
Section 1. The President of the
Society shall preside at all meetings of the
Society and of the Board, and shall discharge
such other duties as pertain to this
office, and in the president’s absence the
vice-president shall discharge the duties
of the office.
Section 2. The Secretary-
Treasurer shall keep the roll of members
and conduct the correspondence of the
society and shall make a careful record of
all meetings and business done by the
Board of Directors. The Secretary-Treasurer
shall receive all monies due or coming
to the Society and shall keep a record
showing from what source it came and
shall deposit all money received and take
a receipt for the same. The Secretary-
Treasurer shall keep an itemized account
of all money paid out by the Society and
for what purpose and make an annual report
to the board and membership.
Section 3. If any officer or director
is absent for three consecutive regular
meetings, the Board of Directors may
upon majority vote, have the office declared
vacant and be filled by the Board.
ARTICLE IV - ANNUAL EX-
HIBIT
Section 1. The annual exhibit
of the Society shall be held at a time and
place to be determined by the Board of
Directors and approved by the Ohio Department
of Agriculture.
Section 2. Judges for judging
different classes of articles offered in competition
and awarding premiums on these
articles shall be appointed and approved
by a Director.
Section 3. Committees shall
be appointed annually by the President
and Vice President to work out the classes,
awards and other details for the annual
exhibit.
Section 4. A board member
shall be appointed to serve on each committee.