ANS Standard for Due Diligence in Procuring/Sourcing Legal Timber

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ANS LTDD 1.0 - 2013 manage the requirements of this Standard (Section 4.2.2). The Operator shall establish a document control system to fulfill the document control requirements of this Standard (Section 4.2.3). The quality and document control systems may be incorporated into a larger audited system used by the Entity, such as ISO 9001, ISO 14001. The Operator shall provide adequate and competent staff to implement and maintain the control systems. The Operator shall appoint an individual, the Coordinator or member of top management, to manage the relationships with internal and external stakeholders in the procurement policy. 4.2.1 Coordinator Responsibilities - The Operator shall provide the Coordinator with the necessary resources to fulfill the obligations of this Standard and maintain his or her competency to relevant industry standards (see Appendix A3 or other monitoring organizations). The Operator shall establish a responsibility chain so that the Coordinator‟s determinations are supported by top management and so that non-compliances can be mitigated efficiently. 4.2.2 Quality Control System 4.2.2.1 Database of Suppliers - The Coordinator shall maintain a database of suppliers that minimally includes the suppliers‟ identification and contact information, certification numbers, legality declarations, species handled/supplied, including all component species, and countries of timber origin of those species. The same database shall contain the result of the risk analysis of that supplier (see Section 4.4.3). 4.2.2.2 Database of Country/Region Information - The Coordinator shall maintain a database of timber source countries with a risk analysis of each country using publicly available information such as found in Appendix A2. The Coordinator shall stay informed of developments in the region(s) and update the database accordingly. 4.2.2.3 Current Reference Material - The Coordinator shall maintain current reference material according to the document control system (Section 4.2.3). 4.2.3 Document Control System - The Operator shall establish and maintain a document control system to ensure the current status of all documents and references required by this Standard. The Coordinator shall establish expiration and review periods for each type of document or record and maintain a corresponding list. Reference materials shall be included in the document control system. 8
ANS LTDD 1.0 - 2013 4.3 Preliminary Determinations - The Operator shall make preliminary determinations of all suppliers, all species, and all potential countries of origin, upon the implementation of this Standard. 4.3.1 Sustainable Forest Management (SFM) Certified Timber - The Operator shall determine if the timber supplier is currently certified to Forest Stewardship Council (FSC), Programme for the Endorsement of Forest Certification (PEFC), Sustainable Forestry Initiative (SFI), American Tree Farm System (ATFS) or another SFM certification scheme approved by top management. This determination shall be verified by checking the certification number on the Internet. The number and verification shall be logged in the supplier database annually. If the SFM certification is current, the Coordinator may approve the purchase from the supplier. (see Appendix A4) In the case of a timber supplier that is not the primary source (not in control of the forest management unit from which the timber came), but is a trader, the trader must have a valid chain-of-custody to support the claim that the timber originated from a certified source. The Operator shall not pass on a certificate of sustainable forestry without first having the corresponding chain-of-custody certificate. Checking the validity of a sustainable forestry certificate serves to reduce the risk of false claims, however, without a chain-of-custody, risk remains that a supplier may make a false claim as to the origin of the supplied timber. Notwithstanding the verifications described above, a review of legal risk reports of the applicable SFM certification scheme shall also be undertaken. 4.3.2 Third Party Legally Verified Timber - The Operator shall, in the absence of an SFM certificate, determine if the timber supplier has a 3 rd party legality verification from a system listed in Appendix A4 or another legality verification scheme approved by top management. This determination shall be verified by checking the certification number on the Internet. The number and verification shall be logged in the supplier database. If the 3 rd party legality verification is current, the Coordinator may approve the purchase from the supplier. 4.3.3 Non-certified/3rd Party Verified Timber - Timber may have legality verification from an independent inspection organization that declares that no illegal timber is entering the supply chain. Upon approval of the competency of the inspection organization, the Coordinator may approve the purchase from the supplier. 9
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ANS Standard for Due Diligence in Procuring/Sourcing Legal Timber

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