ANS Standard for Due Diligence in Procuring/Sourcing Legal Timber

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ANS LTDD 1.0 - 2013 Country of Harvest - the country or territory from which the timber or the timber embedded in the timber products was taken or harvested. This definition is to be distinguished from country of origin as defined in 19 CFR 134.1 pertaining to customs regulations. Document Control System - the means for maintaining the documents and records, digital or physical, of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction of records. Entity – A business or commercial organization or establishment doing business as a corporation, partnership, sole proprietorship or other enterprise. EU Timber Regulation - the European Union legal requirements which entered into force on December 2, 2010, and will, as of March 3, 2013, make it illegal to place illegally harvested timber and timber products on the EU market. See Regulation (EU) No 995/2010. Forest Management Unit (FMU) - a clearly demarcated area of land covered predominantly by forests, managed to a set of explicit objectives and according to a long-term forest management plan. Forest Owner – having the legal right to possess woodlands and sell the timber thereon. Illegal Logging and its related trade and corruption - when timber is harvested or traded in violation of relevant national or sub-national laws or where access to forest resources or trade in forest products is authorized or conducted through corrupt practices. Lacey Act - United States legislation enacted in 1900 to stop the trafficking of protected wildlife. The act was amended in May 2008 to make it unlawful to take, possess, transport or sell lumber or wood products in violation of the laws of the United States, a State, Indian Tribe, or any foreign law that protects plants; falsify or submit falsified documents, accounts or records of any plant covered by the Lacey Act; and import plants and plant products (with some exceptions) without an import declaration. 16 USC 53. Operator - an entity engaged in importing or exporting wood and/or wood products into the international or interstate (United States) stream of commerce. Quality Control System - a system in place to verify and maintain a desired level of quality in a product or process by careful planning, use of proper equipment, continued inspection, and corrective action as required. Spatial Risk Assessment - the analysis of geo-referenced data pertaining to some adverse outcome such as illegal logs entering a procurement system. The spatial risk map identifies the geographic areas that drive the risk, thus aiding in decisions on a remedial course of action. Removal of higher risk areas may sufficiently reduce exposure for certain activities. 6
ANS LTDD 1.0 - 2013 Sustainable Forestry Certification Scheme - a system for certifying that a forest is being managed according to the principles of sustainable forest management as defined by the Food and Agriculture Organization of the United Nations (FAO) to mean: Management of a forest with the aim to ensure that the goods and services derived from the forest meets present-day needs while at the same time securing their continued availability and contribution to long-term development. In its broadest sense, forest management encompasses the administrative, legal, technical, economic, social, and environmental aspects of the conservation and use of forests. It implies various degrees of deliberate human intervention, ranging from actions aimed at safeguarding and maintaining the forest ecosystem and its functions, to favoring specific socially or economically valuable species or groups of species for the improved production of goods and services. Timber - wood products including logs, lumber, veneer, chips, shavings, sawdust, bark, pulp, paper and products from these materials excluding recycled products. Trader – an entity engaged in the business of buying and/or selling timber and wood products. 4.0 Requirements - The Operator shall implement a publicly available purchasing policy that minimally contains the elements of this section. The Operator may choose to institute an established and reputable responsible purchasing policy as long as it minimally includes the following elements. See examples in Appendix 6 4.1 Procurement Policy Statement - The Operator shall prepare a procurement policy statement, approved and supported by top management that shall minimally include the following: 4.1.1 Statement as to the scope of the commitment of the company to purchase and trade legal timber 4.1.2 Statement as to the strategy of the company to achieve the goal of purchasing and trading 100% legal timber 4.1.3 Statement as to the sources of timber that are systematically eliminated from the supply chain (i.e. unknown or unsustainable sources) 4.1.4 Statement as to the specific actions taken to reduce the risk of illegal timber entering the supply chain (i.e. consequences to suppliers) See examples in Appendix A1. 4.2 Infrastructure and Control Systems - The Operator shall establish a quality control system and a designated competent Coordinator to 7
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ANS Standard for Due Diligence in Procuring/Sourcing Legal Timber

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