ANS Standard for Due Diligence in Procuring/Sourcing Legal Timber
ANS Standard for Due Diligence in Procuring/Sourcing Legal Timber
ANS Standard for Due Diligence in Procuring/Sourcing Legal Timber
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<strong>ANS</strong> LTDD 1.0 - 2013<br />
shall be completed <strong>in</strong> the absence of a current SFM or third-party legality<br />
verification.<br />
4.5.1 Document Retention and Renewal - A document control program shall<br />
be written that <strong>in</strong>structs the Coord<strong>in</strong>ator <strong>in</strong> reta<strong>in</strong><strong>in</strong>g and renew<strong>in</strong>g<br />
documents accord<strong>in</strong>g to their type.<br />
A new questionnaire shall be required of suppliers provid<strong>in</strong>g new<br />
product(s).<br />
Questionnaires and timetables of Medium- to Low-Risk suppliers shall be<br />
updated accord<strong>in</strong>g to the established timetable.<br />
Confidentiality agreements may be a necessary part of each<br />
questionnaire.<br />
4.5.2 Control Procedures - Control procedures <strong>in</strong>clud<strong>in</strong>g audits shall be<br />
relevant to the risk. The level of verification procedure (document audits<br />
or on-the-ground audits) shall correspond to the level of risk that the<br />
supplier is trad<strong>in</strong>g <strong>in</strong> illegal timber, <strong>in</strong> order to keep the Operator‟s supply<br />
cha<strong>in</strong> legal. For example, a Low-Risk supplier <strong>in</strong> a Medium-Risk country<br />
might have his audits tailored to the specific timber management - related<br />
risks of that country or region.<br />
4.5.3 Improvement Programs<br />
The prelim<strong>in</strong>ary assessment of the supplier will reveal gaps <strong>in</strong> supply<br />
cha<strong>in</strong> management. These areas shall be the focus of an improvement<br />
program. Targets and objectives shall be established <strong>for</strong> suppliers who<br />
provided weak responses to the questionnaires but who are not<br />
considered to be very High Risk. The targets and objectives of the<br />
improvement program shall be specific, measurable, achievable, realistic,<br />
and time-bound. Mitigation must be adequate and proportionate to<br />
m<strong>in</strong>imize the identified risk. Progressive follow-up <strong>in</strong>spections are<br />
required and consequences, <strong>in</strong>clud<strong>in</strong>g removal from the list of approved<br />
suppliers, shall be <strong>in</strong>cluded <strong>in</strong> the program.<br />
The Coord<strong>in</strong>ator shall document all stages of each supplier‟s <strong>in</strong>dividual<br />
improvement program.<br />
5.0 Inspection and Verification Procedures - The Operator shall develop and ma<strong>in</strong>ta<strong>in</strong> a<br />
quality control procedure <strong>for</strong> this program <strong>in</strong>clud<strong>in</strong>g an annual report of supplier progress<br />
toward objectives and targets as well as an annual report of the Operator‟s progress<br />
toward its <strong>in</strong>ternal objectives and targets.<br />
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