Council Minutes - Town of Cambridge

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MINUTES OF THE ORDINARY MEETING OF THE TOWN OF CAMBRIDGE HELD AT THE COUNCIL’S ADMINISTRATION/CIVIC CENTRE, 1 BOLD PARK DRIVE, FLOREAT ON TUESDAY 28 AUGUST 2012. 1. OPENING The meeting was declared open by the Mayor at 6.03 pm. 2. ATTENDANCE Present: Mayor: Councillors: Officers: Simon Withers Rod Bradley Louis Carr Sonia Grinceri Tracey King Alan Langer Corinne MacRae Otto Pelczar Colin Walker Jason Buckley, Chief Executive Officer Jason Lyon, Director Corporate and Strategic Brett Jackson, Director Projects Ian Birch, Director Development and Sustainability Cam Robbins, Director Community Development Chris Colyer, Director Infrastructure Stevan Rodic, Manager Planning Denise Ribbands, Administration Officer (Corporate Support) Catherine Celenza, Personal Assistant to CEO Apologies: Nil Leave of Absence: Nil Adjournments: Nil H:\Ceo\Gov\Council Minutes\12 MINUTES\August 2012\A Council Front.docx 1
COUNCIL MINUTES TUESDAY 28 AUGUST 2012 3. PUBLIC QUESTION TIME Written Questions Mr Graham Hornel, 93 Empire, City Beach In the major works item in the August, 2012 'Cambridge News' it was announced that the 2012/13 budget allocates $540,000 for the Wembley Golf Course hospitality project. In response to my question on this to the CEO, an informative response from the Director Projects explained some of the background behind this allocation - and referred me to a link on the Town Web site. The information presented in the linked item states that over 500 of us accepted the Town's email invitation to respond to an online survey canvassing our opinion on the nature and feasibility of hospitality improvements at the Golf Course. Having given of my effort and time to respond - and other than an electronic thanks note at the end of this e-survey - it appears that I was one of the 500 plus who then heard nothing further directly until that 'Cambridge News' announcement some months later. Question 1 Was a component of the Town's agreement with the successful tenderer for that survey, the requirement to follow up to keep those who contributed fully informed with even a summary of the results - and, if not, then why not Response The survey was managed by a sub consultant to the Architect who was awarded the contract for this project. The sub consultant's brief did not include publication of results. The purpose of the survey was to gain some market research to inform the design process for a preferred concept for future community consultation and does not relate to a specific decision to be made at this time. The results of this work have not yet been presented to Council and the designs have not yet progressed to a stage where community consultation is ready. Question 2 Towards avoiding the perception that the overall process is not totally transparent because there was no formal follow up, is it agreed that all contracts for such surveys should include provision for programmed follow up Response The Town has a policy for community consultation and will ensure feedback is provided in accordance with the policy. Question 3 Since a response of over 500 represents a fairly significant number of ratepayers and residents, is it agreed that is totally inadequate that, in order to obtain further information - even if this does not include even a summary of the survey input and results - the only source is the few words included in an item that is only accessible through a very long link to the Town web site H:\Ceo\Gov\Council Minutes\12 MINUTES\August 2012\A Council Front.docx 2
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Council Minutes - Town of Cambridge

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