Council Minutes - Town of Cambridge

COUNCIL MINUTES
TUESDAY 28 AUGUST 2012
CR12.125 CITY BEACH OVAL PAVILION - APPROVAL TO AWARD CONSTRUCTION
TENDER RFT01-12
PURPOSE OF REPORT:
To seek approval to award tender RFT01-12 to Robinson Build Tech for the refurbishment
and expansion at City Beach Oval Pavilion at a cost of $1,070,230 plus GST.
BACKGROUND:
At its meeting held on 20 September 2011 (CR11.118), Council decided that:-
"The concept design of the City Beach Oval Pavilion (Scenario 5) be taken to finalisation of
design and tenders advertised for the works, subject to:-
(i) the West Coast Sporting Association executing the standard Town of Cambridge lease
prior to calling for tenders;
(ii) the Town being satisfied that suitable sub leasing arrangements have been made
between West Coast Sporting Association and Coastal Playgroup;
(iii) the West Coast Sporting Association agreeing to contribute $83,000 towards the
project;
(iv) an additional $177,000 of Endowment Lands funding, which includes an additional
$50,000 in recognition of the shared nature of the additional space, being approved by
an ABSOLUTE MAJORITY as unbudgeted expenditure in the 2011/2012 financial year;
(v) an amount of $160,000 being authorised by an ABSOLUTE MAJORITY as unbudgeted
expenditure and funded from the 2011/2012 Asset Maintenance Reserve Account."
Tenders for construction have been called and assessed for this project.
DETAILS:
Tenders were called in accordance with Local Government (Functions and General)
Regulations relating to tenders. Tenders closed on 19 June 2012. Nine firms submitted
tenders for assessment. One firm subsequently withdrew their offer as they had omitted a
major trade component from their bid.
Tenders were required to provide an option price to utilise LED lighting (for energy and
greenhouse gas savings) in lieu of conventional lighting. In tender analysis, this option
became preferred as there were tender cost savings.
Robinson Build Tech was assessed as providing the best value for money tender for this
work.
The executive summary of the tender report is included as a confidential attachment.
The pre tender estimate for construction was $800,000 based on a Quantity Surveyor’s
review of the tender drawings and specifications.
All tenders were significantly above the pre tender estimate. The Quantity Surveyor's pre
tender estimate for the project was broken down into various components of the building
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