Council Minutes - Town of Cambridge

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COUNCIL MINUTES TUESDAY 28 AUGUST 2012 CR12.122 2013/2014 COMMUNITY SPORTING RECREATION FACILITIES FUND (CSRFF) SMALL GRANT APPLICATIONS PURPOSE OF REPORT: To make recommendations for the prioritisation of the Community Sporting and Recreation Facilities Fund (CSRFF) applications for the Department of Sport and Recreations (DSR) 2013/2014 Small Grants category. BACKGROUND: Priority Rating of Applications The DSR recently called for the first round of small grant applications for the 2013/2014 CSRFF Small Grants category. The small grants were introduced in July 2009 by DSR. The closing date for the first round of 2013/2014 applications was Friday, 10 August 2012. Applications need to be forwarded to the DSR by Friday, 31 August 2012 for consideration. The outcome of the grants will be known by October 2012. If any grants are successful, an unbudgeted amount will need to be allocated in the 2012/2013 Budget. Small Grants $5,000 - $150,000 for projects involving a basic level of planning. The total project cost for Small Grants must not exceed $150,000. Grants given in this category must be claimed by 15 June in the relevant financial year. Examples of Small Grant projects are: • Cricket pitch and practice wickets • Safety fences for sport and recreation facilities, i.e. motor sports • Minor upgrade to swimming pool • Small floodlighting project • Court resurfacing or upgrade • Construction of or upgrade to shade shelters • Large scale dams, water collection systems and pipelines for distribution • Various planning studies to a maximum grant amount of $15,000 The maximum CSRFF grant approved will be no greater than one-third of the total estimated cost of the applicant’s project. Furthermore, the Western Australian State Government’s contribution must be at least matched by the applicant's own cash contribution, with the balance of funds required being sourced by the applicant. Variations will occur for Special Assistance Grants. There is no obligation on the local government authority to make any contribution to a community group project. H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\AUGUST 2012\C CR.DOCX 139
COUNCIL MINUTES TUESDAY 28 AUGUST 2012 Application for Financial Assistance In addition to CSRFF assistance, organisations often apply to Council for financial assistance towards the project. Council has a Community Grant Program (Policy No. 2.1.15) which declares Council’s willingness to consider funding allocations for facilities and services to sporting, welfare, cultural, musical, and educational or other community organisations. The purpose of one of the specific categories within this program - Financial Assistance for Community Facilities - is to provide financial assistance to organisations to enhance the provisions of facilities within the Town (such as new facilities, building extensions, provision or replacement of sporting/community facilities). The policy also specifies the terms and conditions on which such assistance may be forthcoming. The Town has received one application under the first round of the 2013/2014 CSRFF Small Grant category, released in July 2012. Reabold Tennis Club has resubmitted its application for the upgrade of fencing, which was originally submitted to the DSR in their last Small Grants round. Although the original application was supported by the Town the project did not receive a high priority rating from the DSR, so were therefore unsuccessful. After discussions with the Department of Sport and Recreation, Reabold Tennis Club was advised to resubmit its application for the first round of the 2013/2014 Small Grants, with the Town receiving their application on 8 August 2012. DETAILS: Application 1: Reabold Tennis Club - Fencing Upgrade Project Details The Reabold Tennis Board has, as part of its annual strategic review, reviewed all capital works programs. In the past, the upgrade of fences has always been deferred due to other priorities. The fences are now 56 years old and need to be upgraded for a number of safety reasons. There are broken, rusted wires protruding from the fence in several areas, causing a hazard for players that may be injured on the fencing whilst retrieving balls. Rust on the gate prevents it from being shut all the way which allows balls to go through the fence and out of the courts, which is a potential danger to players and spectators that may trip on the balls or get hit by a flying ball. An effective and safe fence is important for Reabold Tennis Club. The fence has reached the end of its life and requires replacing. Having adequate and safe fencing will maximise the enjoyment of playing the game of tennis and possibly attract new members to the Club. Project Cost The breakdown of the project cost is outlined below: Funding Sources Cost GST (excl GST) applicable Cost (incl GST) Notes Local Government (LGA) contribution $9,767 $977 $10,744 Council minutes Applicant cash $9,767 $977 $10,744 Investment Certificate Voluntary labour Maximum of 1/3 total project cost up to H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\AUGUST 2012\C CR.DOCX 140
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Council Minutes - Town of Cambridge

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