Council Minutes - Town of Cambridge

COUNCIL MINUTES
TUESDAY 28 AUGUST 2012
Tender Evaluation Criteria
• All tenders were evaluated using the WALGA Purchasing and Tender Guide 2012.
• The evaluation considers weighted and non-weighted criteria which identify a preferred
organisation to award the tender to. The confidential attachment to this report details
the assessment applied to the tenders received, together with a summarised copy of
prices submitted.
• The Town sought offers from respondents for the provision of Horticultural Services,
inclusive and exclusive of mulching.
• The result of the evaluation, against the tender selection criteria, identified Total Eden
Pty Ltd trading as Elegant Landscapes (conforming tender), exclusive of mulching as
the preferred organisation for the following reasons:-
1. The tender satisfies the Compliance Criteria and is a conforming tender;
2. The tender is ranked equal highest on the weighted criteria; and
3. Represents the best value outcome for the Town.
Based on this assessment, it is recommended that the conforming tender submitted by Total
Eden Pty Ltd trading as Elegant Landscapes, exclusive of mulching be accepted.
POLICY/STATUTORY IMPLICATIONS:
There are no Policy Implications related to this report.
Public tenders are required where the provision of goods and services exceeds $100,000
(excl. GST).
FINANCIAL IMPLICATIONS:
The value of works, exclusive of GST, required under this contract is estimated at:-
• Year 1 - 2012/2013 Budget $ 80,300
• Year 2 - 2013/2014 Budget $ 84,600
• Year 3 - 2014/2015 Budget $ 89,100
$254,000 over three years
These lump sum prices under this contract are fixed for each year of the three year contract
and are not subject to variation. Funding for the tendered services in the first year of the
contract, commencing 1 September 2012, have been included and can be managed in the
various Infrastructure Parks operating and capital programs.
Funding for the tendered services for years two and three of the contract will be included in
the various Infrastructure Parks operating and capital programs. The Wembley Golf Course
is excluded from this contract.
H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\AUGUST 2012\C CR.DOCX 130