MINUTES - City of Bayswater

CITY OF BAYSWATER
MINUTES
OF THE
TECHNICAL SERVICES AND
FINANCE & PERSONNEL
COMMITTEE MEETING
17 July 2012

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
TECHNICAL SERVICES AND FINANCE & PERSONNEL
COMMITTEE MINUTES
TABLE OF CONTENTS
ITEM SUBJECT PAGE NO
ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY
APPROVED) & ABSENCE 1
DELEGATED AUTHORITY BY COUNCIL 2
DECLARATION OF INTEREST 3
CONFIRMATION OF MINUTES 3
DEPUTATIONS 3
ORDER OF BUSINESS 3
1. DIVISIONAL REPORTS 4
1.1 Technical Services 4
1.1.1 Traffic Management Elizabeth Street, Bayswater 4
1.1.2 St Peter's Primary School - Proposed On-Street Disabled Bay 22
Location: Salisbury Street, Bedford 22
CR GRAHAM PITTAWAY DECLARED AN IMPARTIAL INTEREST
1.1.3 Traffic Management - Beechboro Road North/Walter Road East 26
1.1.4 Verge Parking 29
Location: 12 Raymond Avenue, Bayswater 29
1.1.5 Clearway - Whatley Crescent, Maylands 34
1.1.6 Requested Street Tree Removal 37
Location: 56 Gummery Street, Bedford 37
CR TERRY KENYON, JP DECLARED AN IMPARTIAL INTEREST
CR GRAHAM PITTAWAY DECLARED AN IMPARTIAL INTEREST
CR MIKE ANDERTON, JP DECLARED AN IMPARTIAL INTEREST
1.1.7 Bayswater Brook Action Plan 43
1.1.8 Endorsement of Bayswater SES Local Manager 52
1.1.9 EMRC Council Meeting Minutes - 21 June 2012 55
1.2 Finance & Personnel 76
1.2.1 Financial Reports for the Period 1 July 2011 to 30 June 2012 76
1.2.2 Accounts Payable as at 17 July 2012 104
1.2.3 Investment Portfolio as at 30 June 2012 124
1.2.4 Donation - Daniel Skafte - World Challenge Expedition to Borneo 129
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1.2.5 Donation - Organ Donation and Transplant Foundation of Western
Australia 131
1.2.6 Donation - Sofia Timour - 2012 Melbourne Water International Kids
Teaching Kids Conference, Melbourne 133
1.2.7 Donation - Abbie Roberts - 2012 Water International Kids Teaching
Kids Conference, Melbourne 135
1.2.8 Donation - Frank Li - 2012 Water International Kids Teaching Kids
Conference, Melbourne 137
1.2.9 Donation - Lauren O'Brien - 2012 Trans Bass Gymnastic Challenge,
Kingston, Tasmania 139
1.2.10 Donation - Melissa O'Brien - Australian Girl Guide Contingent
"Friendship Caravan on the Silk Road 2012", China 141
1.2.11 Donation - Rachel Tonkin - National Roller Skating Championships,
Sydney 143
1.2.12 Donation - Shenae Kealley - National Artistic Roller Skating
Championships, Sydney 145
1.2.13 Donation - Bayswater State Emergency Service - 40th Anniversary 147
1.2.14 Donation - Haemophilia Foundation Australia 150
1.2.15 Donation - Mt Lawley Primary School P & C 152
1.2.16 Donation - Police & Community Youth Centres - "Circus Quirkus" 154
1.2.17 Donation - Redkite 156
1.2.18 Extension of Deed of Lease - City of Bayswater and Uniting Church
Homes - Riverslea Residential Care Facility 158
Location: 100 Guildford Road, Maylands 158
2. REPORTS OF MANAGEMENT/ADVISORY COMMITTEES 160
3. CONFIDENTIAL ITEMS 161
3.1 Technical Services 161
3.1.1 House Unfit for Human Habitation 161
3.1.2 House Unfit for Human Habitation 162
3.1.3 Objection to Notice to Remove Dangerous Trees 163
3.1.4 Amendment to Waste Management Collection Agreement 164
CR MIKE ANDERTON, JP DECLARED A FINANCIAL INTEREST
3.1.5 Renewal of Waste Management Contract 165
CR MIKE ANDERTON, JP DECLARED A FINANCIAL INTEREST
3.1.6 Coventry Square Markets - Wellington Road Duplication 166
3.2 Finance & Personnel 167
4. LATE ITEMS 168
4.1 Donation - Paige Oh - Australian Under 19 Women's Ultimate
Frisbee Team, Dublin 168
NEXT MEETING 170
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
CLOSURE 170
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
CITY OF BAYSWATER
MINUTES of the meeting of the Technical Services and Finance & Personnel Committee which
was held in Council Chambers, City of Bayswater Civic Centre, 61 Broun Avenue, Morley on
Tuesday, 17 July 2012 commencing at 7:00pm.
Committee Recommendations to Council are subject to adoption, or otherwise, at the following
Ordinary Meeting of Council, as recorded in Minutes of that Council Meeting.
MINUTES
ELECTION OF ACTING CHAIRPERSON
In accordance with Section 5.12 of the Local Government Act 1995 the members of the
Committee are to elect an acting chairperson (presiding member) from amongst themselves.
The Director of Technical Services, Mr Doug Pearson, took the Chair and called for nominations
to the position of Acting Chairperson of the Committee.
CR MARLENE ROBINSON NOMINATED, CR ALAN RADFORD SECONDED that
CR TERRY KENYON, JP be elected Acting Chairperson, and there being no other nominations,
CR KENYON, JP was declared elected.
At 7:01pm, Cr Kenyon, JP assumed the Chair.
ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY APPROVED) &
ABSENCE
Members
Cr Terry Kenyon, JP, Mayor
Cr Mike Anderton, JP
Cr Graham Pittaway, OAM
Cr Alan Radford
Cr Chris Cornish
Cr Martin Toldo
Cr Marlene Robinson
Officers
Mr Doug Pearson
Mr Kelley Ambrose
Mr James Riley
Mr Ivan Jakicevic
Ms Carol Newport
Ms Wardia Du Toit
Acting Chairperson
Deputising for Cr Barry McKenna, Deputy Mayor
Chairperson
Director of Technical Services
Acting Director of Finance
Manager Environmental Health
Technical Manager
PA/Director of Finance
PA/Director of Technical Services
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Observers
Nil.
Public
Nil.
Press
Nil.
Leave of Absence
Cr Barry McKenna, Deputy Mayor
Apologies
Ms Francesca Lefante
Chairperson
Chief Executive Officer (Interstate Conference)
DELEGATED AUTHORITY BY COUNCIL
Delegated Authority
There are no items appearing in these minutes for which the Technical Services and Finance &
Personnel Committee had been granted delegated authority by Council in accordance with Section
5.23 of the Local Government Act 1995, however this meeting was open to the Public but was
closed to receive any deputations.
Terms of Reference
Technical Services:
To consider reports and make recommendations to Council in respect to issues relating to the
delivery of services within the areas of Engineering, Parks and Gardens, Environmental Health
and the Environment, Technical Design and all other aspects of the Technical Service operations
of the City of Bayswater.
Finance & Personnel Services:
To consider reports and make recommendations to Council in respect to statutory and
management financial reporting, accounts payable/receivable, investments, donations, capital
proposals, budget reviews, loan submissions, insurance, recreational facilities managed under
contract by the YMCA, personnel issues and all other Finance & Personnel operations of the City
of Bayswater.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
DECLARATION OF INTEREST
In accordance with Section 5.60A and 5.65 of the Local Government Act 1995 the following
disclosures of financial interest were made at the meeting:-
Date Name Item No.
17 July 2012 Cr Mike Anderton, JP 3.1.4 Amendment to Waste Management Collection
Agreement
17 July 2012 Cr Mike Anderton, JP 3.1.5 Renewal of Waste Management Contract
In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following
disclosures of proximity interest were made at the meeting:-
Nil.
In accordance with Clause 34C of the Local Government (Administration) Regulations 1996 the
following disclosure of interests affecting impartiality were made at the meeting:-
Date Name Item No.
17 July 2012 Cr Graham Pittaway 1.1.2 St Peter's Primary School - Proposed On-
Street Disabled Bay
17 July 2012 Cr Terry Kenyon, JP 1.1.6 Requested Street Tree Removal
17 July 2012 Cr Graham Pittaway 1.1.6 Requested Street Tree Removal
17 July 2012 Cr Mike Anderton, JP 1.1.6 Requested Street Tree Removal
CONFIRMATION OF MINUTES
That the Minutes of the Technical Services and Finance & Personnel Committee meeting
held on 19 June 2012 which have been distributed, be confirmed as a true and correct
record.
CR GRAHAM PITTAWAY MOVED, CR MARTIN TOLDO SECONDED
CARRIED UNANIMOUSLY
DEPUTATIONS
Nil.
ORDER OF BUSINESS
Items of Business were dealt with in the following order:
Items 1.1.1, 1.1.4 to 1.1.6, 1.2.9 to 1.2.11, 1.2.13, 1.2.15, 1.2.18, 3.1.3, 3.1.6, Confidential En
Bloc items 3.1.1 to 3.1.2, Confidential items 3.1.4 and 3.1.5, Non Confidential En Bloc items
1.1.2 to 1.1.3, 1.1.7 to 1.2.8, 1.2.12, 1.2.14, 1.2.16 to 1.2.17 and 4.1.
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1. DIVISIONAL REPORTS
1.1 Technical Services
1.1.1 Traffic Management Elizabeth Street, Bayswater
Attachments: 1. Location Plan
2. Public Consultation Results
3. Origin and Destination Survey
4. Public Meeting Notes - 8 March 2012
5. Drawing No. 12/12
6. Wood Bros Mazda's Objection
Officer: Director of Technical Services
Refer: Item 12.1.2 OCM 27.03.12
Item 12.1.1 OCM 23.08.11
Item 8.1 SCM 07.06.11
Item 13.10 OCM 22.09.09
Application
For Council to consider the submissions from prescribed persons notified of the proposed closure
of the thoroughfare in Elizabeth Street, Bayswater.
Background
Council considered a report in relation to traffic management in Elizabeth Street, Bayswater and
the revised parking layout for the development (car dealership) on the corner of Guildford and
Garratt Roads at the Special Council Meeting on 7 June 2011 and resolved as follows;
"That Council:
1. Approves the revised carpark layout plan received 2 June 2011 to the planning approval
DA09-0218 for extensions to the existing car sales yard on Lots 4, 5, 7 and 201, Nos. 368,
370 and 374-376 Guildford Road and Nos. 1A and 2 Elizabeth Street, Bayswater subject to:
(a)
One car display bay being changed to a car parking bay;
(b) The landscaping strip adjoining Lot 58, No. 1 Elizabeth Street, Bayswater, being
widened to a minimum width of 2.0 metres; and
(c) Compliance with conditions 1-19 of the original planning approval granted on 22
September 2011.
2. Authorises the Director of Technical Services to initiate a one month trial of the relocation
of the cul-de-sac in Elizabeth Street to a point immediately east of the last residential
crossover in the street.
3. Authorises the Director of Technical Services to seek public comment from affected
landowners and occupiers in Elizabeth Street and Adelia Street following the completion of
the trial.
4. Considers a report in relation to a technical assessment of the trial and the results of the
public consultation following the completion of the trial.
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5. That the City of Bayswater approach Main Roads with a view to seeking a right-hand turn
from Garrett Road into Guildford Road (heading south)."
A location plan is included as Attachment 1.
In accordance with the above resolution, a trial of the cul-de-sac relocation was undertaken and a
report detailing the results of the trial was presented to the Ordinary Council Meeting of
23 August 2011. The results from the trial are detailed in the table below;
DATE
AVERAGE
WEEKDAY TRAFFIC
85TH PERCENTILE
SPEED
February 2008 249 41
Before Trial 2011 159 36
During Trial 2011 109 36
After Trial 2011 119 36
The results from the public consultation are shown in Attachment 2.
In considering the matter, Council resolved as follows;
"That Council:
1. Undertake further analysis of traffic volumes and speeds, including origin destination data
in Elizabeth Street Bayswater for a further three month period, then convene a meeting of
Councillors, residents and the car dealership operator to discuss the outcome and report
back to Council.
2. Advise the survey respondents of the Council resolution."
In accordance with the above resolution, further traffic analysis was undertaken and is detailed
below;
LOCATION DATE VOLUME
85TH
PERCENTILE
SPEED
East of Adelia Street February 2008 249 41 km/hr
Before Trial 2011 159 36 km/hr
During Trial 2011 109 36 km/hr
After Trial 2011 119 36 km/hr
September 2011 119 37 km/hr
November 2011 114 37 km/hr
December 2011 119 37 km/hr
West of Carpark September 2011 58 25 km/hr
November 2011 61 25 km/hr
December 2011 62 26 km/hr
The results of the origin and destination survey are detailed in Attachment 3
The notes from the Public Meeting held on Thursday, 8 March 2012 are enclosed as
Attachment 4.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
The Council at its meeting of 27 March 2012 considered the results of the traffic analysis and
comments from the Public Meeting and resolved as follows;
"That :
1. The City of Bayswater initiate appropriate action in accordance with the relevant
provisions of the Local Government Act 1995 to move the cul de sac from its current
location (at the end of Elizabeth Street to immediately west of the access to the new
carpark at 1A Elizabeth Street) as per the temporary trial closure.
2. Advise affected residents of the Council resolution."
In accordance with the Council resolution and Section 3.50 of the Local Government Act 1995, a
detailed design was undertaken (refer Attachment 5) and the proposed thoroughfare closure
advertised in the Voice News (19 May 2012) and Eastern Reporter (22 May 2012). In addition,
Water Corporation, Western Power, Alinta Gas, Western Power, Main Roads WA (MRWA),
Telstra, FESA, St John Ambulance, adjoining businesses and residents were notified.
After the expiry of the thirty-five (35) day response period, responses were received from the
following;
RESPONDENT
Western Power
Main Roads WA
Telstra
Water Corporation
Wood Bros Mazda
OBJECTION
YES
NO
No
No
No
No
Yes
Comment
The Wood Bros Mazda objection (refer Attachment 6) to the thoroughfare closure can be
summarised as follows;
(i)
Wood Bros has consistently worked so that any alleged impacts from the business are
minimal;
(ii) Very few vehicle movements in Elizabeth Street are attributed to the business and
they don't understand why it is a continuous issue;
(iii) Residents and other public authorities are using their carpark to access Elizabeth
Street;
(iv) Relocation of the cul de sac head would compromise the ability of City rubbish trucks
to service their site and other residents;
(v)
There would be very little reduction gained in the traffic volumes in the street; and
(vi) The proposal is not in the best interests of the community.
Considering all of the above, the Council has complied in providing notice in accordance of
Section 3.50 of the Local Government Act 1995.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Should the Council still wish to proceed with the closure, it needs to send a copy of the contents
of the notice to the Commission of MRWA as described in Section 4 (a) of the Local Government
Act 1995 as follows;
"(4) Before it makes an order wholly or partially closing a thoroughfare to the passage of
vehicles for a period exceeding 4 weeks or continuing the closure of a thoroughfare,
the local government is to —
(a)
give local public notice of the proposed order giving details of the proposal,
including the location of the thoroughfare and where, when, and why it would
be closed, and inviting submissions from any person who wishes to make a
submission
(5) The local government is to send to the Commissioner of Main Roads appointed under
the Main Roads Act 1930 a copy of the contents of the notice required by
subsection (4)(a).
(6) An order under this section has effect according to its terms, but may be revoked by
the local government, or by the Minister, by order of which local public notice is
given."
Strategic Implications
In accordance with the City of Bayswater Strategic Plan - The Future of Our City - 2011 to 2015,
the following applies;
"Key Result Area 1: Our Community
1.7 Our community feels safe and secure.
• Show leadership and innovation by bringing agencies and the community
together to address issues that impact on community and personal safety."
Policy Implications
Council Policy PG-03 - Traffic Management Criteria states;
"In the interests of improving safety and residential amenity on city streets, the City of
Bayswater will continue to fund traffic management either wholly or through a shared
arrangement with State and/or Federal Government.
Where a request is received by Technical Services for consideration of traffic management,
the staff will conduct an investigation in accordance with the City of Bayswater Traffic
Management Investigation Guidelines.
Where a complainant is dissatisfied with the investigation results, the item will be referred
to Council."
Financial Implications
The estimated cost associated with the relocation of the cul de sac is $17,500.
Voting Requirements
Simple Majority Required.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Committee/Officer's Recommendation to Council
That Council relocate the cul de sac in Elizabeth Street from its current location to
immediately west of the access to the new carpark at 1A Elizabeth Street, Bayswater as per
Drawing No. 12/12 in accordance with the relevant provision of the Local Government
Act 1995.
CR MARLENE ROBINSON MOVED, CR MARTIN TOLDO SECONDED
CARRIED UNANIMOUSLY
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Attachment 1
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Attachment 2
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Attachment 3
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Attachment 4
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Attachment 5
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Attachment 6
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.1.2 St Peter's Primary School - Proposed On-Street Disabled Bay
Location: Salisbury Street, Bedford
Attachments: 1. St Peter's Primary School's Request
2. Drawing No. 05/12
Applicant: St Peter's Primary School
Officer: Director of Technical Services
Refer: Item 12.1.4 OCM 22.05.12
CR GRAHAM PITTAWAY DECLARED AN IMPARTIAL INTEREST
In accordance with Section 5.65 of the Local Government Act 1995, Cr Graham Pittaway,
declared an impartial interest in this item as his grandson attends St Peter's Primary School.
Cr Pittaway remained in the room during voting on this item.
Application
For Council to consider a request from St Peter's Primary School for the provision of an on-street
disabled bay on Salisbury Street near the school's main entrance on a 50:50 cost sharing basis.
Background
Council, at its Ordinary Meeting of 22 May 2012 resolved as follows;
"That:
1. Council approve the construction of the proposed on-street disabled parking bay as
depicted in Drawing No. 05/12, subject to all associated costs being borne by
St Peter's Primary School.
2. St Peter's Primary School be advised that the on-street disabled bay does not relieve
the school's obligation to maintain existing disabled parking bays within the school
grounds."
Consequently, the City has received a letter from the school (refer Attachment 1) requesting
Council to consider the provision of the disabled bay on a 50:50 cost sharing basis.
The estimated cost of the works as depicted on Drawing No. 05/12 (refer Attachment 2) is $5,800
(excluding GST, $6,380 including GST).
Council's Policy EG-P08, Council Contribution to Parking Facilities at Schools within the City of
Bayswater, states as follows;
Comment
"Where a school has given a firm commitment to contribute at least matching funds, with
Council, the Director of Technical Services will report to Council for a budget allocation
not exceeding $35,000, for parking facilities at the school in accordance with Section 3.1 of
the Local Government Act 1995, for good governance and conditional that the City of
Bayswater workforce carrying out the works."
The initial discussions with the school in relation to the need for the disabled bay were on the
basis that the school would carry out the works at their own cost.
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The provision of the on-street disabled bay was to provide disabled access for parents with
disabled children, who had raised concerns of hazards traversing across busy footpaths to access
the internal disabled parking facilities on the school grounds during peak times.
In considering this matter, the following options would appear to be available to Council;
Option 1: Accede to the request and undertake the works on a 50:50 contributing basis
between the City and the applicant; or
Option 2: Not accede to the request and reconfirm Council's resolution of 22 May 2012.
It should be noted that Option 1 would require a rescission of point 1 of the original 22 May 2012
Council resolution.
Strategic Implications
In accordance with the City of Bayswater Strategic Plan, The Future of Our City 2011 to 2015,
the following applies;
"Key Result Area 1: Our Community
1.1 We actively engage with our community.
1.4 We provide responsive and affordable services to the community.
• Develop our facilities and services to be accessible for people with
disabilities."
Policy Implications
Council's Policy EG-P08, Council Contribution to Parking Facilities at Schools within the City of
Bayswater.
Financial Implications
The following estimated costs are associated with each option;
Option 1: $2,900 (excluding GST) which could be accommodated from the Sundry Works
Account No. J31900; or
Option 2: Nil.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council reconfirms its decision of 22 May 2012 and advise the applicant that;
(a) all associated costs for the construction of the on-street disabled parking bay be
borne by St Peter's Primary School; and
(b) existing disabled parking bays within the school grounds are to be maintained.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Attachment 1
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Attachment 2
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1.1.3 Traffic Management - Beechboro Road North/Walter Road East
Attachments: 1. Location Plan
Officer: Director of Technical Services
Refer: Item 12.1.3 OCM 28.02.12
Application
For Council to receive a report on the traffic congestion at the western approach in Walter Road
East at the Beechboro Road North intersection Morley.
Background
At the Council meeting of 28 February 2012, Council considered a report on the proposed
intersection improvements at the intersection of Walter Road East and Beechboro Road North.
Council resolved in part as follows;
"That Council:
3. Officers provide a report on traffic movement heading east to remove congestion that
is currently occurring at the intersection at Beechboro Road North/Walter Road
West."
Accordingly, officers have investigated the issue of queuing congestion at the western approach to
the traffic signals at the intersection (refer Attachment 1).
The current layout at the western approach to the intersection shows a dedicated left turn lane into
Beechboro Road North, a through lane and a short right turn lane into Beechboro Road heading
south. The traffic movement is predominantly in the left lane for vehicles heading north into
Beechboro Road which can experience congestion queuing in the afternoon peak period. During
the worst occasions, the vehicle queues can extend back as far as the Tonkin Highway overpass
and generally, this situation lasts for approximately thirty to forty-five minutes.
Comment
Based on site observation, the queuing can seem to be significant, however, in reality, the
majority of the traffic negotiates the left turn in one phase change of the traffic lights. This is as a
result of the current phasing cycle which gives prominence to this movement in the peak period.
In fact, the cycle phase is such that it receives just over two thirds of the total cycle time. This is
possibly the reason why there have not been any complaints to the City in regard to the subject
traffic movement. Notwithstanding this, the majority of motorists are tolerant to some form of
congestion in the peak periods.
It would appear that there are no major concerns outside of the afternoon peak period at the
western approach.
The following options would appear to be available to Council;
Option 1: Take no action at the present time and continue to monitor traffic flows at the
intersection. Given that the left turn generally clears in one phase of the traffic
signals and the congestion is relatively minor.
Option 2: Investigate the implementation of a double left turn. This would require
additional land acquisition from adjoining land owners (e.g. Charlies) and in
reality is impractical;
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Option 3: Further increase the cycle phase for the left turn movement which would
undoubtedly result in congestion on other legs of the intersection.
Strategic Implications
In accordance with the City of Bayswater Strategic Plan - The Future of Our City 2011 to 2015;
"Key Result Area 3: Our Built Environment
3.7 We ensure the City's roads and civil infrastructure are maintained to a high standard.
• Develop and implement asset management plans for roads and civil
infrastructure."
Policy Implications
Nil.
Financial Implications
The following costs are associated with each option;
Option 1: Nil.
Option 2
Land acquisition, relocation of services and modification to the intersection is
roughly estimated to cost approximately $980,000; or
Option 3: Nil.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council undertakes no further modifications on the traffic signals at the intersection of
Beechboro Road North/Walter Road East, in relation to traffic heading east, at this stage
and the situation be monitored periodically.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Attachment 1
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1.1.4 Verge Parking
Location: 12 Raymond Avenue, Bayswater
Attachments: 1. Site Location
2. Verge Area
Officer: Director of Technical Services
Refer: Item 13.6.4 OCM 27.04.04
Application
To allow Council consideration of a request to seal the verge adjacent to the commercial property
at 12 Raymond Avenue, Bayswater for customer/staff parking.
Background
A request has been received from the property owner of 12 Raymond Avenue, Bayswater (refer
Attachment 1) for the sealing of the verge adjacent to the subject property for the following stated
reasons;
"(a) to beautify the verge; and
(b)
to stop the local hoons doing burn outs on the gravel verge an my staff having to
sweep the street of loose gravell."
The verge area (refer Attachment 2) is currently surfaced with gravel and is utilised for staff
parking.
A review of the City's records has revealed that this matter was originally considered at the
Ordinary Council Meeting of 27 April 2004, where Council resolved as follows;
"The applicant be advised that:
1. Council is willing to replace the existing barrier kerbing at 12 Raymond Avenue,
Bayswater with mountable kerbing for easier access, with funding to be taken from the
road maintenance account.
2. Should he wish to have roadbase or a proper bitumen verge carpark installed then the
costs would be at his expense."
As the kerbing adjacent to the property is mountable kerbing, it would appear that point 1 of the
above resolution was actioned by the City.
Comment
The cost to seal and line mark the subject verge area is estimated to be $10,000.
Whilst the City has previously contributed to verge development adjacent to private properties,
this has usually predominantly been for streetscaping purposes not business associated parking.
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As the application principally relates to additional parking for the adjacent business, the following
clause from Policy TP-P 1.10 - Cash in Lieu of Carparking may apply;
"13. Where an application proposes a shortfall in the required number of on-site car
parking bays and cash in lieu of car parking is not applicable, the City may require:
a) If considered practical by the City, the construction by the developer of on-street
car parking bays, associated landscaping and street trees for some or all of the
on-site car parking shortfall; or
b) A cost recovery payment from the developer equal to the construction cost of onstreet
car parking bays and associated landscaping and street trees for some or
all of the on-site car parking shortfall; or
c) A combination of the construction and payment of on-street car parking bays as
outlined in Clauses 13 a) and 13 b)."
In accordance with this policy provision, the applicant would be responsible for the associated
costs.
Council considered a similar issue in relation to a property at 20 Moojebing Street, Bayswater at
the Ordinary Council Meeting of 1 February 2011 and resolved in part;
"12. The verge on the Goongarrie Street road reserve adjacent to the subject property to
be constructed and line marked to the satisfaction of the City of Bayswater. The costs
associated with these works are to be met by the applicant/owner."
In considering this matter, the following options would appear to be available to Council;
Option 1:
Option 2:
Not accede to the request;
Accede to the request and undertake the works at the City's cost;
Option 3: Accede to the request and undertake the works on a 50:50 contributing basis
between the City and the applicant; or
Option 4: Accede to the request subject to the works being undertaken at the applicant's
cost.
It should be noted that Options 2 and 3 would require a rescission of point 2 of the original 2004
Council resolution.
Strategic Implications
In accordance with the City of Bayswater Strategic Plan, The Future of Our City 2011 to 2015;
"Key Result Area 3: Our Built Environment
3.7 We ensure the City’s roads and civil infrastructure are maintained to a high
standard."
Policy Implications
As detailed in the report.
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Financial Implications
The following estimated costs are associated with each option;
Option 1:
Nil;
Option 2: $10,000;
Option 3:
Option 4:
$5,000; or
Nil.
Voting Requirements
Simple Majority Required.
Officer's Recommendation
That Council reiterate its decision of 27 April 2004 and advise the owner of 12 Raymond Avenue,
Bayswater, that should he wish to seal the verge area adjacent to his property, this would have to
be undertaken at his cost and to the satisfaction of the City of Bayswater.
Committee Discussion:
The Committee discussed this item and was of the opinion that it should be deferred until
further information had been provided.
Committee Recommendation to Council
That this item be deferred pending further information.
CR GRAHAM PITTAWAY MOVED, CR MARLENE ROBINSON SECONDED
CARRIED UNANIMOUSLY
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Attachment 1
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Attachment 2
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1.1.5 Clearway - Whatley Crescent, Maylands
Attachments: 1. Location Plan
Officer: Director of Technical Services
Refer: Item 9.1 OCM 26.06.2012
Application
For Council to consider extending the clearway in the section of Whatley Crescent between Ninth
Avenue and Rowlands Street, Maylands.
Background
At the 26 June 2012 Ordinary Council Meeting, Council resolved as follows;
"That the City’s Officers investigate and present a report to Council for its consideration,
the possible extension of the morning Clearway along the eastern side of Whatley Crescent,
from Ninth Avenue to Rowlands Street, Maylands, to assist in alleviating the traffic
congestion in this section of Whatley Crescent during the morning peak traffic period."
Currently, Whatley Crescent, west of Caledonian Avenue, functions as a one lane road in both
directions other than at the approaches to the traffic signals at the intersection of Eighth Avenue
(refer Attachment 1).
The road is of sufficient width to allow kerbside parking and one lane for traffic flow. Parking is
mainly contained on the southern carriageway, in particular the section between Ninth Avenue
and Seventh Avenue. Also, vehicles can park in the section between Ninth Avenue and Rowlands
Street, however, the demand is not as high and no vehicles were observed parked there during a
recent site visit in the morning peak period.
Presently, the Clearway is well signed during the morning peak period (7:30am to 9:00am)
between Ninth and Seventh Avenues.
Comment
The Council can extend the Clearway further along this section of road between Ninth Avenue
and Rowlands Street, however, considering that there is no apparent impediment to the traffic
flow on the road currently, the need may be questionable as it appears there is very little parking
there during the morning peak period. As Whatley Crescent reverts back to single carriageway to
the west of the Eighth Avenue traffic lights, the extended Clearway will not increase traffic
capacity as the single carriageway to the west is the limiting factor.
The following options would appear to be available to Council;
Option 1: Extend the Clearway on Whatley Crescent between Ninth Avenue and
Rowlands Street. There may be a limited benefit in extending the Clearway,
however, there may also be a concern from adjacent residents in relation to the
loss of parking.
Option 2: Extend the Clearway on a trial basis, say three months. This will allow an
assessment of any benefits or concerns from adjacent residents.
Option 3: Not extend the Clearway on Whatley Crescent between Ninth Avenue and
Rowlands Street.
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Strategic Implications
In accordance with the City of Bayswater Strategic Plan - The Future of Our City 2011 to 2015;
"Key Result Area 3: Our Built Environment
3.7 We ensure the City's roads and civil infrastructure are maintained to a high standard.
• Develop and implement asset management plans for roads and civil
infrastructure."
Policy Implications
Nil.
Financial Implications
The following costs are associated with each option;
Option 1: $500;
Option 2: $500; or
Option 3: Nil.
Voting Requirements
Simple Majority Required.
Officer's Recommendation
That, given the limited traffic flow benefits envisaged, Council not extend the Clearway on
Whatley Crescent between Ninth Avenue and Rowlands Street, Maylands at this stage.
Committee Discussion:
The Committee discussed this item and felt that a trial should be undertaken, in consultation
with affected residents, to assess any benefits or concerns.
Committee Recommendation to Council
That Council extend the clearway on Whatley Crescent between Ninth Avenue and
Rowlands Street, Maylands on a trial basis for three months to allow an assessment of any
benefits or concerns from adjacent residents.
CR MARTIN TOLDO MOVED, CR MARLENE ROBINSON SECONDED
CARRIED UNANIMOUSLY
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Attachment 1
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1.1.6 Requested Street Tree Removal
Location:
Attachments:
Applicant:
Officer:
56 Gummery Street, Bedford
1. Location Plan
2. Risk Assessment
3. Photograph
Mr S and Mrs F Minniti
Director of Technical Services
CR TERRY KENYON, JP DECLARED AN IMPARTIAL INTEREST
In accordance with Section 5.65 of the Local Government Act 1995, Cr Terry Kenyon, JP,
declared an impartial interest in this item as he knows the applicant. Cr Kenyon, JP remained
in the room during voting on this item.
CR GRAHAM PITTAWAY DECLARED AN IMPARTIAL INTEREST
In accordance with Section 5.65 of the Local Government Act 1995, Cr Graham Pittaway,
declared an impartial interest in this item as he knows the applicant. Cr Pittaway remained in
the room during voting on this item.
CR MIKE ANDERTON, JP DECLARED AN IMPARTIAL INTEREST
In accordance with Section 5.65 of the Local Government Act 1995, Cr Mike Anderton, JP,
declared an impartial interest in this item as he knows the applicant. Cr Anderton, JP
remained in the room during voting on this item.
Application
For Council to consider the requested removal of a street tree adjacent to 56 Gummery Street,
Bedford.
Background
The landowners of 56 Gummery Street, Bedford have requested, via representations to
Councillors, the removal of a significant street tree located at 56 Gummery Street, Bedford (refer
Attachment 1) as the tree is dropping leaves and twigs which block the gutters of the dwelling.
On 10 July 2012, the City's Senior Parks Coordinator undertook a site visit with the intention to
provide a Quantified Tree Risk AssessmentTM (QTRA) (refer Attachment 2) for the Spotted
Gum tree (Corymbia maculata) located on the verge at 56 Gummery Street, Bedford.
Comment
By using the QTRA methodology, an acceptable risk of harm has been determined. The most
significant target has been assessed as householders on the north-eastern side of the tree. The most
significant part with potential to fail is the north-eastern trunk of the triforkation (marked 1 on
Attachment 3) in a probable north-easterly direction.
Although it is acknowledged that the tree would create considerable nuisance to the adjacent
property owner through leaf and branch drop, an acceptable risk of harm has been calculated and
no remedial works are recommended at present.
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Accordingly, the following options would appear to be available to Council;
Option 1: Accede to the landowners' request and authorise the removal of the tree at the
landowners' cost; or
Option 2: Accede to the removal of the tree and undertake the necessary works utilising
funds from the City's Street Tree Maintenance Account.
Option 3: Not accede to the landowners' request.
Should Options 1 or 2 be preferred by Council, it is recommended that a suitable replacement tree
be planted.
Should the officer preferred Option 3 be endorsed, it is recommended that the tree be reinspected
in two years time to reassess the risk of harm.
Strategic Implications
In accordance with the City of Bayswater Strategic Plan, The Future of Our City 2011 to 2015,
the following applies;
"Key Result Area 2: Our Natural Environment
2.2 Our community will continue to enjoy access to natural environmental areas.
• Promote community involvement in conserving and enhancing
biodiversity.
Key Result Area 3: Our Built Environment
3.2 We work to achieve a high quality built form for our City.
• Identify characteristics and desired outcomes for streetscapes and urban
art.
3.3 We develop town centres as vibrant community meeting places.
• Create an overall plan to make town centres attractive including:
> Developing streetscapes and lighting."
Policy Implications
The process stated above does not conflict with the Council Policy PG-P01 - Street Trees, to
provide guidelines for the management of street trees in the City of Bayswater.
Financial Implications
The following estimated costs are associated with each option;
Option 1: Nil; or
Option 2: $4,000; or
Option 3: Nil.
Voting Requirements
Simple Majority Required.
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Officer's Recommendation
That Council:
1. Not support the removal of the Spotted Gum tree located on the verge adjacent to
56 Gummery Street, Bedford.
2. Authorise the tree on the verge adjacent to 56 Gummery Street, Bedford to be inspected by a
suitably qualified Arborist in two years time.
CR MARLENE ROBINSON MOVED, CR CHRIS CORNISH SECONDED
LOST: 3/4
FOR VOTE - Cr Alan Radford, Cr Chris Cornish, Cr Marlene Robinson.
AGAINST VOTE - Cr Terry Kenyon, JP, Cr Graham Pittaway, Cr Mike Anderton, JP,
Cr Martin Toldo.
Committee Discussion:
The Committee discussed this item and was of the opinion that Council should accede to the
applicants' request to remove the tree and replace with a suitable tree, at the applicants'
expense.
Committee Recommendation to Council
That Council accede to the applicants' request by authorising the removal of the tree located
on the verge adjacent to 56 Gummery Street, Bedford, subject to :
That Council accede to the applicants' request by authorising the removal of the tree located
on the verge adjacent to 56 Gummery Street, Bedford, subject to :
1. The tree being removed by a qualified contractor at the applicants' expense.
2. The applicants indemnifying the City of Bayswater against all actions, claims,
damages, debts and expenses whatsoever in respect of damage to property and the
death of or injury to any person arising out of the removal of the street tree.
3. A suitable replacement tree to the satisfaction of the Director of Technical Services
being planted at the applicants' expense.
CR GRAHAM PITTAWAY MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED: 6/1
FOR VOTE - Cr Terry Kenyon, JP, Cr Graham Pittaway, Cr Mike Anderton, JP,
Cr Alan Radford, Cr Chris Cornish, Cr Martin Toldo.
AGAINST VOTE - Cr Marlene Robinson.
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Attachment 1
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Attachment 2
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Attachment 3
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1.1.7 Bayswater Brook Action Plan
Attachments: 1. Bayswater Brook Executive Summary
Officer: Director of Technical Services
Refer: Item 13.3.1 25.09.07
Item 13.3.1 OMC 11.12.07
Item 12.1.6 OCM 19.04.11
Application
For Council to consider providing in principle support for the Draft Bayswater Brook Action Plan.
Background
Water Quality Challenges in the Bayswater Brook Catchment
The City of Bayswater until the 1950's was made up of a number of interconnecting wetlands with
a high water table. Over the development of the City, a drainage system was built to reduce
flooding and provide space for buildings.
The drainage systems only criteria at the time was to remove flooding potential, this meant the
system was designed to move stormwater and groundwater in the catchment quickly to the river.
It is now known that this design does not give enough time for the assimilative capacity of the
environment to remove the pollutants before they reach the Swan River.
Both nutrient and non nutrient contaminants released from the Bayswater Brook Catchment are a
concern for the health of the Swan River. In particular, the Brook contributes 9.8 tonnes of
nitrogen and 0.6 tonnes of phosphorous annually to the Swan River. These poor drainage systems
over multiple catchments contribute to the development of algal blooms associated and fish kills
in the river.
The Bayswater Brook catchment does have other values or criteria in need of protection as well,
these include;
• Habitat;
• Ecological services;
• Recreational opportunities;
• Cultural and social values;
• Aesthetics, liveability and wellbeing;
• Environmental water flows;
• Managing flood risks; and
• Economic value.
Strategic and Operational Strategies
The City has a long history of supporting catchment management within the area. Some of these
major water management initiatives include;
• Bayswater Integrated Catchment Management (BICM) (1980's- 2007) - The BICM
group was the first catchment management group in Perth and developed programs
that were the forerunner to many catchment management strategies that are
implemented today.
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• Draft Bayswater Integrated Drainage Strategy (2007) - The Water Corporation
commissioned the preparation of this document in partnership with the City. The
strategy is an operational document which lists opportunities for on ground works
such as living streams and bioremediation wetlands.
• Bayswater Brook Local Water Quality Improvement Plan (2008) - This document was
developed by the Swan River Trust (SRT) in partnership with the City of Bayswater,
as a requirement of the Swan Canning Rivers Water Quality Improvement Plan, and
sets the strategic approach and targets for the catchment.
• ICLEI Water Program (2010- 2015) - Aims for a 10% reduction in water usage within
the City by 2015.
• Living Streams and Wetlands Construction - Swan Lake, Nora Hughes, Browns Lake,
Hillcrest Reserve and Weld Square.
• Eric Singleton Bird Sanctuary Restoration Project (Current) - The bird sanctuary is
currently polluted and uses unsustainable water management practices. The project
will restore the wetland and use water from the Bayswater Brook to provide its water
needs while cleaning the water before it enters the river. The State Government has
submitted $1.2M over three years towards the $3M project. The City is currently
awaiting the result of a Federal Government Grant for an additional $1.35M.
• Morley Mastperplan 2010 - One of the six key projects of the master plan includes
drainage reserves in the City Centre becoming the focus of the Bayswater Brook
'living stream' project through a comprehensive sustainable approach to stormwater in
an accessible landscape setting.
Formation of the Bayswater Brook Working Group
As demonstrated, the City has undertaken a number of water quality improvement initiatives,
however, there are a number of organisations which are involved in the management or study of
stormwater in the City. These include the Water Corporation, SRT, Perth NRM and the CSIRO.
To solve this policy problem, the subject organisations developed an officer working group to
draw together all of the different organisations operational and strategic approaches for the
Bayswater Brook to develop a unified way forward.
After a series of informal meetings held with the key water management agencies within the City,
officers presented a report to Council to consider the total water cycle management in the area and
at the Ordinary Council Meeting of 19 April 2011, Council resolved as follows;
"That Council:
1. Continue to strive and prioritise the improvement of water quality, quality of life,
cultural values and biodiversity of the Bayswater Brook through a multi-agency
approach.
2. Write to the Minister for Water, the Honourable Bill Marmion, seeking the Minister's
support in lobbying the Water Corporation to consider modelling the catchment for
flood prevention and the objectives of the Bayswater Brook Working Group.
3. Writes to the Chief Executive Officer of the Water Corporation requesting the
Corporation's support to model the catchment for flood prevention and the objectives
of the Bayswater Brook Working Group."
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The vision for the Draft Bayswater Brook Action Plan is;
"Use a multi-disciplinary and interagency approach to manage, water flows and
improve quality whilst providing multiple long term benefits including ongoing flood
management, improved community amenity and ecological function in the Bayswater
Brook catchment and the Swan River."
Draft Bayswater Brook Action Plan
In order to coordinate actions by each agency and to define responsibilities, the Bayswater Brook
Working Group has completed the Draft Bayswater Brook Action Plan. The group have now
requested that the partner organisations, including the City of Bayswater, formally consider the
plan and provide in principle support.
The document sets the strategic context in which stormwater is managed by the different
organisations within the City. It identifies the scientific knowledge gaps within the catchment and
advocates for a no regrets implementation approach for stormwater management in the City. The
Executive Summary of the Bayswater Brook Action Plan is enclosed as Attachment 1.
The following actions provide direction of the type of activities the Group will need to undertake
to implement the action plan;
• Adoption by the City of Bayswater, of policies, guidelines and work practices that
implement the principles of Water Sensitive Urban Design;
• Continuation of community engagement, education and auditing programs to prevent
or reduce input of pollutants and nutrients into the catchment;
• Retrofitting the local urban drainage system via disconnection of local pipes and
increasing flows over permeable surfaces;
• Progressive conversion of existing open (trapezoidal) channels to a more natural
living stream configuration;
• Develop a robust understanding of catchment surface and groundwater interactions to
assist with evaluating and prioritising restoration actions; and
• Development of a simplified drainage governance system.
Comment
After in principle support is received for the Action Plan, the group will then work together to
develop a range of mechanisms to implement the recommendations of the plan. These will need to
be further considered by Council and will include activities such as;
• aligning operational practices to encourage synergies of existing activities;
• developing policy and design standards for future growth; and
• developing and seeking external and internal funding for retrofitting the catchment.
By providing in principle support, the City will not be required to commit to additional resources.
The expectation of the group will, however, be to share the costs of retrofitting the catchment. The
plan will take decades to reverse the unsustainable drainage practices used over the last 100 years.
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It should be noted that this approach has been discussed by government and non government
bodies and will help position the City to attract potential grant funding for future retrofit water
sensitive urban design works.
Also, at the Councillors Workshop held on 25 June 2012, it was noted that the City of Stirling and
Town of Bassendean also contribute to the drainage flows to the Bayswater Brook and have a
responsibility to help improve the catchment.
Strategic Implications
In accordance with the City of Bayswater Strategic Plan - The Future of Our City 2011 to 2015,
the following applies;
Key Result Area 1: Our Community
"1.2 We promote and facilitate healthy lifestyles for our community.
1.3 We provide preventative measures to guard the health of our community.
Key Result Area 2: Our Natural Environment
2.1 Our community will continue to enjoy a lifestyle enhanced by proximity to the Swan
River.
2.2 Our community will continue to enjoy access to natural environmental areas.
2.4 We actively pursue ways to minimise water use.
2.7 We pursue ways to mitigate and adapt to climate change.
Key Result Area 3: Our Built Environment
3.2 We work to achieve a high quality built form for our City.
3.6 We ensure the City’s parks and associated infrastructure is of a high standard and
meets the needs of the community.
3.7 We ensure the City’s roads and civil infrastructure are maintained to a high standard.
Key Result Area 5: Leadership & Governance
5.2 We advocate effectively on behalf of the community.
5.6 We build strong stewardship and leadership.
5.8 We ensure prudent financial management practices."
Policy Implications
• Bayswater Integrated Catchment Management (BICM);
• Draft Bayswater Integrated Drainage Strategy (2007);
• Bayswater Brook Local Water Quality Improvement Plan (2008);
• ICLEI Water Program (2010- 2015);
• Eric Singleton Bird Sanctuary Restoration Project (Current); and
• Morley Master Plan (2010).
Financial Implications
There is no immediate financial cost for providing in principle support for the Draft Bayswater
Brook Action Plan. As has been indicated in all previous Council reports, retrofitting the
catchment to include water sensitive urban design, construct living streams and restore the Eric
Singleton Bird Sanctuary will have high capital costs and any Council funding contributions will
need to be considered by Council on a case-by-case basis.
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The intention of the working group is to use the document to align operational practices to
encourage synergies of existing activities, develop policy and design standards for future
development and seek external and internal funding for retrofitting the catchment.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That:
1. Council provides in principle support for the Bayswater Brook Action Plan.
2. Officers continue to work with the Bayswater Brook Working Group and continue
exploring grant and other government funding opportunities to implement the
Bayswater Brook Action Plan.
3. Council request that the Bayswater Brook Working Group invites officers from the
City of Stirling and Town of Bassendean to join the Group, as these local authorities
also have a responsibility to maintain the health of the Bayswater Brook catchment.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
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Attachment 1
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1.1.8 Endorsement of Bayswater SES Local Manager
Attachments:
Officer:
1. Email from District Manager SES
Director of Technical Services
Application
For Council to endorse the appointment of the new Local Manager of the Bayswater State
Emergency Services (SES).
Background
At the Local Emergency Management Committee (LEMC) Meeting of 5 June 2012, the
Committee was advised that Mr Ashley Smith, Local Manager of the Bayswater SES had resigned
as the Local Manager effective 30 June 2012 and that Ms Andrae Moore had been appointed as
the new Local Manager.
Accordingly, the LEMC Committee made a recommendation in part, which was endorsed by
Council at its Ordinary Meeting of 26 June 2012 as follows;
"That:
2. Mr Ashley Smith be formally thanked for his service and contributions over the years
to the Bayswater SES."
Mr Smith was the Local Manager for a period of five years and played a major role in the day-today
running of the Bayswater SES Unit. Although Mr Smith has resigned, he will continue to play
an integral role as a SES volunteer. A letter on behalf of the LEMC Chairperson, Committee,
Mayor and Councillors was forwarded to Mr Smith to thank him for his outstanding service to the
Bayswater community over the years.
Consequently, the City has received an email from the District Manager SES (refer
Attachment 1) advising that;
"Pursuant to the current policy for Local Manager appointments, Ms Andrae Moore has
been accepted by FESA and the local unit as the incoming Local Manager subject to final
endorsement by Local Government."
It should be noted that there is no employer/employee relationship between the Local SES
Manager and the Council and the endorsement is only a procedural matter.
Comment
Ms Moore's appointment will be for a period of three years.
Ms Moore has been a member of the SES for over fifteen years and has attended many high
profile incidents during this time. She has been the recipient of the SES Youth Achievement
Award for Service and continues to assist in training new volunteers in all areas relating to the
Bayswater SES.
Ms Moore currently holds the position of Deputy Local Manager of the Bayswater SES Unit until
Council's final endorsement.
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Strategic Implications
In accordance with the City of Bayswater Strategic Plan - The Future of our City 2011 -2015:
"Key Result Area 5: Leadership and Governance
5.1 We ensure compliance with all legislative and statutory requirements,
• Develop and implement a Risk Management Framework
• Develop and implement a Governance Framework including a statutory
compliance calendar detailing reporting requirements, key dates and
actions required.
Policy Implications
Nil.
Financial Implications
Nil.
5.5 We ensure Council is accountable to its community
• Develop and implement a Marketing and Communications Plan to keep
the community informed about the City's decision making policies and
practices, programmes and service."
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council endorse the appointment of Ms Andrea Moore as the new State Emergency
Services (SES) Local Manager of the Bayswater SES Unit effective immediately.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
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Attachment 1
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1.1.9 EMRC Council Meeting Minutes - 21 June 2012
Attachments:
Officer:
1. City of Bayswater Delegate's Report
2. EMRC Abridged Minutes
3. EMRC Investment Report
Director of Technical Services
Application
To allow Council consideration of the recent Minutes from the Eastern Metropolitan Regional
Council (EMRC).
Background
A Council Meeting of the EMRC was held on 21 June 2012, Cr Graham Pittaway,
Cr Alan Radford and the Chief Executive Officer were in attendance.
Comment
A Delegate's Report listing items with implications for the City of Bayswater is Attachment 1 and
the Abridged Minutes form Attachment 2. Also attached, is the EMRC Investment Report from
21 June 2012 (refer Attachment 3).
Strategic Implications
In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 to 2015,
the following applies;
"Key Result Area 4: The Local Economy
4.2 We identify, develop and promote the City’s tourism opportunities, destinations and
events and our role as the gateway to Perth’s eastern tourism region."
Policy Implications
Nil.
Financial Implications
As detailed in the Delegate's Report.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That the Eastern Metropolitan Regional Council (EMRC) Delegate's Report, Abridged
Minutes and Investment Report of the meeting of 21 June 2012 be received.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
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Attachment 1
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Attachment 2
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Attachment 3
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2 Finance & Personnel
1.2.1 Financial Reports for the Period 1 July 2011 to 30 June 2012
Attachments: 1. Financial Reports
Officer: Acting Director of Finance
Application
To inform Council of the financial reports for the period 1 July to 30 June 2012.
Background
The financial statements for the reporting period are submitted in the form of :
o Financial Activity Statement Report
o Net Current Asset Position
o Reserve Fund Statement
o Summary Schedule of Divisional Financial Activity
o Divisional Summaries.
Comment
Nil.
Strategic Implications
In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 - 2015,
the following applies :
"Key Result Area 5: Leadership & Governance
5.8 We ensure prudent financial management practices."
Policy Implications
Nil.
Financial Implications
Nil.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That the financial reports for the period 1 July 2011 to 30 June 2012 be received.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Attachment 1
CITY OF BAYSWATER
FINANCIAL ACTIVITY STATEMENT REPORT
FOR THE PERIOD 1 JULY 2011 TO 30 JUNE 2012
% OF YEAR 100.00%
REVENUE ADOPTED %
BUDGET 2011-2012 ACTUAL BUDGET
General Purpose Funding 33,927,786 35,046,033 103.30
Law Order & Public Safety 80,230 162,266 202.25
Health 87,900 124,906 142.10
Welfare & Education 8,443,629 7,861,790 93.11
Housing 74,200 91,143 122.83
Community Amenities 9,526,336 9,846,194 103.36
Recreation & Culture 6,465,575 6,708,917 103.76
Transport 487,000 447,700 91.93
Economic Services 640,200 564,520 88.18
Other Property & Services 84,500 80,662 95.46
LESS $59,817,356 $60,934,131 101.87
OPERATING EXPENDITURE
General Purpose Funding 552,241 589,415 106.73
Governance/Admin 4,171,651 3,906,847 93.65
Law Order & Public Safety 1,947,928 1,857,028 95.33
Health 1,355,856 1,313,523 96.88
Welfare & Education 8,917,011 8,370,801 93.87
Housing 140,765 104,849 74.49
Community Amenities 10,464,437 10,718,462 102.43
Recreation & Culture 23,043,323 21,882,991 94.96
Transport 4,710,370 4,855,853 103.09
Economic Services 1,490,465 1,365,565 91.62
Other Property & Services 1,716,728 1,803,765 105.07
$58,510,775 $56,769,099 97.02
ADD
CONTRIBUTIONS/GRANTS FOR THE
DEVELOPMENT OF ASSETS
General Purpose Funding 663,200 912,234
Recreation & Culture 328,310 55,000
Transport 763,412 809,938
$1,754,922 $1,777,172
Funding for Operations $3,061,503 $5,942,204
ADD
DISPOSAL OF ASSETS $450,000 $566,182
RESERVES MOVEMENT $1,284,827 $1,058,635
PRINCIPAL LOAN RECOVERIES $58,256 $62,391
EMPLOYEE PROVISIONS $99,500
DEPRECIATION $6,322,500 $6,322,500
$8,215,083 $8,009,708
LESS
CAPITAL EXPENDITURE $15,993,294 $11,856,381
AGED PERSONS HOMES - RESTRICTED $748,167
REPAYMENT OF DEBT $58,256 $62,391
PROFIT/LOSS ON DISPOSAL OF ASSETS ($340,056)
$15,711,494 $12,666,939
OPENING BALANCE $4,934,908 $4,408,089
CLOSING BALANCE $500,000 $5,693,062
Explanation of expenditure greater than 10% of the average monthly estimates
General Purpose Funding - Annual charges on council property
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
NET CURRENT ASSET POSITION AS AT 30 JUNE 2012
SURPLUS SUMMARY REPRESENTED BY
2011/2012 2010/2011
CASH AT BANK AS AT 30 JUNE 2012 $10,183,854 $8,493,267
DEBTORS/INCOME DUE NOT RECEIVED $2,152,084 $2,253,452
STOCK $102,049 $83,748
PREPAID EXPENSES $13,160 ($193,342)
$12,451,147 $10,637,125
G.S.T. CLEARING ACCOUNT $238,009 $381,363
(Cleared at time of lodging B.A.S. return )
FIRE & SERVICES LEVY ($37,230) ($3,321)
CREDITORS ($4,257,050) ($2,033,714)
Deferred Movement - Pensioners/Other $26,201 $41,160
Aged Persons Homes $9,884,689 $9,355,020
BALANCE AS AT 30 JUNE 2012 $18,305,766 $18,377,633
As Per Summary of Divisional Activity
LESS RESTRICTED ASSETS
RESERVES - GENERAL $2,728,015 $3,377,714
RESERVES/RESTRICTED - AGED $9,884,689 $7,752,426
CLOSING BALANCE AS AT 30 JUNE 2012 $5,693,062 $7,247,493
AS PER FINANCIAL ACTIVITY REPORT
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
RESERVE FUND BUDGET 2011-2012
AS AT 30 JUNE 2012
TITLE OPENING INTEREST TRANSFERS REQUIREMENTS BALANCE
EARNED
TO RESERVES
Actual 30 June Budget Actual Budget Actual Budget Actual Budget Actual
Property Building & Equipment 10,960 547 585 11,507 11,545
Bore & Reticulation 4,073 3 218 4,076 4,291
Grounds Facilities Lighting 28,512 1,426 1,622 29,938 30,134
Long Service Leave 228,853 1,442 5,578 234,059 230,295 372
Plant & Equipment 13,400 1,549 1,041,000 1,041,000 1,041,000 716,943 13,400 339,006
Building Upgrade 72,500 2,596 3,886 30,537 44,559 76,386
Workers Compensation 831,107 6,270 44,551 837,377 875,658
Major Capital Works 2,502,988 61,870 60,378 2,603,000 2,603,000 5,106,988 3,875,358 60,870 1,291,008
The Rise 494 34 28 528 522
Bayswater Aquatic Centre Replac 1,778 89 101 1,867 1,879
Maylands Waterland 14,486 724 824 15,210 15,310
Gratuity Reserve 77,499 4,405 77,499 81,904
Total Municipal Operations $ 3,786,650 $ 75,000 $ 123,725 $ 3,644,000 $ 3,644,000 $ 6,178,525 $ 4,826,360 $ 1,327,125 $ 2,728,015
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
BUDGET 2011-2012
CHIEF EXECUTIVE OFFICE
SUMMARY
Period Ending 30 June 2012
0
Description Revised Budget 2011/2012 Actual %
Municipal Funded Operations
Operating Income
SS10100 Members of Council 2,200 223 10.12%
SS10120 Governance/Executive Services 40,000 40,000 100.00%
Total Operating Income -$42,200 -$40,223 95.31%
Operating Expenditure
SS10100 Members of Council $814,721 $702,540 86.23%
SS10120 Governance/Executive Services $797,692 $742,548 93.09%
SS10121 Media Communications $100,700 $55,968 55.58%
SS10200 Human Resources $490,392 $537,965 109.70%
SS10210 Occupational Health & Safety $84,892 $75,244 88.64%
Maintenance Costs
Total Operating Expenditure $2,288,397 $2,114,265 92.39%
Total Chief Executive Office $2,246,197 $2,074,042
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
BUDGET 2011-2012
COMMUNITY SERVICES
SUMMARY
PERIOD ENDED 30 JUNE 2012
Description
Revised Budget
2011/2012 Actual %
Operating Expenditure
SS10300 Administration $787,855 $616,674 78.27%
SS10301 Records Administration $408,655 $338,549 82.84%
SS10400 Rangers $282,953 $267,482 94.53%
SS10405 Security Watch $1,115,930 $1,088,281 97.52%
SS10410 Animal Control $230,099 $191,196 83.09%
SS10420 Parking Facilities $205,842 $173,981 84.52%
SS10600 Bayswater Waves $3,908,854 $4,152,505 106.23%
SS10610 Maylands Waterland $270,132 $268,372 99.35%
SS10700 Bayswater Library $467,174 $444,591 95.17%
SS10705 Maylands Library $455,433 $438,506 96.28%
SS10710 Morley Library $872,349 $811,284 93.00%
SS10750 The RISE $1,250,648 $819,787 65.55%
SS10800 Recreation & Sport $5,550 $3,064 55.21%
SS10801 Other Recreation & Sport $587,835 $521,178 88.66%
SS10802 Events $140,046 $158,435 113.13%
SS10803 Events - Programmes $539,750 $533,532 98.85%
SS10805 Embleton Golf Course $128,950 $88,586 68.70%
SS10810 Maylands Golf Course $113,900 $69,971 61.43%
SS11100 Community Services Administr $132,330 $149,459 112.94%
SS11105 Bayswater Senior Citizens $50,782 $52,424 103.23%
SS11106 Morley Senior Cits $54,029 $60,173 111.37%
SS11107 Maylands Autumn Ctre $55,982 $54,848 97.97%
SS11110 Bayswater Podiatry $17,500 $12,427 71.01%
SS11111 Morley Podiatry $28,500 $19,983 70.12%
SS11112 Maylands Podiatry $18,000 $11,072 61.51%
SS11115 Community Housing $105,826 $76,397 72.19%
SS11120 Rental Council Properties $0 $16
SS11125 Youth Services $193,664 $112,874 58.28%
SS11130 Community Bus $26,694 $29,724 111.35%
SS11136 Volunteers $53,682 $35,979 67.02%
SS11145 Other Community Services $9,984 $9,033 90.47%
SS11200 Scholarships $24,750 $27,720 112.00%
SS11201 Pre-Schools $0 $141
SS11210 Other Admin & Comm Service $2,500 $2,161 86.46%
SS11300 HACC Program - Assessment $6,139 $987 16.07%
SS11301 Meals on Wheels $372,422 $277,807 74.59%
SS11302 Adult Day Services $315,073 $332,802 105.63%
SS11303 Domestic Assistance $395,823 $397,969 100.54%
SS11304 Volunteers $0 $518
SS11305 BLIS $241,958 $244,893 101.21%
SS11306 Social Support Prg $95,199 $84,381 88.64%
SS11307 HACC Program Transport $93,991 $66,019 70.24%
SS11308 Food Preparation $92,962 $66,069 71.07%
SS11310 Counselling Support $73,582 $64,979 88.31%
SS11311 Client Care $3,152 $0 0.00%
SS11312 Transport Other Services $5,151 $9,204 178.68%
Total Operating Expenditure $14,241,630 $13,186,030 92.59%
Total Community Services
$5,744,627 $4,730,589 82.35%
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
BUDGET 2011-2012
COMMUNITY SERVICES
SUMMARY
PERIOD ENDED 30 JUNE 2012
Description
Revised Budget
2011/2012 Actual %
Operating Income
SS10300 Administration 41,050 23,091 56.25%
SS10301 Records Administration 540 510 94.44%
SS10400 Rangers 32,650 31,764 97.29%
SS10405 Security Watch 20,000 0 0.00%
SS10410 Animal Control 84,760 89,904 106.07%
SS10420 Parking Facilities 72,000 76,409 106.12%
SS10600 Bayswater Waves 3,353,450 3,457,857 103.11%
SS10610 Maylands Waterland 163,500 163,867 100.22%
SS10700 Bayswater Library 8,000 8,939 111.73%
SS10705 Maylands Library 14,250 19,689 138.17%
SS10710 Morley Library 26,050 31,415 120.60%
SS10750 The RISE 817,500 436,236 53.36%
SS10800 Recreation & Sport 0 50
SS10801 Other Recreation & Sport 124,500 113,306 91.01%
SS10803 Events - Programmes 94,200 148,495 157.64%
SS10805 Embleton Golf Course 415,000 432,343 104.18%
SS10810 Maylands Golf Course 1,130,000 1,102,614 97.58%
SS11000 Community Programmes 0 5
SS11100 Community Services Administr 5,000 39,590 791.80%
SS11105 Bayswater Senior Citizens 8,000 9,510 118.87%
SS11106 Morley Senior Cits 6,000 5,813 96.88%
SS11107 Maylands Autumn Ctre 12,000 9,185 76.54%
SS11110 Bayswater Podiatry 20,000 15,460 77.30%
SS11111 Morley Podiatry 34,000 22,564 66.37%
SS11112 Maylands Podiatry 10,000 10,533 105.33%
SS11125 Youth Services 1,000 1,000 100.00%
SS11130 Community Bus 1,500 1,833 122.17%
SS11145 Other Community Services 11,000 9,160 83.27%
SS11301 Meals on Wheels 275,200 238,701 86.74%
SS11302 Adult Day Services 251,620 338,417 134.50%
SS11303 Domestic Assistance 252,139 271,472 107.67%
SS11305 BLIS 173,708 253,254 145.79%
SS11306 Social Support Prg 240,713 239,144 99.35%
SS11307 HACC Program Transport 167,567 177,712 106.05%
SS11308 Food Preparation 106,088 107,398 101.23%
SS11310 Counselling Support 80,903 86,747 107.22%
SS10800 Recreation & Sport 334,915 377,782 112.80%
SS10805 Embleton Golf Course 9,000 0 0.00%
SS11115 Community Housing 63,500 73,138 115.18%
SS11120 Rental Council Properties 10,700 16,372 153.01%
SS11200 Scholarships 0 4,198
SS11201 Pre-Schools 25,000 8,334 33.34%
SS11600 Other 0 1,632
Total Operating Income -$8,497,003 -$8,455,441 99.51%
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
ADMINISTRATION & COMMUNITY SERVICES
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Capital Works Expenditure as at 30 June 2012
12
Description Revised Budget Actuals Commitments Total
Division: 10 - Administration & Community Services
Carry Forward Works - 1 July 2011
New Asset
Sub Section: SS18030 - Bayswater Waves - Furniture & Equipment
G40600 Pool Hoist 12,995 11,795 0 11,795
$12,995 $11,795 $0 $11,795
Sub Section: SS20150 - Community Services - Capital
G10100 Community Sensory Garden 30,000 36,053 7,349 43,402
G40300 Purchase Bus - HACC (Grant Funds) 0 36,891 0 36,891
E35100 HACC - Computer (Grant Funds) 0 9,751 0 9,751
$30,000 $82,695 $7,349 $90,044
Asset Replacement/Improvement
Sub Section: SS18015 - Ranger & Security Services
G10000 Security Services - Asset ReplacemenReplacement and repai 11,489 3,910 6,667 10,577
$11,489 $3,910 $6,667 $10,577
Sub Section: SS18020 - Recreation Development
G10200 Noranda Netball Court Resurface 0 4,550 0 4,550
G10500 Upper Hillcrest Reserve, Deschamp RCricket Pitch & Net Upg 7,106 6,300 0 6,300
G10800 Playground Equipment Maintain & Repair 0 1,607 0 1,607
$7,106 $12,457 $0 $12,457
Sub Section: SS18030 - Bayswater Waves - Furniture & Equipment
G11800 Bayswater Waves Security Camera Syste 15,000 0 13,636 13,636
$15,000 $0 $13,636 $13,636
Total Cfwd Works $76,590 $110,857 $27,652 $138,509
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Capital Works Expenditure as at 30 June 2012
12
Description Revised Budget Actuals Commitments Total
Division: 10 - Administration & Community Services
NEW WORKS 2011-2012
New Asset
Sub Section: SS18015 - Ranger & Security Services
H11000 Security Watch and Ranger In Vehicle Communications 30,000 3,819 23,636 27,455
$30,000 $3,819 $23,636 $27,455
Sub Section: SS18020 - Recreation Development
H11800 Skatepark Management Committee Development 40,000 32,450 0 32,450
H12100 Wotton Reserve Complete fencing of - 1m high chain link fen 10,000 12,960 0 12,960
H12200 Wotton Reserve Players' "race" from changerooms to m 10,000 4,160 0 4,160
H62800 New city wide 'Branded' CoB signage to use at events 6,000 2,570 1,915 4,485
$66,000 $52,140 $1,915 $54,055
Sub Section: SS18030 - Bayswater Waves - Furniture & Equipment
H50500 Aquatic wheel chairs x 2 4,200 3,648 0 3,648
H50600 Selected small items (H&F) 5,000 3,394 3,311 6,705
H50700 Ergo hand trainer 3,000 2,727 0 2,727
H50800 Swim school moveable platforms 3,480 3,350 0 3,350
H51400 Install lane anchors in 25m 6,000 5,690 0 5,690
H51500 Waves health club equipment 58,157 56,533 0 56,533
H51600 Waves hydro toilet 60,000 27,917 0 27,917
$139,837 $103,257 $3,311 $106,569
Sub Section: SS18040 - Bayswater Library Furniture & Equipment
H12500 External sign - Bayswater Library 2,000 885 0 885
H12800 Wi-Fi - Bayswater Library 1,700 1,686 0 1,686
$3,700 $2,571 $0 $2,571
Sub Section: SS18050 - Morley Library Furniture & Equipment
H12600 Chairs - for patrons attending activity session (60) - Morle 2,000 1,769 0 1,769
H12700 Wi-Fi - Morley Library 1,700 1,686 0 1,686
$3,700 $3,455 $0 $3,455
Sub Section: SS20150 - Community Services - Capital
H11200 Wheelchair carriers for bus 1,000 750 0 750
H65200 HACC - Fleet Replacement 0 19,432 48,400 67,832
$1,000 $20,182 $48,400 $68,582
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Capital Works Expenditure as at 30 June 2012
12
Description Revised Budget Actuals Commitments Total
Division: 10 - Administration & Community Services
Asset Replacement/Improvement
Sub Section: SS18020 - Recreation Development
H10800 Playground Replacement Program 180,000 179,567 13,910 193,477
H12400 Golden Lily Football Club Replacemen, installation of 2 x 15 m 35,000 0 0 0
H12900 Noranda Tennis Club Resurface Courts 120,000 35,385 0 35,385
$335,000 $214,952 $13,910 $228,862
Sub Section: SS18030 - Bayswater Waves - Furniture & Equipment
H51700 Replacement shade cloth 50m pool 0 0 0 0
H51800 Baby change tables x 6 2,000 2,300 0 2,300
H51900 Group fitness stereo 9,000 7,813 0 7,813
H52200 Painting - External Façade 16,000 16,000 0 16,000
H52300 Signage overhaul 9,600 225 0 225
H52400 Membership card printer 3,300 2,890 0 2,890
H53200 Fix ladder in wave pool 5,000 4,545 0 4,545
$44,900 $33,774 $0 $33,774
Sub Section: SS18050 - Morley Library Furniture & Equipment
H13000 Thermal receipt printers (3) - Morley Library 2,000 2,000 0 2,000
$2,000 $2,000 $0 $2,000
Sub Section: SS20150 - Community Services - Capital
H11300 Bayswater Senior Citizens Replace airconditioner 2,000 1,758 0 1,758
H11400 Morley Senior Citizens 'Replace hairdressing e 2,000 1,776 0 1,776
H11500 Morley Senior Citizens Painting internal and ex 10,000 12,035 0 12,035
H11600 Maylands Autumn Centre Laneway Replace mesh cyclone 5,000 4,876 0 4,876
H11700 Replace bench chairs in foyer at Bayswater Senior Citizens/L 2,000 1,754 0 1,754
$21,000 $22,200 $0 $22,200
Sub Section: SS20190 - Maylands Waterland - Equipment
H57200 Water testing kit 1,300 0 0 0
H58000 Water outlets replacement 9,328 8,023 0 8,023
H58800 PA System 1,400 0 0 0
H65800 Safety surfacing and shade sail-Maylands Waterland 23,265 19,231 0 19,231
$35,293 $27,254 $0 $27,254
Total New Works $682,430 $485,605 $91,172 $576,776
Grand Total $759,020 $596,461 $118,824 $715,286
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
BUDGET 2011-2012
PLANNING & DEVELOPMENT SERVICES
SUMMARY
PERIOD ENDED 30 JUNE 2012
Description
Revised Budget
2011/2012 Actual %
Operating Revenue
SS11700 - Planning & Building Services -372,420 -101,871 27.35%
SS13500 - Planning Department -627,200 -650,514 103.72%
SS13600 - Building Department -605,200 -538,322 88.95%
Revenue Sub Total -$1,604,820 -$1,290,707 80.43%
Operating Expenditure
700 - Building Maintenance 206,000 274,662 133.33%
750 - Special Building Mntce 234,143 191,085 81.51%
800 - Cleaning Maintenance 458,450 429,277 93.64%
900 - Preventative Maintenance 207,520 136,748 65.90%
4123 - Electricity Charges 817,689 792,041 96.86%
4125 - Water 169,840 171,572 101.02%
4126 - Gas 12,258 12,573 102.57%
SS11700 - Planning & Building Services 20,000 7,755 38.77%
SS13500 - Planning Department 1,443,693 1,422,104 98.50%
SS13600 - Building Department 1,093,689 1,094,203 100.05%
Expenditure Sub Total $4,663,282 $4,532,020 97.19%
Total Planning & Development Services 3,058,462 3,241,314
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Capital Works Expenditure as at 30 June 2012
12
Description Revised Budget Actuals Commitments Total
Division: 20 - Planning & Development Services
Carry Forward Works - 1 July 2011
Sub Section: SS19020 - Building Construction/Upgrades
D36400 Claughton Reserve Reserve - Toilets 30,537 0 0 0
E11100 Halliday Reserve upgrade 0 0 0 0
F14500 Halliday Park Upgrade external facad 32,484 21,495 1,565 23,060
F34400 Asbestos Management Plan 17,587 9,450 0 9,450
$80,608 $30,945 $1,565 $32,510
Sub Section: SS19030 - Major Capital Works
C32100 Foreshore Development 0 1,465 0 1,465
C32300 Henley Brook - Consulting 96,722 0 0 0
C32400 Maylands Town Centre Upgrade 0 596 0 596
F32800 Beechboro Rd Drake st Design 16,000 0 2,586 2,586
F32900 Walter Rd/Grand Prom Investigate 11,350 0 2,586 2,586
$124,072 $2,061 $5,172 $7,232
New Asset
Sub Section: SS19020 - Building Construction/Upgrades
G16600 Senses Building Fitout 1,000,000 1,000,000 0 1,000,000
$1,000,000 $1,000,000 $0 $1,000,000
Sub Section: SS19030 - Major Capital Works
Z10000 The Rise 1,856,170 1,541,240 56,596 1,597,836
$1,856,170 $1,541,240 $56,596 $1,597,836
Asset Replacement/Improvement
Sub Section: SS19010 - Bayswater Waves Building Improvements
G17000 Bayswater Waves Replacement of carpets 18,000 0 0 0
$18,000 $0 $0 $0
Sub Section: SS19020 - Building Construction/Upgrades
G15400 Upper Hillcrest Replacement of externa 3,760 3,760 0 3,760
G15800 Bedford Bowling Club Upgrade power board a 15,426 15,426 0 15,426
G33400 Les Hansman - Building Works 27,650 0 0 0
G33500 Morley Sport & Rec - Emergency Power Upgrade 17,000 0 0 0
$63,836 $19,186 $0 $19,186
Total Cfwd Works $3,142,686 $2,593,431 $63,333 $2,656,764
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Capital Works Expenditure as at 30 June 2012
12
Description Revised Budget Actuals Commitments Total
Division: 20 - Planning & Development Services
NEW WORKS 2011-2012
New Asset
Sub Section: SS19020 - Building Construction/Upgrades
H19000 Bayswater Family Centre Install new oven & upgr 6,000 4,709 0 4,709
H19100 Bayswater Family Centre Install gutter guard 6,000 4,823 0 4,823
H19200 Bayswater Morley Districts Cricket CluInstallation of security r 30,000 11,088 0 11,088
H19300 Depot Install safety bund to oi 7,000 0 3,618 3,618
H19400 Deschamp Reserve Install concrete hardsta 4,000 3,657 0 3,657
H19500 Drill Hall Install gutter guard 9,000 8,182 0 8,182
H19600 Halliday House MC Capital Improvements. 10,000 6,946 0 6,946
H19700 Les Hansman CCMC Split system airconditio 35,000 0 0 0
H19800 Les Hansman CCMC External marketing sign 2,500 0 0 0
H19900 Maylands Autumn Centre Install hand rail along e 3,000 3,045 0 3,045
H20000 Maylands Sports & Recreation Club 2 x wheelchair access r 10,000 3,946 0 3,946
H20100 Morley Windmills - Wotton Reserve Installation of 10k w Bitz 19,018 16,000 0 16,000
H20200 Noranda Sporting Association - Lightn Construction of patio sh 15,000 0 0 0
H20300 Waltham Reserve Install concrete hardsta 4,000 0 0 0
$160,518 $62,394 $3,618 $66,013
Sub Section: SS19030 - Major Capital Works
H65600 Les Hansman CCMC Master Plan & Assoc S 250,000 0 455 455
$250,000 $0 $455 $455
POS Asset
Sub Section: SS19020 - Building Construction/Upgrades
H17700 Morley Windmills Soccer Club Public toilet upgrade, fu 0 1,085 11,060 12,145
H20200 Noranda Sporting Association - Lightn Construction of patio sh 0 5,902 5,636 11,538
$0 $6,987 $16,696 $23,684
Sub Section: SS19030 - Major Capital Works
H13200 Aviation Commemorative Park, Maylands 0 29,203 0 29,203
$0 $29,203 $0 $29,203
Asset Replacement/Improvement
Sub Section: SS19010 - Bayswater Waves Building Improvements
H20600 Replacement of carpet in fitness room 20,000 14,284 0 14,284
H20700 Paint group fitness room 8,000 7,715 0 7,715
H64300 Bayswater Waves Energy Audit 7,000 7,500 0 7,500
H65900 Massage Suite Conversion 0 0 0 0
$35,000 $29,499 $0 $29,499
Sub Section: SS19020 - Building Construction/Upgrades
H14200 Maylands Autumn Centre Replace roof 25,000 24,165 0 24,165
H14300 Maylands Autumn Centre Install a gas bayonet at 500 567 0 567
H14400 Maylands Autumn Centre Raised garden beds at 3,000 0 0 0
H14500 Maylands Autumn Centre Replace filters above th 1,000 1,135 0 1,135
H14600 Dog Pound (Ranger Services - AnimalInternal paint and doors 4,000 1,325 0 1,325
H14700 Bayswater Infant Health Clinic Repair structural damag 0 0 0 0
H14800 Bayswater Echo Replace roof 10,000 7,995 0 7,995
H14900 Bayswater Senior Citizens Reseal floor 6,000 6,466 0 6,466
H15000 466 Guildford Road Internal/external paint 14,000 0 7,295 7,295
H15100 Administration General Repair ceiling in Plant R 9,800 2,045 3,309 5,354
H15200 Bayswater Bowling Club Paint internal of building 20,000 11,615 0 11,615
H15300 Bayswater Lacrosse Halliday Park - Stage 2 140,000 110,821 2,074 112,895
H15400 Bayswater Tennis Club Replace damaged wind 2,000 900 0 900
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Capital Works Expenditure as at 30 June 2012
12
Description Revised Budget Actuals Commitments Total
Division: 20 - Planning & Development Services
H15500 Bayswater Tennis Club Re-paint kitchen area a 7,000 2,295 0 2,295
H15600 Bayswater Waves Service plant rooms, re 48,000 10,665 24,560 35,225
H15700 Bedford Hall (Filipino Club) Internal paint 4,200 8,195 0 8,195
H15800 Bedford Junior Cricket Club Replacement Change B 100,000 0 0 0
H15900 Carramar Community Centre Internal paint (meeting 14,000 5,290 0 5,290
H16000 DeLacy Reserve Internal paint andupgra 12,000 7,279 0 7,279
H16100 Deschamp Reserve Clubrooms Replace rusted exterior 6,000 5,220 0 5,220
H16200 Deschamp Reserve Clubrooms Upgrade kitchen bench 8,000 6,038 0 6,038
H16300 Elstead Hall External paint, re-seal t 10,000 9,166 0 9,166
H16400 Embleton Golf Course - Club Rooms/PInternal paint 7,000 3,550 0 3,550
H16500 Hinds Reserve - Sea Sc outs Internal paint 4,300 3,470 0 3,470
H16600 King Street property Internal/external paint 5,000 6,000 0 6,000
H16700 Les Hansman Community Centre Internal paint upper leve 5,200 0 0 0
H16800 Lower Hillcrest Reserve Internal paint and repai 11,500 10,790 0 10,790
H16900 Maylands Library Repaint water damage 3,100 0 0 0
H17000 Maylands Sportsmans Club Deferred from 2010-20 15,000 2,234 430 2,664
H17100 Maylands Yacht Club Upgrade kitchen bench 25,000 26,428 691 27,119
H17200 Maylands Yacht Club Internal paint and repla 7,500 6,931 3,110 10,041
H17300 Morley Eagles Baseball Upgrade to kitchen faci 20,000 22,390 1,580 23,969
H17400 Morley Eagles Softball Club Paving to carpark, secu 5,000 969 0 969
H17500 Morley Noranda Sports Club - BowlingInternal paint doors and 4,500 2,520 0 2,520
H17600 Morley Sport and Recreation Centre Reseal timber floors 7,000 63 0 63
H17700 Morley Windmills Soccer Club Public toilet upgrade, fu 40,000 0 0 0
H17800 Peninsula Cultural & Community CentrRepair verandah 10,000 10,835 0 10,835
H17900 Peninsula Golf Course - Pro Shop Internal paint and repai 5,200 4,025 0 4,025
H18000 Peninsula Hotel Structural repairs to ver 4,500 0 0 0
H18100 R A Cook Reserve - EB Brown PavillioInternal paint, repair do 15,000 8,856 2,490 11,346
H18200 Scout Hall - Hampton Square Internal paint 5,600 3,890 0 3,890
H18300 Scout Hall Pat O'Hara Building Internal paint to toilet ar 4,500 1,844 0 1,844
H18400 Shearn Park Internal / external paint 5,000 7,225 0 7,225
H18500 Sue Belcher Netball Centre Internal paint and repla 9,500 5,430 1,525 6,955
H18600 Waltham Reserve Internal paint of change 4,000 3,650 0 3,650
H18700 Whatley Hall MG Pidgeon Club Internal and external pa 6,500 4,170 2,180 6,350
H18800 Depot Replace ice making ma 10,000 4,085 0 4,085
H64400 Little Athletics Storage Shed 15,000 0 0 0
H64500 Little Athletics Alarm System 2,100 0 0 0
H64600 Olfe St Community Centre - I.H.C. Roof and Guttering 20,000 42,804 273 43,077
H64700 Bayswater - I.H.C. Refurbish 10,000 0 8,455 8,455
H64800 BLISS - The Rise Refurbish 30,000 24,411 0 24,411
H64900 Morley Sport & Rec - Doors 6,500 0 0 0
H65000 Bedford Bowling Club Roof & Gutters 39,320 42,364 255 42,619
H65100 Maylands Sports & Rec - Cool Room Compressor 12,000 10,435 0 10,435
$819,320 $480,553 $58,227 $538,779
Sub Section: SS19030 - Major Capital Works
H13200 Aviation Commemorative Park, Maylands 165,310 0 0 0
H13300 Local Commercial Strategy 40,000 0 0 0
H13400 Local Housing Strategy 10,000 0 1,540 1,540
H13500 Morley City Centre - Structure Plan 40,000 0 0 0
H13600 Parking Management Infrastructure 40,000 0 0 0
H13700 Maylands Town Centre Heritage Trail 40,000 0 0 0
$335,310 $0 $1,540 $1,540
Total New Works $1,600,148 $608,636 $80,536 $689,171
Grand Total $4,742,834 $3,202,067 $143,869 $3,345,935
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
DIVISIONAL BUDGET 2011-2012
TECHNICAL SERVICES
SUMMARY
Description
PERIOD ENDED 30 JUNE 2012
Revised Budget
2011/2012 Actual %
Income
SS11905 Health - Other 1,900 1,944 102.32%
SS11906 Sustainable Environment Services 0 370,054
SS11910 BVES 44,180 49,144 -111.23%
SS11915 Prevent SVC. Immunisation 22,000 34,272 155.78%
SS11916 Prevent SVC. Administration 71,000 89,595 126.19%
SS12000 Public Works 0 5,774
SS12001 Plant Operation 24,500 21,554 87.98%
SS12100 Tech Serv Administration 10,000 4,000 40.00%
SS12110 Other Technical Services 1,950,112 2,153,275 110.42%
SS13200 Sanitation - Domestic 8,195,496 8,289,251 101.14%
SS13205 Recycling 361,191 434,262 120.23%
SS13206 Sanitation - Commercial 415,449 462,716 111.38%
SS13900 GIS 1,500 186 12.43%
SUB TOTAL -$11,008,968 -$11,916,028 108.24%
Expenditure
100 General Maintenance 3,636,064 3,575,673 98.34%
300 Median Maintenance 537,058 395,851 73.71%
400 Grounds Maintenance 4,946,173 4,957,781 100.23%
540 Verges 258,850 130,471 50.40%
560 Roundabouts 175,919 107,684 61.21%
570 Entry Statements 8,400 7,913 94.20%
SS10820 Golf Courses - Plant Costs Embleton 20,068 27,566 137.36%
SS10825 Golf Course Plant Cost - Maylands 56,332 83,836 148.82%
SS11600 Other 0 3,779
SS11610 TennisCourt/Wicket 12,625 12,818 101.53%
SS11905 Health - Other 107,630 96,293 89.47%
SS11906 Sustainable Environment Services 650,911 634,593 97.49%
SS11910 BVES 47,280 46,612 98.59%
SS11911 Mat&Infant Hlth Ctres 4,200 3,194 76.06%
SS11915 Prevent SVC. Immunisation 81,665 69,811 85.48%
SS11916 Prevent SVC. Administration 862,357 874,560 101.42%
SS12000 Public Works -6,730 186,422
SS12001 Plant Operation 0 -100,349
SS12100 Tech Serv Administration 783,131 690,942 88.23%
SS12101 Depot 141,035 139,010 98.56%
SS12110 Other Technical Services 65,000 59,638 91.75%
SS13200 Sanitation - Domestic 7,368,855 7,499,219 101.77%
SS13205 Recycling 524,888 525,976 100.21%
SS13206 Sanitation - Commercial 393,341 398,316 101.26%
SS13207 Litter Control 495,790 562,572 113.47%
SS13208 Environmental Maintenance 23,000 20,775 90.32%
SS13900 GIS 359,635 353,999 98.43%
SUB TOTAL $21,553,476 $21,364,955 99.13%
TOTAL TECHNICAL SERVICES $10,544,508 $9,448,927
Page 92

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
TECHNICAL SERVICES
Page 93

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Capital Works Expenditure as at 30 June 2012
12
Description Revised Budget Actuals Commtiments Total
Division: 30 - Technical Services
Carry Forward Works - 1 July 2011
Sub Section: SS20000 - Arterial Road Construction
F18900 Walter Rd to Morley Drive 284,223 286,423 0 286,423
$284,223 $286,423 $0 $286,423
Sub Section: SS20030 - Base Grant Road Reconstruction
E19100 Renew Kerbing 0 95 0 95
$0 $95 $0 $95
Sub Section: SS20060 - Parks Development
C78900 Parks Development-Gobba Lake 05/06 16,603 15,118 0 15,118
$16,603 $15,118 $0 $15,118
Sub Section: SS20070 - Environmental Development
C78100 Parks Development-Foreshore Restoration 12,296 9,890 0 9,890
D31400 Lightning Swamp 32,861 19,169 0 19,169
D31700 Tranby 14,976 12,346 0 12,346
D36600 Chisolm College Drainage 38,428 36,250 0 36,250
E23800 Bayswater Brook Water quality improvem 93,132 16,756 8,121 24,877
E24000 Eric Singleton Bird Sanctuary 12,223 1,113 0 1,113
E33800 Lighting Swamp - Boardwalk 82,876 96,568 0 96,568
F30800 Swan Lake restoration 102,001 67,765 1,711 69,476
F30900 Lightning Park Concept Plan 7,727 7,727 0 7,727
$396,520 $267,584 $9,832 $277,415
Sub Section: SS20080 - Traffic Management
D31100 Kirkham Hill Tce/Elizabeth 9,665 9,665 0 9,665
D31200 Catherine St Cul de sacs 0 -2,341 0 -2,341
D31300 Russell/Catherine R/B 10,441 0 0 0
F30500 Traffic Management Roadwise 5,715 7,566 0 7,566
F30600 Traffic Management Slade STREET 144,033 4,196 0 4,196
$169,854 $19,087 $0 $19,087
Sub Section: SS20110 - Other Technical Services Capital
C91200 Claughton Reserve Jetty/Car Park 66,162 67,469 0 67,469
$66,162 $67,469 $0 $67,469
Sub Section: SS20120 - Works Bfwd Technical Services Grants
C59500 Claughton Res-Access Rd 05/06 21,761 28,032 0 28,032
$21,761 $28,032 $0 $28,032
Sub Section: SS20130 - Works Bfwd Other Technical Services
C92400 Riverside Gardens Jetty - 05/06 100,300 0 100,300 100,300
C92500 Transby House J etty - 05/06 87,295 0 0 0
$187,595 $0 $100,300 $100,300
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Capital Works Expenditure as at 30 June 2012
12
Description Revised Budget Actuals Commtiments Total
Division: 30 - Technical Services
Carry Forward Works - 1 July 2011
Sub Section: SS20135 - Golf Course Development - Embleton
D33400 Replacement Green Keepers Shed 166,920 0 21,771 21,771
$166,920 $0 $21,771 $21,771
Sub Section: SS20165 - Golf Course Development - Maylands Peninsula
D34400 Repair Brickwork Clubhouse 0 2,308 0 2,308
$0 $2,308 $0 $2,308
Sub Section: SS20170 - Public Open Space - Tech Services
C17800 POS Gobba Lake 60,705 69,489 0 69,489
$60,705 $69,489 $0 $69,489
New Asset
Sub Section: SS20050 - Footpath/Slab Replacement Programme
G23200 Disability Acess Morley 11,012 13,528 0 13,528
$11,012 $13,528 $0 $13,528
Sub Section: SS20060 - Parks Development
G40400 Three Pontoon Jetties - Claughton/Riverside/Tranby 317,410 85,922 112,472 198,394
$317,410 $85,922 $112,472 $198,394
Sub Section: SS20165 - Golf Course Development - Maylands Peninsula
G34100 Signage 10,000 0 0 0
G34200 Portable Toilet Facility 5,000 36 0 36
$15,000 $36 $0 $36
Asset Replacement/Improvement
Sub Section: SS20010 - Black Spot
G18400 Walter Wellington Right Turn Arrow 191,757 191,757 0 191,757
$191,757 $191,757 $0 $191,757
Sub Section: SS20015 - Other Road Construction
G18000 Wellington Road Duplication Coventry Development 1,748,079 1,220,186 125,051 1,345,237
$1,748,079 $1,220,186 $125,051 $1,345,237
Sub Section: SS20030 - Base Grant Road Reconstruction
G19200 Smith (Light to Wellington) 50% Contribution to Cit 98,000 83,016 0 83,016
G19500 Second Ave (Whatley to Guildford) 9,388 1,194 0 1,194
$107,388 $84,211 $0 $84,211
Sub Section: SS20050 - Footpath/Slab Replacement Programme
G22200 Kelvin Street 9,072 9,072 0 9,072
$9,072 $9,072 $0 $9,072
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Capital Works Expenditure as at 30 June 2012
12
Description Revised Budget Actuals Commtiments Total
Division: 30 - Technical Services
Carry Forward Works - 1 July 2011
Sub Section: SS20060 - Parks Development
G24900 Rose Avenue Park Community Park Devel 20,000 0 8,416 8,416
$20,000 $0 $8,416 $8,416
Sub Section: SS20061 - Bore & Reticulation Development
G24200 Turbine Replacement Program Kirkpatrick Reserve, Cr 22,316 22,315 0 22,315
$22,316 $22,315 $0 $22,315
Sub Section: SS20070 - Environmental Development
G25400 Bath Street Foreshore Stabilisation 190,159 -41,288 14,343 -26,944
G34400 Swan River Trust - Bath St Jetty River Wall 84,000 51,313 0 51,313
$274,159 $10,026 $14,343 $24,369
Sub Section: SS20080 - Traffic Management
G25200 Traffic Management Study 98,510 0 0 0
G34500 Roseberry/Salisbury Street Parking Modifications 2,340 2,340 0 2,340
$100,850 $2,340 $0 $2,340
Sub Section: SS20110 - Other Technical Services Capital
G32100 Crossovers 0 3,629 0 3,629
G32300 Golf Course Development 7,972 0 0 0
G32400 WAAMI Programme 10,455 0 0 0
G32500 Replace Lighting at Clarkson Reseve Carpark 17,000 0 0 0
G35100 Della Rd - Gate,Bollards,Signage Della Rd 10,634 9,349 364 9,712
$46,061 $12,978 $364 $13,341
Sub Section: SS20135 - Golf Course Development - Embleton
D33400 Replacement Green Keepers Shed 0 139,175 0 139,175
G35300 Embleton Golf Couse Netting 55,000 277 0 277
$55,000 $139,451 $0 $139,451
Sub Section: SS20140 - Health Dept Capital
G32800 Environmental Health Noise Meter 25,000 16,762 0 16,762
$25,000 $16,762 $0 $16,762
Sub Section: SS20165 - Golf Course Development - Maylands Peninsula
G33900 Lift Bottom Tier 5 th Green & possible Fairway 36,451 38,960 0 38,960
G34000 Removal of Typha from Lake on 5th 5,661 810 0 810
$42,112 $39,770 $0 $39,770
Total Cfwd Works $4,355,559 $2,603,957 $392,549 $2,996,507
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Capital Works Expenditure as at 30 June 2012
12
Description Revised Budget Actuals Commtiments Total
Division: 30 - Technical Services
NEW WORKS 2011-2012
New Asset
Sub Section: SS20050 - Footpath/Slab Replacement Programme
H27500 Clavering Rd New Path Avenell 22,000 0 20,111 20,111
H27600 Drynan New Path Beechboro road 26,000 21,466 5,452 26,918
H27700 Delacey Reserve - 18,000 0 0 0
$66,000 $21,466 $25,563 $47,029
Sub Section: SS20060 - Parks Development
H24400 Berringa Park, Maylands Installation Park Bench 10,000 0 0 0
$10,000 $0 $0 $0
Sub Section: SS20070 - Environmental Development
H30600 Della Road Landscaping 24,000 24,000 0 24,000
H40800 2 Solar lights - Bardon Park 15,000 0 782 782
$39,000 $24,000 $782 $24,782
Sub Section: SS20110 - Other Technical Services Capital
H40000 Kelvin St Parking (Maylands Primary School) 160,000 0 0 0
H40700 Morley Sport Rec/Bayswater Senior C Installation of electrical 15,000 0 0 0
H40900 Removable signage for Bayswater industrial areas 20,000 0 0 0
$195,000 $0 $0 $0
Sub Section: SS20140 - Health Dept Capital
H50000 2 x PDAs f 5,000 1,463 0 1,463
H50100 Mobile laptop Child Health Clinic 1,500 0 1,500 1,500
$6,500 $1,463 $1,500 $2,963
Sub Section: SS20200 - GIS Capital
H50300 Purchase of NearMaps Monthly Imagery 25,000 25,000 0 25,000
$25,000 $25,000 $0 $25,000
POS Asset
Sub Section: SS20050 - Footpath/Slab Replacement Programme
H27700 Delacey Reserve - 0 20,057 0 20,057
$0 $20,057 $0 $20,057
Sub Section: SS20060 - Parks Development
H24400 Berringa Park, Maylands Installation Park Bench 0 2,317 0 2,317
$0 $2,317 $0 $2,317
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Capital Works Expenditure as at 30 June 2012
12
Description Revised Budget Actuals Commtiments Total
Division: 30 - Technical Services
NEW WORKS 2011-2012
H21800 Benara Rd - Dellar Rd to Tonkin Hwy -Resurfacing 110,000 44,437 0 44,437
$110,000 $44,437 $0 $44,437
Sub Section: SS20015 - Other Road Construction
H65300 Beechboro Rd - North/Walter Rd West 80,000 745 51,028 51,773
$80,000 $745 $51,028 $51,773
Sub Section: SS20020 - Other Road Grants
H21500 Beechboro Rd - Benara Rd to WandooResurfacing 142,560 126,853 8,089 134,943
H21600 Railway Pde West - Grand Prom to CeResurfacing 281,317 308,037 23,305 331,342
$423,877 $434,891 $31,394 $466,285
Sub Section: SS20030 - Base Grant Road Reconstruction
H22000 Carpark Resurfacing 48,000 11,330 10,590 21,920
H22100 Hollett Rd - Paine to Spruce 33,800 35,705 0 35,705
H22200 Ashtead St 22,100 18,895 0 18,895
H22300 Chesney St 22,100 20,046 0 20,046
H22400 Esher Pl 9,100 5,650 0 5,650
H22500 Brian Ave 11,700 13,595 0 13,595
H22600 Sage St 7,800 5,802 0 5,802
H22700 Mckenzie Way 78,000 65,536 0 65,536
H22800 Hawkins St 14,300 10,243 0 10,243
H22900 Grant St 15,600 10,715 0 10,715
H23000 Cameron/Sproxton/Whittock 70,200 59,069 0 59,069
H23100 Railway Pde - Beecboro to Bassendean 65,000 70,525 0 70,525
H23200 Foyle Rd - Langlet to Catt Ct 53,300 43,782 0 43,782
H23300 Warren Ave 20,800 20,023 0 20,023
H23400 Catt Ct 8,100 7,404 0 7,404
H23500 Evans Pl 13,000 9,137 0 9,137
H23600 Gilders Pl 7,100 6,613 0 6,613
H23800 Irvine St - Mooney to Bassendean 32,300 0 27,758 27,758
H23900 Clavering Rd - Raleigh to Bassendean 40,300 0 40,249 40,249
H24000 Durham Rd - Bassendean to School 5,200 305 6,015 6,320
H30700 James St 16,400 0 15,302 15,302
$594,200 $414,374 $99,914 $514,289
Sub Section: SS20040 - Roads to Recovery
H63000 Alfreda Avenue Burges Street to Hame 140,000 140,713 0 140,713
H63100 Beechboro Road Embleton Avenue to Br 130,827 127,763 0 127,763
H63200 Emberson Road Benara Road to Spruce 100,000 93,099 0 93,099
$370,827 $361,575 $0 $361,575
Sub Section: SS20050 - Footpath/Slab Replacement Programme
H25900 Bayswater Train Station Beechboro road 2,800 1,247 676 1,923
H26000 Eigth Ave East street 5,700 2,962 0 2,962
H26100 Francis Street Coode street 2,300 0 0 0
H26200 Mc Carthy Place Deschamp 6,400 5,529 0 5,529
H26300 Hamilton St Reserve Hamilton St 6,400 6,926 0 6,926
H26400 Kelvin Road Sherwood street 23,000 24,753 0 24,753
H26500 Mc Alinden Close Benara road 500 947 0 947
H26600 Mc Caskil Way Mc Caskil Way 500 427 0 427
H26700 Ninth Ave East t 12,000 8,895 0 8,895
H26800 Miscellaneous Small 10,000 1,601 0 1,601
H26900 Walter Road Walter road 1,000 0 0 0
H27000 Grandpromenade Reserve Link from roadway 1,000 0 0 0
H27100 Sutherland Street Halliday Street 13,000 9,272 0 9,272
H27200 Disability Committee Morley town site study 19,700 5,917 0 5,917
H40600 Bayswater Village Townsite installation of footpath w 15,000 3,824 4,843 8,667
$119,300 $72,302 $5,519 $77,821
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Capital Works Expenditure as at 30 June 2012
12
Description Revised Budget Actuals Commtiments Total
Division: 30 - Technical Services
NEW WORKS 2011-2012
H24300 Install Park Shelters - Several LocationReplace park shelters t 30,000 29,196 0 29,196
H24600 Widgee Road Streetscape 10,100 2,717 0 2,717
H24700 John D'Orazio Park Garden bed refurbishm 10,000 1,787 0 1,787
H24800 Frank Drago Park Garden bed refurbishm 10,000 9,233 0 9,233
H24900 Bardon Park Garden beds to stairs 5,000 3,259 0 3,259
H30000 Redlands Way MRWA Landscaping and Path 20,000 26,716 0 26,716
H40400 Bayswater Little Athletics Fence/Track 20,000 0 0 0
$105,100 $72,908 $0 $72,908
Sub Section: SS20061 - Bore & Reticulation Development
H24100 Bore Pump Inspection Program 100,000 109,694 0 109,694
H24200 Turbine Replacement Program Boxhill Reserve, Crave 200,000 197,686 2,593 200,279
H28000 Charlwood Reserve Replace Irrigation Syste 22,000 18,562 0 18,562
H28100 Chesney Reserve Replace Irrigation Syste 18,000 13,342 0 13,342
H28200 Chobham Reserve Replace Irrigation Syste 22,000 21,778 0 21,778
H28300 Clarkson Reserve Irrigation Upgrade 210,000 148,362 0 148,362
H28400 de Lacy Reserve Upgrade irrigation valve 40,000 9,252 0 9,252
H28500 FJ Beales Park Replace Irrigation Syste 75,000 82,636 0 82,636
H28600 Install rain sensors on stand alone irrigation controllers 10,000 9,690 0 9,690
H28700 Mills Reserve Replace Irrigation Syste 44,000 41,462 0 41,462
H28800 Robert Thompson Reserve Replace Irrigation Syste 120,000 112,462 0 112,462
H29100 Bore Cubicle Replacement Program 55,000 51,486 0 51,486
H29200 Grand Prom Reserve and Grand PromRedevelop bore 35,000 34,990 0 34,990
H29300 McPherson, de Lacy, Bath Street, ArboInstall flow meters at irr 15,000 18,857 0 18,857
H29400 Pat o Hara Reserve Repair Bore Casing 35,000 3,146 0 3,146
$1,001,000 $873,405 $2,593 $875,998
Sub Section: SS20070 - Environmental Development
H30400 Baigup Wetland Rehabilitation Project 50,000 44,136 438 44,575
$50,000 $44,136 $438 $44,575
Sub Section: SS20080 - Traffic Management
H25000 General 30,000 5,477 0 5,477
H25200 Traffic study 100,000 0 0 0
H30100 TMP Paving 20,000 16,486 0 16,486
H30200 Road Wise 10,000 1,150 0 1,150
H30300 Slade Street traffic management 200,000 0 0 0
$360,000 $23,113 $0 $23,113
Sub Section: SS20090 - Drainage Construction
H30900 Drainage Grates 80,000 74,274 0 74,274
H64200 Compton Way - Draianage Remedial Works 12,000 14,995 0 14,995
$92,000 $89,269 $0 $89,269
Sub Section: SS20110 - Other Technical Services Capital
H23700 Entry Statements 8,000 7,987 0 7,987
H25800 Street Sign Upgrade 80,000 82,656 0 82,656
H31800 Bus Shelters 52,000 8,928 24,660 33,588
H31900 Sundry Works 20,000 14,361 0 14,361
H32000 Street Lighting 80,000 43,613 14,246 57,858
H32100 Crossovers 440,000 468,249 6,294 474,543
H32300 Golf Course Development 100,000 30,775 5,181 35,956
H32400 WAAMI Programme 15,000 0 0 0
H40100 Verge Paving Walter Beechboro Nth Wst Corner 26,000 30,152 0 30,152
H40200 PAW Gates and various reserve lighting 20,000 9,250 8,209 17,459
H40300 Replace Lighting at Clarkson Reseve Carpark 60,000 21,577 56,885 78,462
H40500 Mt Lawley Subway beautification works 17,700 0 0 0
H65700 Greenwaste Study 43,000 0 0 0
$961,700 $717,548 $115,474 $833,022
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Capital Works Expenditure as at 30 June 2012
12
Description Revised Budget Actuals Commtiments Total
Division: 30 - Technical Services
NEW WORKS 2011-2012
Sub Section: SS20140 - Health Dept Capital
H65400 Environmental Health Noise Monitors 13,000 6,426 0 6,426
$13,000 $6,426 $0 $6,426
Sub Section: SS20145 - Road Const - Council
H25100 Foundry/Morrison/Ferguson/Guildford No 102 80,000 73,072 0 73,072
H30800 Morrison/Foundry/Ferguson/Guildford No 103 90,000 75,965 1,182 77,147
H63300 Drainage Kerbing Modifications 69,000 42,077 0 42,077
H63400 Johnson Rd 20,800 19,506 0 19,506
H63500 Tranby Rd Dakota to Clarkson 22,100 24,841 0 24,841
H63600 Clarkson Rd R/B & Police 35,900 37,569 0 37,569
H63700 Stewart Way 59,800 51,813 0 51,813
$377,600 $324,843 $1,182 $326,025
Sub Section: SS20160 - Plant & Equipment
H24500 Refurbish load tray of water truck - T612 30,000 0 0 0
H33000 New 1,491,000 1,283,125 242,390 1,525,515
$1,521,000 $1,283,125 $242,390 $1,525,515
Sub Section: SS20200 - GIS Capital
H50400 Purchase of three high end Spatial Workstations 12,000 8,940 0 8,940
H65500 GIS - Database Server 16,000 15,808 0 15,808
$28,000 $24,748 $0 $24,748
Total New Works $6,549,104 $4,882,149 $577,777 $5,459,925
Grand Total $10,904,663 $7,486,106 $970,326 $8,456,432
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
BUDGET 2011-2012
FINANCIAL SERVICES
SUMMARY
PERIOD ENDED 30 JUNE 2012
Description
Revised Budget
2011-2012 Actual %
Operating Income
SS10125 EDP - General 0 250
SS10350 Customer Service (Galleria/The 700 491 -70.14%
SS12300 Financial Services Administratio 312,000 320,159 102.61%
SS12400 Levy 26,548,305 26,550,187 100.01%
SS12405 Minimums 4,090,086 4,090,086 100.00%
SS12410 Interims 273,000 467,986 171.42%
SS12415 Other Rates 336,000 336,471 100.14%
SS12501 Morley Sport & Rec Centre 18,100 22,291 123.16%
SS13300 Other Financial Services 2,325,305 3,216,830 138.34%
-$33,902,096 -$35,004,751 103.25%
Total Revenue -$33,902,096 -$35,004,751 103.25%
Operating Expenditure
SS11911 Insurance 456,599 380,499 1
SS13600 Workers Comp Premium 16,978 14,148 1
$473,577 $394,647 83.33%
SS10125 EDP - General 58,000 21,570 43.00%
SS10127 EDP - Eastern Metro Regional C 26,857 10,600 39.47%
SS10350 Customer Service (Galleria/The 162,302 171,815 106.58%
SS10500 Information Technology 998,686 931,806 99.62%
SS12300 Financial Services Administratio 1,443,368 1,503,077 105.43%
SS12301 Rates 351,282 341,266 97.15%
SS12610 Child Care Services 0 6,565
SS13300 Other Financial Services 233,039 397,509 180.50%
SS10400 ContribToWafbb 89,000 70,817 79.57%
SS12502 Insurance 927 773 83.33%
SS13000 Suspense 0 10,862
YMCA - Managed Rec Centre
SS12501 Telephone 0 206
SS12501 Insurance 13,493 11,244 83.33%
SS12501 Subsidy 49,000 48,972 99.94%
$3,425,955 $3,527,080 106.15%
TOTAL EXPENDITURE $3,899,532 $3,921,727 103.37%
TOTAL FINANCIAL SERVICES -$30,002,564 -$31,083,024
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FINANCIAL SERVICES
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Capital Works Expenditure as at 30 June 2012
12
Description Revised Budget Actuals Commtiments Total
Division: 40 - Financial Services
Carry Forward Works - 1 July 2011
New Asset
Sub Section: SS18010 - Computer Development
G10306 City of Bayswater Intranet 8,535 6,555 0 6,555
$8,535 $6,555 $0 $6,555
Asset Replacement/Improvement
Sub Section: SS18010 - Computer Development
G10302 Minutes and Agenda Software 16,152 22,958 0 22,958
$16,152 $22,958 $0 $22,958
Sub Section: SS30000 - YMCA Managed Rec Centres
G12800 Morley Sports & Recreation - YMCA Building Improvements 18,000 11,540 0 11,540
$18,000 $11,540 $0 $11,540
Total Cfwd Works $42,687 $41,053 $0 $41,053
NEW WORKS 2011-2012
New Asset
Sub Section: SS18010 - Computer Development
H10000 Completion of Server Virtualisation (phase 2) 39,300 45,886 0 45,886
H10100 Intranet Development 20,000 909 0 909
H10200 Disaster Recovery Site 60,000 61,854 0 61,854
H63800 IT Backup Improvements 8,000 7,585 0 7,585
H63900 IT Network Infrastructure 39,000 40,186 0 40,186
H64000 Server Replacement 10,000 9,601 0 9,601
$176,300 $166,021 $0 $166,021
Asset Replacement/Improvement
Sub Section: SS18010 - Computer Development
H10300 PC Replacement Program 101,250 99,678 0 99,678
H10400 Laptop Replacement Program 10,000 6,583 0 6,583
H10500 Printer Replacement 15,000 14,331 0 14,331
H10600 Email System upgrade 9,900 8,029 0 8,029
$136,150 $128,620 $0 $128,620
Sub Section: SS30000 - YMCA Managed Rec Centres
H13100 Replace Health Club weight machines and free weights 50,000 0 0 0
$50,000 $0 $0 $0
Total New Works $362,450 $294,641 $0 $294,641
Grand Total $405,137 $335,694 $0 $335,694
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1.2.2 Accounts Payable as at 17 July 2012
Attachments: 1. Schedule of Accounts Submitted 17 July 2012
Officer: Acting Director of Finance
Application
To consider the schedule of accounts for the month of June 2012.
Background
CERTIFICATE OF TREASURER
SUMMARY OF SCHEDULE OF ACCOUNTS PAID
Electronic Fund
Transfers
Fund Voucher No. Amount
$5,205,569.56
Municipal Account 204006 - 204443 $2,223,507.24
EFT Payments EF004165 - EF004525 $2,700,809.33
$4,924,316.57
Cancelled cheques
from Previous Month
200281
203502
203603
203765
203791
203938
203947
203958
$3,576.15
The Schedule of Accounts which was submitted to each member of the Technical Services and
Finance & Personnel Committee on 17 July 2012 has been checked and is fully supported by
vouchers and invoices which are submitted herewith and which has been duly certified as to the
receipt of goods and the rendition of services and as to prices, computations, and costings and the
amounts shown are due for payment.
TOTAL OF ALL OTHER ACCOUNTS OUTSTANDING AS AT 30 JUNE 2012
MUNICIPAL ACCOUNT $1,223,376
________________________________
ACTING DIRECTOR OF FINANCE
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
CERTIFICATE OF CHAIRPERSON
SUMMARY OF SCHEDULE OF ACCOUNTS PAID
Electronic Fund
Transfers
Fund Voucher No. Amount
$5,205,569.56
Municipal Account 204006 - 204443 $2,223,507.24
EFT Payments EF004165 - EF004525 $2,700,809.33
$4,924,316.57
Cancelled cheques
from Previous Month
200281
203502
203603
203765
203791
203938
203947
203958
$3,576.15
The Schedule of Accounts which will be submitted to each member of the Council on 24 July
2012 has been checked and is fully supported by vouchers and invoices which are submitted
herewith and which has been duly certified as to the receipt of goods and the rendition of services
and as to prices, computations, and costings and the amounts shown are due for payment.
TOTAL OF ALL OTHER ACCOUNTS OUTSTANDING AS AT 30 JUNE 2012
MUNICIPAL ACCOUNT $1,223,376
_____________________________________
CHAIRPERSON
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
ELECTRONIC FUND TRANSFERS FROM WESTPAC ACCOUNTS
01 June 2012 to 30 June 2012
Date Amount Details
TRUST ACCOUNT 06/06/2012 296.00 Trust amount
29/06/2012 600.22 Trust amount
Total 896.22
MUNICIPAL ACCOUNT
Total 0.00
Investment Pmts
MUNICIPAL ACCOUNT 27/06/2012 3,000,000.00 COB Muni to Call
29/06/2012 875,000.00 Aged Loan Repayment
3,875,000.00
MUNICIPAL ACCOUNT 13/06/2012 626,707.02 Wages
27/06/2012 669,893.12
28/06/2012 1,776.24
Total 1,298,376.38
Other Payments
MUNICIPAL FUND 01/06/2012 2952.64 Bank Fees
06/06/2012 6102.74 Credit Card payment
07/06/2012 19269.71 FBT Payment
19/06/2012 50.00 Lodgement Direct Debit Returned
25/06/2012 200.00 Lodgement Direct Debit Returned
27/06/2012 2721.87 BAS Refund to Aged
Total 31,296.96
MUNICIPAL FUND
Total
To Aged Bank
AGED PERSONS HOMES
ACCOUNT
Total 0.00
Grand Total 5,205,569.56
Aged Care Subsidies to UCH
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Comment
Nil.
Strategic Implications
In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 - 2015,
the following applies :
"Key Result Area 5: Leadership & Governance
5.8 We ensure prudent financial management practices."
Policy Implications
Nil.
Financial Implications
Nil.
Voting Requirements
Simple Majority Required
Committee/Officer's Recommendation to Council
That the Schedule of Accounts for the month of June 2012 be passed for payment.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Attachment 1
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.3 Investment Portfolio as at 30 June 2012
Officer:
Acting Director of Finance
Application
To present the Investment Portfolio as at 30 June 2012 for Council consideration.
Background
Comparison of Council’s investments with previous year:
30 June 2012 30 June 2011
$
Average
Rate % $
Average
Rate %
%
%
General $25,090,675 5.31 81.82% 20,301,359 5.62 80.56%
Trust $4,505,662 4.96 18.18% 4,462,940 5.79 19.44%
Total $29,596,337 100.00% $24,764,299 100.00%
Council’s investments are currently placed with financial institutions as follows :
Banks
Amount Invested
$
% Invested
Westpac $7,209,570 24.36%
Bankwest $9,674,949 32.69%
ANZ $128,665 0.43%
NAB $9,957,879 33.65%
Bendigo Bank $2,625,274 8.87%
Total $29,596,337 100.00%
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
INTEREST EARNINGS FOR YEAR 2011/2012
Date:
30‐Jun‐12
MONTHLY PROGRESSIVE INTEREST EARNINGS
Percentage of year elapsed:
Month Municipal Reserve Total
91.78
Progressive %
of Budget
Jul‐11 47,211.92 0.00 47,211.92 4.87
Aug‐11 135,511.25 33,157.00 168,668.25 17.39
Sep‐11 253,383.43 40,044.00 293,427.43 30.25
Oct‐11 376,188.49 59,434.00 435,622.49 44.92
Nov‐11 465,325.20 72,636.00 537,961.20 55.47
Dec‐11 588,311.49 82,639.00 670,950.49 69.18
Jan‐12 691,078.78 93,750.00 784,828.78 80.92
Feb‐12 781,595.55 98,854.00 880,449.55 90.78
Mar‐12 879,400.25 104,355.00 983,755.25 101.43
Apr‐12 968,496.61 109,539.00 1,078,035.61 111.15
May‐12 1,035,456.59 113,672.00 1,149,128.59 118.49
Jun‐12 1,085,108.32 123,725.00 1,208,833.32 124.64
FULL YEAR BUDGET ESTIMATES
Municipal Reserve Total
BUDGET $ 894,851 $ 75,000 $ 969,851
Comment
The wise investment of Council's funds results in greater income and therefore of benefit to the
community.
Strategic Implications
In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 - 2015,
the following applies :
"Key Result Area 5: Leadership & Governance
5.8 We ensure prudent financial management practices."
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Policy Implications
These investments have been apportioned as per the City’s Investment Policy, as follows :
“(b)
Counterparty credit framework (diversification) - the amount invested with any one
*institution should not exceed the following percentages (restricted by the institution’s
credit rating) so that single entity exposure is limited:
* institution is defined as including wholly owned subsidiaries.
Financial Implications
Nil.
S&P
Long-Term
Rating
Voting Requirements
Simple Majority Required.
S&P
Short-Term Rating
Direct Investment
Maximum
%
AAA A-1+ 45%
AA A-1 35%
A A-2 10%
BBB+ A-2 10%
Committee/Officer's Recommendation to Council
That the report on the Investment Portfolio as at 30 June 2012 be received.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
".
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.4 Donation - Daniel Skafte - World Challenge Expedition to Borneo
Applicant: Ms Helen Stephen
Officer: Acting Director of Finance
Refer: Item 12.2.5 : OMC : 26.06.12
Application
To consider an application from Ms Helen Stephen for financial assistance towards travelling
costs on behalf of her son, Daniel Skafte, who will visit Borneo this year with nine other students
from John Forrest Secondary College who are participating in a World Challenge Expedition.
Background
Council, at its meeting of 26 June 2012, discussed this matter and was of the opinion that as the
event will not be taking place until later in the year, this item should be deferred and any donation
granted accommodated in the new financial year. It was resolved at that meeting :
"That this item be deferred to the July 2012 round of meetings."
As advised in the previous report, Daniel Skafte is a resident of the City and a School Leader at
John Forrest Secondary College.
He is one of ten students from John Forrest Secondary College who are participating in a World
Challenge Expedition to Borneo this year from 20 November to 17 December 2012 (inclusive).
World Challenge has 22 years' experience providing overseas educational expeditions to school
and college groups. The purpose of World Challenge expeditions is "education through
exploration" - to expand students' minds outside the classroom whilst learning and growing as
individuals by providing aid to less developed overseas communities.
While in Borneo, Daniel will rotate roles with the other students and assume the responsibilities of
leader, accountant, accommodation manager and transport manager, to name a few. The team
will undertake a volunteer project that will significantly benefit a local community. This may
involve such tasks as working in an orphanage, teaching English, building a shelter or
reforestation. The team will also complete a difficult 5-14 day trek, designed to challenge the
team in a mental, physical and emotional capacity.
Throughout the program Daniel will learn and demonstrate many transferable life skills. These
include leadership, teamwork, initiative, decision making, planning and communication while
embracing the World Challenge ethos of Challenge, Participation and Environment.
In order to contribute to the 'project phase' of the expedition, students are expected to fundraise
$6,100 by involving themselves in various fundraising activities rather than relying on the 'Bank
of Mum and Dad'.
The students have been fundraising in a variety of areas.
Daniel is seeking financial assistance towards his travelling costs and would be grateful for any
assistance that Council could give.
Comment
Daniel Skafte has not sought financial assistance from Council in the past.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Strategic Implications
In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 - 2015,
the following applies :
"Key Result Area 1: Our Community
1.2 We promote and facilitate healthy lifestyles for our community."
Policy Implications
Nil.
Financial Implications
The Donations allocation in the 2012/2013 Budget is $50,000. No donation funds have been
expended so far this financial year.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council grants a donation of $200 to Daniel Skafte, a resident of the City, towards
costs incurred in travelling to Borneo from 20 November to 17 December 2012 inclusive as a
participant in a World Challenge Expedition "education through exploration" being
arranged by John Forrest Secondary College for ten of its students.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.5 Donation - Organ Donation and Transplant Foundation of Western Australia
Applicant: Organ Donation and Transplant Foundation of Western
Australia
Officer: Acting Director of Finance
Refer: Item 12.2.9 : OMC : 26.06.12
Application
To consider an application from Organ Donation and Transplant Foundation of Western Australia
(ODAT) for financial assistance towards venue hire fees for the Community Hall at The RISE in
which it will hold its annual fundraiser.
Background
Council, at its meeting of 26 June 2012, discussed this matter and was of the opinion that as the
event will not be taking place until later in the year, this item be deferred and any donation
granted accommodated in the new financial year. At the meeting it was resolved :
"That this item be deferred to the July 2012 round of meetings."
As advised in the previous report, ODAT is a registered charity with full Deductible Gift
Recipient status and provides promotion, education, support and advocacy on all aspects of organ
and tissue donation to the WA community. This vital community service serves to enhance and
potentially save the lives of the many West Australians in need of life-saving organ and tissue
transplantation.
Each year ODAT hosts one major community fundraising event in order to raise vital funds to
enable the organisation to continue its role in the Western Australian community. With
approximately 150-200 members of the community attending this event each year, the event not
only raises vital funds for the organisation, but also serves as a valuable platform from which to
raise community awareness for the cause.
This year's annual fundraising event will be a Bingo Night and it is hoped that the event will help
increase engagement with the more senior members of the community.
It is proposed to hold this in the Community Hall at The RISE at a cost of $420 (6 hrs @ $70 per
hour) and the applicant is seeking financial assistance from Council towards this cost.
Comment
Organ Donation and Transplant Foundation of Western Australia has not sought financial
assistance from Council in the past.
Strategic Implications
Nil.
Policy Implications
Nil.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Financial Implications
The Donations account in the 2012/2013 Budget has provided $50,000. No donation funds have
been expended so far this financial year.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council grants a donation of $200 to Organ Donation and Transplant Foundation of
Western Australia towards the cost of the hire of the Community Hall at The RISE on
Saturday, 8 September 2012 in which it will hold a fundraising Bingo Night.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.6 Donation - Sofia Timour - 2012 Melbourne Water International Kids Teaching
Kids Conference, Melbourne
Applicant: Sofia Timour
Officer: Acting Director of Finance
Refer: Item 12.2.10 : OMC : 26.06.12
Application
To consider an application from Sofia Timour for financial assistance towards travelling to
Melbourne to attend the 2012 Melbourne Water International Kids Teaching Kids Conference
being held in October 2012.
Background
Council, at its meeting of 26 June 2012, discussed this matter and was of the opinion that as the
event will not be taking place until later in the year, this item be deferred and any donation
granted accommodated in the new financial year. At the meeting it was resolved :
"That this item be deferred to the July 2012 round of meetings."
As advised in the previous report, Sofia Timour is 10 years of age and attends Weld Square
Primary School.
Weld Square Primary School is one of around 20 primary schools in Western Australia which
conducts a Kids About Protecting Our World program. It is the only primary school in Western
Australia which has been invited to present a workshop at the 2012 Melbourne Water
International Kids Teaching Kids Conference to be held in Melbourne from 14 to 16 October
2012 inclusive.
The Conference has been held for the past 12 years and encourages young people to think about
our precious water resource and how they view the future of water catchments, rivers and the sea
coasts. This event will allow students to take an active role in environmental protection and
empower them to make positive changes both now and into the future as environmental leaders.
The headmaster has selected several students to participate in this special enrichment program,
one of whom is Sofia Timour. The School has advised that Sofia displays positive attributes such
as self-responsibility, independence, initiative and a deep desire to protect our environment.
Sofia has written to the City seeking financial assistance from Council towards the costs involved
in attending the conference and would be grateful for any assistance which Council could give.
Comment
Sofia Timour has not sought financial assistance from Council in the past.
Strategic Implications
In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 - 2015,
the following applies :
"Key Result Area 1: Our Community
1.2 We promote and facilitate healthy lifestyles for our community."
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Policy Implications
Nil.
Financial Implications
The Donations account in the 2012/2013 Budget has provided $50,000. No donation funds have
been expended so far this financial year.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council grants a donation of $200 to Sofia Timour, a resident of the City, towards
travelling costs she will incur when she visits Melbourne to attend the 2012 Melbourne
Water International Kids Teaching Kids Conference from 14 to 16 October 2012 inclusive,
as one of the students representing Weld Square Primary School who have been invited to
present a workshop at the Conference.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.7 Donation - Abbie Roberts - 2012 Water International Kids Teaching Kids
Conference, Melbourne
Applicant: Abbie Roberts
Officer: Acting Director of Finance
Application
To consider an application from Abbie Roberts for financial assistance towards travelling to
Melbourne to attend the 2012 Melbourne Water International Kids Teaching Kids Conference
being held in October 2012.
Background
Abbie Roberts is a resident of the City and attends Weld Square Primary School.
Weld Square Primary School is one of around 20 primary schools in Western Australia which
conducts a Kids About Protecting Our World program. It is the only primary school in Western
Australia which has been invited to present a workshop at the 2012 Melbourne Water
International Kids Teaching Kids Conference to be held in Melbourne from 14 to 16 October
2012 inclusive.
The Conference has been held for the past 12 years and encourages young people to think about
our precious water resource and how they view the future of water catchments, rivers and the sea
coasts. This event will allow students to take an active role in environmental protection and
empower them to make positive changes both now and into the future as environmental leaders.
The headmaster has selected several students to participate in this special enrichment program,
one of whom is Abbie Roberts.
Abbie has written to the City seeking financial assistance from Council towards the costs involved
in attending the conference and would be grateful for any assistance which Council could give.
Comment
Abbie Roberts has not sought financial assistance from Council in the past.
Strategic Implications
In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 - 2015,
the following applies :
"Key Result Area 1: Our Community
1.2 We promote and facilitate healthy lifestyles for our community."
Policy Implications
Nil.
Financial Implications
The Donations account in the 2012/2013 Budget has provided $50,000. No donation funds have
been expended so far this financial year.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council grants a donation of $200 to Abbie Roberts, a resident of the City, towards
travelling costs she will incur when she visits Melbourne to attend the 2012 Melbourne
Water International Kids Teaching Kids Conference from 14 to 16 October 2012 inclusive,
as one of the students representing Weld Square Primary School who have been invited to
present a workshop at the Conference.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.8 Donation - Frank Li - 2012 Water International Kids Teaching Kids Conference,
Melbourne
Applicant: Frank Li
Officer: Acting Director of Finance
Application
To consider an application from Frank Li for financial assistance towards travelling to Melbourne
to attend the 2012 Melbourne Water International Kids Teaching Kids Conference being held in
October 2012.
Background
Frank Li is a resident of the City and attends Weld Square Primary School.
Weld Square Primary School is one of around 20 primary schools in Western Australia which
conducts a Kids About Protecting Our World program. It is the only primary school in Western
Australia which has been invited to present a workshop at the 2012 Melbourne Water
International Kids Teaching Kids Conference to be held in Melbourne from 14 to 16 October
2012 inclusive.
The Conference has been held for the past 12 years and encourages young people to think about
our precious water resource and how they view the future of water catchments, rivers and the sea
coasts. This event will allow students to take an active role in environmental protection and
empower them to make positive changes both now and into the future as environmental leaders.
The headmaster has selected several students to participate in this special enrichment program,
one of whom is Frank Li.
Frank has written to the City seeking financial assistance from Council towards the costs involved
in attending the conference and would be grateful for any assistance which Council could give.
Comment
Frank Li has not sought financial assistance from Council in the past.
Strategic Implications
In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 - 2015,
the following applies :
"Key Result Area 1: Our Community
1.2 We promote and facilitate healthy lifestyles for our community."
Policy Implications
Nil.
Financial Implications
The Donations account in the 2012/2013 Budget has provided $50,000. No donation funds have
been expended so far this financial year.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council grants a donation of $200 to Frank Li, a resident of the City, towards
travelling costs he will incur when he visits Melbourne to attend the 2012 Melbourne Water
International Kids Teaching Kids Conference from 14 to 16 October 2012 inclusive, as one
of the students representing Weld Square Primary School who have been invited to present
a workshop at the Conference.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.9 Donation - Lauren O'Brien - 2012 Trans Bass Gymnastic Challenge, Kingston,
Tasmania
Applicant: Lauren O'Brien
Officer: Acting Director of Finance
Application
To consider an application from Lauren O’Brien for financial assistance towards airfares and
accommodation expenses she will incur when she visits Kingston, Tasmania to compete in the
2012 Trans Bass Gymnastic Challenge.
Background
Lauren O’Brien is 15 years of age and a resident of the City. She is a member of Star-Mites Gym
Sports and trains 21 hours a week for gymnastics and cheerleading.
She has been selected as a member of the Gymnastics Western Australian team to compete in the
2012 Trans Bass Challenge at Kingborough Gymnastic Centre in Kingston, Tasmania from 23 to
27 August 2012.
She will be competing in National Level 9 Women's Artistic Gymnastics on Vault, Beam, Floor
and Uneven Bars.
Lauren is seeking financial assistance from Council towards the cost of airfares, accommodation
and competition fees, and would be grateful for any assistance that Council could give.
Comment
Lauren was a recipient of one of the City's $1500 Sports Scholarships in 2011.
In the past, Council has granted the following donations to Lauren :
Date of Council
Resolution
May 2007
August 2008
September 2009
March 2010
Event
Christchurch School of Gymnastics Classic
Invitational Competition, New Zealand - July 2007,
National Cheerleading Championships, Sydney -
October 2008
2009 Border Challenge Gymnastics Event,
Caloundra, Queensland - September 2009
Aloha International Spirit Gymnastic and
Cheerleading Championships, Hawaii - April 2010
(This request was not granted as Lauren had
already received financial assistance within the
same financial year)
Amount of
Council
Donation
$150
$150
$150
Nil
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Strategic Implications
In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 - 2015,
the following applies :
"Key Result Area 1: Our Community
1.2 We promote and facilitate healthy lifestyles for our community."
Policy Implications
Nil.
Financial Implications
The Donations allocation in the 2012/2013 Budget is $50,000. No donation funds have been
expended so far this financial year.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council grants a donation of $200 to Lauren O'Brien, a resident of the City, towards
travelling and associated costs she will incur as a member of the Gymnastics Western
Australian team which will be competing in the 2012 Trans Bass Challenge at Kingborough
Gymnastic Centre in Kingston, Tasmania from 23 to 27 August 2012.
CR MARLENE ROBINSON MOVED, CR TERRY KENYON, JP SECONDED
CARRIED: 6/1
FOR VOTE - Cr Terry Kenyon, JP, Cr Graham Pittaway, Cr Mike Anderton, JP,
Cr Alan Radford, Cr Martin Toldo, Cr Marlene Robinson.
AGAINST VOTE - Cr Chris Cornish.
Page 140

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.10 Donation - Melissa O'Brien - Australian Girl Guide Contingent "Friendship
Caravan on the Silk Road 2012", China
Applicant: Melissa O'Brien
Officer: Acting Director of Finance
Application
To consider an application for financial assistance which has been received from Melissa O'Brien
who has been selected as a member of the Australian Girl Guide Contingent to attend an event in
China.
Background
Melissa O'Brien is 17 years of age and a resident of the City. She is a member of Girl Guides WA
and assists at a local unit (Morley Girl Guides) as a Junior Leader. She has been a member of Girl
Guides since she was 7 years of age and has recently achieved the Queen's Guide Award in 2011
which is the peak achievement for youth members.
She has been selected as a member of the Australian Girl Guide Contingent to attend the event
"Friendship Caravan on the Silk Road 2012" which is being hosted by the Hong Kong Girl Guides
Association being held from 3 to 15 August 2012. She will be attending the event with one leader
from Western Australia and two youth members and one leader from Queensland.
The Friendship Caravan 2012 will be an exciting event bringing together Guides from the Asia
Pacific Region. It will take place in China where the group will be travelling along the Silk Road
via train and bus, and will provide Guides with the opportunity to participate in many activities,
meet new friends and explore the culture and history of China. Countries participating in the event
are: Australia, Bangladesh, Korea, Malaysia, Pakistan and the Philippines.
Melissa is seeking financial assistance from Council towards the cost of airfares, accommodation
and the event fee, and would be grateful for any assistance that Council could give.
Comment
In February 2009 Council granted a donation of $150 to Melissa towards the travelling costs
incurred when she participated in a Music Tour of North America which was conducted as part of
Churchlands Senior High School’s Music Program in April that year.
In August 2010, Council granted a donation of $200 to Melissa towards travelling costs incurred
when she participated in Churchlands Senior High School's Language Program China Tour in
September 2010.
Strategic Implications
In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 - 2015,
the following applies :
"Key Result Area 1: Our Community
1.2 We promote and facilitate healthy lifestyles for our community."
Policy Implications
Nil.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Financial Implications
The Donations allocation in the 2012/2013 Budget is $50,000. No donation funds have been
expended so far this financial year.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council grants a donation of $200 to Melissa O'Brien, a resident of the City, towards
travelling and associated costs she will incur when she visits China from 3 to 15 August 2012
as a member of the Australian Girl Guide Contingent to attend the event "Friendship
Caravan on the Silk Road 2012" which is being hosted by the Hong Kong Girl Guides
Association.
CR CHRIS CORNISH MOVED, CR GRAHAM PITTAWAY SECONDED
CARRIED UNANIMOUSLY
Page 142

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.11 Donation - Rachel Tonkin - National Roller Skating Championships, Sydney
Applicant:
Officer:
Rachel Tonkin
Acting Director of Finance
Application
To consider an application from Rachel Tonkin for financial assistance towards costs to
participate at the National Roller Skating Championships held in Liverpool, Sydney from 2 to 7
July 2012.
Background
Rachel is 27 years of age and a resident of the City. She is currently a fulltime student at
Curtin/UWA.
Rachel has been skating for over sixteen years and has achieved many first place medals at the
National and State Championships.
In April she represented Australia in Auckland, New Zealand and she also represented Australia
at the Oceania Skating Championships in Nelson, New Zealand where she won a Gold medal for
her event Junior International Figures and more recently at Freiburg in Germany where she was
placed 9 th in a field of 19 skaters from many European countries. She has also been to Germany
and Taiwan representing Australia.
Rachel was selected to represent Western Australia in Roller Skating at the National
Championships held in Liverpool, Sydney from 2 to 7 July 2012.
Costs associated with her trip to Sydney amounted to around $1,900 and she would be grateful for
any financial assistance that Council could give towards these costs.
• Rachel's application was received too late to be considered at Council's June meeting.
Comment
Rachel was a recipient of one of the City's $1,000 Sports Scholarships in 2002.
In the past, Council has granted the following donations to Rachel :
Council
Amount of
Travelling to Competition Date of Event
Resolution
Donation
June 2000 Melbourne National Roller Skating Championships July 2000 $100
March 2001 Cairns Oceania Roller Skating Championships April/May 2001 $100
August 2001 Sydney National Roller Skating Championships Sept/ Oct 2001 $100
April 2002 Nelson, NZ Oceania Roller Skating Championships April 2002 $100
June 2002 Adelaide National Roller Skating Championships July 2002 $100
March 2003
Gold Coast, Oceania Roller Skating Championships
Queensland
April 2003 $100
October 2003
Buenos Aires, World Roller Skating Championships
Argentina
November 2003 $100
May 2004
Freiburg, German Cup - Australian Roller Skating
May 2004 $100
September 2004
November 2004
Germany
Surfers
Paradise, Qld
Fresno, USA
team
National Roller Skating
Championships
World Artistic Roller Sports
Championships
Page 143
Sept/ Oct 2004 $150
November 2004
Nil
(donation
September
2004)

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Council
Amount of
Travelling to Competition Date of Event
Resolution
Donation
August 2005 Melbourne National Roller Sports Championships September 2005 $150
September 2006 Sydney National Roller Sports Championships October 2006 $150
October 2008 Taiwan
World Artistic Roller Skating
Championships
November 2008 $150
July 2009 Queensland National Roller Skating Championships October 2009 $200
August 2011 Melbourne National Roller Skating Championships September 2011 $200
Strategic Implications
In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 - 2015,
the following applies :
"Key Result Area 1: Our Community
1.2 We promote and facilitate healthy lifestyles for our community."
Policy Implications
Nil.
Financial Implications
The Donations account in the 2012/2013 Budget has provided $50,000. No donation funds have
been expended so far this financial year.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council grants a donation of $200 to Rachel Tonkin, a resident of the City, towards the
expenses that she incurred representing Western Australia at the National Roller Skating
Championships held in Liverpool, Sydney from 2 to 7 July 2012.
CR GRAHAM PITTAWAY MOVED, CR MARLENE ROBINSON SECONDED
CARRIED: 4/3
FOR VOTE - Cr Terry Kenyon, JP, Cr Graham Pittaway, Cr Martin Toldo,
Cr Marlene Robinson.
AGAINST VOTE - Cr Mike Anderton, JP, Cr Alan Radford, Cr Chris Cornish.
Page 144

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.12 Donation - Shenae Kealley - National Artistic Roller Skating Championships,
Sydney
Applicant: Mrs L Kealley
Officer: Acting Director of Finance
Application
To consider an application from Mrs Lorraine Kealley for financial assistance on behalf of her
daughter, Shenae, towards costs she incurred representing Western Australia at the National
Roller Skating Championships held in Liverpool, Sydney from 2 to 7 July 2012.
Background
Shenae is 20 years of age, a resident of the City and works full time.
This is her first year in Senior International Skating and she is the State Champion for Senior
International Solo Dance.
Shenae was selected to represent Western Australia in Roller Skating at the National
Championships held in Liverpool, Sydney from 2 to 7 July 2012. Advice has since been received
that she came fourth out of eight competitors and was selected to represent Australia at the
Oceanic Championships being held in New Zealand later this year.
Costs associated with her trip to Sydney amounted to around $1,900 and she would be grateful for
any financial assistance that Council could give towards these costs.
• Shenae's application was received too late to be considered at Council's June meeting.
Comment
In March 2006, Council granted a donation of $150 to Shenae when she travelled to Christchurch,
New Zealand to represent Australia at the Oceanic Roller Skating Championships held in April
2006.
In October 2008, Council granted a donation of $150 to Shenae when she travelled to Kaohsiung,
Taiwan to represent Australia at the World Roller Skating Championships being held in
November that year.
Voting Requirements
Simple Majority Required.
Strategic Implications
In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 - 2015,
the following applies :
"Key Result Area 1: Our Community
1.2 We promote and facilitate healthy lifestyles for our community."
Policy Implications
Nil.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Financial Implications
The Donations account in the 2012/2013 Budget has provided $50,000. No donation funds have
been expended so far this financial year.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council grants a donation of $200 to Shenae Kealley, a resident of the City, towards
the expenses that she incurred representing Western Australia at the National Roller
Skating Championships held in Sydney from 2 to 7 July 2012.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
Page 146

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.13 Donation - Bayswater State Emergency Service - 40th Anniversary
Applicant:
Officer:
Ash Smith, former Local Manager, Bayswater SES
Acting Director of Finance
Application
To consider an application for financial assistance from Ash Smith, former Local Manager of
Bayswater State Emergency Service, towards the 40 th Anniversary celebration of the Bayswater
State Emergency Service in 2012.
Background
The State Emergency Service (SES) has nearly 2,000 volunteers in Western Australia who
provide a range of services to the community, including emergency repairs to buildings, natural
disaster response, assisting the Police with searches and ground support for fire services.
The Bayswater SES unit began with just a few volunteer members who were also shire workers,
and currently has around 50 members.
This year the Bayswater SES unit will be celebrating its 40 th Anniversary and is planning a
reunion cocktail event in the Function Room of The RISE for current and former members on
Saturday 3 November. The City of Bayswater's volunteers are acknowledged through our
functions and the event will provide an opportunity for past and current members to network and
generally raise the profile of the Bayswater SES Unit.
The Minister for Emergency Services has been invited to open the ceremony and there will be
speeches by other VIP's and a Powerpoint presentation. The event will commemorate and
acknowledge the Unit's 40 years of valued service to the WA community - a milestone for the
Bayswater community and past and present volunteer members and it will put focus on the SES
and encourage new membership and past members to rejoin.
The applicant originally estimated that the event would cost between $40,000 and $60,000, which
equates to between $100 and $150 per head, for up to 400 guests. The Acting Director of Finance
has since discussed the request with the applicant and suggested that a cocktail-style event may be
more appropriate. On that basis, a budget of $40 per head would be realistic to cover catering.
There are other costs to be considered, i.e. for invitations and postage; security; audio visual;
commemorative book; anniversary cake; table decorations including helium for balloons;
photographer; nametags; cost of staff to serve alcohol; and other sundries.
A charge of $25 per head has been set, which will raise $10,000 based on the anticipated numbers.
Government and corporate donors will also be sought but have yet to be confirmed, and the
Bayswater SES unit is seeking a contribution from Council of around $10,000.
Comment
Given that the donors are yet to be finalised, a Council contribution of $5,000 is proposed, with an
additional $1,000 to meet the room hire cost. This contribution will reflect the hundreds of
volunteer hours that the Bayswater SES Unit dedicates to the community.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Strategic Implications
In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 - 2015,
the following applies :
"Key Result Area 1: Our Community
1.2 We promote and facilitate healthy lifestyles for our community.
1.4 We provide responsive and affordable services to the community."
Policy Implications
Nil.
Financial Implications
The Donations account in the 2012/2013 Budget has provided $50,000. No donation funds have
been expended so far this financial year.
Voting Requirements
Simple Majority Required.
Officer's Recommendation
That Council grants a donation of $6,000 to Bayswater SES Unit, being :
1. $5,000 towards the cocktail function that it is holding in November 2012 to commemorate
its 40 th year, subject to this amount being refunded to Council if the event does not proceed.
2. $1,000 to meet the hire cost for The RISE Function Room.
ADDENDUM - TECHNICAL SERVICES AND FINANCE & PERSONNEL COMMITTEE -
17 JULY 2012
Additional Information
The applicant has advised that at a meeting of the Bayswater State Emergency Service held on 16
July 2012 to discuss the 40 th Anniversary function, it was resolved to not charge past or present
members as the event was being held to thank them and their partners for all the hours that they
have given to the community.
The item indicated that with a charge of $25, based on anticipated numbers an amount of $10,000
would be raised. As this charge is now to be dropped, an additional $10,000 will need to be
raised.
Recommendation Implications
That the recommendation be amended to read as follows :
That Council grants a donation of $10,000 to Bayswater SES Unit, being :
1. $9,000 towards the cocktail function that it is holding in November 2012 to commemorate
its 40 th year, subject to this amount being refunded to Council if the event does not proceed.
2. $1,000 to meet the hire cost for The RISE Function Room.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Committee/Officer's Recommendation to Council
That Council grants a donation of $10,000 to Bayswater SES Unit, being :
1. $9,000 towards the cocktail function that it is holding in November 2012 to
commemorate its 40 th year, subject to this amount being refunded to Council if the
event does not proceed.
2. $1,000 to meet the hire cost for The RISE Function Room.
CR MARLENE ROBINSON MOVED, CR ALAN RADFORD SECONDED
CARRIED UNANIMOUSLY
Page 149

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.14 Donation - Haemophilia Foundation Australia
Applicant:
Officer:
Haemophilia Foundation Australia
Acting Director of Finance
Application
To consider an application from Haemophilia Foundation Australia (HFA) for financial assistance
towards its ongoing fundraising campaign.
Background
The Haemophilia Foundation Research Fund was established in 1994 to support Australian based
medical, scientific and social research to benefit the treatment and care of people with
haemophilia and related bleeding disorders.
Haemophilia is a blood clotting disorder in which one of the essential clotting factors is deficient.
Haemophilia A is the most common form and is due to the deficiency of factor VIII. Haemophilia
B is due to the deficiency of factor IX.
Bleeding is mostly internal. The deficiency in clotting factor produces a wide range of bleeding
episodes, usually into the joints or muscles. These bleeding episodes, or "bleeds", may occur
spontaneously, or as a result of trauma or injury. The bleeding is stopped by infusion of the
appropriate clotting factor by intravenous injection. If internal bleeding is not quickly stopped
with treatment, it will result in pain and swelling. Over a period of time bleeding into joints and
muscles can cause permanent damage such as arthritis, chronic pain and joint damage requiring
surgery.
The Aim of the Haemophilia Foundation of Western Australia Inc. is to work towards a
better quality of life for people with a bleeding disorder and to provide support for their families
by:
• Providing peer support activities to the community
• Providing information about bleeding disorders to members and the general public
• Advocating and liaising with government agencies and hospitals on behalf of the bleeding
disorders community
• Contributing directly to the assistance of members in their education and welfare
• Supporting research and development of new and improved therapies
• Encouraging the public to become blood donors to the Australian Red Cross Blood Service
Currently HFA is assisting a growing number of men who are facing challenges that the
organisation has not had to deal with before.
Apart from joint damage and living with chronic pain from arthritis, some men face the long-term
effects of hepatitis C as well as multiple other health conditions such as heart, lung and kidney
disease, cancer and osteoporosis.
HFA is working towards ensuring that all people ageing with haemophilia have access to support
by attending wellbeing weekends, accessing peer support opportunities and information and
education resources to help them improve their health and wellbeing.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Comment
Council was donating $100 annually to Haemophilia Foundation Australia, then in December
2004 donated $150. No further request for financial assistance was received until 2008. Council
granted a donation of $150 in June 2008, February 2009 and August 2009 and $200 in August
2010 and July 2011.
Strategic Implications
Nil.
Policy Implications
Nil.
Financial Implications
The Donations allocation in the 2012/2013 Budget is $50,000. No donation funds have been
expended so far this financial year.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council grants a donation of $200 to Haemophilia Foundation Australia towards its
ongoing fundraising campaign to assist people with haemophilia and their families.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
Page 151

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.15 Donation - Mt Lawley Primary School P & C
Applicant:
Officer:
Liz Gould, Mt Lawley Primary School P & C Social and
Fundraising Committee
Acting Director of Finance
Application
To consider an application from Liz Gould, a member of the Mt Lawley Primary School P & C
Social and Fundraising Committee, for financial assistance to offset the cost of the hire of the
Community Hall at The RISE in which an afternoon tea will be held on Friday 13 July 2012.
Background
Mt Lawley Primary School celebrates its Centenary this year.
Tragically, in the early hours of Sunday 8 July 2012, an intense fire broke out at Mt Lawley
Primary School which caused immense damage, destroying 85% of the school including
children's supplies, school records and numerous memorabilia, not only belonging to the school
but memorabilia that had been loaned by former students and parents to be displayed during the
centennial celebrations.
Mt Lawley Primary School is a very close community and parents and students have been offered
counselling.
Members of the Mt Lawley Primary School P & C Social and Fundraising Committee have
arranged an informal afternoon tea in the Community Hall at The RISE on Friday 13 July 2012
from 1.30pm to 4.30pm for parents and children in order to keep them updated on progress on the
temporary relocation of school rooms, the plans to repair the school building and offer support
during the interim. The cost to hire the Community Hall is $70 per hour for 3 hours which
amounts to $210.
Comment
The Mt Lawley Primary School is not within the City of Bayswater, however it is considered that
this request should be granted as a gesture of goodwill.
Strategic Implications
Nil.
Policy Implications
Nil.
Financial Implications
The Donations account in the 2012/2013 Budget has provided $50,000. No donation funds have
been expended so far this financial year.
Voting Requirements
Simple Majority Required.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Committee/Officer's Recommendation to Council
That Council grants a donation of $210 to Mt Lawley Primary School P & C Social and
Fundraising Committee by way of offsetting the hire cost of the Community Hall at The
RISE from 1.30pm - 4.30pm on Friday 13 July 2012, being $210, in which the Committee
will be holding an afternoon tea for the parents and students of the school in order to keep
them updated on the progress of the temporary relocation of school rooms, the plans to
repair the school building and offer support.
CR MARLENE ROBINSON MOVED, CR GRAHAM PITTAWAY SECONDED
CARRIED UNANIMOUSLY
Page 153

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.16 Donation - Police & Community Youth Centres - "Circus Quirkus"
Applicant:
Officer:
Police & Community Youth Centres
Acting Director of Finance
Application
To consider an application from Police and Community Youth Centres (Inc.) (PCYC) for
financial assistance towards its annual "Circus Quirkus" which is being held at the Perth
Convention and Exhibition Centre on Thursday, 9 August 2012 for disabled, special needs, less
fortunate and vulnerable children within the local community.
Background
(PCYC) is hosting the annual ''Circus Quirkus'' on Thursday, 9 August 2012. Three shows are
being held on the day - at 10am, 1pm and 6pm. The event is for disabled, special needs, less
fortunate and vulnerable children within the local community. Sponsorship will allow these
children to attend at no cost.
These children come from a wide range of community organisations including Special Needs
Units in schools, Disability Services Commission, foster children and medical service
organisations.
The "Circus Quirkus" is also a major fundraising project for PCYC centres across Perth with
proceeds assisting projects such as "Youth at Risk" and Crime Prevention.
PCYC’s strive for real positive outcomes for young people and focus on addressing many issues
facing our youth today, actively encouraging young people to achieve their best in life. It
endeavours, at club level, to assist youth to develop life skills, actively improving self-esteem and
self-respect, through the various recreational pursuits it provides such as boxing, fitness, skate
parks, extreme games, community art projects, cultural festivals, leadership and adventure
training.
Circus passes start at $100.00 each inclusive of GST - this will enable a high-dependency child
and carer to attend the event and the applicant is seeking financial assistance from Council
towards this event.
Comment
In 2002, 2003 and 2004, Council resolved to grant a donation of $225 to the then-named Police
and Citizens’ Youth Clubs (Inc.) towards the "Circus Quirkus" event which was held for the
respective year. In 2008, 2009, 2010 and 2011, Council resolved to donate $250 plus GST to the
organisation to enable a number of disabled children from the City of Bayswater, nominated by
their schools, to attend.
Strategic Implications
Nil.
Policy Implications
Nil.
Page 154

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Financial Implications
The Donations account in the 2012/2013 Budget has provided $50,000. No donation funds have
been expended so far this financial year.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council grants a donation of $250 to Police and Community Youth Centres (Inc.) to
enable some special needs children from within the City of Bayswater (nominated by their
schools) to attend the "Circus Quirkus" event which is being held at the Perth Convention
and Exhibition Centre on Thursday, 9 August 2012 for disabled, special needs, less fortunate
and vulnerable children within the local community, with proceeds assisting PCYC projects
such as "Youth At Risk" and Crime Prevention.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
Page 155

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.17 Donation - Redkite
Applicant:
Officer:
Redkite
Acting Director of Finance
Application
To consider an application from Redkite for financial assistance towards its 'Real Connect'
campaign.
Background
'Real Connect' is Redkite's plan to help ensure more families receive real support where and when
they need it. The needs of families must come first and services need to be flexible and more
easily accessed. The key to achieving this in an effective and responsible way is through
collaboration with other charities and also community and health organisations. Redkite is
currently working on innovative service collaborations with like-minded organisations and is
proud of its role as a key connector to better support family needs.
Currently there are more than 8000 families affected by childhood and adolescent cancer in
Australia. Redkite is there with real and practical support for the whole family from the moment
of diagnosis, throughout treatment and when families return home to the community.
Redkite provides financial assistance, emotional support and education assistance. Emotional
support within the hospital environment is provided through social workers and music therapists,
and support within the community includes telephone and email counselling, bereavement support
and family days.
Children and young people from all major cities, regional areas and remote locations across
Australia are supported by Redkite services coordinated from offices in New South Wales,
Queensland, Victoria and Western Australia. With the continuing support of the community,
Redkite aims to further expand its services in order to offer equity of care and support to all
Australian children and young people with cancer.
Redkite receives no government funding and relies entirely on the generosity of the community to
provide these important services. The organisation is therefore seeking financial assistance from
Council towards its ongoing fundraising campaign.
Providing real support to children, young people and their families affected by cancer has
remained Redkite's single focus for over 27 years.
In 2011 Redkite was able to provide vital support to children, teenagers and young adults with
cancer, and their families. This included :
• Providing over 2500 financial assistance grants to families across Australia.
• Funding social workers in every children's cancer ward in Australia who provided
professional family support at diagnosis and throughout treatment.
• Holding thousands of music therapy sessions which helped children and young people
manage the stress and pain of treatment.
• Launching an updated diagnosis support pack for teenagers and young adults to deliver vital
emotional and practical support.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
• Continuing to deliver Red Bags to families at diagnosis to provide practical support and
information.
• Providing telephone and email counselling support to nearly 400 families on their return
home from hospital.
• Awarding 29 Redkite Dare to Dream Scholarships to remarkable young cancer survivors.
• Delivering 1000 Christmas food hampers to families as home and in hospital.
Comment
In October 2006, May 2008, March 2009 and September 2009, Council granted a donation of
$150 to Redkite. In September 2010 and July 2011, $200 was donated.
Strategic Implications
Nil.
Policy Implications
Nil.
Financial Implications
The Donations allocation in the 2012/2013 Budget is $50,000. No donation funds have been
expended so far this financial year.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council grants a donation of $200 to Redkite towards its 'Real Connect' campaign to
enable the continuation of its support to children, young people and their families, affected
by childhood cancer in Western Australia.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
Page 157

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
1.2.18 Extension of Deed of Lease - City of Bayswater and Uniting Church Homes -
Riverslea Residential Care Facility
Location: 100 Guildford Road, Maylands
Applicant: Uniting Church Homes
Officer: Acting Director of Finance
Application
To consider an extension to the peppercorn lease between Uniting Church Homes (UCH) and the
City of Bayswater for Riverslea Residential Care Facility.
Background
The City of Stirling entered into a peppercorn lease with Uniting Church Homes Property Trust
(WA) in 1981 to operate a residential care facility at 100 Guildford Road Maylands. As a result
of the boundary realignment in 1998, the leased premises were transferred to the City of
Bayswater.
Changes in legislation and incorporation of the lessee from Uniting Church Homes Property Trust
(WA) to Uniting Church Homes resulted in a new peppercorn lease being drawn up in 2000.
Comment
The initial period of the lease was for seven years from 11 August 2000 to 10 August 2007, with
five options for extension of five years each, as follows:
First option - 11 August 2007 to 10 August 2012
Second option - 11 August 2012 to 10 August 2017
Third option - 11 August 2017 to 10 August 2022
Fourth option - 11 August 2022 to 10 August 2027
Fifth option - 11 August 2027 to 10 August 2032
The first lease extension option is about to expire.
UCH has not changed the direction of the residential care services at the premises and is keen to
see a second lease extension option applied to enable the continuation of these services.
The lease conditions require public liability insurance of $20m and the use of the premises is
restricted to residential care or similar community support services. UCH is responsible for all
maintenance, utilities and associated services at the premises.
Strategic Implications
There are no foreseeable plans to develop the site.
Policy Implications
Nil
Financial Implications
The site is currently rated at commercial value.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Voting Requirements
Simple Majority Required.
Officer's Recommendation
That the second option for extension to 10 August 2017 be applied to the peppercorn Lease
between the City of Bayswater and Uniting Church Homes for 100 Guildford Road, Maylands
(Riverslea Residential Care Facility).
Committee Discussion:
The Committee discussed this item and was of the opinion that further information should be
provided for Council consideration of this matter.
At 8:10pm Cr Chris Cornish withdrew from the meeting.
At 8:12pm Cr Chris Cornish returned to the meeting.
Committee Recommendation to Council
That this item be deferred to Full Council pending the provision of further information.
CR GRAHAM PITTAWAY MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
2. REPORTS OF MANAGEMENT/ADVISORY COMMITTEES
Nil.
COMMITTEE RESOLUTION
CR MARLENE ROBINSON MOVED, CR MARTIN TOLDO SECONDED that the
meeting be closed to the public and the doors were closed.
CARRIED UNANIMOUSLY
At 8:14pm, the doors were closed to the public.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
3. CONFIDENTIAL ITEMS
3.1 Technical Services
3.1.1 House Unfit for Human Habitation
Officer: Director of Technical Services
Reason for Confidentiality
This report is CONFIDENTIAL in accordance with Section 5.23(2) of the Local Government Act
1995 which permits the meeting to be closed to the public for business relating to the following:
(b)
the personal affairs of any person.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That the recommendation as contained in the attached "Confidential" Report be adopted.
CR GRAHAM PITTAWAY MOVED, CR ALAN RADFORD SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
3.1.2 House Unfit for Human Habitation
Officer:
Director of Technical Services
Reason for Confidentiality
This report is CONFIDENTIAL in accordance with Section 5.23(2) of the Local Government Act
1995 which permits the meeting to be closed to the public for business relating to the following:
(b)
the personal affairs of any person
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That the recommendation as contained in the attached "Confidential" Report be adopted.
CR GRAHAM PITTAWAY MOVED, CR ALAN RADFORD SECONDED
CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
3.1.3 Objection to Notice to Remove Dangerous Trees
Officer: Director of Technical Services
Refer: Item 16.3.1 OCM 24.05.11
Reason for Confidentiality
This report is CONFIDENTIAL in accordance with Section 5.23(2) of the Local Government Act
1995 which permits the meeting to be closed to the public for business relating to the following:
(b)
(d)
the personal affairs of any person.
legal advice obtained, or which may be obtained, by the local government and which
relates to a matter to be discussed at the meeting.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That the recommendation as contained in the attached "Confidential" Report be adopted.
CR GRAHAM PITTAWAY MOVED, CR ALAN RADFORD SECONDED
CARRIED UNANIMOUSLY
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
3.1.4 Amendment to Waste Management Collection Agreement
Officer:
Director of Technical Services
CR MIKE ANDERTON, JP DECLARED A FINANCIAL INTEREST
In accordance with Sections 5.60A and 5.65 of the Local Government Act 1995,
Cr Mike Anderton, JP declared a financial interest in this item as Transpacific Cleanaway is a
client of his. At 8:22pm, Cr Anderton withdrew from the meeting.
Reason for Confidentiality
This report is CONFIDENTIAL in accordance with Section 5.23(2) of the Local Government Act
1995 which permits the meeting to be closed to the public for business relating to the following:
(c)
a contract entered into, or which may be entered into, by the local government and
which relates to a matter to be discussed at the meeting.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That the recommendation as contained in the attached "Confidential" Report be adopted.
CR GRAHAM PITTAWAY MOVED, CR ALAN RADFORD SECONDED
CARRIED UNANIMOUSLY
At 8:23pm Cr Mike Anderton, JP returned to the meeting.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
3.1.5 Renewal of Waste Management Contract
Officer:
Director of Technical Services
CR MIKE ANDERTON, JP DECLARED A FINANCIAL INTEREST
In accordance with Sections 5.60A and 5.65 of the Local Government Act 1995,
Cr Mike Anderton, JP declared a financial interest in this item as Transpacific Cleanaway is a
client of his. At 8:22pm, Cr Anderton withdrew from the meeting.
Reason for Confidentiality
This report is CONFIDENTIAL in accordance with Section 5.23(2) of the Local Government Act
1995 which permits the meeting to be closed to the public for business relating to the following:
(c)
(d)
a contract entered into, or which may be entered into, by the local government and
which relates to a matter to be discussed at the meeting; and
legal advice obtained, or which may be obtained, by the local government and which
relates to a matter to be discussed at the meeting.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That the recommendation as contained in the attached "Confidential" Report be adopted.
CR GRAHAM PITTAWAY MOVED, CR ALAN RADFORD SECONDED
CARRIED UNANIMOUSLY
At 8:23pm, Cr Mike Anderton, JP returned to the meeting.
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
3.1.6 Coventry Square Markets - Wellington Road Duplication
Officer: Director of Technical Services
Refer: Item 13.2 OCM 25.08.09
Item 11.1.8 OCM 25.05.10
Item 15.3.3 OCM 31.01.12
Reason for Confidentiality
This report is CONFIDENTIAL in accordance with Section 5.23(2) of the Local Government Act
1995 which permits the meeting to be closed to the public for business relating to the following:
(d)
legal advice obtained, or which may be obtained, by the local government and which
relates to a matter to be discussed at the meeting.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That the recommendation as contained in the attached "Confidential" Report be adopted.
CR CHRIS CORNISH MOVED, CR GRAHAM PITTAWAY SECONDED
CARRIED UNANIMOUSLY
COMMITTEE RESOLUTION - CONFIDENTIAL EN BLOC RESOLUTION
To en bloc the Committee/Officer's Recommendations of Confidential Items 3.1.1 to 3.1.2.
CR GRAHAM PITTAWAY MOVED, CR ALAN RADFORD SECONDED
CARRIED UNANIMOUSLY
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
3.2 Finance & Personnel
Nil.
COMMITTEE RESOLUTION
That the meeting be re-opened to the public and the doors were re-opened.
CR MARLENE ROBINSON MOVED, CR ALAN RADFORD SECONDED
CARRIED UNANIMOUSLY
At 8:22pm, the doors were re-opened to the public, however there were no members of the public
present.
COMMITTEE RESOLUTION - EN BLOC RESOLUTION
To en bloc the Committee/Officer's Recommendations to Items 1.1.2 to 1.1.3, 1.1.7 to 1.2.8,
1.2.12, 1.2.14 and 1.2.16 to 1.2.17.
CR MARTIN TOLDO MOVED, CR MIKE ANDERTON, JP SECONDED
CARRIED UNANIMOUSLY
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
4. LATE ITEMS
4.1 Donation - Paige Oh - Australian Under 19 Women's Ultimate Frisbee Team,
Dublin
Applicant: Paige Oh
Officer: Acting Director of Finance
Application
To consider an application from Paige Oh for financial assistance towards expenses that she will
incur in travelling to Dublin, Ireland in August 2012 as a member of the Australian U19 Women's
Ultimate Frisbee team which will be competing at the World Junior Ultimate Championships.
Background
Paige Oh is 18 years of age, a resident of the City, and is a full-time Psychology student at Curtin
University.
She has been involved with Ultimate for nearly 3 years and began playing and training with
Primal Ultimate Club. She is a volunteer within the community, coaching Ultimate and
participates in numerous social and competitive leagues and tournaments.
Note: Ultimate is a sport played with a 175 gram flying disc. The objective of the game is to
score points by passing the disc to a player in the opposing end zone, similar to an end
zone in American football or rugby. Players may not run with the disc, and may only
move one foot while holding the disc (pivoting).
Paige has been selected in the Australian Under 19 Women's Ultimate Frisbee team and is part of
a squad of sixteen girls who will be travelling to Dublin, Ireland in August 2102 to compete in the
World Junior Ultimate Championships.
The tournament commences on 4 August 2012 where fifteen teams representing nations across the
globe will meet to play at the World Championships. This tour will cost roughly $7,000 per
participant, including expenses such as uniforms and tournament, accommodation, travel, training
and camp fees. So far she and her family have managed to fundraise around $1500 toward the
tour and Paige would be grateful for any assistance Council could give towards her fundraising
efforts.
Comment
In September 2011, Council resolved to donate $200 to Paige towards the expenses she incurred
in travelling to Auckland, New Zealand to represent Australia in the first U19 Trans-Tasman
Ultimate Championship held in October 2011.
Strategic Implications
In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 - 2015,
the following applies :
"Key Result Area 1: Our Community
1.2 We promote and facilitate healthy lifestyles for our community."
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
Policy Implications
Nil.
Financial Implications
The Donations allocation in the 2012/2013 Budget is $50,000. No donation funds have been
expended so far this financial year.
Voting Requirements
Simple Majority Required.
Committee/Officer's Recommendation to Council
That Council grants a donation of $200 to Paige Oh towards expenses that she will incur in
travelling to Dublin, Ireland to represent Australia as a member of the U19 Women's
Ultimate Frisbee team which will be competing in the World Junior Ultimate
Championships being held from 4 August 2012.
CR MARLENE ROBINSON MOVED, CR GRAHAM PITTAWAY SECONDED
CARRIED UNANIMOUSLY
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TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 17 JULY 2012
NEXT MEETING
The next meeting of the Technical Services and Finance & Personnel Committee will take place
in the Council Chambers, City of Bayswater Civic Centre, 61 Broun Avenue, Morley on Tuesday
21 August 2012 commencing at 7:00pm.
CLOSURE
THERE BEING NO FURTHER BUSINESS TO DISCUSS, THE ACTING
CHAIRPERSON, CR TERRY KENYON JP, MAYOR, DECLARED THE MEETING
CLOSED AT 8:24PM.
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