tender for supply of t.r.m. to u.p. state road transport ... - Upsrtc.com
tender for supply of t.r.m. to u.p. state road transport ... - Upsrtc.com
tender for supply of t.r.m. to u.p. state road transport ... - Upsrtc.com
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U.P. STATE ROAD TRANSPORT CORPORATION,<br />
HEAD QUARTER, LUCKNOW<br />
TENDER NOTICE<br />
Sealed <strong>tender</strong>s are invited from the reputed Manufacturers <strong>for</strong> the <strong>supply</strong> <strong>of</strong><br />
Following Group <strong>of</strong> Items:-<br />
Sl. Name <strong>of</strong> Group<br />
1 Non Skid Tread Rubber <strong>for</strong> 9.00x20 size Tyre,<br />
Qty. 1494.60 MT with allied Items<br />
Date <strong>of</strong> submission <strong>of</strong> dully filled Tender document is 17-6-2013 up<strong>to</strong><br />
13.00 hrs. Detailed calendar, Bill <strong>of</strong> Quantity /Tender document can be<br />
downloaded from our website www.upsrtc.<strong>com</strong>. In case <strong>of</strong> any Addendum/<br />
Corrigendum, it will be displayed on our website only. Please do visit from<br />
time <strong>to</strong> time be<strong>for</strong>e Last date <strong>for</strong> any corrigendum/addendum.<br />
Additional Managing Direc<strong>to</strong>r<br />
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SPEED POST/ REGISTERED<br />
TENDER NO.-TRM/2013/05/01<br />
PRICE Rs. - 10000/ -(+ VAT 5% Extra)<br />
No.-GM (MMT)/TRM/ 2013 / Dated: 2013<br />
TENDER FOR SUPPLY OF T.R.M. TO<br />
U.P.STATE ROAD TRANSPORT CORPORATION<br />
From,<br />
.......................................................<br />
.......................................................<br />
.......................................................<br />
To,<br />
General Manager (MMT)<br />
U.P.State Road Transport Corporation<br />
Parivahan Nigam Mukhyalaya<br />
Tehri Kothi,<br />
Lucknow- 226 001<br />
Dear Sir,<br />
With reference <strong>to</strong> your invitation <strong>to</strong> Tender <strong>for</strong> the above I/We hereby <strong>tender</strong><br />
<strong>to</strong> <strong>supply</strong> Items mentioned in the enclosed Bill <strong>of</strong> Quantities and Terms & Condition<br />
<strong>to</strong> U.P.State Road Transport Corporation.<br />
I/We have read the terms & condition <strong>of</strong> Tender attached with Tender Form,<br />
and agree <strong>to</strong> abide by them. An earnest money <strong>of</strong> Rs....………….............. (In words<br />
Rs...........................................................…………….................) in the <strong>for</strong>m <strong>of</strong><br />
......................................is being enclosed herewith in the approved Tender Form along<br />
with the Bill <strong>of</strong> Quantity and Terms & Condition Form and Tender <strong>for</strong>m duly signed<br />
and stamped. The earnest money will be <strong>for</strong>feited by U.P. State Road Transport<br />
Corporation if I/We fail <strong>to</strong> fulfill the condition <strong>of</strong> Tender in case an order is placed on<br />
me/us.<br />
Yours Faithfully<br />
1. Signature <strong>of</strong> witness (Signature <strong>of</strong> the Tenderer in full)<br />
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Address-........................................<br />
.......................................<br />
Date- ........................................<br />
2. Signature <strong>of</strong> witness<br />
Address-........................................<br />
... ...................................<br />
Date- ......................................<br />
Note: Tender Form contains - 15 Pages, includes Bill <strong>of</strong> Quantity, Annexure A, B, C, D,<br />
E and F <strong>of</strong> U.P.State Road Transport Corporation.<br />
Contd…2
(2)<br />
General Terms & Condition <strong>for</strong> the Tender Notice <strong>for</strong> <strong>supply</strong> <strong>of</strong> the Items mentioned in the Bill <strong>of</strong><br />
Quantity, U.P.State Road Transport Corporation.<br />
1- Tenders are invited <strong>for</strong> <strong>supply</strong> <strong>of</strong> items mentioned in the Bill <strong>of</strong> Quantity as per specifications mentioned therein<br />
from the manufacturer. The Tenders shall remain open <strong>for</strong> acceptance <strong>for</strong> a period <strong>of</strong> minimum 12 Month<br />
<strong>com</strong>mencing from the date <strong>of</strong> opening <strong>of</strong> the Tenders.<br />
2- Tenders must be filled in <strong>tender</strong> <strong>for</strong>ms obtainable from the undersigned’s <strong>of</strong>fice on any working day during <strong>of</strong>fice<br />
hours on the payment <strong>of</strong> Rs. 10000.00 {Ten Thousand } (+5% VAT extra) in the shape <strong>of</strong> Demand Draft in favour<br />
<strong>of</strong> General Manager (MMT) U.P.S.R.T.C Lucknow which is Non-Refundable. The <strong>tender</strong>s must be properly<br />
sealed and superscribed, Tender as per bill <strong>of</strong> quantity and must be delivered at the undersigned <strong>of</strong>fice not later<br />
than 13.00 hours on Date mentioned in Bill <strong>of</strong> Quantity. Tenders received after due date/time will not be<br />
entertained, even if the same is due <strong>to</strong> Postal/courier delay. Tender <strong>for</strong>m may also be downloaded from UPSRTC,<br />
Website www.upsrtc.<strong>com</strong> & prescribed <strong>tender</strong> Fee Rs. 10000.00 +5% VAT (on Demand Draft payable <strong>to</strong><br />
GM(MMT) UPSRTC), Lucknow has <strong>to</strong> be deposited at the time <strong>of</strong> submission <strong>of</strong> <strong>tender</strong> <strong>for</strong>m.<br />
3- Each <strong>tender</strong> must be ac<strong>com</strong>panied by Tender Form and Bill <strong>of</strong> Quantity with Terms & Condition. Form should be<br />
duly signed and stamped <strong>to</strong>gether with a BANK DRAFT in favour <strong>of</strong> General Manager (MMT), UPSRTC,<br />
PARIVAHAN BHAWAN, Lucknow <strong>for</strong> Rs.5.00 Laks. Tender which are not ac<strong>com</strong>panied by the Earnest Money<br />
in the proper Terms will not be considered <strong>to</strong> be VALID. The Tenderers are required <strong>to</strong> give the acceptance <strong>of</strong><br />
payments terms – 100% <strong>of</strong> the payment due <strong>to</strong> the suppliers in 45 days. The payment Through RTGS only.<br />
Every firm which has been awarded Purchase Order has <strong>to</strong> deposit Security in shape <strong>of</strong> Bank Guarantee/Bank<br />
Draft <strong>of</strong> a Nationalized Bank <strong>of</strong> 10% <strong>of</strong> the Order Value be<strong>for</strong>e <strong>com</strong>mencing <strong>of</strong> <strong>supply</strong>. The validity <strong>of</strong> the Bank<br />
Guarantee should be Three Years. In case <strong>of</strong> Security Deposited in Bank Draft, amount should be withheld <strong>for</strong><br />
Three Years.<br />
4- Each Tenderer has <strong>to</strong> submit ‘Technical Bid’ and ‘Financial Bid’, in separate envelope super scribing technical<br />
bid or financial bid as the case may be. All the sealed envelope should be kept in a single separate envelop.<br />
Financial bid consists <strong>of</strong> only annexure D & E and bill <strong>of</strong> Quantity whereas technical bid consists annexure A B &<br />
C and all other documents required in <strong>tender</strong> <strong>for</strong>m. Technical bid shall be opened first subsequent <strong>to</strong> satisfac<strong>to</strong>ry<br />
approval, financial bid <strong>of</strong> those only who qualify in Technical Bid.<br />
5- If subsequent <strong>to</strong> the submission <strong>of</strong> the <strong>tender</strong>, any Tenderer, alter or modifies the contents <strong>of</strong> his <strong>tender</strong> which are<br />
not acceptable <strong>to</strong> UPSRTC then, <strong>for</strong> the purpose <strong>of</strong> this condition, the Tenderer shall be deemed <strong>to</strong> have<br />
withdrawn his proposal and thereby inviting <strong>for</strong>feiture <strong>of</strong> Earnest Money. If any <strong>tender</strong>er withdraws his <strong>tender</strong><br />
be<strong>for</strong>e expiry <strong>of</strong> the period referred <strong>to</strong> in para above, UPSRTC may agree <strong>to</strong> allow such withdrawal, but in such a<br />
case Earnest Money deposited by the Tenderers may be <strong>for</strong>feited, in case <strong>of</strong> refusal <strong>to</strong> such withdrawl and<br />
acceptance <strong>of</strong> the <strong>tender</strong>, still if the <strong>tender</strong>er fails <strong>to</strong> per<strong>for</strong>m his part <strong>of</strong> the contract, not only the Earnest Money<br />
deposited by the Tenderer shall be liable <strong>to</strong> be <strong>for</strong>feited but shall invite other consequences <strong>of</strong> Breach <strong>of</strong> contract If<br />
subsequent <strong>to</strong> the submission <strong>of</strong> the <strong>tender</strong>.<br />
6- Correction, if any made by the <strong>tender</strong>er must bear date & initial <strong>of</strong> Tenderer.<br />
7- UPSRTC reserves the right <strong>to</strong> place order on more than one source. In such case <strong>tender</strong>er must enclose their<br />
CONSENT <strong>to</strong> make the <strong>supply</strong> on eligible lowest rates. (Cost per K.M. in the present case). In case the Purchase<br />
Order is placed <strong>to</strong> more than one source, the quantity shall be distributed as per the Purchase Policy <strong>of</strong> Corporation<br />
and the preference <strong>for</strong> placing purchase order <strong>to</strong> more than one would be given <strong>to</strong> Second, third or subsequent<br />
lowest <strong>tender</strong>er accordingly after their written consent. Those who give their CONSENT <strong>for</strong> acceptance <strong>of</strong> this<br />
clause, will get the over riding preference over those manufacturers who do not agree or do not give consent <strong>for</strong><br />
this clause<br />
In case <strong>of</strong> order <strong>to</strong> more than one source the <strong>to</strong>tal ordered qty. shall be distributed as per purchase Policy:--<br />
Sl. Rate diffrence (CPKM) Bifercation <strong>of</strong> Qty. <strong>to</strong> be purchase in %age<br />
1 NIl 50 : 50<br />
2 > 0 <strong>to</strong> 5% < 60 : 40<br />
3 > 5 % <strong>to</strong> 10 % < 70 : 30<br />
4 > 10 % <strong>to</strong> 20 % < 80 : 20<br />
5 > 20 % 90 : 10<br />
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In case <strong>of</strong> 3 source <strong>of</strong> <strong>supply</strong> the %age <strong>for</strong> 1 st Lowest firm will remain the same as calculated as per above policy and the<br />
distribution among 2 nd and 3 rd lowest firm shall be made from the balence qty, as per policy given above.<br />
8- The Managing Direc<strong>to</strong>r reserves the right <strong>to</strong> reject any or all the <strong>tender</strong>s without assigning any reasons.<br />
9- It will be open <strong>to</strong> the General Manager (MMT) <strong>to</strong> accept any <strong>tender</strong> in full or in part with respect <strong>to</strong><br />
valid <strong>tender</strong> as the Tenderers shall <strong>supply</strong> such quantities as are accepted by General Manager (MMT)<br />
at the quoted rates. The Tenderers are at liberty <strong>to</strong> <strong>tender</strong> <strong>for</strong> the whole or any portion <strong>of</strong> the goods<br />
mentioned in the Bill <strong>of</strong> Quantity and Terms & Condition Form.<br />
Contd…3
(3)<br />
10- Tenderers must give detailed description, make and origin <strong>of</strong> the manufacturer <strong>of</strong> various items <strong>tender</strong>ed and<br />
goods <strong>of</strong>fered by the Tenderer will be deemed <strong>to</strong> be covered by a guarantee which may be specified.<br />
11- All rates must be inclusive <strong>of</strong> Packing, Forwarding, Insurance and Railway Freight etc. F.O.R. destination on door<br />
delivery basis. The price quoted shall be net in Indian Rupees strictly <strong>for</strong> the Unit (each) mentioned in the Bill <strong>of</strong><br />
Quantity.<br />
12- All items <strong>of</strong>fered have <strong>to</strong> be delivered according <strong>to</strong> agreed delivery schedule failing which the General Manager<br />
(MMT) reserves the right <strong>to</strong> accept the supplies beyond the stipulated period. The consignee has the right <strong>to</strong><br />
impose a penalty up<strong>to</strong> Rs. 50/- per day <strong>for</strong> delay not exceeding 5% <strong>of</strong> the value <strong>of</strong> unsupplied items. Those items<br />
which have been supplied in time but subsequently rejected by the respective consignee, during inspection, will be<br />
treated as rejected supplies. The period <strong>of</strong> delay shall be reckoned from the date <strong>of</strong> receipt <strong>of</strong> material as per<br />
specification.<br />
13- All items supplied will be subject <strong>to</strong> an inspection be<strong>for</strong>e being accepted by the consignee’s authorised<br />
representative <strong>of</strong> the Corporation.<br />
14- In all matters <strong>of</strong> dispute relating <strong>to</strong> this <strong>tender</strong> the decision <strong>of</strong> the Managing Direc<strong>to</strong>r, UPSRTC will be final and<br />
binding on <strong>tender</strong>er.<br />
15- All disputes and difference, arising out <strong>of</strong> the contract, shall be referred <strong>to</strong> the Sole Arbitration <strong>of</strong> the Managing<br />
Direc<strong>to</strong>r <strong>of</strong> UPSRTC or his nominee, who shall be an employee <strong>of</strong> the UPSRTC not below the rank <strong>of</strong> General<br />
Manager whose decision shall be final and binding on both the parties. Thus submission shall be deemed <strong>to</strong> be a<br />
submission <strong>to</strong> the arbitration within the meaning <strong>of</strong> Indian Arbitration Act 1996 and statu<strong>to</strong>ry modifications<br />
there<strong>of</strong>. Subject <strong>to</strong> above all local matters are subject <strong>to</strong> Lucknow Jurisdiction only.<br />
16- Any other condition as per Bill <strong>of</strong> Quantity and Terms & Condition <strong>for</strong>m enclosed shall also be treated as<br />
condition <strong>of</strong> <strong>tender</strong>.<br />
17- Any <strong>tender</strong> that does not contain all the in<strong>for</strong>mation required according <strong>to</strong> the conditions <strong>state</strong>d above or deviated<br />
from the above conditions <strong>of</strong> his own shall be rejected.<br />
18- Managing Direc<strong>to</strong>r reserves the right <strong>to</strong> alter any quantity <strong>of</strong> any items.<br />
19- Rates must be quoted in attached scheduled “D”, “E” only.<br />
20- Supplies <strong>for</strong> ELGI Plant material will have <strong>to</strong> make FOR Sharanpur, Bareilly, Kanpur, Allahabad, Lucknow<br />
Moradabad, Aligarh, Etawah and Agra & <strong>for</strong> INDAG plant FOR Ghaziabad and Gorakhpur.<br />
21- Sample <strong>of</strong> Tyre Retreading Material from <strong>supply</strong> shall be sent <strong>for</strong> Testing at CIRT Pune/IRMRA/ Rubber<br />
Board/any other testing labora<strong>to</strong>ry approved by Central Government. Test Report shall be binding <strong>for</strong> the both<br />
parties i.e. Supplier and user. Penalty will be imposed on the supplier <strong>for</strong> failure <strong>of</strong> samples in Test Reports as<br />
per Penalty Clause <strong>of</strong> ASRTU, New Delhi specification AS:272:63:FEB:2002 (Revised up<strong>to</strong> Date). ASRTU<br />
testing points (critical <strong>to</strong> be mentioned <strong>for</strong> testing :-<br />
Sr. No Nature <strong>of</strong> Test<br />
1.0 Visual Examination Specified Actual<br />
a) Appearance The material shall have smooth finish, without any<br />
blemishes like starvation, dirty molding blisters,<br />
free from <strong>for</strong>eign material, porosity. Bot<strong>to</strong>m<br />
surface shall be buffed <strong>to</strong> RMA3 standard.<br />
b) Trade Marking Marking on <strong>to</strong>p <strong>of</strong> the tread shall include name <strong>of</strong><br />
the manufacturer/trade mark and size<br />
c) Tread Wear Indica<strong>to</strong>rs Each tread shall have read wear indica<strong>to</strong>rs at least 6<br />
Nos. spaced equality around the circumference as<br />
per IS:10914<br />
d) Width, Thickness, Tread As agreed upon between the manufacturer and the<br />
base(mm)<br />
purchaser.<br />
2.0 Specific gravity, [IS3400 Part-9] 1.14 (max)<br />
3.0 Hardness IRHD/Durometer, shoreA<br />
[IS3400 Part-2/ASTM D2240]<br />
60 <strong>to</strong> 70<br />
4.0 Stress Strain properties [IS<br />
3400 Part-1]<br />
4.1 300% Modulus kg/cm 2 100, (Min)<br />
4.2 Tensile Strength kg/cm 2 200, (Min)<br />
4.3 Elongation at break, % 400, (Min)<br />
5.0 Air Ageing :Change in physical<br />
properties after 120±2 hours at<br />
70±2 0 C [IS3400 Part-4]<br />
5.1 Hardness IRHD/Shore A Units ±5<br />
5.2 Tensile Strength, % Max -10<br />
5.3 Elongation at break, %Max -15<br />
6.0 Abrasion Index, (Min) [IS3400 Part-3] 160<br />
7.0 Ash content, % Max[IS3400 Part-22] 4<br />
8.0 Total Rubber Hydrocarbon content,<br />
w/w, Min [IS3400 Part-22]<br />
50<br />
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Contd…3
(4)<br />
(a) The <strong>tender</strong>er should enclose a self test certificate <strong>of</strong> their product on the above mentioned points (1 <strong>to</strong> 8)<br />
from Central Government approved testing agency<br />
(b) Sample <strong>of</strong> Tread Rubber, BVC & Bonding Gum will be sent <strong>for</strong> testing within Fifteen days from the date<br />
<strong>of</strong> receipt <strong>of</strong> material<br />
(c) Sampling will be done jointly with RM, SM & in the presence <strong>of</strong> representative <strong>of</strong> the <strong>com</strong>pany.<br />
(d) Sample will also be sent from the final balance quantity irrespective <strong>of</strong> the quantity left.<br />
(e) Sample <strong>of</strong> Tread Rubber from every 10 M.T. <strong>for</strong> each tyre shops, shall be sent <strong>for</strong> testing as per ASRTU<br />
specification amd allied Items shell besent <strong>for</strong>testingas per requirement.<br />
(f) In case Two consecutive sample fail in testing, supplies shall be short closed, irrespective <strong>of</strong> the fact that<br />
samples are sent <strong>for</strong>m different tyre shops <strong>of</strong> UPSRTC and test reports are <strong>for</strong>m two different testing agencies,<br />
The remaining quantity shall be diverted <strong>to</strong> other eligible sources.<br />
22- The <strong>tender</strong>er is also required <strong>to</strong> with stand unconditional minimum kilometer guarantee which shall not in any case<br />
be less than 33,000 km <strong>for</strong> purchase <strong>of</strong> T.R.M on Cost Per Kilometer basis (CPKM). CPKM shall be calculated on<br />
the Kilometer Guarantee <strong>of</strong>fered by individual supplier which in any case shall not be less than 33,000 km and <strong>for</strong><br />
first timer (New Comer) CPKM shall be calculated on the basis <strong>of</strong> minimum km. guarantee as specified by<br />
UPSRTC or on the km guaranteed by the firm but guaranteed km cannot be less than the km guarantee desired by<br />
UPSRTC in this case 33,000 km. All other terms & conditions regarding guarantee, km assessment and penalty<br />
etc. shall be same <strong>for</strong> every bidder or <strong>tender</strong>er.<br />
If the life <strong>of</strong> 80% removed tyres (fir <strong>for</strong> retreading) during entire order period is found <strong>to</strong> be<br />
less than 80% <strong>of</strong> guarantee life then the bidder/supplier shall be debarred from participating in future<br />
<strong>tender</strong>s <strong>of</strong> UPSRTC <strong>for</strong> T.R.M<br />
23- The purchase <strong>of</strong> TRM will be decided on the basis <strong>of</strong> <strong>for</strong>mula given at Serial No 34 <strong>of</strong> this<br />
document.<br />
The per<strong>for</strong>mance <strong>of</strong> removed tyres shall be moni<strong>to</strong>red from day one. The sample size will be<br />
<strong>of</strong> 1,000(one thousand) removed tyres (fir <strong>for</strong> retreading). If the life <strong>of</strong> these tyres <strong>com</strong>es <strong>to</strong> less<br />
than 90% <strong>of</strong> the guaranteed Km. then supplies from the firm shall be s<strong>to</strong>pped and remaining ordered<br />
quantity will be diverted <strong>to</strong> the other qualified firm/s<br />
24- Tenderers should confirm and Guarantee that the rates quoted are lowest <strong>for</strong> respective quantity and<br />
that there are no other lower rates or discounts etc. (Excluding statu<strong>to</strong>ry duties) quoted <strong>to</strong> any other<br />
STU’s and/or Govt. Dept./Undertaking. In case <strong>of</strong> such default the difference shall be recovered from<br />
the ordered Firm/Tenderer, after the lower rate quoted in other STU’s in known from the date <strong>of</strong><br />
quotation.<br />
26- Those firms who insist that their material should only be s<strong>to</strong>red and <strong>transport</strong>ed in A.C. environment<br />
may not be considered.<br />
27- Offer received <strong>for</strong> Tread Rubber & Allied Items will be considered in <strong>to</strong>tality. If some <strong>tender</strong>er quote<br />
either <strong>of</strong> Items <strong>tender</strong> will be treated as in<strong>com</strong>plete and may not be considered.<br />
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28- Those <strong>tender</strong>ers who are U.P. based and are not ASRTU Rate Contract/Trial Rate Contract<br />
and have not supplied <strong>to</strong> any other STU’s are requested <strong>to</strong> submit documentary pro<strong>of</strong> <strong>for</strong><br />
registration as SSI unit <strong>of</strong> direc<strong>to</strong>r <strong>of</strong> industries, U.P. <strong>for</strong> manufacturing <strong>of</strong> Tyre Retreading<br />
material. Those who do not submit documentary evidance may not be considered as<br />
approved manufacturer <strong>for</strong> the purpose <strong>of</strong> placing the order by UPSRTC.<br />
Contd…5
29- Failure <strong>to</strong> Supply and Risk Purchase Clasue<br />
If the supplier fails <strong>to</strong> <strong>supply</strong> any s<strong>to</strong>res in accordance with the terms and conditions herein provided<br />
and those agreed with the Undertakings, or fails <strong>to</strong> replace the s<strong>to</strong>res as may be rejected by the Undertakings,<br />
within the time stipulated, the Undertakings shall at the risk and cost <strong>of</strong> supplier and without any notice or<br />
reference <strong>to</strong> him be entitled <strong>to</strong> purchase such s<strong>to</strong>res (<strong>of</strong> the same specifications) <strong>for</strong> any other source and at<br />
such price as the undertaking shall in their sole discretion think fit and if such price shall exceed the rate set<br />
out in rate contract, the supplier shall be liable <strong>to</strong> pay <strong>to</strong> the Undertakings the difference between the price at<br />
which such s<strong>to</strong>res have been purchased by athe Undertakins and at the price set out in the contract plus 10%<br />
overheads. The risk purchase and payment <strong>of</strong> difference with overheads in terms there<strong>of</strong> shall not absolve the<br />
supplier <strong>for</strong>m the liability <strong>to</strong> pay damage as may be suffered and claimed by the Undertakings due <strong>to</strong> the<br />
failure <strong>of</strong> the supplier <strong>to</strong> make timely and proper delivery <strong>of</strong> the contracted s<strong>to</strong>res.<br />
30- Force Majeure Clause<br />
(5)<br />
Provided however, if such failure referred <strong>to</strong> in clause (36) above shall have arised <strong>for</strong>m an act <strong>of</strong><br />
God or disorganization <strong>of</strong> public <strong>transport</strong>, thunder, flood, earthquake or any other inevitable or un<strong>for</strong>eseen<br />
circumstance beyond human control including any casue directly or indirectly interfering with the <strong>supply</strong> <strong>of</strong><br />
raw material such as limitation <strong>of</strong> import licence or any other cause which the UPSRTC may admit as<br />
reasonable ground <strong>for</strong> non-<strong>supply</strong> in time as may be justified by the circumstances <strong>of</strong> the case, the UPSRTC<br />
may <strong>for</strong>ego the claim <strong>for</strong> any such loss or damage.<br />
31- Liquidated Damages<br />
If the contrac<strong>to</strong>r fails <strong>to</strong> deliver the s<strong>to</strong>res or any installment there<strong>of</strong> within the period fixed <strong>for</strong> such<br />
delivery or at any time repudiates the contract be<strong>for</strong>e the expiry <strong>of</strong> such period, the Undertaking may without<br />
prejudice <strong>to</strong> the other rights <strong>of</strong> the purchaser <strong>to</strong> recover damages <strong>for</strong> breach <strong>of</strong> the contract, recover from the<br />
contrac<strong>to</strong>r as agreed liquidate damages and not by way <strong>of</strong> penalty a sum equivalent <strong>to</strong> 2% <strong>of</strong> the price <strong>of</strong> any<br />
s<strong>to</strong>res which the Supplier has failed <strong>to</strong> deliver within the period fixed <strong>for</strong> the delivery in the schedule <strong>for</strong> each<br />
month or part <strong>of</strong> a month during which the delivery <strong>of</strong> such s<strong>to</strong>re may be in arrears, where delivery there<strong>of</strong> is<br />
accepted after expiry <strong>of</strong> the a<strong>for</strong>esaid period subject <strong>to</strong> the conditions that the damages <strong>to</strong> be calculated shall<br />
be limited <strong>to</strong> 10% <strong>of</strong> the value <strong>of</strong> delayed supplies.<br />
32- Service <strong>of</strong> Notice<br />
Any Notice required <strong>to</strong> be given under any <strong>of</strong> the <strong>for</strong>egoing Clause shall be deemed <strong>to</strong> have been<br />
given and served if sent <strong>to</strong> the supplier by registered Post/Speed Post/Courier at the address given in the<br />
<strong>tender</strong> <strong>for</strong>m or at any other address subsequently notified by the supplier.<br />
33- If the higher rates are <strong>of</strong>fered in <strong>com</strong>parison <strong>to</strong> previous <strong>tender</strong>, then the rate will applicable only<br />
after <strong>supply</strong>ing the <strong>to</strong>tal back order quantity.<br />
34- (a) If any <strong>tender</strong>er <strong>of</strong>fers a km guarantee which is more than the km guarantee specified by<br />
UPSRTC in this case 33,000 km then CPKM <strong>of</strong> the <strong>tender</strong>er shall be calculated on the <strong>of</strong>fered Km.<br />
Guarantee<br />
(b) Formula <strong>of</strong> CPKM Calculation<br />
Nett Bill Rate* (Material Cost Per Tyre)<br />
KM Guarantee<br />
*(Material Cost <strong>of</strong> Tread Rubber Belt+Bonding Gum + Cement)<br />
-35- The proprie<strong>to</strong>r who has more than one Firm in different Names then the different Firm shall<br />
be treated as one and order will be place accordingly.<br />
36- CORRUPT OR FRAUDULENT PRACTICES<br />
The Bidders and their respective <strong>of</strong>ficers, employees, agents and advisers shall observe the selected<br />
standard <strong>of</strong> ethics during the Tender process and subsequent <strong>to</strong> the issue <strong>of</strong> the Tender and during the<br />
subsistence <strong>of</strong> the Agreement. Not with standing anything <strong>to</strong> the contrary contained herein, or in the Tender<br />
or the Agreement, the Authority may reject a Bid, withdraw the Tender terminate the Agreement, as the case<br />
may be, without being liable in any manner whatsoever <strong>to</strong> the Bidder or Contrac<strong>to</strong>r, as the case may be, if it<br />
determines that the Bidder or Contrac<strong>to</strong>r, as the case may be, has, directly or indirectly or through an agent,<br />
engaged in corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice<br />
in the Tender Process. In such an event, the Authority shall be entitled <strong>to</strong> <strong>for</strong>feit and appropriate the EMD or<br />
Bid Security, as the case may be, as Damages, without prejudice <strong>to</strong> any other right or remedy that may be<br />
available <strong>to</strong> the Authority under this Tender Document and /or the Agreement, or otherwise.<br />
Contd…6<br />
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Without prejudice <strong>to</strong> the rights <strong>of</strong> the Authority under Clause hereinabove and the rights and<br />
remedies which the Authority may have under the Tender or the Agreement, or otherwise if a Bidder or<br />
Contrac<strong>to</strong>r, as the case may be, is found by the Authority <strong>to</strong> have directly or indirectly or through an agent,<br />
engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or<br />
restrictive practice during the Tender Process, or after the issue <strong>of</strong> the Tender or the execution <strong>of</strong> the<br />
Agreement, such Bidder or Contrac<strong>to</strong>r shall not be eligible <strong>to</strong> participate in any <strong>tender</strong> during a period <strong>of</strong> 2<br />
(two) years from the date such Bidder or Contrac<strong>to</strong>r, as the case may be, is found by the Authority <strong>to</strong> have<br />
directly or indirectly or through an agent, engaged or indulged in any corrupt practice, fraudulent practice,<br />
coercive practice, undesirable practice or restrictive practices, as the case may be.<br />
For the purposes <strong>of</strong> this clause, the following terms shall have the meaning hereinafter respectively<br />
assigned <strong>to</strong> them:-<br />
(i)<br />
(ii)<br />
(iii)<br />
(iv)<br />
(v)<br />
(vi)<br />
(6)<br />
“Corrupt practice” means (a) The <strong>of</strong>fering, giving, receiving, or soliciting, directly or indirectly,<br />
<strong>of</strong> anything <strong>of</strong> value <strong>to</strong> influence the actions <strong>of</strong> any person connected with the Tender Process<br />
(<strong>for</strong> avoidance <strong>of</strong> doubt, <strong>of</strong>fering <strong>of</strong> employment <strong>to</strong> or employing or engaging in any manner<br />
whatsoever, directly or indirectly, any <strong>of</strong>ficial <strong>of</strong> the Authority who is or has been associated in<br />
any manner, directly or indirectly, with the Tender Process or has dealt with matters concerning<br />
the Agreement or arising there from, be<strong>for</strong>e or after the execution there<strong>of</strong>, at any time prior <strong>to</strong><br />
the expiry <strong>of</strong> one year from the date such <strong>of</strong>ficial resigns or retires from or otherwise ceases <strong>to</strong><br />
be in the service <strong>of</strong> the Authority, shall be deemed <strong>to</strong> constitute influencing the actions <strong>of</strong> a<br />
person connected with the Tender Process). Or<br />
Engaging in any manner whatsoever, whether during the Tender Process after the execution <strong>of</strong><br />
the Agreement, as the case may be, any person in respect <strong>of</strong> any matter relating <strong>to</strong> the Project or<br />
the Tender <strong>of</strong> Agreement, who at any time has been or is a legal, financial or technical adviser<br />
<strong>of</strong> the Authority in relation <strong>to</strong> any matter concerning the Project<br />
“Fraudulent Practice” means a misrepresentation or omission <strong>of</strong> facts or suppression <strong>of</strong> facts or<br />
disclosure <strong>of</strong> in<strong>com</strong>plete facts, in order <strong>to</strong> influence the Tender Process.<br />
“Coercive Practice” means impairing or harming or threatening <strong>to</strong> impair or harm, directly or<br />
indirectly, any person or properly <strong>to</strong> influence any person’s participation or action in the Tender<br />
Process.<br />
“Undesirable practice” means (i) establishing contact with any person connected with or<br />
employed or engaged by the Authority with the objective <strong>of</strong> canvassing, lobbying or in any<br />
manner influencing or attempting <strong>to</strong> influence the Tender Process, or (ii) having a Conflict <strong>of</strong><br />
Interest, and<br />
“Restrictive practice” means <strong>for</strong>ming a cartel or arriving at any understanding or arrangement<br />
among Bidders with the objective <strong>of</strong> restricting or manipulating a full and fair <strong>com</strong>petition in the<br />
Tender Process.<br />
The Bidder shall submit an affidavit as per Annexure-F<br />
(a)<br />
(b)<br />
(c)<br />
(d)<br />
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Convicted <strong>of</strong> a cognizable <strong>of</strong>fence by any Court <strong>of</strong> law with imprisonment <strong>for</strong> a term exceeding<br />
one year, or<br />
Imposed a penalty <strong>of</strong> rupees one crore or more <strong>for</strong> violation <strong>of</strong> the provisions <strong>of</strong> the Foreign<br />
Exchange Regulation Act, 1973 (46 <strong>of</strong> 1973) (since repealed) or the Foreign Exchange<br />
Management Act, 1999 (42 <strong>of</strong> 1999), or<br />
Detained under the National Security Act, 1980 (65 <strong>of</strong> 1980) or the Narcotic Drugs and<br />
Psychotropic Substances Act, 1985 (61 <strong>of</strong> 1985), or<br />
Adjudged guilty by the S<strong>to</strong>ck Exchange Board <strong>of</strong> India or any other such Financial Regula<strong>to</strong>ry<br />
Boards or Tribunals or Agencies, or<br />
Contd…7
(7)<br />
(e)<br />
Found <strong>to</strong> be associated in any manner with an organized crime syndicate or its associate or with<br />
any Association declared unlawful under the Unlawful Activities (Prevention) Act, 1967 (37 <strong>of</strong><br />
1967) or any other law <strong>for</strong> the time being in <strong>for</strong>ce, or<br />
(f)<br />
Found <strong>to</strong> be connected with activities prejudicial <strong>to</strong> the National Security, is not considered <strong>for</strong><br />
selection as vendor <strong>for</strong> <strong>supply</strong> <strong>of</strong> New Tyre sets.<br />
DISQUALIFICATIONS<br />
Even through the Bidder meets the pre-qualifying Criteria, they could be disqualified if they have:<br />
1- Made misleading or false representations in the <strong>for</strong>ms, <strong>state</strong>ments and attachments submitted in pro<strong>of</strong><br />
<strong>of</strong> the qualification requirements.<br />
2- If it is found that bidder’s any previous contract any where was cancelled <strong>for</strong> his default.<br />
3- Failed <strong>to</strong> provide any clarifications related there<strong>to</strong>.<br />
4- Where the bidder has already submitted the Tender Document and is a member <strong>of</strong> a entity which has<br />
already submitted the technical bid/<strong>tender</strong> document or vice versa.<br />
5- If any member <strong>of</strong> a Entity is replaced or withdraws, except without prior written permission <strong>of</strong><br />
UPSRTC at any stage.<br />
6- If any such in<strong>for</strong>mation which would have entitled UPSRTC <strong>to</strong> reject or disqualify the bidder, be<strong>com</strong>es<br />
known after the bidder has been pre-qualified. UPSRTC reserves the right <strong>to</strong> cancel the prequalification<br />
<strong>of</strong> the bidder at any later stage, without assigning any reason there<strong>of</strong>.<br />
7- Where the applicant is a Joint Venture/ Partnership firm or an entity <strong>of</strong> similar nature, UPSRTC may<br />
disqualify . The entire entity <strong>for</strong> any <strong>of</strong> the reasons set out above, even if it applies in respect <strong>of</strong> only<br />
one member <strong>of</strong> the Entity.<br />
8- The Lead member <strong>of</strong> bidding Entity cannot be changed. Any such change or Applicant except with the<br />
written permission <strong>of</strong> UPSRTC.<br />
9- Bidders who canvass or attempt <strong>to</strong> influence the pre/post-qualification or selection process shall<br />
necessarily be disqualified from the process at any stage.<br />
10- Any entity which has been barred by Government <strong>of</strong> India/any State Government or any <strong>of</strong> its agencies<br />
from participating in <strong>tender</strong>ing or otherwise and the bar subsists as on the technical bid submission<br />
date, would not be eligible <strong>to</strong> submit any technical bid document. Any bidder who has earlier defaulted<br />
in payment <strong>to</strong> UPSRTC or has been associated as direc<strong>to</strong>r or owner or signa<strong>to</strong>ry <strong>of</strong> such firm/<strong>com</strong>pany<br />
shall not be eligible <strong>to</strong> participate in process. A notarized affidavit <strong>to</strong> this effect shall have <strong>to</strong> be<br />
furnished by all bidders irrespective <strong>of</strong> their legal status.<br />
Signature <strong>of</strong> the Tenderer<br />
(With Stamp)<br />
Address:<br />
Date:<br />
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Signature <strong>of</strong> Issuing Officer<br />
(With Stamp)<br />
Contd…8
(8)<br />
BILL OF QUANTITY<br />
PARIVAHAN NIGAM MUKHAYALAYA<br />
U.P.STATE ROAD TRANSPORT CORPORATION<br />
TEHRI KOTHI , LUCKNOW<br />
Bill <strong>of</strong> Quantity <strong>of</strong> Tender No. - TRM/2013/05/01 Tyre Retreading Material<br />
1- Sale <strong>of</strong> Tender <strong>for</strong>m 28-5-2013 <strong>to</strong> 17-6-2013<br />
2- Last date <strong>for</strong> submission <strong>of</strong> Tender <strong>for</strong>m is 17-6-2013 up<strong>to</strong> 13.00 hrs.<br />
3- Pre Bid Conference: 10-6-2013 at 15.30 hrs.<br />
4- Tender's Technical Bid Opening on 17-6-2013 at 15.00 hrs.<br />
5- Details <strong>of</strong> items<br />
(A) For INDAG Plant (99 0 )<br />
Sl. ITEMS Specification Estimated<br />
Qty. (±25%)<br />
1 Synthetic Tread Material<br />
a) Length : 122” (3100 mm ±5mm)*<br />
AS:272:69:JULY:2005 310.200 MT<br />
b) Width 187 mm ±1mm*<br />
(Revised up<strong>to</strong> Date)<br />
c) Pattern 5 Rib with Groove width 10+ 0/-1mm<br />
d) Standard Non Skid Depth (NSD) 13.5+0.5/-0.0<br />
e) Base Rubber thickness 2.5±0.2mm<br />
(Thickness between buffing and tread design)<br />
f) Minimum Weight 9.0 Kg. per Belt<br />
{Other Specification As per ASRTU<br />
(Revised up<strong>to</strong> Date)}<br />
2 Cushion Gum AS:163:63:FEB:2002 36.300 MT<br />
3 Univeral Spray Cement (Revised up<strong>to</strong> Date) 14850 Lt.<br />
(A) For ELGI Plant (125 0)<br />
1 Precured Tread Rubber<br />
a) Length : 122” (3100 mm ±5mm)*<br />
AS:272:69:JULY:2005 1184.400 MT<br />
b) Width 187 mm ±1mm*<br />
(Revised up<strong>to</strong> Date)<br />
c) Pattern 5 Rib with Groove width 10+ 0/-1mm<br />
d) Standard Non Skid Depth (NSD) 13.5+0.5/-0.0<br />
e) Base Rubber thickness 2.5±0.2mm<br />
(Thickness between buffing and tread design)<br />
f) Minimum Weight 9.0 Kg. per Belt<br />
{Other Specification As per ASRTU<br />
(Revised up<strong>to</strong> Date)}<br />
2 Bonding Gum AS:163:63:FEB:2002 94.500 MT<br />
3 Black Vulcanising Cement (Revised up<strong>to</strong> Date) 60480 Lt.<br />
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*The size <strong>of</strong> Lenght and Width can be chage by the consignee as per their requirement<br />
Contd…9
(9)<br />
MANDATORY QUALIFICATION FOR TENDER<br />
1- Only those Tenderer whom are Manufacturing Tread Rubber (STM/PTR) as per ASRTU<br />
Specification No. AS:272:69:JULY:2005 (Revised up<strong>to</strong> Date) are eligible <strong>for</strong><br />
participating in <strong>tender</strong>. Those Tenderer who claim <strong>to</strong> be Manufacturing Tread Rubber<br />
(STM/PTR) as per ASRTU Specification No. AS:272:69:JULY:2005 (Revised up<strong>to</strong><br />
Date), supplier must enclose documentary evidence <strong>for</strong> the same BRAND <strong>to</strong> consider<br />
their <strong>tender</strong>. Those who fail <strong>to</strong> submit the documentary evidence as above shall not be<br />
considered.<br />
2- Only those Tenderer (Old Suppliers) are eligible <strong>for</strong> qualifying in Technical Bid who has<br />
CIRT Pune Test Report Pass %age 65 or above. The Test Report period <strong>for</strong> consideration<br />
will be taken from last Three years received Test Report till the opening <strong>of</strong> Tender Date.<br />
3- Acceptance <strong>of</strong> Unconditional Kilometer Guarantee as per clause “22” <strong>of</strong> General terms &<br />
conditions <strong>of</strong> Terder Form is must.<br />
4- Acceptance <strong>for</strong> Firmness <strong>of</strong> the rate <strong>for</strong> One Year is must.<br />
5- Acceptance <strong>of</strong> the payments terms as per Clause “3” Through RTGS is must.<br />
6- In case the <strong>of</strong>fer <strong>of</strong> the firm is accepted the firm will have <strong>to</strong> submit a Security deposit in<br />
shape <strong>of</strong> Bank Guarantee/ Bank Draft <strong>of</strong> 10% <strong>of</strong> the Order Value adjusting EMD, be<strong>for</strong>e<br />
<strong>com</strong>mencing <strong>of</strong> <strong>supply</strong>, the validity <strong>of</strong> the Bank Guarantee <strong>of</strong> a Nationalized Bank should<br />
be Three Years. In case <strong>of</strong> Security Deposited in Bank Draft, Bank Draft Amount should<br />
be withheld <strong>for</strong> Three Years.<br />
7- Acceptance <strong>for</strong> submiting the Earnest Money with the <strong>tender</strong> (General Terms &<br />
Condition No. 3 is must).<br />
8- Only those <strong>tender</strong>er will qualify technically whose capability <strong>to</strong> <strong>supply</strong> is 33% <strong>of</strong> <strong>of</strong>fered quantity<br />
<strong>to</strong> UPSRTC.<br />
Fac<strong>to</strong>ry Inspection shall be done <strong>for</strong> the firm/s who are <strong>com</strong>ing <strong>for</strong> the first time and a<br />
demand draft <strong>of</strong> Rs. 20,000 (twenty thousand) has <strong>to</strong> be enclosed along with Technical Bid <strong>for</strong> the<br />
same.<br />
9- Accceptance <strong>of</strong> the Firm <strong>to</strong> <strong>supply</strong> the material as per the required size & specification as<br />
mentioned in bill <strong>of</strong> Quantity is must.<br />
10- Acceptance <strong>to</strong> make the supplies at the locations Presently at ELGI Plant. All supplly<br />
should be make on terms F.O.R. Sharanpur, Bareilly, Kanpur, Allahabad, Lucknow, Etawa,<br />
Moradabad, Aligarh, Faizabad and Agra & <strong>for</strong> INDAG plant FOR Ghaziabad and Gorakhpur.<br />
11- Firm must be ready <strong>to</strong> give the guarantee <strong>of</strong> quantity and quality <strong>of</strong> supplies as specified<br />
by UPSRTC.<br />
12- The Firm must be ready <strong>to</strong> take back the supplied item, if it is rejected due <strong>to</strong> technical<br />
reasons.<br />
13- Engraved Brand Name on supplied Belt is must<br />
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14- 1- The Firm’s Minimum Average Turnover should be 2.5 crores <strong>for</strong> previous 3 Financial years<br />
(2009-10, 2010-11, 2011-12).<br />
2- The Firm/s having minimum average 1.5 crores annual turnover <strong>for</strong> previous 3 Financial<br />
years (2009-10, 2010-11, 2011-12) shall be considered only <strong>for</strong> 30% <strong>of</strong> Total requirement if they<br />
are L-1 on the basis <strong>of</strong> CPKM anf if they have capacity <strong>to</strong> <strong>supply</strong> 1/3 <strong>of</strong> <strong>of</strong>fered quantity <strong>to</strong><br />
UPSRTC .<br />
3- Turnover and T.R.M <strong>supply</strong> experience <strong>to</strong> STU’s shall not apply <strong>for</strong> the firm/s established<br />
within 12 months from date <strong>of</strong> <strong>tender</strong>. Such Firms shall be considered only <strong>for</strong> 10% <strong>of</strong> the <strong>of</strong>fered<br />
quantity if they are L-1 on basis <strong>of</strong> CPKM and if they have capacity <strong>to</strong> <strong>supply</strong> 1/3 <strong>of</strong> <strong>of</strong>fered<br />
quantity <strong>to</strong> UPSRTC.<br />
15- Firm should also have a experience <strong>of</strong> suppling Tyre retreading Material <strong>to</strong> Any STU <strong>for</strong><br />
3 years.<br />
Contd…10
(10)<br />
TECHNICAL BID<br />
(Condition <strong>to</strong> be filled by the Firm)<br />
ANNEXURE “A”<br />
Sl. STATUS OF THE FIRM Firm’s Remarks<br />
YES / NO<br />
1 Only those Tenderer whom are Manufacturing Tread Rubber (STM/PTR) as per<br />
ASRTU Specification No. AS:272:69:JULY:2005 (Revised up<strong>to</strong> Date) are eligible<br />
<strong>for</strong> participating in <strong>tender</strong>. Those Tenderer who claim <strong>to</strong> be Manufacturing Tread<br />
Rubber (STM/PTR) as per ASRTU Specification No. AS:272:69:JULY:2005<br />
(Revised up<strong>to</strong> Date), supplier must enclose documentary evidence <strong>for</strong> the same<br />
BRAND <strong>to</strong> consider their <strong>tender</strong>. Those who fail <strong>to</strong> submit the documentary evidence<br />
as above shall not be considered<br />
2 Only those Tenderer (Old Suppliers) are eligible <strong>for</strong> qualifying in Technical Bid who<br />
has CIRT Pune Test Report Pass %age 65 or above. The Test Report period <strong>for</strong><br />
consideration will be taken from last Three years received Test Report till the<br />
opening <strong>of</strong> Tender Date<br />
3 Acceptance <strong>of</strong> Unconditional Kilometer Guarantee as per clause “22” <strong>of</strong><br />
General terms & conditions <strong>of</strong> Terder Form is must<br />
YES / NO<br />
YES / NO<br />
4 Acceptance <strong>for</strong> Firmness <strong>of</strong> the rate <strong>for</strong> One Year is must YES / NO<br />
5 Acceptance <strong>of</strong> the payments terms as per Clause “3” Through RTGS is must YES / NO<br />
6 In case the <strong>of</strong>fer <strong>of</strong> the firm is accepted the firm will have <strong>to</strong> submit a Security YES / NO<br />
deposit in shape <strong>of</strong> Bank Guarantee/ Bank Draft <strong>of</strong> 10% <strong>of</strong> the Order Value adjusting<br />
EMD, be<strong>for</strong>e <strong>com</strong>mencing <strong>of</strong> <strong>supply</strong>, the validity <strong>of</strong> the Bank Guarantee <strong>of</strong> a<br />
Nationalized Bank should be Three Years. In case <strong>of</strong> Security Deposited in Bank<br />
Draft, Bank Draft Amount should be withheld <strong>for</strong> Three Years<br />
7 Acceptance <strong>for</strong> submiting the Earnest Money with the <strong>tender</strong> (General Terms &<br />
Condition No. 3 is must)<br />
8 Only those <strong>tender</strong>er will qualify technically whose capability <strong>to</strong> <strong>supply</strong> is 33% <strong>of</strong><br />
<strong>of</strong>fered quantity <strong>to</strong> UPSRTC.<br />
Fac<strong>to</strong>ry Inspection shall be done <strong>for</strong> the firm/s who are <strong>com</strong>ing <strong>for</strong> the first time and<br />
a demand draft <strong>of</strong> Rs. 20,000 (twenty thousand) has <strong>to</strong> be enclosed along with<br />
Technical Bid <strong>for</strong> the same<br />
9 Accceptance <strong>of</strong> the Firm <strong>to</strong> <strong>supply</strong> the material as per the required size &<br />
specification as mentioned in bill <strong>of</strong> Quantity is must<br />
10 Acceptance <strong>to</strong> make the supplies at the locations Presently at ELGI Plant. All supplly<br />
should be make on terms F.O.R. Sharanpur, Bareilly, Kanpur, Allahabad, Lucknow,<br />
Etawa, Moradabad, Aligarh, Faizabad and Agra & <strong>for</strong> INDAG plant FOR Ghaziabad<br />
and Gorakhpur<br />
11 Firm must be ready <strong>to</strong> give the guarantee <strong>of</strong> quantity and quality <strong>of</strong> supplies as<br />
specified by UPSRTC<br />
12 The Firm must be ready <strong>to</strong> take back the supplied item, if it is rejected due <strong>to</strong><br />
technical reasons<br />
YES / NO<br />
YES / NO<br />
YES / NO<br />
YES / NO<br />
YES / NO<br />
YES / NO<br />
13 Engraved Brand Name on supplied Belt is must YES / NO<br />
14 1- The Firm’s Minimum Average Turnover should be 2.5 crores <strong>for</strong> previous 3<br />
Financial years (2009-10, 2010-11, 2011-12).<br />
YES / NO<br />
2- The Firm/s having minimum average 1.5 crores annual turnover <strong>for</strong><br />
previous 3 Financial years (2009-10, 2010-11, 2011-12) shall be considered<br />
only <strong>for</strong> 30% <strong>of</strong> Total requirement if they are L-1 on the basis <strong>of</strong> CPKM anf<br />
if they have capacity <strong>to</strong> <strong>supply</strong> 1/3 <strong>of</strong> <strong>of</strong>fered quantity <strong>to</strong> UPSRTC .<br />
3- Turnover and T.R.M <strong>supply</strong> experience <strong>to</strong> STU’s shall not apply <strong>for</strong> the<br />
firm/s established within 12 months from date <strong>of</strong> <strong>tender</strong>. Such Firms shall<br />
be considered only <strong>for</strong> 10% <strong>of</strong> the <strong>of</strong>fered quantity if they are L-1 on basis <strong>of</strong><br />
CPKM and if they have capacity <strong>to</strong> <strong>supply</strong> 1/3 <strong>of</strong> <strong>of</strong>fered quantity <strong>to</strong><br />
UPSRTC<br />
15 Firm should also have a experience <strong>of</strong> suppling Tyre retreading Material <strong>to</strong> Any STU YES / NO<br />
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<strong>for</strong> 3 years<br />
Firm should give their consent by ticking YES in all the condition (except condition 14)<br />
only then they shall qualify technically. In<strong>for</strong>ma<strong>to</strong>n asked <strong>for</strong> Sr. No. 14 has <strong>to</strong> be submitted by<br />
attaching self attested copies <strong>of</strong> each as pro<strong>of</strong>, then only the Firm shall qualify technically.<br />
Contd…11
(11)<br />
OTHER TERMS OF TENDER OFFER<br />
ANNEXURE “B”<br />
1- Brand Name.......................................................................<br />
2- Dimension <strong>of</strong> Precured Tread Rubber <strong>of</strong>fered<br />
(a) Length : .....................................................................<br />
(b) Width : ......................................................................<br />
(c) Pattern 5 Rib with Groove width................................<br />
(d) Standard Non Skid Depth (NSD)..............................<br />
(e) Base Rubber thickness...............................................<br />
(Thickness between buffing and tread design)<br />
(f) Average Weight.........................................................<br />
3- Quoted Rates shall remain firm <strong>for</strong> (minimum One Year <strong>for</strong>m<br />
the date <strong>of</strong> placement <strong>of</strong> the Purchase Order<br />
4- Total Production Capacity <strong>of</strong> Firm (Per Month)<br />
(a) For INDAG PLANT....................................M.T.<br />
(b) For ELGI PLANT........................................M.T.<br />
5- Acceptance <strong>for</strong> quantity <strong>to</strong> be supplied<br />
without Excise Duty <strong>to</strong> UPSRTC………………………<br />
6- Supply Capacity <strong>to</strong> UPSRTC (Per Month)<br />
(a) For INDAG PLANT....................................M.T.<br />
(b) For ELGI PLANT........................................M.T.<br />
7- Total Qty. <strong>of</strong>fered <strong>to</strong> be supplied against Tender :-<br />
(A) For INDAG Plant (99 0 )<br />
Sl. ITEMS<br />
1 Synthetic Tread Material<br />
2 Cushion Gum<br />
3 Univeral Spray Cement<br />
(A) For ELGI Plant (125 0)<br />
Sl. ITEMS<br />
Total Offered<br />
Qty.<br />
Total Value <strong>of</strong> Material<br />
As per estimate UPSRTC<br />
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1 Precured Tread Rubber<br />
2 Bonding Gum<br />
3 Black Vulcanising Cement<br />
Total Offered<br />
Qty.<br />
Total Value <strong>of</strong> Material<br />
As per estimate UPSRTC<br />
8- Firm should also have a experience <strong>of</strong> suppling Tyre retreading Material <strong>to</strong> Any STU<br />
<strong>for</strong> 3 years. (with pro<strong>of</strong> <strong>of</strong> PO’s)<br />
Signature <strong>of</strong> Tenderer<br />
(With Stamp)<br />
Contd…12
(12)<br />
OTHER INFORMATION<br />
ANNEXURE “C”<br />
1- Establish Year………………………………<br />
2- Full Fac<strong>to</strong>ry Address (with Phone/Fax No.)………………………………<br />
3- Fac<strong>to</strong>ry Area………………………………<br />
4- Fac<strong>to</strong>ry Registration No. ………………………………<br />
5- List <strong>of</strong> Tools & Plants and Machines (List <strong>to</strong> be enclosed) ………………………<br />
6- Valid VAT/CST Registration No. ………………………………<br />
7- In<strong>com</strong>e Tax Return enclosed………………………………<br />
8- Last 3 Years Balance Sheet enclosed………………………………<br />
9- Last 3 Years Turnover <strong>of</strong> the Firm………………………………<br />
10- Sources <strong>of</strong> supplied Raw Material with pro<strong>of</strong>………………………………<br />
11- If Certification by ISO with pro<strong>of</strong>………………………………<br />
12- Rate Contract/Trial Rate Contract with ASRTU (Copy <strong>to</strong> be enclosed) …………………………<br />
13- U.P. Industries YES { } NO { }<br />
14- Rate Contract with D.G.S.&D YES { } NO { }<br />
15- Supply made <strong>to</strong> any STU’s/Govt. Department (Copy Enclosed) ……………<br />
16- Your Bank Details :<br />
(a) Name <strong>of</strong> Bank :<br />
(b) Branch and City :<br />
(C) Account No. (CBS) :<br />
17- Representative Details:<br />
(a) Name ……………………………………………..<br />
(b) Contract Nos. : 1- Mobile No.<br />
2- Basic Phone No.<br />
3- Fax No.:<br />
4- E-Mail Id.:<br />
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17- Disputes with UPSRTC (IF ANY)<br />
SIGNATURE OF TENDERER<br />
(with Stamp)<br />
Contd…13
(13)<br />
Annexure “D”<br />
FINANCIAL BID (For INDAG PLANT 99ºc)<br />
(Each Financial Bid in Separate Envelope super scribing)<br />
QUOTED RATES<br />
(On credit basis as per General condition No. 3)<br />
Sl. Landed Cost <strong>of</strong> Quoted Items<br />
1. Basic Rate<br />
2 Qty. Discount if any on Basic Rate<br />
3 Net Rat (1)+(2)<br />
4 ED Slab Specify Percentage & amount<br />
Inclusive <strong>of</strong> Education cess or any other<br />
Tax<br />
(a) ED Slab<br />
(b) ED Slab<br />
(c) ED Slab<br />
(d) ED Slab<br />
% period<br />
% period<br />
% period<br />
% period<br />
5 VAT/CST without <strong>for</strong>m C or D in %<br />
6 Any Other Special Discount (Specify)<br />
7 Landed Rate<br />
S.T.M.<br />
Per KG<br />
Cushion<br />
Gum<br />
Per KG<br />
Universal Spray<br />
Cement<br />
Per Lt.<br />
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8 Acceptance <strong>of</strong> Lowest Eligible Rate<br />
{CPKM}<br />
(YES/NO)<br />
Signature <strong>of</strong> Tender<br />
(with Stamp)<br />
Conts…14
(14)<br />
FINANCIAL BID (For ELGI PLANT 125ºc)<br />
(Each Financial Bid in Separate Envelope super scribing)<br />
QUOTED RATES<br />
(On credit basis as per General condition No. 3)<br />
Sl. Landed Cost <strong>of</strong> Quoted Items<br />
1. Basic Rate<br />
2 Qty. Discount if any on Basic Rate<br />
3 Net Rat (1)+(2)<br />
4 ED Slab Specify Percentage & amount<br />
Inclusive <strong>of</strong> Education cess or any other<br />
Tax<br />
(a) ED Slab<br />
(b) ED Slab<br />
(c) ED Slab<br />
(d) ED Slab<br />
% period<br />
% period<br />
% period<br />
% period<br />
5 VAT/CST without <strong>for</strong>m C or D in %<br />
6 Any Other Special Discount (Specify)<br />
7 Landed Rate<br />
P.T.R.<br />
Per KG<br />
Bonding<br />
Gum Per KG<br />
Annexure “E”<br />
Black<br />
Vulcanizing<br />
Cement<br />
Per Lt.<br />
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8 Acceptance <strong>of</strong> Lowest Eligible Rate<br />
{CPKM}<br />
(YES/NO)<br />
Signature <strong>of</strong> Tender<br />
(with Stamp)<br />
Contd…15
(15)<br />
AFFIDAVIT<br />
(In case <strong>of</strong> Joint Venture <strong>to</strong> be given separately by each partner)<br />
ANNEXURE-F<br />
Be<strong>for</strong>e the Authority,<br />
1. I……………………aged about…………..son <strong>of</strong>………………resident <strong>of</strong>…………..do hereby<br />
solemnly affirm and <strong>state</strong> on oath as under.<br />
2. That I have been duly authorized <strong>to</strong> swear this affidavit on behalf <strong>of</strong><br />
M/s……………………………………..<br />
3. That Bidder or any <strong>of</strong> its Direc<strong>to</strong>rs have not been:-<br />
(i) Convicted <strong>of</strong> a cognizable <strong>of</strong>fence by any Court <strong>of</strong> law with imprisonment <strong>for</strong> a term<br />
exceeding one year, or<br />
(ii) Imposed a penalty <strong>of</strong> rupees one crore or more <strong>for</strong> violation <strong>of</strong> the provisions <strong>of</strong> the<br />
Foreign Exchange Regulation Act. 1973 (46 <strong>of</strong> 1973) (since repealed) or the Foreign<br />
Exchange Management Act. 1999 (42 <strong>of</strong> 1999), or<br />
(iii) Detained under the National Security Act. 1980 (65 <strong>of</strong> 1980) or the Narcotic Drugs and<br />
Psychotropic Substances Act. 1985 (61 <strong>of</strong> 1985), or<br />
(iv) Adjudged guilty by the S<strong>to</strong>ck Exchange Board <strong>of</strong> India or any other Financial<br />
Regula<strong>to</strong>ry Boards or Tribunals or Agencies, or<br />
(v) Found <strong>to</strong> be associated in any manner with an organized crime syndicate or its<br />
associate or with any Association declared unlawful Activities (Prevention) Act. 1967<br />
(37 <strong>of</strong> 1967) or any other law <strong>for</strong> the time being in <strong>for</strong>ce, or<br />
(vi) Found <strong>to</strong> be connected with activities prejudicial <strong>to</strong> the National Security.<br />
4. That all the <strong>state</strong>ments made or in<strong>for</strong>mation supplied in the Bid document are true and correct.<br />
5. I, the Bidder understand and agree that I will not be considered <strong>for</strong> selection as manufacturer or<br />
vendor <strong>for</strong> <strong>supply</strong> <strong>of</strong> New Tyre Sets if any <strong>of</strong> the above undertakings are found <strong>to</strong> be false or<br />
incorrect.<br />
Verification<br />
__________________________<br />
Deponent<br />
I, the above named_______________________________do hereby verify on oath that the contents<br />
<strong>of</strong> paras 1 <strong>to</strong> 5 <strong>of</strong> my above affidavit are true and correct <strong>to</strong> my personal knowledge. Nothing has<br />
been concealed there from and no part <strong>of</strong> it is false. So help me god.<br />
__________________________<br />
Deponent<br />
Date…………………<br />
To be given on Non-judicial stamp paper <strong>of</strong> Rs. 10.00 duly attested by public notary.<br />
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SIGNATURE & STAMP OF BIDDER