ARTICLE 1: - emits - ESA
ARTICLE 1: - emits - ESA ARTICLE 1: - emits - ESA
ESA/REG/001, rev.2 Page 56 ARTICLE 39 - EVALUATION OF TENDERS 1. All tenders admitted for evaluation by the Tender Opening Board shall be submitted to a Tender Evaluation Board. 2. The Tender Evaluation Board shall first verify that the tenders admitted for evaluation by the Tender Opening Board are complete and constitute full responses to the requirements fit for evaluation. If any element specifically required in the conditions of tender is missing, and the omission of which is such as to render the tender substantively incomplete, so that its further evaluation would impair fair competition, the Tender Evaluation Board shall eliminate such tender from further evaluation. 3. Subsequent to the verification made under paragraph 2, the Tender Evaluation Board shall proceed with the evaluation of the admitted tenders and shall base its evaluation on the criteria it established in accordance with Article 25 of these Regulations. 4. The Tender Evaluation Board shall only proceed with the final marking of each evaluation criterion and when applicable with the application of the corresponding weighting factors established in accordance with Article 25 of these Regulations, once it is satisfied that all findings have been discussed and any negotiations or dialogues foreseen under Article 41.1of these Regulations have been concluded satisfactorily.
ESA/REG/001, rev.2 Page 57 ARTICLE 40 - CONSULTATION WITH TENDERERS DURING THE EVALUATION PERIOD 1. Following the opening of tenders, and during the evaluation period, consultations may only be undertaken with Tenderers to obtain clarification of tenders that may be considered necessary: a) for the admission of tenders for evaluation as foreseen under Articles 34 and 39.2 of these Regulations; and/or b) for the evaluation of tenders as foreseen under Article 39 of these Regulations. 2. Consultations shall not be aimed at perfecting and/or complementing tenders. 3. Consultation with Tenderers shall be conducted by the Contract Officer acting as joint secretary to the Tender Evaluation Board. They shall be formal, in writing, and restricted to what is necessary to ensure fair and equitable treatment of all Tenderers. 4. Any consultation proceedings with Tenderers shall be recorded, kept in the contract file and made safe from disclosure to Agency staff member or other persons not participating in the procurement process.
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<strong>ESA</strong>/REG/001, rev.2<br />
Page 56<br />
<strong>ARTICLE</strong> 39 -<br />
EVALUATION OF TENDERS<br />
1. All tenders admitted for evaluation by the Tender Opening Board shall be submitted to<br />
a Tender Evaluation Board.<br />
2. The Tender Evaluation Board shall first verify that the tenders admitted for evaluation<br />
by the Tender Opening Board are complete and constitute full responses to the<br />
requirements fit for evaluation.<br />
If any element specifically required in the conditions of tender is missing, and the<br />
omission of which is such as to render the tender substantively incomplete, so that its<br />
further evaluation would impair fair competition, the Tender Evaluation Board shall<br />
eliminate such tender from further evaluation.<br />
3. Subsequent to the verification made under paragraph 2, the Tender Evaluation Board<br />
shall proceed with the evaluation of the admitted tenders and shall base its evaluation<br />
on the criteria it established in accordance with Article 25 of these Regulations.<br />
4. The Tender Evaluation Board shall only proceed with the final marking of each<br />
evaluation criterion and when applicable with the application of the corresponding<br />
weighting factors established in accordance with Article 25 of these Regulations, once<br />
it is satisfied that all findings have been discussed and any negotiations or dialogues<br />
foreseen under Article 41.1of these Regulations have been concluded satisfactorily.
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