ARTICLE 1: - emits - ESA

ESA/REG/001, rev.2
Page 46
ARTICLE 30 -
CLARIFICATIONS AND AMENDMENTS OF
INVITATION TO TENDER
1. If justified by its complexity, briefing meetings where the requirements of the Invitation
To Tender are described and explained can be called before or shortly after the
Invitation To Tender is issued.
The invitation to attend such briefing meetings and the subsequent questions submitted
and answers given during these briefing meetings, shall be communicated
simultaneously to all Potential Bidders concerned on the same date in a manner
identical with that applicable in respect of the original or forthcoming Invitation To
Tender’s publication.
2. Once the Invitation To Tender is issued and before the closing date for the submission
of tenders, the Agency may clarify and/or amend the Invitation To Tender either
following requests from economic operators or at its own initiative.
3. Only requests submitted in writing and concerning the understanding of the Invitation
To Tender’s requirements will be answered.
4. The only authorised point of contact for the Agency before the closing date for the
submission of tenders shall be the Contracts Officer designated in the Invitation To
Tender, or in his absence any other Contracts Officer designated by the Procurement
Department.
5. In all cases, such clarifications and/or amendments will:
a) be subject to the approval of the Tender Evaluation Board’s Chairman prior
to their publication;
b) contain both the original question and answer when applicable without
identifying the source of the request;
c) be communicated within a reasonable time period prior to the closing date;
and
d) be communicated simultaneously to all Potential Bidders concerned on the
same date and in a manner identical with that applicable in respect of the
original Invitation To Tender ‘s publication.