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ESA/REG/001, rev.2 Annex V,rev.1 Page 6 ARTICLE 7: CHAIRMANSHIP 1. The members of the Procurement Review Board shall, every two years, designate two from amongst their number as their Chairman and deputy Chairman. 2. The Chairman or in his absence the deputy Chairman, shall ensure observance of the rules of procedure and establish the agenda of the Board's meetings. 3. Should the Chairman resign or be dismissed prior to the expiry of the period he was designated Chairman, the deputy Chairman shall automatically become Chairman for the period of time remaining up to the expiry of the nominal period of Chairmanship of the outgoing Chairman. 4. Where the deputy Chairman resigns or is dismissed prior to the expiry of the period he was designated deputy Chairman or where the deputy Chairman becomes Chairman in accordance with paragraph 3 above, the other members of the Board shall designate one from amongst their remaining number as their deputy Chairman for the period of time remaining up to the expiry of the nominal period of deputy Chairmanship of the outgoing deputy Chairman. ARTICLE 8: FACILITIES – OFFICIAL SEAT 1. The Agency shall provide for all necessary facilities in order to ensure the functioning of the Procurement Review Board. 2. The Procurement Review Board shall have its official seat at the Headquarters of the Agency; it may meet at other places if necessary.
ESA/REG/001, rev.2 Annex V, rev.1 Page 7 ANNEX I RULES OF PROCEDURE OF THE PROCUREMENT REVIEW BOARD Rule 1. SESSIONS 1.1 The sessions of the Procurement Review Board (hereinafter referred to as the Board) shall be arranged by the Chairman or in his absence by the deputy Chairman, bearing in mind the need to take decisions within the time frame established under Article 55.3 of the Agency’s Procurement Regulations and the principle set under article 49.3 of the Agency’s Procurement Regulations. 1.2 In order to avoid any vacancy of the Board, its members shall under the authority of the Chairman arrange among themselves for the permanent availability of at least three members including the Chairman or in his absence the Deputy Chairman at any given time. Rule 2. CONVENING The Board shall be convened by its Chairman or in his absence by the deputy Chairman, who will determine the agenda for each hearing and the place of meeting, usually its official seat. Rule 3. TIME LIMITS FOR EXAMINATION OF CASES 3.1 The Board shall consider claims submitted to it not later than fifteen calendar days after the date on which they were lodged with the Chairman or in his absence with the deputy Chairman pursuant to Article 53.6 of the Agency’s Procurement Regulations. 3.2 Where the Board is of the opinion that for the purpose of reaching a proper decision the time limit of fifteen calendar days needs to be extended, the Chairman or in his absence the deputy Chairman may extend this time limit by a further period not exceeding fifteen calendar days. 3.3 When granting the extension referred to under paragraph 3.2 above the Chairman or in his absence the deputy Chairman shall take due account of the principle set under article 49.3 of the Agency’s Procurement Regulations.
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ARTICLE 1: - emits - ESA

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