ARTICLE 1: - emits - ESA

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<strong>ESA</strong>/REG/001, rev.2 Annex III,rev.1 Page 98 6.5.3 The marks shall be a number between 0 (zero) and 100 (one hundred) for each criterion in accordance with the following scale: Perfect 100 Excellent 90 Very Good 75 Good 60 Fair 50 Barely Acceptable 40 Worthless 0 6.5.4 Members shall restrict themselves to the indicated figures, but may if so authorised by the Chairperson award an intermediate mark by increments of 5 only if this would, to a significant extent, better reflect their judgment. 6.5.5 Any member of a TEP, whose mark differ significantly from the average of the marks given by the other members of the TEP under any criterion (20 points or more) shall state specifically why he disagrees under that criterion, and the reason shall be recorded as “minority statement” in the TEP evaluation report. 6.5.6 Unless the majority of the TEP members consider the tender unacceptable under any criterion, any member(s) of a TEP who give(s) a mark below 40 shall state specifically why he/they consider the tender unacceptable under that criterion, and the reason(s) shall be recorded as “minority statement” in the TEP evaluation report. 6.5.7 When the Chairperson of the TEP is satisfied that further discussion will not lead to a reduction of any discrepancies, the marks shall be officially recorded on the marking sheets. Marks once thus recorded cannot be changed. 6.6 Finalisation of the evaluation report 6.6.1 Following the recording of the marks the TEP shall finalise its evaluation report and have it signed by all its members. 6.6.2 In its report the TEP shall also identify the main items that would require negotiation with Tenderers prior to the placing of a contract and such findings shall be clearly identified. 6.6.3 In all cases, the TEP may deem it appropriate to point out in its evaluation report the implications resulting from the choice of a given Tenderer, and may make any other remark it considers relevant to the evaluation. 6.7 Submission of the evaluation report to the TEB and oral reports 6.7.1 The TEP’s Chairperson shall submit the evaluation report to the Joint secretaries of the TEB for distribution to the TEB.
<strong>ESA</strong>/REG/001, rev. 2 Annex III,rev.1 Page 99 6.7.2 The Chairperson of a TEP panel shall also give an oral report to the TEB. 6.7.3 Individual members of the TEP may also be called upon to make a report and explain their marks. 6.7.4 The marks and the assessment of the TEP only constitute advice to the TEB. 6.8 Closing of evaluation by the TEP 6.8.1 A TEP is maintained until such time the TEB is maintained. 6.8.2 On finalisation of the evaluation, the TEP Chairperson shall remind its members again not to disclose any information concerning the evaluation to any third party, unless expressly authorised by the Director General or called as a witness or interviewed in the framework of the Agency’s Procurement Review Process. 6.8.3 Each TEP member who has received a tender - or part(s) of - shall return such documents immediately to the TEP’s Secretary who shall in turn return them to the Contract Officer of the TEB for further disposal as required in the present TEM. 6.8.4 The TEP secretary shall provide the TEB Contracts Officer with all original minutes and reports of the TEP for the sake of keeping the records. Chapter 7: Communications with TEB and Tenderers 7.1 A TEP shall not undertake consultation with a Tenderer but refer in writing any question to the TEB Chairperson and TEB Joint Secretaries. 7.2 If a request for specific information or comment is received, through the Chairperson of the TEB, from another panel, the TEP chairperson shall allocate this question to a member of the TEP.
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ARTICLE 1: - emits - ESA

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