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ESA/REG/001, rev.2 Annex III,rev.1 Page 90 2.1.2 In proposing members to TEPs, the Joint secretaries of the TEB shall take account of their expertise with the matter being evaluated by the TEP in question, and their availability. 2.1.3 Such proposal for membership of a TEP shall be made in agreement with the hierarchy of the persons concerned. 2.1.4 The TEP Nomination Form(s) may only be submitted by the Joint secretaries to the TEB Chairperson once the TEB has been appointed. 2.2 TEP Appointing Authority 2.2.1 The TEB Chairperson shall be the TEP Appointing Authority and following consultation with the TEB shall appoint the TEP members including its Chairperson. 2.2.2 Upon receipt of the complete TEP Nomination Form(s), the TEB Chairperson following consultation with the TEB may require for justified reasons, any modification in the composition of the proposed TEP including in the overall number of its participants. 2.2.3 On appointment of the TEP( s), the Joint secretaries of the TEB shall inform the TEP members in writing and provide them with the necessary documentation. 2.3 Changes in appointments 2.3.1 Once appointed, a TEP can only be modified in the following cases: i. member’s termination of employment irrespective of the reason; ii. iii. iv. member’s short or long term illness, or sabbatical leave; disciplinary actions engaged against a participant; conflict of interest; v. duly justified exceptional circumstances. 2.3.2 In all cases, changes in the composition of a TEP shall only be authorised by the TEB Chairperson.
ESA/REG/001, rev. 2 Annex III,rev.1 Page 91 Chapter 3: TEP member’s duties 3.1 Duties of the Chairperson of the TEP The Chairperson of the TEP, shall: i. be responsible for the correct proceedings of the TEP; ii. iii. iv. give guidance to the TEP members as to the scope of their tasks; assign particular tasks to individual TEP members; establish and maintain the schedule of meetings of the TEP up to its evaluation report consistent with the overall schedule set by the TEB; v. refer to the TEB any questions from the TEP; and, vi. report immediately to the TEB Chairperson and the TEB’s Contracts Officer on any case which he may consider constituting a breach of the principles of transparency and fair and equitable treatment of all economic operators. 3.2 Duties of the Secretary of the TEP The Secretary of the TEP is specifically responsible for: i. taking minutes and ensuring their distribution to all members; ii. iii. drafting of the TEP report(s);and, ensuring that the reports and minutes of the TEP are signed by the members. Chapter 4: TEP proceedings TEPs shall follow any procedural instructions given by the chairperson of the TEB. In case of doubt as to how the TEP should proceed, the TEP chairperson shall consult the Chairperson of the TEB. Unless otherwise provided for by the level of classification of the tender action, TEP proceedings and any documents produced in that framework are categorised as “ESA Unclassified for Internal Use -PRIVILEGED Information” and shall be handled accordingly (see ESA Security Directives (ESA ADMIN/IPOL(2008)6) Annex 2 Section 3.4).
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ARTICLE 1: - emits - ESA

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