ARTICLE 1: - emits - ESA
ARTICLE 1: - emits - ESA ARTICLE 1: - emits - ESA
ESA/REG/001, rev.2 Annex III,rev.1 Page 88 PART V: PROCEDURE BY TENDER EVALUATION PANELS (TEP) Pursuant to Article 23.9 of the Procurement Regulations, where the complexity of the subject matter of a tender action so warrants, the TEB shall, normally prior to receipt of tenders, appoint tender evaluation panels, to advise it on specific aspects of the tenders. These aspects shall, as far as possible, correspond to the evaluation criteria and subcriteria established by the TEB prior to the issuing of the ITT or RFQ. The marks and the assessment of the TEP only constitute advice to the TEB, the latter shall in no case be bound by the marking and findings of the TEP. Chapter 1: TEP Composition 1.1 General principles 1.1.1 Any TEP established pursuant to the present TEM and to the ESA Procurement Regulations shall be composed of members with voting and marking rights with the exception of members appointed under the provisions of section 1.1.8 below who shall not have voting and marking rights. 1.1.2 In all cases a TEP shall comprise a majority of ESA staff members and only ESA staff members 31 may perform the duties of Chairperson, Deputy Chairperson and secretary. 1.1.3 TEPs composition shall be such that it covers all the required appropriate experience and qualification in the pertaining technical and/or administrative disciplines in consideration of the nature of the subject panel. 1.1.4 Where the tender action contains classified information, TEP members shall possess the required Personnel Security Clearance (“PSC”) as established by the ESA Security Directives (ESA ADMIN/IPOL(2008)6). 1.1.5 Appointment to - and membership of - a TEP is personal, and cannot be delegated. Participation in a TEP is an integral part of ESA staff professional duties, and once appointed, the related tasks shall be given priority. 1.1.6 Once appointed, no member of the TEP shall be subject to the instructions of his hierarchical superiors in respect of his activities as a member of the TEP. 31 Unless it is foreseen differently in the frame of international agreements entered into by the Agency with public bodies (including International Organisations), or in the case of collaborative programmes and when this is expressly foreseen in the programme’s legal instruments.
ESA/REG/001, rev. 2 Annex III,rev.1 Page 89 1.1.7 Members of a TEP shall be: i. ESA staff members, or ii. staff members of public bodies (including International Organisations) pursuant to the provisions of international agreements concluded by the Agency or when this is expressly foreseen in the programme Declaration and Implementing Rules, and/or iii. staff of public bodies seconded to the Agency, except when their employing organisation has a direct or indirect interest in the outcome of the tender action in question. 1.1.8 Appointment of TEP members other than those foreseen under paragraph 1.1.7 above shall be made on a case by case basis upon written justification at the time of the proposal for the TEP nomination. Such justification shall be recorded in the minutes of the TEB appointing the TEP. 1.1.9 Not more than half of the members of a TEP can be from the Department of the Initiating Authority responsible for the ITT or RFQ. 1.2 Specific function-related composition requirements 1.2.1 Chairperson The Chairperson of the TEP shall always be a member of the TEB. 1.2.2 Secretary of TEP i. A Secretary shall be appointed for every TEP. ii. iii. The Secretary of a TEP shall be appointed by the TEP Chairperson from among the members of the TEP. Such appointment shall be communicated in writing to the TEB Chairperson and the Contracts Officer for inclusion in the records. Chapter 2: Appointment of the TEP 2.1. Membership proposal 2.1.1 The proposal for the membership of the TEP is the responsibility of the Joint secretaries of the TEB who shall prepare the required TEP Nomination Form(s). The Nomination Form shall include the names of all members and the proposal for the TEP Chairperson and the subject matter of the panel.
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<strong>ESA</strong>/REG/001, rev. 2<br />
Annex III,rev.1<br />
Page 89<br />
1.1.7 Members of a TEP shall be:<br />
i. <strong>ESA</strong> staff members, or<br />
ii. staff members of public bodies (including International Organisations) pursuant<br />
to the provisions of international agreements concluded by the Agency or when<br />
this is expressly foreseen in the programme Declaration and Implementing<br />
Rules, and/or<br />
iii.<br />
staff of public bodies seconded to the Agency, except when their employing<br />
organisation has a direct or indirect interest in the outcome of the tender action<br />
in question.<br />
1.1.8 Appointment of TEP members other than those foreseen under paragraph 1.1.7<br />
above shall be made on a case by case basis upon written justification at the time of the<br />
proposal for the TEP nomination. Such justification shall be recorded in the minutes of<br />
the TEB appointing the TEP.<br />
1.1.9 Not more than half of the members of a TEP can be from the Department of the<br />
Initiating Authority responsible for the ITT or RFQ.<br />
1.2 Specific function-related composition requirements<br />
1.2.1 Chairperson<br />
The Chairperson of the TEP shall always be a member of the TEB.<br />
1.2.2 Secretary of TEP<br />
i. A Secretary shall be appointed for every TEP.<br />
ii.<br />
iii.<br />
The Secretary of a TEP shall be appointed by the TEP Chairperson from among<br />
the members of the TEP.<br />
Such appointment shall be communicated in writing to the TEB Chairperson<br />
and the Contracts Officer for inclusion in the records.<br />
Chapter 2: Appointment of the TEP<br />
2.1. Membership proposal<br />
2.1.1 The proposal for the membership of the TEP is the responsibility of the Joint<br />
secretaries of the TEB who shall prepare the required TEP Nomination Form(s). The<br />
Nomination Form shall include the names of all members and the proposal for the TEP<br />
Chairperson and the subject matter of the panel.
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