ARTICLE 1: - emits - ESA
ARTICLE 1: - emits - ESA ARTICLE 1: - emits - ESA
ESA/REG/001, rev.2 Annex III,rev.1 Page 86 The above notification shall comprise a summary of the findings of the TEB together with the associated marks on the proposal in question, and shall not cover the quality or contents of other proposals. 7.3 Debriefing to unsuccessful framework contractors 7.3.1 Within 10 calendar days following the receipt of the notification foreseen under paragraph 7.2, unsuccessful framework contractors may require from the Contract officer an oral debriefing explaining the reasons why their proposals were not successful. 7.3.2 Such oral debriefing shall be made by teleconference unless otherwise requested by the concerned framework contractor, in such case the debriefing shall take place at the Agency’s premises. Debriefings shall be given by the concerned Contract officer (or in his absence by another Contract officer or his hierarchy) at a date to be agreed with the concerned framework contractor. As a matter of guidance, such debriefings should be given within 10 (ten) calendar days as from the date by which the Agency received the formal written request. 7.3.3 Explanations shall be limited to the findings of the TEB on the proposal in question, and shall not cover the quality or contents of other proposals. The following information may nonetheless be given: i. name of the successful framework contractor; ii. iii. difference in points (with respect to the overall weighted mark) between the successful framework contractor and the debriefed framework contractor; and number of proposals evaluated and ranking of the debriefed framework contractor. 7.3.4 Minutes of debriefing meetings shall be drafted by the contract officer and shall be signed by him and the representative of the unsuccessful framework contractor. The original shall be placed in the contract file of the unsuccessful framework contractor and shall contain: i. the subject matter of the meeting and the reference number of the procurement; ii. the date of the debriefing meeting; iii. the way in which it was given (oral or teleconference) ; iv. the names and functions of those participating; v. a formal statement that the debriefing was given in accordance with Article 45 of the Agency’s Procurement Regulations.
ESA/REG/001, rev. 2 Annex III,rev.1 Page 87 7.3.5 Minutes of debriefings made by teleconference shall be established by the Agency’s concerned Contracts Officer and issued to the concerned framework contractor within one working day for his approval and signature. The original bearing the signature of the concerned framework contractor shall be returned to the Agency who shall append it the contract file of the concerned framework contractor. Where debriefings take place on the Agency’s premises minutes shall be signed by the participants present and the original shall be appended to contract file of the concerned framework contractor.
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<strong>ESA</strong>/REG/001, rev.2<br />
Annex III,rev.1<br />
Page 86<br />
The above notification shall comprise a summary of the findings of the TEB together<br />
with the associated marks on the proposal in question, and shall not cover the quality or<br />
contents of other proposals.<br />
7.3 Debriefing to unsuccessful framework contractors<br />
7.3.1 Within 10 calendar days following the receipt of the notification foreseen under<br />
paragraph 7.2, unsuccessful framework contractors may require from the Contract<br />
officer an oral debriefing explaining the reasons why their proposals were not<br />
successful.<br />
7.3.2 Such oral debriefing shall be made by teleconference unless otherwise requested<br />
by the concerned framework contractor, in such case the debriefing shall take place at<br />
the Agency’s premises. Debriefings shall be given by the concerned Contract officer (or<br />
in his absence by another Contract officer or his hierarchy) at a date to be agreed with<br />
the concerned framework contractor. As a matter of guidance, such debriefings should<br />
be given within 10 (ten) calendar days as from the date by which the Agency received<br />
the formal written request.<br />
7.3.3 Explanations shall be limited to the findings of the TEB on the proposal in<br />
question, and shall not cover the quality or contents of other proposals. The following<br />
information may nonetheless be given:<br />
i. name of the successful framework contractor;<br />
ii.<br />
iii.<br />
difference in points (with respect to the overall weighted mark) between the<br />
successful framework contractor and the debriefed framework contractor; and<br />
number of proposals evaluated and ranking of the debriefed framework<br />
contractor.<br />
7.3.4 Minutes of debriefing meetings shall be drafted by the contract officer and shall<br />
be signed by him and the representative of the unsuccessful framework contractor. The<br />
original shall be placed in the contract file of the unsuccessful framework contractor<br />
and shall contain:<br />
i. the subject matter of the meeting and the reference number of the procurement;<br />
ii.<br />
the date of the debriefing meeting;<br />
iii. the way in which it was given (oral or teleconference) ;<br />
iv.<br />
the names and functions of those participating;<br />
v. a formal statement that the debriefing was given in accordance with Article 45<br />
of the Agency’s Procurement Regulations.
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