ARTICLE 1: - emits - ESA

More documents

Recommendations

Info

<strong>ESA</strong>/REG/001, rev.2 Annex III,rev.1 Page 76 3.3 Duties of the Tender Opening Board 3.3.1 Meeting. The TOB shall convene as soon as possible after the closing date and time stipulated in the RFP. 3.3.2 Opening Conditions. No opening may take place in the absence of a member of the Procurement Department. Prior to the opening of the proposals, the TOB shall verify that the dispatch conditions have been met. 3.3.3 Admissibility of proposals i. Proposals shall be admitted if they were received before the closing date and time and if they do not show prima facie evidence of a major non-compliance with the RFP’s formal conditions (including specific key acceptance factors) which would render the proposal incomplete or could impair the fairness or secrecy of the competition. ii. iii. Proposals received after the closing date and time may be admitted if the framework contractor has dispatched the proposal in time to meet the closing date and has notified the Contracts Officer in writing (fax, e-mail with proof of dispatch…) of the dispatch. If a proposal, having been dispatched in time, with the proper written notification sent to the Agency, appears to have been lost or delayed in the transmission, the Agency may grant the concerned framework contractor an extension allowing for the dispatching of duplicates within defined time-limits. In such a case, the Contract officer shall request the concerned framework contractor to send within 1 (one) working day the summary description, price and schedule of delivery by telecopy, and when technically feasible the full proposal by e-mail in Pdf format. iv. Proposals arriving after the expiry of the said limits and for which no proper written notification or proof of dispatch was send to the Agency in due time shall not be taken into consideration and will be returned unopened to the framework contractor concerned. 3.3.4 Non-admissible proposals When a proposal is considered non-admissible by the TOB, the TOB Chairperson shall inform the TEB Chairperson and both shall submit the matter to the Head of the local Procurement division/ service for decision. If the proposal is ruled non-admissible, the local Procurement division/ service shall within 3 working days from the decision notify the concerned framework contractor in writing (“notification of nonadmissibility”), stating the reasons for which the proposal was considered non admissible.
<strong>ESA</strong>/REG/001, rev. 2 Annex III,rev.1 Page 77 3.4 TOB decision-making 3.4.1 Decisions by the TOB shall be taken unanimously. 3.4.2 If a decision cannot be taken unanimously the TOB Chairperson shall inform the TEB Chairperson and both shall submit the matter to the Head of the local Procurement division/ service for decision. 3.4.3 If no proposals have been received, the TOB Chairperson shall inform both the Initiating Authority and the Head of the local procurement division/service and the overall tender action shall be cancelled. The Contract officer shall implement the decision accordingly, notify the local contracts planning officer, and this shall be recorded in the RFP file. 3.4.4 Where all proposals received have been ruled non-admissible pursuant to paragraph 3.3.4 above, the Initiating Authority and the Head of the local Procurement division/service shall jointly decide on whether to re-issue the RFP, either unchanged or amended. The contract officer shall implement the decision accordingly, record it in the work order file and notify the local contract planning officer. 3.5 TOB Report 3.5.1 The TOB shall draw up a report containing as a minimum: i. the subject and reference number of the RFP; ii. iii. iv. the date of issuance of the RFP, its closing date and any modifications thereto; the names and nationality of the framework contractors and of any subcontractors, their respective quoted price and price type; the status of the proposals as to their admissibility or not, and the reasons for non-admissibility, as the case may be; and, v. Any decision taken pursuant to the key acceptance factors established in the RFP. 3.5.2 The TOB report shall be drawn up through the TOB electronic report made available and it shall be distributed by the Contract officer to the TEB Chairperson and members and in the case where the tender action has been delegated from one Directorate to another it shall further be distributed to the delegating Directorate for information. 3.5.3 The TOB report shall form the first part of the TEB evaluation report.
Page 1 and 2:
ESA UNCLASSIFIED - Releasable to th
Page 3 and 4:
ESA/REG/001, rev.2 Page 3 EUROPEAN
Page 5 and 6:
ESA/REG/001, rev.2 Page 5 PART III
Page 7 and 8:
ESA/REG/001, rev.2 Page 7 ANNEXES I
Page 9 and 10:
ESA/REG/001, rev.2 Page 9 PART I: G
Page 11 and 12:
ESA/REG/001, rev.2 Page 11 Tender E
Page 13 and 14:
ESA/REG/001, rev.2 Page 13 ARTICLE
Page 15 and 16:
ESA/REG/001, rev.2 Page 15 3. The A
Page 17 and 18:
ESA/REG/001, rev.2 Page 17 by the A
Page 19 and 20:
Page 21 and 22:
Page 23 and 24:
Page 25 and 26:
ESA/REG/001, rev.2 Page 25 PART II:
Page 27 and 28:
Page 29 and 30:
ESA/REG/001, rev.2 Page 29 If provi
Page 31 and 32:
ESA/REG/001, rev.2 Page 31 PART III
Page 33 and 34:
Page 35 and 36:
Page 37 and 38:
Page 39 and 40:
ESA/REG/001, rev.2 Page 39 PART IV
Page 41 and 42:
Page 43 and 44:
ESA/REG/001, rev.2 Page 43 2. For r
Page 45 and 46:
Page 47 and 48:
Page 49 and 50:
Page 51 and 52:
ESA/REG/001, rev.2 Page 51 10. When
Page 53 and 54:
Page 55 and 56:
Page 57 and 58:
Page 59 and 60:
Page 61 and 62:
ESA/REG/001, rev.2 Page 61 b) where
Page 63 and 64:
Page 65 and 66:
ESA/REG/001, rev.2 Page 65 PART VI:
Page 67 and 68:
Page 69 and 70:
Page 71 and 72:
Page 73 and 74:
Page 75 and 76:
Page 77 and 78:
ESA/REG/001, rev.2 Page 77 PART VII
Page 79 and 80:
ESA/REG/001, rev.2 ANNEXES ANNEXES
Page 81 and 82:
ESA/REG/001, rev.2 Annex I,rev.1 AN
Page 83 and 84:
ESA/REG/001, rev.2 Annex I,rev.1 Pa
Page 85 and 86:
Page 87 and 88:
Page 89 and 90:
Page 91 and 92:
Page 93 and 94:
ESA/REG/001, rev.2 Annex II, rev.1
Page 95 and 96:
ESA/REG/001, rev.2 Annex II,rev.1 P
Page 97 and 98:
Page 99 and 100:
Page 101 and 102:
Page 103 and 104:
ESA/REG/001, rev.2 Annex III, rev.1
Page 105 and 106:
ESA/REG/001, rev. 2 Annex III,rev.1
Page 107 and 108:
Page 109 and 110:
Page 111 and 112:
Page 113 and 114:
Page 115 and 116:
Page 117 and 118:
Page 119 and 120:
Page 121 and 122:
Page 123 and 124:
Page 125 and 126:
Page 127 and 128: ESA/REG/001, rev. 2 Annex III,rev.1
Page 177: ESA/REG/001, rev. 2 Annex III,rev.1
Page 201: ESA/REG/001, rev. 2 Annex III,rev.1
Page 204 and 205: ESA/REG/001, rev.2 Annex IV Page 2
Page 206 and 207: ESA/REG/001, rev.2 Annex V,rev.1 Pa
Page 224 and 225: ESA/REG/001, rev.2 Annex VI,rev.1 P
Page 226 and 227: ESA/REG/001, rev.2 Annex VI,rev.1 P
Page 228 and 229:
ESA/REG/001, rev.2 Annex VI,rev.1 P
Page 230 and 231:
Page 232 and 233:
Page 234 and 235:
Page 236 and 237:
Page 238 and 239:
show all

ARTICLE 1: - emits - ESA

Create successful ePaper yourself

Delete template?

Save as template?