ARTICLE 1: - emits - ESA
ARTICLE 1: - emits - ESA
ARTICLE 1: - emits - ESA
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
<strong>ESA</strong>/REG/001, rev. 2<br />
Annex III,rev.1<br />
Page 75<br />
Any communication shall be issued by the responsible Contracts Officer or in his<br />
absence through the local Procurement division/ service and recorded in the work order<br />
file of the procurement.<br />
2.4 Rescheduling of the TEB calendar<br />
Any event having the effect of extending the closing date for the receipt of proposals<br />
reschedules the established calendar accordingly, and is recorded as such. It shall also<br />
be recorded in the work order file of the procurement and when required communicated<br />
to the local Contract planning officer.<br />
Chapter 3: Receipt and Opening of proposals 26<br />
Pursuant to Article 34 of the Procurement Regulations, all proposals received shall be<br />
opened by a Tender Opening Board (TOB) after the closing date and time established<br />
for the RFP.<br />
3.1 Principles governing the proceedings of the TOB<br />
The procedures regulating the receipt and opening of proposals are primarily<br />
established at ensuring that no distortion of competition or unfair advantage to a<br />
particular framework contractor occurs, and that all framework contractors having<br />
submitted a proposal have complied with the conditions required in the RFP.<br />
3.2 The Tender Opening Board (TOB)<br />
3.2.1 The TOB consists at least of two persons, including the responsible Contract<br />
Officer, one at least being a staff member of the Agency.<br />
3.2.2 Where a TEB was nominated prior to the issuing of the RFP or during the<br />
tendering period the TOB shall consist of the Joint Secretaries of the TEB.<br />
3.2.3 The admission of the proposals shall be made by the Contracts Officer. Where the<br />
latter considers that one or more proposals are not admissible as per paragraph 3.3<br />
below, the decision shall be taken by the TOB.<br />
3.2.4 In the framework of international agreements entered into by the Agency with<br />
public bodies (including International Organisations) - or in the case of collaborative<br />
programmes - and when expressly foreseen in the programme legal instruments, the<br />
TOB may be supplemented by representatives of the public body. The latter shall be<br />
subject to the same obligations concerning in-confidence and non-interest as those<br />
applicable to TEB members.<br />
26 Where and RFP requires that proposals be received electronically by e-mail or posted on a dedicated<br />
server, specific provisions modifying the provisions of Chapter 3 shall be established at the time of the<br />
issuing of the RFP and communicated to the framework contractors in the RFP.