ARTICLE 1: - emits - ESA

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<strong>ESA</strong>/REG/001, rev.2 Annex III,rev.1 Page 72 ii. iii. Where a TEB is not nominated prior to the issuing of the RFP, the Initiating Service and the local Procurement division/ service shall jointly attribute weighting factors prior to the issuing of the said RFP. For what concerns the attribution of weighting factors; a) Where standard evaluation criteria and associated weighting factors for RFPs have been established within the Framework Agreement the TEB shall use such criteria and associated weighting factors. b) Where, within the same Framework Agreement, for a previous RFP covering identical supplies or services evaluation criteria and weighting factors have been established by a TEB such previously established evaluation criteria and weighting factors shall be used unless it was considered subsequently that such weighting factors were not adequate . c) Where none of the two cases above apply, the TEB shall be free to establish such weighting factors it sees fit. iv. Weighting factors shall not create an unfair advantage to one framework contractor over another v. The total of the weighting factors spread over the evaluation criteria shall add up to 100%. 1.4.5 Handling of approved evaluation criteria and weighting factors Approval of the evaluation criteria and their corresponding weighting factors shall be the subject of a separate item in the records of the RFP. 1.5 Establishment of the calendar 1.5.1 Unless otherwise specified in the Framework Agreement the time-limits for the tendering period are: i. not less than 20 working days from the date of publication or dispatch of the RFP for the procurement of non-standard or complex supplies or services. ii. Not less than 10 working days from the date of publication or dispatch of the RFP for the procurement of standard or non-complex supplies or services. 1.5.2 A calendar shall be established for each RFP in such a way that the recommendation shall be reached within a reasonable time-limit following the receipt of the proposals (ideally 15 calendar days with the exception of major RFPs).
<strong>ESA</strong>/REG/001, rev. 2 Annex III,rev.1 Page 73 1.5.3 Where a TEB has been nominated prior to the issuing of the RFP, the TEB Chairperson shall, on the basis of the proposal made by the Joint Secretaries, establish in consultation with the other members a calendar of meetings for the TEB further actions up to the recommendation. As a rule, extensions to the closing dates shall not be granted. 1. 6 Key Acceptance Factors The TEB shall when relevant decide on key acceptance factors to be verified by the TOB. Such factors shall in any case be clearly indicated in the RFP. Chapter 2: TEB responsibilities during the tendering period Where a TEB has not been nominated prior to the issuing of the RFP and up to its nomination the TEB responsibilities foreseen under the present Chapter 2 shall be performed jointly by the Initiating Service and the local Procurement division/service who shall have the obligation to distribute the issued RFP to the nominated TEB members. In such cases all resulting decisions and consultations shall be recorded in the RFP file. 2.1 Amendments to the RFP 2.1.1 Provided they do not result in one or more substantive modification to the terms set out in the Framework Agreement, amendments to the RFP may be proposed by the Initiating Directorate/Department at any time before the closing date and time of receipt of proposals. 2.1.2 Such amendments will be submitted to the Chairperson of the TEB and the Head of the local Procurement division/ service for consultation. 2.1.3 Following such consultation, the TEB Chairperson shall assess the impact of the proposed amendment on the RFP and he shall take the appropriate measures, including if necessary an extension of the closing date or re-issuing of the RFP. 2.1.4 Where such amendments would have the effect of making eligible framework contractors originally not declared eligible to participate, the RFP shall be re-issued. 2.1.5 Any amendment to the RFP – together with any extension of the related closing date for the receipt of proposals, as may be required - shall be communicated simultaneously to all framework contractors concerned in the same manner to that which was used at the time of the publication of the original RFP.
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ARTICLE 1: - emits - ESA

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