ARTICLE 1: - emits - ESA

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<strong>ESA</strong>/REG/001, rev.2 Annex III,rev.1 Page 62 Chapter 7: TEB responsibilities subsequent to the receipt of the tender The TEB, with the assistance of tender evaluation panels where appointed, shall assess the tender, mark it, prepare a final report on the results and make a recommendation as to any contract action to be taken as an outcome of the evaluation, in accordance with the following procedures. 7.1 Preliminary assessment 7.1.1 Prior to a qualitative assessment of the tender admitted for evaluation by the TOB, the TEB shall undertake a second verification that the tender contains: i. a technical and managerial proposal; ii. iii. iv. a financial proposal including a binding price and price type; a statement of contractual compliance; a list of deliverables and associated delivery date(s); v. a confirmation of compliance with Article 18.1 and 18.5 of the Procurement Regulations; and, vi. a signature validating the tender. 7.1.2 If any of the above elements, or if any other element specifically required in the conditions of tender (including key acceptance factors established in the RFQ) is missing and that omission is such as to render the tender substantively incomplete, then the TEB may eliminate the tender from further evaluation. 7.2 Evaluation 7.2.1 The TEB shall evaluate against the set of criteria defined in the RFQ: i. the completeness and the quality of the tender against the requirements of the RFQ. ii. whether the RFQ requirements (including work statement and management requirements) are complied with. 7.2.2 The TEB shall identify the strengths and weaknesses of the tender in respect to the criteria. 7.2.3 If a statement contained in the tender needs clarification, the procedure to be followed in such a case is the one described in Chapter 8 below.
<strong>ESA</strong>/REG/001, rev. 2 Annex III,rev.1 Page 63 7.3 Discussion of findings 7.3.1 Prior to the marking of the tender the TEB shall discuss its findings and that of the panel (s) if any, on each aspect of the tender. 7.3.2 The TEB Chairperson shall guide the discussion in such a way that any significant difference of opinion may be reduced, and if this is not possible, then this is clearly identified and recorded. 7.4 Marking of tender 7.4.1 The TEB following its discussion of findings shall award marks to each of the criteria and sub-criteria where appropriate. 7.4.2 The price as opposed to the credibility of cost shall not be marked. 7.4.3 TEB members shall mark all criteria for which they have a general understanding and can make an assessment. They shall not restrict themselves to criteria related to their professional specialty, or aspects of criteria related thereto. 7.4.4 The marks shall be a number between 0 (zero) and 100 (one hundred) for each criterion in accordance with the following scale: Perfect 100 Excellent 90 Very Good 75 Good 60 Fair 50 Barely Acceptable 40 Worthless 0 7.4.5 Members shall restrict themselves to the indicated figures, but may if so authorised by the Chairperson award an intermediate mark by increments of 5 only if this would, to a significant extent, better reflect their judgment. 7.4.6 Any member of a TEB, whose mark differs significantly from the average of the marks given by the other members of the TEB under any criterion (20 points or more) shall state specifically why he disagrees under that criterion, and the reason shall be recorded as “minority statement” in the TEB report. 7.4.7 Unless the majority of the TEB members consider the tender unacceptable under any criterion, any member(s) of a TEB who give(s) a mark below 40 shall state specifically why he/they consider the tender unacceptable under that criterion, and the reason(s) shall be recorded as “minority statement” in the TEB report.
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ARTICLE 1: - emits - ESA

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