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ARTICLE 1: - emits - ESA

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<strong>ESA</strong>/REG/001, rev. 2<br />

Annex III,rev.1<br />

Page 57<br />

3.2 Briefing meetings which take place after the issuing of the RFQ shall be chaired by<br />

the TEB Chairperson and their records shall be kept by the Joint Secretaries of the<br />

TEB.<br />

3.4 The invitation to attend briefing meetings shall be communicated by the Contract<br />

officer in a manner identical with that applicable to the publication of the original or<br />

forthcoming RFQ.<br />

Chapter 4: Receipt and opening of tender (Tender Opening Board<br />

Process)<br />

Pursuant to Article 34 of the Procurement Regulations, the tender received shall be<br />

opened by a Tender Opening Board (TOB) after the closing date and time established<br />

for the RFQ.<br />

4.1 Principles governing the proceedings of the TOB<br />

The procedures regulating the receipt and opening of tenders in the frame of noncompetitive<br />

tenders are primarily established at ensuring that the Tenderer has<br />

complied with both the general and special conditions of tender required in the RFQ.<br />

4.2 The Tender Opening Board (TOB)<br />

4.2.1 The TOB shall consist of the Joint Secretaries of the TEB. The Contract officer<br />

shall act as Chairperson of the TOB.<br />

4.2.2 For some tender actions identified in specific implementing instructions, the TOB<br />

may consist of the Contract officer and the local Contract Planning officer (CPO), the<br />

latter acting as Chairperson of the TOB.<br />

4.2.3 Where the Technical officer is in an establishment different from that of the<br />

Contracts officer or where the Technical officer is exceptionally absent, he may request<br />

to be replaced by another Contracts officer or the local Contract Planning officer<br />

(CPO).<br />

4.2.4 In the framework of international agreements entered into by the Agency with<br />

public bodies (including International Organisations) - or in the case of collaborative<br />

programmes - and when expressly foreseen in the programme’s legal instruments, the<br />

TOB may be supplemented by representatives of the public body. The latter shall be<br />

subject to the same obligations concerning in-confidence and non-interest as those<br />

applicable to TEB members.

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