ARTICLE 1: - emits - ESA

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<strong>ESA</strong>/REG/001, rev.2 Annex III,rev.1 Page 52 1.3.5 Where the Appointing Authority is of the opinion that the documents presented contain some elements or ambiguities which would invalidate the basis on which the initial decision to waive open competition was made it shall consult with the Initiating Authority. 1.3.6 Where a decision to reverse to open competition is taken and where the TEB was only made up of the Contract officer and the Technical officer a new TEB shall be established and convene in accordance with the rules applicable to open competitive tender actions as set for under PART II of the present TEM. 1.3.7 Where a decision to reverse to open competition is taken and where the TEB was made up of 3 or more members, the TEB shall remain unchanged and shall reconvene in order to align its proceedings with Part II of the present TEM which becomes applicable. 1.4 Establishment and handling of the evaluation criteria and weighting factors Pursuant to Article 25 of the Procurement Regulations and based on the proposal made by the Joint Secretaries, the TEB shall establish the evaluation criteria and sub-criteria, if any. Evaluation criteria including sub-criteria are applied by the TEB to determine the strengths and weaknesses of a tender by separate evaluations of its various aspects. The identification of specific significant evaluation criteria is more essential than the identification of a multitude of criteria covering all possible minor aspects, which should be treated as sub-criteria. The number of evaluation criteria shall never be less than two and more than five. 1.4.1 Evaluation criteria shall be established and published for each RFQ. Once approved, the evaluation criteria and sub-criteria shall be binding for the evaluation. 1.4.2 The TEB shall be free to establish such evaluation criteria as it sees fit, provided that all significant parts of the RFQ are covered. Guideline Evaluation criteria may be selected from the following list: - understanding of and compliance with the requirements, - quality, - approach and suitability of the proposed design, - suitability of facilities and of support programme, - overall organisation and management methods, - costing and planning, - manpower deployment, - experience and capacity of the Tenderer, - compliance with substantive tender and contract conditions, - Industrial procurement Plan ( Make or Buy) etc.
<strong>ESA</strong>/REG/001, rev. 2 Annex III,rev.1 Page 53 1.4.3 When establishing criteria and sub-criteria, the TEB shall in as much as possible follow established practice and shall take into consideration the following: i. evaluation criteria shall be well defined, logically distinct and avoid duplication; ii. iii. where the TEB decides to appoint tender evaluation panels, the evaluation criteria should, as far as possible, be arranged under aspects corresponding to the field of reference of each panel; and, Sub-criteria when used shall breakdown the evaluation criteria into their various aspects and shall cover all aspects of the evaluation criteria to which they refer and shall not be used as means of introducing new criteria. 1.4.4 Weighting factors for tender actions superior or equal to 20 000 000 Euro i. For tender actions equal or superior to 20 000 000 Euro, the TEB shall attribute weighting factors against each of the evaluation criteria it establishes. ii. iii. The total of the weighting factors spread over the evaluation criteria and subcriteria, if any, shall add up to 100%. The weighting factors to be applied for the evaluation shall be published at the time of the issuing of the RFQ. 1.4.5 Handling of approved evaluation criteria, sub criteria and weighting factors. Approval of the evaluation criteria, sub-criteria, if any, and their corresponding weighting factors, if any, shall be the subject of a separate item in the records of the TEB. 1.5 Establishment of the calendar Based on the proposal made by the Joint Secretaries, the TEB shall establish the calendar and schedule of its next meetings - and that of the tender evaluation panel where appointed - up to the recommendation. 1.5.1 General Considering that all initiating Directorates/Departments should produce a comprehensive Procurement Plan with the objective of an even flow of actual procurement actions, the TEB Chairperson when establishing the time-schedule for the tender action shall ensure that such schedule is compatible with the pertaining Internal Procurement Plan established by the Initiating Department in association with the Procurement Department.
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ARTICLE 1: - emits - ESA

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