ARTICLE 1: - emits - ESA
ARTICLE 1: - emits - ESA
ARTICLE 1: - emits - ESA
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<strong>ESA</strong>/REG/001, rev. 2<br />
Annex III,rev.1<br />
Page 47<br />
7.7.6 In all other cases, should the TEB consider that another tender of good quality but<br />
which comes second in the overall assessment could be considered, then it shall express<br />
this in a separate section of its evaluation report for the Initiating Authority’s benefit,<br />
but it shall in no case make a recommendation on it.<br />
7.7.7 In all cases, the TEB may deem it appropriate to point out in its final report the<br />
implications resulting from the choice of a given Tenderer, and may make any other<br />
remark it considers relevant to the evaluation.<br />
7.8 Submission of the final evaluation report for decision.<br />
7.8.1 Pursuant to Article 42.4 of the Procurement Regulations, the Technical officer<br />
shall submit the final evaluation report to the Initiating Authority and to the Head of the<br />
local procurement division/ service for joint decision by attaching the scanned copy of<br />
the original report signed by the TEB members to the appropriate electronic form.<br />
7.8.2 In order to help them in their decision the Initiating Authority and/or the Head of<br />
the local Procurement division/ service may require a copy of the tender(s)<br />
recommended.<br />
7.8.3 At this stage, the TEB Chairperson together with the Contract officer shall give an<br />
oral report to the Director General, the responsible Director, the Initiating Authority,<br />
the Appointing Authority and to the Head of the local Procurement division/ service,<br />
when required by any of them. This shall be recorded in the contract file.<br />
7.9 Referral of the final report back to the TEB<br />
Exceptionally, in case of doubt as to the correctness or completeness of the evaluation,<br />
the Initiating Authority and/or the Head of the local Procurement division/ service may<br />
prior to making a decision, refer the matter back to the TEB Chairperson and Contract<br />
officer in writing with their detailed comments for further evaluation by the TEB; they<br />
shall, however, not direct changes to evaluation criteria, weighting factors or marks.<br />
7.10 Closing of evaluation by the TEB<br />
7.10.1 A TEB is maintained until such time a final recommendation is made or the<br />
action cancelled.<br />
7.10.2 On finalisation of the evaluation, the TEB Chairperson shall remind its members<br />
again not to disclose any information concerning the evaluation to any third party,<br />
unless expressly authorised by the Director General or called as a witness or<br />
interviewed in the framework of the Agency’s Procurement Review Process.<br />
7.10.3 Each TEB participant who has received a tender - or part(s) of - shall return such<br />
documents immediately to the Contract officer for further disposal.