ARTICLE 1: - emits - ESA
ARTICLE 1: - emits - ESA ARTICLE 1: - emits - ESA
ESA/REG/001, rev.2 Annex III,rev.1 Page 44 7.3 Discussion of findings 7.3.1 Prior to the marking of tenders the TEB shall discuss its findings on each aspect of a tender. 7.3.2 The TEB Chairperson shall guide the discussion in such a way that any significant difference of opinion may be reduced, and if this is not possible, then this is clearly identified and recorded. 7.4 Marking of tenders 7.4.1 The TEB following its discussion of findings shall award marks to each of the criteria and sub-criteria where appropriate. 7.4.2 The price as opposed to the credibility of costs shall not be marked. 7.4.3 TEB members shall mark all criteria for which they have a general understanding and can make an assessment. They shall not restrict themselves to criteria related to their professional specialty, or aspects of criteria related thereto. If a member marks one tender under a particular criterion, he shall mark all tenders under the said criterion. 7.4.4 The marks shall be a number between 0 (zero) and 100 (one hundred) for each criterion in accordance with the following scale: Perfect 100 Excellent 90 Very Good 75 Good 60 Fair 50 Barely Acceptable 40 Worthless 0 7.4.5 Members shall restrict themselves to the indicated figures, but may if so authorised by the Chairperson award an intermediate mark by increments of 5 only if this would, to a significant extent, better reflect their judgment. 7.4.6 Any member of a TEB, whose mark differs significantly from the average of the marks given by the other members of the TEB under any criterion (20 points or more)
ESA/REG/001, rev. 2 Annex III,rev.1 Page 45 shall state specifically why he disagrees under that criterion, and the reason shall be recorded as “minority statement” in the TEB report. 7.4.7 Unless the majority of the TEB members consider the tender unacceptable under any criterion, any member(s) of a TEB who give(s) a mark below 40 shall state specifically why he/they consider the tender unacceptable under that criterion, and the reason(s) shall be recorded as “minority statement” in the TEB report. 7.4.8 Where prior to the attribution of marks it was decided by the TEB to mark by consensus, any member who at the time of the marking cannot agree with the proposed consensus marking shall specifically state why he disagrees, on which criterion and this shall be recorded in the minutes by the Contract officer. In the latter case the marking shall be performed individually. 7.4.9 When the Chairperson of the TEB is satisfied that further discussion will not lead to a reduction of any discrepancies, the marks shall be officially recorded on the marking sheets. Marks once thus recorded cannot be changed. 7.5 Assessment of results following the marking 7.5.1 If as a result of the marking one or more tender is marked acceptable (i.e. ≥ 40) under all evaluation criteria, the TEB shall: i. eliminate the tender(s) having received one or more mark below 40; ii. proceed in applying the weighting factors only to the tender or those tenders marked acceptable under all evaluation criteria; iii. make its overall assessment and recommendation pursuant to paragraph 7.7 below; and, iv. finalise its final report and have it signed by all members. 7.5.2 If as a result of the marking all of the tenders are marked below 40 under one or more criteria the TEB shall not apply the weighting factors, close the evaluation and draw up its final report. In such a case: i. the Chairperson of the TEB shall submit the report to the Initiating Authority and to the Head of the Procurement Department or the person to whom he has delegated his authority for decision on whether to re-issue the tender; ii. The decision and the reasons therefore shall be recorded by the Contract officer in the contract file.
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<strong>ESA</strong>/REG/001, rev. 2<br />
Annex III,rev.1<br />
Page 45<br />
shall state specifically why he disagrees under that criterion, and the reason shall be<br />
recorded as “minority statement” in the TEB report.<br />
7.4.7 Unless the majority of the TEB members consider the tender unacceptable under<br />
any criterion, any member(s) of a TEB who give(s) a mark below 40 shall state<br />
specifically why he/they consider the tender unacceptable under that criterion, and the<br />
reason(s) shall be recorded as “minority statement” in the TEB report.<br />
7.4.8 Where prior to the attribution of marks it was decided by the TEB to mark by<br />
consensus, any member who at the time of the marking cannot agree with the proposed<br />
consensus marking shall specifically state why he disagrees, on which criterion and this<br />
shall be recorded in the minutes by the Contract officer.<br />
In the latter case the marking shall be performed individually.<br />
7.4.9 When the Chairperson of the TEB is satisfied that further discussion will not lead<br />
to a reduction of any discrepancies, the marks shall be officially recorded on the<br />
marking sheets. Marks once thus recorded cannot be changed.<br />
7.5 Assessment of results following the marking<br />
7.5.1 If as a result of the marking one or more tender is marked acceptable (i.e. ≥ 40)<br />
under all evaluation criteria, the TEB shall:<br />
i. eliminate the tender(s) having received one or more mark below 40;<br />
ii.<br />
proceed in applying the weighting factors only to the tender or those tenders<br />
marked acceptable under all evaluation criteria;<br />
iii. make its overall assessment and recommendation pursuant to paragraph 7.7<br />
below; and,<br />
iv.<br />
finalise its final report and have it signed by all members.<br />
7.5.2 If as a result of the marking all of the tenders are marked below 40 under one or<br />
more criteria the TEB shall not apply the weighting factors, close the evaluation and<br />
draw up its final report. In such a case:<br />
i. the Chairperson of the TEB shall submit the report to the Initiating Authority<br />
and to the Head of the Procurement Department or the person to whom he has<br />
delegated his authority for decision on whether to re-issue the tender;<br />
ii.<br />
The decision and the reasons therefore shall be recorded by the Contract officer<br />
in the contract file.
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