ARTICLE 1: - emits - ESA

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ESA/REG/001, rev.2 Annex III,rev.1 Page 42 Chapter 6: Distribution of admitted tenders 6.1 Following the closing of the TOB proceedings, each member of the TEB shall receive a complete copy of each admitted tender unless otherwise required pursuant to the ESA Security Directives; when required, any other TEB participant shall receive either a complete or a partial copy of each admitted tender. 6.2 Where there are evaluation panels, the Chairperson of each panel shall receive a complete copy of each admitted tender. The decision on whether panel members are to receive complete tenders, or only such parts as relate to the aspects which are to be evaluated by the particular panel, shall be taken by the TEB Chairperson. The distribution of cost information shall be restricted to that information relevant to the aspect being evaluated by the individual concerned. 6.3 In support to the evaluation, specific parts of the tenders may be further distributed to: i. Cost Engineering services; ii. Procurement Audit and Industrial Policy services. 6.4 Tenders or part of shall not be distributed to any other persons. 6.5 Upon receipt of the documents the recipient shall sign off the receipt form. 6.6 Tenders received shall be treated by the recipients as “ESA Unclassified Proprietary Information- PRIVILEGED” and shall be handled accordingly. (see ESA Security Directives (ESA ADMIN/IPOL(2008)6) Annex 2 Section 3.4) such as to avoid the disclosure of their content.
ESA/REG/001, rev. 2 Annex III,rev.1 Page 43 Chapter 7: TEB responsibilities subsequent to the receipt of tenders The TEB, with the assistance of tender evaluation panels where appointed, shall assess tenders, mark them, apply weighting factors when applicable, prepare a final report on the results and make a recommendation as to any contract action to be taken as a outcome of the evaluation, in accordance with the following procedures. 7.1 Preliminary assessment 7.1.1 Prior to a qualitative assessment of the tenders admitted for evaluation by the TOB, the TEB shall undertake a second verification that each tender contains: i. a technical and managerial proposal; ii. iii. iv. a financial proposal including a binding price and price type; a statement of contractual compliance; a list of deliverables and associated delivery date(s); v. a confirmation of compliance with Article 18.1 and 18.5 of the Procurement Regulations; and, vi. a signature validating the tender. 7.1.2 If any of the above elements, or if any other element specifically required in the conditions of tender (including key acceptance factors established in the ITT ) is missing and that omission is such as to render the tender substantively incomplete, then the TEB shall eliminate such tender from further evaluation. 7.2 Evaluation 7.2.1 The TEB shall evaluate against the set of criteria defined in the ITT: i. the completeness and the quality of the tender against the requirements of the ITT . ii. whether the ITT requirements (including work statement and management requirements) are complied with. 7.2.2 The TEB shall identify the strengths and weaknesses of each tender in respect to the criteria 20 . 7.2.3 If a statement contained in a tender needs clarification, the procedure to be followed in such a case is the one described in Chapter 8 below. 20 This shall be done by comparing the tender with the ITT requirements, and not by comparing tenders among themselves.
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ARTICLE 1: - emits - ESA

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