ARTICLE 1: - emits - ESA
ARTICLE 1: - emits - ESA ARTICLE 1: - emits - ESA
ESA/REG/001, rev.2 Annex III,rev.1 Page 40 4.6.5 Minutes of debriefing meetings shall be signed by the participants present and the original shall be appended to the contract file of the procurement. Where the debriefing was made by teleconference the minutes shall be established by the Agency’s concerned Contracts officer and issued to the Tenderer ruled non admissible within one working day for his approval and signature. The original bearing the signature of the Tenderer ruled non admissible shall be returned to the Agency who shall append it to the contract file of the procurement. 4.7 Public Opening of Tenders. Where pursuant to Article 34.10 of the Procurement Regulations the Agency elects to open publicly the following shall apply: i. the decision to open publicly shall be taken by the Procurement Department; ii. iii. iv. the public opening shall be indicated in the ITT together with the date and place of the public opening; public openings shall take place on the Agency’s premises; participation shall be limited to the Tenderers and not to economic operators who would be acting as subcontractors in any resulting contracts; v. information made public at the time of the opening shall be limited to the name of the Tenderers; vi. vii. the list of tenders received will be communicated on request to the Tenderers that are not present at the time of the public opening; and, the proceedings of the public opening shall be recorded in the procurement file.
ESA/REG/001, rev. 2 Annex III,rev.1 Page 41 Chapter 5: Re-issuing of the ITT 5.1 Pursuant to Article 35 of the Procurement Regulations, an ITT may only be reissued in the following cases: i. where it is found necessary to amend the ITT after the closing date and time for the receipt of tenders. ii. iii. iv. where substantial errors 19 or irregularities have actually occurred during the tendering process. where the interest of the Agency so requires. where pursuant to Chapter 4 above it has been decided to re-issue the ITT, either unchanged or amended. v. where as a result of the evaluation carried out by the TEB no admitted tender is acceptable. vi. where for ITTs superior or equal to 20 000 000 Euro no admitted tender has obtained an overall minimum weighted mark of 60 following the two stage tendering procedure foreseen under Article 16.1.c) of the Procurement Regulations. The justification for the re-issuing of the ITT shall be recorded in the contract file. 5.2 Disposal of tenders. Where a decision is taken to cancel or re-issue the ITT with or without amended specifications, within ten working days of the notification of such decision to all Tenderers, all tenders received shall be disposed of by the Agency or dealt with as required by the Tenderer in writing at the time of the submission of the tender. 19 A substantial error or irregularity shall be any infringement of the Procurement Regulations and/or its Implementing Instructions or any other pertaining Regulations of the Agency resulting from an act or an omission during the tender process which causes or might cause the principles of transparency and fair and equitable treatment of all economic operators to be jeopardised.
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<strong>ESA</strong>/REG/001, rev. 2<br />
Annex III,rev.1<br />
Page 41<br />
Chapter 5: Re-issuing of the ITT<br />
5.1 Pursuant to Article 35 of the Procurement Regulations, an ITT may only be reissued<br />
in the following cases:<br />
i. where it is found necessary to amend the ITT after the closing date and time for<br />
the receipt of tenders.<br />
ii.<br />
iii.<br />
iv.<br />
where substantial errors 19 or irregularities have actually occurred during the<br />
tendering process.<br />
where the interest of the Agency so requires.<br />
where pursuant to Chapter 4 above it has been decided to re-issue the ITT,<br />
either unchanged or amended.<br />
v. where as a result of the evaluation carried out by the TEB no admitted tender is<br />
acceptable.<br />
vi.<br />
where for ITTs superior or equal to 20 000 000 Euro no admitted tender has<br />
obtained an overall minimum weighted mark of 60 following the two stage<br />
tendering procedure foreseen under Article 16.1.c) of the Procurement<br />
Regulations.<br />
The justification for the re-issuing of the ITT shall be recorded in the contract file.<br />
5.2 Disposal of tenders.<br />
Where a decision is taken to cancel or re-issue the ITT with or without amended<br />
specifications, within ten working days of the notification of such decision to all<br />
Tenderers, all tenders received shall be disposed of by the Agency or dealt with as<br />
required by the Tenderer in writing at the time of the submission of the tender.<br />
19 A substantial error or irregularity shall be any infringement of the Procurement Regulations and/or its<br />
Implementing Instructions or any other pertaining Regulations of the Agency resulting from an act or an<br />
omission during the tender process which causes or might cause the principles of transparency and fair<br />
and equitable treatment of all economic operators to be jeopardised.
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