ARTICLE 1: - emits - ESA
ARTICLE 1: - emits - ESA
ARTICLE 1: - emits - ESA
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<strong>ESA</strong>/REG/001, rev.2<br />
Annex III,rev.1<br />
Page 34<br />
2.2 Clarifications to the ITT<br />
2.2.1 The Agency may, before the closing dates and time of receipt of tenders, issue<br />
clarifications on the ITT either at the request of a potential Tenderer or on its own<br />
initiative.<br />
2.2.2 Questions from potential Tenderers will only be considered when submitted in<br />
writing to the responsible Contract officer in the manner specified in the ITT and before<br />
the time-limits prescribed in the said ITT 17 .<br />
2.2.3 Only questions received within the above time-limits and concerning the<br />
understanding of the Agency’s requirements will be answered.<br />
2.2.4 The Contract officer shall transmit the questions to the Technical officer. Both<br />
will decide how the questions should be answered.<br />
2.2.5 The answers to the questions will be prepared by the Technical officer or by the<br />
Contract officer or by both, and both the question and the answer shall be<br />
communicated to the TEB Chairperson (or the deputy Chairperson in case of absence)<br />
for approval prior to publication.<br />
Without communicating the name of the company asking the question, the answer and<br />
the question shall be communicated simultaneously to all potential Tenderers<br />
concerned on the same date in a manner identical with that applicable in respect of the<br />
original ITT’s publication.<br />
For restricted competitions, the question and the answer shall be addressed directly and<br />
simultaneously to each potential Tenderer.<br />
Such communications shall be kept in the contract file of the procurement.<br />
2.2.6 Should the Technical officer or the Contract officer deem that the answer could<br />
constitute an amendment to the ITT they shall:<br />
i. submit it to the Chairperson of the TEB and the Head of the local Procurement<br />
division/ service for consultation.<br />
ii.<br />
following such consultation, the TEB Chairperson shall consult with the TEB in<br />
order to assess the impact of the proposed amendment on the ITT and he shall<br />
take the appropriate measures, including if necessary re-issuing of the ITT.<br />
2.2.7 Any clarification to the ITT - including as appropriate any extension of the<br />
closing date and time for the receipt of tenders - shall be communicated simultaneously<br />
to all potential Tenderers concerned in a manner identical with that applicable in<br />
respect of the original ITT publication. Such clarifications shall be kept in the contract<br />
file of the procurement.<br />
17 As a guideline this period should be of 10 working days.