ARTICLE 1: - emits - ESA

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<strong>ESA</strong>/REG/001, rev.2 Annex III,rev.1 Page 32 1.4.4 Weighting factors i. The TEB shall attribute weighting factors against each of the evaluation criteria it establishes. ii. iii. iv. Weighting factors shall not create an unfair advantage to one economic operator over another. The total of the weighting factors spread over the evaluation criteria and subcriteria, if any, shall add up to 100%. The weighting factors to be applied for the evaluation shall be published at the time of the issuing of the ITT. 1.4.5 Handling of approved evaluation criteria, sub criteria and weighting factors Approval of the evaluation criteria, sub-criteria, if any, and their corresponding weighting factors shall be the subject of a separate item in the records of the TEB. 1.5 Establishment of the calendar Based on the proposal made by the Joint Secretaries, the TEB shall establish the calendar and schedule of its next meetings - and that of the tender evaluation panel(s) where appointed - up to the recommendation. 1.5.1 General Considering that all initiating Directorates/Departments should produce a comprehensive Procurement Plan with the objective of an even flow of actual procurement actions, the TEB Chairperson when establishing the time-schedule for the tender action shall ensure that such schedule is compatible with the pertaining Internal Procurement Plan established by the Initiating Department in association with the Procurement Department. 1.5.2 Proposal for time schedule The TEB Chairperson shall establish in consultation with the other members a calendar of meetings for the TEB further actions up to the recommendation, it being understood that the time-limits for the tendering period established in conformity with the provisions of Article 29.3 of the Procurement Regulations is not less than: i. 30 working days from the date of publication or dispatch of the ITT for procurement actions superior or equal to 300 000 Euro. ii. 20 working days from the date of publication or dispatch of the ITT for all other procurement actions provided such period would not create an unfair advantage to the benefit of one or more economic operators.
<strong>ESA</strong>/REG/001, rev. 2 Annex III,rev.1 Page 33 This calendar shall be established in such a way that the recommendation shall be reached within a reasonable time-limit following the receipt of the tenders (ideally 30 calendar days with the exception of major tender actions). As a rule, extensions to the closing dates shall not be granted. If granted, the Contract officer shall not communicate the name of the company requesting the extension. For cases foreseen under 1.5.2 ii an extension of a maximum period of up to 10 working days shall be granted automatically at the request of any potential Tenderer, provided such request reaches the Agency within the time limit prescribed in the ITT for such request. 1.6 Appointment of Evaluation Panels Pursuant to Article 23.9 of the Procurement Regulations, and in accordance with PART V of the present TEM, where the complexity of the subject matter of the tender action so warrants, the TEB may appoint tender evaluation panels to advise it on specific aspects of the tenders. 1.7 Key Acceptance Factors The TEB shall when relevant decide on key acceptance factors to be verified by the TOB. Such factors shall in any case be clearly indicated in the ITT cover letter and/or in the Special Conditions of Tender. Chapter 2: TEB responsibilities during the tendering period 2.1 Amendments to the ITT 2.1.1 Amendments to the ITT may be proposed by the Initiating Directorate/Department at any time before the closing date and time of receipt of tenders. 2.1.2 Such amendments will be submitted to the Chairperson of the TEB and the Head of the local Procurement division/ service for consultation. 2.1.3 Following such consultation, the TEB Chairperson shall consult with the TEB in order to assess the impact of the proposed amendment on the ITT and he shall take the appropriate measures, including if necessary re-issuing of the ITT. 2.1.4 Any amendment to the ITT – together with any extension of the related closing date for the receipt of tenders, as may be required - shall be communicated simultaneously to all potential Tenderers concerned in the same manner to that which was used at the time of the publication of the original ITT.
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ARTICLE 1: - emits - ESA

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