ARTICLE 1: - emits - ESA

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<strong>ESA</strong>/REG/001, rev.2 Annex III,rev.1 Page 30 iii. iv. any element of the ITT that has the effect of giving preference to some companies or their products is justified by specific requirements and recorded in the minutes; terminology and units of measurement used are those normal to the subject matter of the ITT; v. the technical parts of the ITT do not contain contractual aspects 16 ; vi. vii. viii. the proposed budget is commensurate with the subject procurement. Should this not be the case, the Chairperson together with the Joint Secretaries shall consult with the Initiating Authority. All such matters shall be duly recorded in the summary minutes of the meeting; all applicable industrial policy and geographical return requirements are correctly reflected and unambiguous; and, the proposed schedule to complete the work is realistic. Should this not be the case, the Chairperson together with the Joint Secretaries shall consult with the Initiating Authority. All such matters shall be duly recorded in the summary minutes of the meeting. 1.3 Endorsement and approval of solicitation documents for release 1.3.1 Once the TEB considers that all the conditions set forth in section 1.2 above are met, the documents shall be considered endorsed and shall be submitted to the Initiating Authority and the Procurement Department for approval through the appropriate electronic form. 1.3.2 Once approved by the Initiating Authority and the Procurement Department, the documents shall be binding for the subsequent evaluation phase unless modified in accordance with the provisions of Chapter 3 hereafter. 1.3.3 Should the Initiating Authority consider that the documents submitted result in a substantial change or complete review of the programmatic and technical content of the approved tender action it shall have the right to reject all or part of the documents endorsed by the TEB. In such case it shall notify the Chairperson and the Joint Secretaries accordingly, provide them with its detailed comments and ask for the TEB to reconvene for taking its comments into consideration. 1.3.4 Should the Procurement Department be of the opinion that the documents presented contain some elements or ambiguities which may impair the principles of transparency and fair and equitable treatment of all economic operators or do not comply with the applicable instructions or specific industrial policy measures, it shall return the form to the Initiating Authority with its comments for further implementation by the TEB. 16 Service Level Agreements are not to be considered in technical parts.
<strong>ESA</strong>/REG/001, rev. 2 Annex III,rev.1 Page 31 1.4 Establishment and handling of the evaluation criteria and weighting factors Pursuant to Article 25 of the Procurement Regulations and based on the proposal made by the Joint Secretaries, the TEB shall establish the evaluation criteria and sub-criteria, if any, and the associated weighting factors. Evaluation criteria including sub-criteria are applied by the TEB to determine the strengths and weaknesses of a tender by separate evaluations of its various aspects. The identification of specific significant evaluation criteria is more essential than the identification of a multitude of criteria covering all possible minor aspects, which should be treated as sub-criteria. The number of evaluation criteria shall never be less than two and no more than five. 1.4.1 Evaluation criteria shall be established and published for each ITT. Once approved, the evaluation criteria and sub-criteria shall be binding for the evaluation. 1.4.2 The TEB shall be free to establish such evaluation criteria as it sees fit, provided that all significant parts of the ITT are covered. Guideline Evaluation criteria may be selected from the following list: - understanding of and compliance with the requirements, - quality, - approach and suitability of the proposed design, - suitability of facilities and of support programme, - overall organisation and management methods, - costing and planning, - manpower deployment, - experience and capacity of the Tenderer, - compliance with substantive tender and contract conditions, - Industrial procurement Plan ( Make or Buy) etc. 1.4.3 When establishing criteria and sub-criteria, the TEB shall inasmuch as possible follow established practice and shall take into consideration the following: i. evaluation criteria shall be well defined, logically distinct and avoid duplication; ii. iii. iv. where the TEB decides to appoint tender evaluation panels, the evaluation criteria should, as far as possible, be arranged under aspects corresponding to the field of reference of each panel; sub-criteria when used shall breakdown the evaluation criteria into their various aspects and shall cover all aspects of the evaluation criteria to which they refer and shall not be used as means of introducing new criteria; and, evaluation criteria shall not create unfair advantage for one economic operator over another.
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ARTICLE 1: - emits - ESA

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