ARTICLE 1: - emits - ESA

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ESA/REG/001, rev.2 Annex III,rev.1 Page 24 on the “Application of ESA approved standards” (ESA/ADMIN/IPOL(2007)11 and updates); v. the calendar and schedule of the next meeting(s) compatible with the established plan; and, vi. in attachments, all Declarations of non-interest signed by the participants. 4.4.3 In addition, the minutes of the TEB meeting immediately preceding the publication of an ITT or RFQ shall contain 12 : i. a statement by the Chairperson that the TEB members have reviewed the documents submitted to them and agreed that they form a proper basis for an ITT or for an RFQ; ii. iii. iv. a statement by the Chairperson that the TEB has established the evaluation criteria and when applicable, associated weighting factors; a statement by the Chairperson that the TEB members following their review of the documents submitted to them, consider that the schedule and budget proposed for the tender action in subject is adequate; the confirmation that the Chairperson and each participant has completed and signed the Declaration of non-interest; v. a closing date for the tender action; and, vi. the updated calendar and schedule of the next meeting(s) compatible with the established plan. 4.5 TEB’s final evaluation report 4.5.1 The TEB’s final evaluation report shall be signed by the TEB members present at the time of the recommendation - including the Contract officer - and shall be kept in the contracts file. 4.5.2 The final evaluation report shall contain as a minimum: i. the reference and subject of the ITT or RFQ; ii. iii. the TOB report; the evaluation criteria and weighting factors; 12 This procedure is not applicable in the case of calls for proposals or announcements of opportunities
ESA/REG/001, rev. 2 Annex III,rev.1 Page 25 iv. the industrial policy and geographical distribution requirements indicated in the ITT or RFQ; v. the total marks (weighted and un-weighted); vi. vii. viii. ix. the overall assessment of each tender; any individual reservation or minority statement from TEB members; the tenders in ranking order; the final recommendation; x. the clear identification of the recommended Tenderer and his subcontractors if any together with their: a) individual proposed price and price type; b) respective nationality; c) work geographical distribution. xi. any points of negotiation which need to be settled prior to a contract being placed. 4.5.3 The Annex to the final evaluation report shall contain: i. the reports and markings by individual panels if any and the summary deliberations of the TEB on such reports if not already included in the final evaluation report; ii. iii. iv. interim report(s) in the case of negotiations with Tenderers; the minutes of the negotiation meeting(s) with Tenderers; and, the record of any decision taken by the TEB concerning main modifications to the specifications or concerning elimination of tenders as the case may be. 4.6 Suspension and resumption of the proceedings 4.6.1 Pursuant to Article 31 of the Procurement Regulations, the Director General or the Head of the Procurement Department to whom he has delegated such authority may at any time suspend the procurement process related to an ITT or to an RFQ. 4.6.2 Upon resumption of the process, the TEB shall take due account of the period of suspension with respect to the time limits prescribed under Articles 29 and 37 of the Procurement Regulations, and of any other elements entailed by such suspension the effect of which could impair the principles of transparency and fair and equitable treatment of economic operators. 4.6.3 Potential Tenderers shall be informed simultaneously of any suspension and subsequent resumption in a manner identical with that applicable to the original ITT publication.
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ARTICLE 1: - emits - ESA

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