ARTICLE 1: - emits - ESA
ARTICLE 1: - emits - ESA ARTICLE 1: - emits - ESA
ESA/REG/001, rev.2 Annex III,rev.1 Page 16 that of the Contract officer, the Nomination Form shall include the names of all members, and as the case may be, of experts and observers. 2.1.2 Such proposal for membership shall be made subject to agreement with the hierarchy of the persons concerned. 2.1.3 The TEB Nomination Form may only be submitted by the Initiating Authority to the Appointing Authority once the procurement proposal for the tender action in subject has been authorised by the competent body (AC or IPC), except in the cases of: i. Tender action below 5 000 000 Euro where it has been dispensed for reasons of extreme urgency resulting from compelling operational needs, as foreseen under Article 21.3 of the Procurement Regulations. ii. Procurement carried out in the frame of calls for proposals or announcements of opportunities. 2.1.4 In the case of tender actions which do not need authorisation by the AC or the IPC or in the case of restricted tender actions carried out under Framework Agreements, the Initiating Authority may submit at any time to the Appointing Authority the TEB Nomination Form for approval of both the procurement action and the appointment of the TEB participants. 2.1.5 Unless approved by the AC or the IPC in a procurement plan or in the case of restricted tender actions carried out under Framework Agreements, the TEB Nomination Form shall include a detailed justification for the choice of the proposed method of procurement for: i. competitive tender actions limited to some States; ii. restricted competitive tender actions; and, iii. non-competitive tender actions (“Direct negotiations”). Such choice shall be based on PART II of the Procurement Regulations. 2.1.6 A TEB Nomination Form must further be accompanied by: 2.1.6.1 For tender actions above 20 000 000 Euro or preparatory of a follow on procurement above 20 000 000 Euro: i. a schedule for the proposed procurement action up to the placing of the contract taking due account of the pertaining agreed Contract Action Plan; and, ii. any written justification concerning the nomination of TEB members from outside the Agency and experts and observers. 2.1.6.2 For tender actions below 20 000 000 Euro: i. the technical and managerial solicitation package which shall be submitted for review to the proposed TEB;
ESA/REG/001, rev. 2 Annex III,rev.1 Page 17 ii. a confirmation by the initiating authority that the technical and managerial solicitation package which shall be submitted for review to the proposed TEB has undergone the necessary: a. control to ensure its technical coherence; b. assessment as to its formal quality (e.g. Readability, none ambiguity and uniqueness of requirements);and, c. coherency check with regard to other ongoing actions within the Agency or in the framework of any established industrial policy measure, harmonisation policy and administrative disciplines pertaining to the subject procurement; iii. iv. a schedule for the proposed procurement action up to the placing of the contract taking due account of both the pertaining agreed Contact Action Plan and the need for submission to Committees when required; any written justification concerning the nomination of TEB members from outside the Agency, experts and observers. 2.1.6.3 For restricted tender actions carried out under Framework Agreements i. a schedule for the proposed procurement action up to the placing of the work order. ii. any written justification concerning the nomination of TEB members from outside the Agency and experts and observers. 2.2 TEB Appointing Authority 2.2.1 The Head of the Procurement Department – or a person to whom he has delegated 8 such authority – shall be the TEB Appointing Authority and shall appoint the TEB participants. Should the person to whom such authority has been delegated act as Contract officer for the procurement action in question, then the TEB shall be appointed by that person’s hierarchy. 2.2.2 In the case of tender actions above 20 000 000 Euro the Appointing Authority shall seek the prior endorsement of the Director General who shall submit it to the Director’s General Directors Committee and who may on this occasion require any modification in the proposed Nomination Form. 8 The list of such delegation can be obtained from the local Contracts and Planning Officers of each Establishment.
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<strong>ESA</strong>/REG/001, rev.2<br />
Annex III,rev.1<br />
Page 16<br />
that of the Contract officer, the Nomination Form shall include the names of all<br />
members, and as the case may be, of experts and observers.<br />
2.1.2 Such proposal for membership shall be made subject to agreement with the<br />
hierarchy of the persons concerned.<br />
2.1.3 The TEB Nomination Form may only be submitted by the Initiating Authority to<br />
the Appointing Authority once the procurement proposal for the tender action in<br />
subject has been authorised by the competent body (AC or IPC), except in the cases of:<br />
i. Tender action below 5 000 000 Euro where it has been dispensed for reasons of<br />
extreme urgency resulting from compelling operational needs, as foreseen under<br />
Article 21.3 of the Procurement Regulations.<br />
ii.<br />
Procurement carried out in the frame of calls for proposals or announcements of<br />
opportunities.<br />
2.1.4 In the case of tender actions which do not need authorisation by the AC or the IPC<br />
or in the case of restricted tender actions carried out under Framework Agreements, the<br />
Initiating Authority may submit at any time to the Appointing Authority the TEB<br />
Nomination Form for approval of both the procurement action and the appointment of<br />
the TEB participants.<br />
2.1.5 Unless approved by the AC or the IPC in a procurement plan or in the case of<br />
restricted tender actions carried out under Framework Agreements, the TEB<br />
Nomination Form shall include a detailed justification for the choice of the proposed<br />
method of procurement for:<br />
i. competitive tender actions limited to some States;<br />
ii. restricted competitive tender actions; and,<br />
iii. non-competitive tender actions (“Direct negotiations”).<br />
Such choice shall be based on PART II of the Procurement Regulations.<br />
2.1.6 A TEB Nomination Form must further be accompanied by:<br />
2.1.6.1 For tender actions above 20 000 000 Euro or preparatory of a follow on<br />
procurement above 20 000 000 Euro:<br />
i. a schedule for the proposed procurement action up to the placing of the contract<br />
taking due account of the pertaining agreed Contract Action Plan; and,<br />
ii.<br />
any written justification concerning the nomination of TEB members from<br />
outside the Agency and experts and observers.<br />
2.1.6.2 For tender actions below 20 000 000 Euro:<br />
i. the technical and managerial solicitation package which shall be submitted for<br />
review to the proposed TEB;
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