ARTICLE 1: - emits - ESA
ARTICLE 1: - emits - ESA ARTICLE 1: - emits - ESA
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ESA/REG/001, rev. 2 Annex III,rev.1 Page 11 PART I: TENDER EVALUATION BOARD Pursuant to Article 23 of the Procurement Regulations a Tender Evaluation Board (hereinafter referred to as “TEB”) shall be established for every competitive tender and non-competitive tender. Chapter 1: TEB composition 1.1 General principles 1.1.1 Any TEB established pursuant to this TEM and to the ESA Procurement Regulations shall be composed of 2 : i. members with voting and marking rights; and, as the case may be supported by : ii. iii. experts, for the purpose of bringing independent expert advice and opinions, with no voting and marking rights ; observers, for the purpose of witnessing the TEB proceedings with no voting and marking rights . 1.1.2 Should a specific question arise in the course of an evaluation , the TEB may, on an ad hoc basis, call upon internal ESA specialised support in the areas of concern ( e.g. cost engineering, cost auditing, industrial policy, engineering, operations..). Such persons shall not be accounted as experts and will be present only in part of those meetings of the TEB where the Chairperson of the TEB, in agreement with the Contract officer, calls on them to answer the specific questions. They shall have no voting and marking rights when attending the TEB meetings. The intervention of such specialised support shall be recorded in the minutes of the TEB. 1.1.3 In all cases, the member’s category shall comprise a majority of ESA staff members and only ESA staff members may perform the duties of Chairperson 3 , Technical officer and Contract officer. However, the Contract officer or the Technical officer may exceptionally be, in the case of non-competitive tender (direct negotiations) for small procurement actions a non-ESA staff member supporting the Procurement or initiating Department. In all other cases under no circumstances can both the Contract officer and the Technical officer of a given TEB be non ESA staff members. 2 A Director may in no circumstances participate in a Tender Evaluation Board. 3 In the frame of international agreements entered into by the Agency with public bodies (including International Organisations), or in the case of collaborative programmes and when this is expressly foreseen in the programme’s legal instruments, the Chairmanship of the TEB may be co-chaired by a member of the said public body. In such cases the role and responsibilities of the co-chair shall be established in the agreement or as the case may be in a specific TEM.
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<strong>ESA</strong>/REG/001, rev.2<br />
Annex III,rev.1<br />
Page 10
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