ARTICLE 1: - emits - ESA
ARTICLE 1: - emits - ESA ARTICLE 1: - emits - ESA
ESA/REG/001, rev.2 Annex III,rev.1 Page 8 Tendering Body Work order A public body (including intergovernmental organisations) acting as potential contractor by submitting a tender in response to an Agency invitation. An agreement established in writing within a frame contract, the subject of which is the delivery of supplies, the rendering of services or any activities carried out to or for the Agency in exchange for a price or another consideration.
ESA/REG/001, rev. 2 Annex III,rev.1 Page 9 SCOPE: I. The purpose of this Tender Evaluation Manual (TEM) is to implement the ESA Procurement Regulations adopted by the ESA Council, and to provide the rules applicable to the composition and proceedings of a Tender Evaluation Board (“TEB”). The rules contained in this TEM are mandatory for all TEB Participants. II. The processes described in this TEM are aimed at: i. defining clear and concise requirements so as to constitute a proper basis for competitive tendering and non competitive tendering; ii. identifying, amongst others, strong and weak points in the technical and programmatic solutions proposed for the purposes of negotiating, and subsequently awarding a contract with the selected contractor. iii. defining the relative quality of the tenders in order to select the most suitable contractor. III. Unless provided for herein, no deviation from the procedures laid down in this TEM to suit the needs of a particular procurement action may be implemented without the prior written authorisation of the Head of the Procurement Department or the person to whom he has delegated such authority. Where in the case of a procurement action it has been decided to draw up a specific Tender Evaluation procedure and/or Manual, the latter in the case of procurement actions above 20 000 000 Euro shall be approved by the Appointing Authority, the Initiating Authority concerned and the appointed Tender Evaluation Board Chairperson. In all cases this specific procedure and/or Manual shall be made available to the TEB prior to its first Meeting and published in accordance with Article 4 of the Procurement Regulations. IV. This TEM shall always be interpreted so as to ensure: i. transparency and fair and equitable treatment of all economic operators; ii. that the participation of a Tendering Body does not cause any distortion of competition; iii. the most economic and effective employment of the Agency's resources; iv. the pursuance of the Agency industrial policy objectives consistent with the provisions of Article VII of the ESA Convention and Annex V thereof. V. Should any interpretation of any particular provision of this TEM be required, it shall be made in accordance with the above principles and it shall be recorded in the minutes of the TEB. Should the Contract officer or the Chairperson of the TEB consider it necessary or advisable, the matter shall be referred to the Head of the Procurement Department or the person to whom he has delegated such authority for resolution. VI. Unless foreseen otherwise, where consultation is required in this TEM and an agreement cannot be reached, the matter shall be brought for resolution to the hierarchical superiors of the persons initially consulted.
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<strong>ESA</strong>/REG/001, rev. 2<br />
Annex III,rev.1<br />
Page 9<br />
SCOPE:<br />
I. The purpose of this Tender Evaluation Manual (TEM) is to implement the <strong>ESA</strong><br />
Procurement Regulations adopted by the <strong>ESA</strong> Council, and to provide the rules<br />
applicable to the composition and proceedings of a Tender Evaluation Board<br />
(“TEB”). The rules contained in this TEM are mandatory for all TEB<br />
Participants.<br />
II. The processes described in this TEM are aimed at:<br />
i. defining clear and concise requirements so as to constitute a proper basis for<br />
competitive tendering and non competitive tendering;<br />
ii. identifying, amongst others, strong and weak points in the technical and<br />
programmatic solutions proposed for the purposes of negotiating, and<br />
subsequently awarding a contract with the selected contractor.<br />
iii. defining the relative quality of the tenders in order to select the most suitable<br />
contractor.<br />
III. Unless provided for herein, no deviation from the procedures laid down in this<br />
TEM to suit the needs of a particular procurement action may be implemented<br />
without the prior written authorisation of the Head of the Procurement<br />
Department or the person to whom he has delegated such authority.<br />
Where in the case of a procurement action it has been decided to draw up a<br />
specific Tender Evaluation procedure and/or Manual, the latter in the case of<br />
procurement actions above 20 000 000 Euro shall be approved by the<br />
Appointing Authority, the Initiating Authority concerned and the appointed<br />
Tender Evaluation Board Chairperson. In all cases this specific procedure<br />
and/or Manual shall be made available to the TEB prior to its first Meeting and<br />
published in accordance with Article 4 of the Procurement Regulations.<br />
IV. This TEM shall always be interpreted so as to ensure:<br />
i. transparency and fair and equitable treatment of all economic operators;<br />
ii. that the participation of a Tendering Body does not cause any distortion of<br />
competition;<br />
iii. the most economic and effective employment of the Agency's resources;<br />
iv. the pursuance of the Agency industrial policy objectives consistent with the<br />
provisions of Article VII of the <strong>ESA</strong> Convention and Annex V thereof.<br />
V. Should any interpretation of any particular provision of this TEM be required, it<br />
shall be made in accordance with the above principles and it shall be recorded in<br />
the minutes of the TEB. Should the Contract officer or the Chairperson of the<br />
TEB consider it necessary or advisable, the matter shall be referred to the Head<br />
of the Procurement Department or the person to whom he has delegated such<br />
authority for resolution.<br />
VI. Unless foreseen otherwise, where consultation is required in this TEM and an<br />
agreement cannot be reached, the matter shall be brought for resolution to the<br />
hierarchical superiors of the persons initially consulted.
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