Bartlett High School Booster Club Meeting Minutes

Bartlett High School
Booster Club
Meeting Minutes
Meeting Date: 04/11/2006
Meeting Time:
Presiding:
Officers Present:
Directors Present:
Regular Members:
7:00 PM
Len Hardy
Len Hardy, Joe Paladino, Shelley Rosas, Mike Wenc
Rick Newton (Baseball – Proxy), Tami Mercandte (Cheerleading), Sue
McSherry (Cross Country), Debbie Buchmiller (Dance), Rob Douglas
(Fine Arts - Proxy), Kathy McKinley (Golf), Jean McNelly (Soccer), Bobbi
Kraklio (Softball), MaryLynn Veatch (Boys Tennis), Lynda Simon (Track),
Joe Paladino (Wrestling)
3 present
The meeting was called to order at 7:00 PM.
The minutes from the March 14, 2006 meeting were reviewed. The following changes
were noted:
o Joe Paladino was present representing the Officers.
o Under club reports for Dance, a correction is needed for the paragraph
below.
Debbie made a motion to request $1,000 for an end of the season
banquet, on 4/6, at the Seville. This will help defer some of the costs
of the banquet. They may also use these funds to help defer the
cost of the state competition. Tami Mercandte seconded the motion
and it was unanimously approved
o The date of next meeting should state April 11, 2006.
A motion to accept the minutes was made by; Joe Paladino seconded by Debbie
Buchmiller, and was passed unanimously.
President’s Report – Len Hardy
The Varsity awards night will be held on May 24, 2006, at Villa Olivia. All varsity sports &
activities will be honored. The booster club will pay the cost of each varsity student that
plans on attending the dinner. Invitations will be sent out on 5/1.
The Booster Club scholarship applications are due Thursday, 4/13. Handouts were given to
the teachers and advertised on the web site to increase the awareness. The teacher
committee is made up of 5 teachers from different departments. Once the applications are
received, these will be “scrubbed” prior to review by the teachers and assigned a number.
For the 2006/2007 school year, 3,500 membership forms were printed up to be included in
the general registration package. This should help improve overall membership.
At the next meeting elections will be held for the Executive Board. Dan Palmer will present
the nominations if they are in good standing according to the by-laws. Also, you can only
vote if you are in good standing.
Athletic Director’s Report
There was no report this month.
Treasurer’s Report – Shelley Rosas
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Bartlett High School
Booster Club
Meeting Minutes
The Individual & Summary clubs reports were available to the clubs.
Shelley has fund raising catalogs for any club that maybe interested in exploring alternative
avenues for fund raisers.
Committee Reports
Nominating – Len Hardy
Len discussed the upcoming nominations and the overall process.
Pizza Vendor – Len Hardy
Club Reports
This committee is being canceled due to lack of participation from Football,
Basketball, and Soccer. The pizza vendor for next year, 2006/2007, will be Pasta
Mia.
Tennis Boys– MaryLynn Veatch
MaryLynn made a motion to allow boys Tennis to hold a car wash, on 5/6, at Joe
Cotton Ford. Bobbie Kraklio seconded the motion and it was unanimously approved.
Fine Arts – Ron Douglas (Proxy)
Ron made a motion requesting three (3) $1,000 checks, for the Fine Arts department
teachers. Joe Paladino seconded the motion and it was unanimously approved.
Dance – Debbie Buchmiller
Diana Kaufmann stated that dance spent $1,160 on the end of the season banquet.
The original motion was for $1, 000. Also, $650 was spent on end of the season
gifts.
Baseball – Rick Newton (Proxy)
Rick stated that baseball made $3,618 and softball made $3,646 on the candle light
bowl.
Rick stated that baseball will be holding an end of season pizza party. He asked who
he should coordinate the cafeteria for this event. He was directed to Mark Leffler.
Soccer – Jean McNelly
Girls soccer will be having a “Pack the House” night at Millennium field. The JV
game will be at 4:30 and the varsity game will be at 6:30.
Jean raised a question if a varsity boys soccer coach was found. Len will follow up
with Dan on this item.
Golf – Kathy McKinley
Track – Lynda Simon
Kathy asked how a registration form for the golf outing can be placed on the website.
Len stated that if this can be sent to him, he will have this posted.
Kathy raised a question if a boys golf coach was found. Len will follow up with Dan
on this item.
Lynda stated that the Flying Hawks invite will be held on Saturday, 4/15.
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Bartlett High School
Booster Club
Meeting Minutes
Old Business
New Business
There is a check request that is still required from football to pay an outstanding
invoice. Len made an executive decision to have this invoice paid from football’s
account.
Len stated that volleyball discovered a problem with the cooler in the concession
stand. This needed to be repaired and the parts were ordered. At the next meeting,
the costs of this repair will be discussed.
Sherrie Gordon, from the BPO, discussed the upcoming post-prom event on 4/29.
This will be a cruise on the Mystic Blue. Sherrie asked if the booster club would be
willing to sponsor a bus for the event. The cost of the bus is $655 and will hold 50
kids. The goal is to have 377 kids attend this function. There are a total of 7 buses
needed. Joe Paladino made a motion to donate 3 buses, at a cost of $1,965, to the
BPO for the post-prom event, a cruise on the Mystic Blue. This was seconded by
Bobbie Kraklio and was unanimously approved.
Bobbie Kraklio motioned to adjourn the meeting. The motioned was seconded by Joe Paladino
and was approved unanimously. The meeting was adjourned at 7:25 PM.
Announcements
Next Board Meeting, Tuesday, May 9 th at 7:00pm, at the Bartlett High School
Library.
Respectfully Submitted,
Mike Wenc
Secretary, BHS Booster Club
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