Laptop Request for Quote - Oconee County Schools

Laptop Request for Quote
The Oconee County Schools seeks bids for laptop computers. The product specifications are minimum
values only. Some products are brand-specific such as processor. No other brand will be accepted. The
number of computers purchased during the period of this bid will depend upon available funding
provided by the Oconee County School System’s Board of Education. The number of computers
purchased will range from 250 to 300.
Pricing Deadline
All quotes must be received at the Board of Education Office of the Oconee County School System, 34
School Street, Watkinsville, GA 30677, no later than 2:00 PM, May 6, 2013. All quotes must be
addressed as follows:
Oconee County Board of Education
Laptop Quote
34 School Street
Watkinsville, GA 30677
All quotes will be reviewed at 2:00 PM, May 6, 2013, in the Board of Education Office of the Oconee
County School System. A recommendation may be made to the Oconee County Board of Education. This
project will be awarded according to the standard Oconee County School System policies. Notification of
the results of this RFQ process will be posted to the Board of Education minutes after the Board of
Education takes action on this RFQ.
Pre-Bid Conference
There will be no pre-bid conference. All inquiries concerning technical issues and concerning
administrative issues must be submitted via email to Michael Hale mhale@oconee.k12.ga.us.
Licensing Issues
Each computer shall come with one Microsoft Windows license.
Reservations
Oconee County Board of Education reserves the right to reject any and all quotes, waive any and all
technicalities, and award all or any part of a contract in a manner that is in the best interest of the
Oconee County Board of Education.
Vendor Qualifications
To ensure the integrity of the purchased products, only the manufacturer of the specified computers or
an authorized reseller of this manufacturer will be acceptable. If you are a reseller you must submit a
letter from the manufacturer specifying your status as an authorized reseller. Additionally, the reseller
must be a certified warranty service center for this type of computers. Copies of the Reseller
Certification and Service Repair Certification must be included when submitted.

Shipping
The vendor will be responsible for all shipping costs. This includes the shipping of the new orders, and
the shipment of defective parts that are under warranty back to the vendor and the return of
replacements for these warranty parts to the Technology Department offices at the Oconee County
School System.
Demo Units
The Oconee County Schools System invites vendors to submit demonstration units of their proposed
laptops, provided these demonstration units are provided at no cost to the system, including shipping
and return shipping.
Vendor Warranty
All computers shall have at least a three-year warranty on parts. Oconee County School System shall be
allowed to be a self-maintainer. Any registration cost associated with being a self-maintainer will be
borne by the reseller or the manufacturer. After being certified by the computer manufacturer as a selfmaintainer,
the Oconee County School System may choose to complete any warranty repairs itself.
The vendor must pay for all shipping to and from the Oconee County School System.
Of all components that are replaced under the warranty program, the replacement components must
be of the same capabilities or greater and, if it is a processor or motherboard, must be the same
manufacturer. All components, whether original to the computer or warranty replacements, must be
“new,” or “authentic,” or refurbished by the manufacturer. All refurbished equipment must have the
same or better functionality and same or better quality as the original equipment that came with the
computer.
Evaluation
All quotes submitted will be evaluated according to the criteria listed below. If any of the required
elements, such as manufacturer’s reseller certificate, are missing, inaccurate, or altered, the entire
submittal will be rejected as incomplete. The required elements are:
• Two complete copies of submittal
• Vendor Certifications
• References
• Detailed Description with product specifications
• Warranty
• Price
Evaluation is a three-step process. The first step involves ascertaining if the submittal is complete,
accurate, and meets the requirements. The second step is comparing the value of the proposed
solutions which have successfully passed the first step process. Although price is the most important
factor in comparing value, it is not the only factor: comparison of the vendors’ service proposals, quality
of proposed solution, reference checks, vendor reputation, and other intangible factors are used. The
last step is testing the proposed equipment within the Oconee network environment. All decisions
made by the Technology Department in the evaluative process are final.

Payments
All requests for payment must be made to the Oconee County School System for review, for approval,
and for payment. All invoices must include “Net 30” terms.
Questions
All other questions are to be directed to Michael Hale, Director of Technology, at the Oconee County
Board of Education, 706-769-5130 x1308 or mhale@oconee.k12.ga.us .
Laptop Configuration
Intel® Chipset
Integrated 10/100/1000 Gigabit Ethernet
Wireless 802.11b/g/n
Intel® Core i3 Processor or better (3 rd generation preferred)
4GB DDR3 Memory
300GB Hard Drive (5400 RPM) or 64GB Solid State min
3 USB ports minimum
6 hour battery life (run time)
13” LED Display or better
Microsoft® Windows® license
3 year Parts Warranty
Options:
1) DVD-RW Drive
2) Black Nylon Case