Laptop Request for Quote - Oconee County Schools
Laptop Request for Quote - Oconee County Schools
Laptop Request for Quote - Oconee County Schools
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<strong>Laptop</strong> <strong>Request</strong> <strong>for</strong> <strong>Quote</strong><br />
The <strong>Oconee</strong> <strong>County</strong> <strong>Schools</strong> seeks bids <strong>for</strong> laptop computers. The product specifications are minimum<br />
values only. Some products are brand-specific such as processor. No other brand will be accepted. The<br />
number of computers purchased during the period of this bid will depend upon available funding<br />
provided by the <strong>Oconee</strong> <strong>County</strong> School System’s Board of Education. The number of computers<br />
purchased will range from 250 to 300.<br />
Pricing Deadline<br />
All quotes must be received at the Board of Education Office of the <strong>Oconee</strong> <strong>County</strong> School System, 34<br />
School Street, Watkinsville, GA 30677, no later than 2:00 PM, May 6, 2013. All quotes must be<br />
addressed as follows:<br />
<strong>Oconee</strong> <strong>County</strong> Board of Education<br />
<strong>Laptop</strong> <strong>Quote</strong><br />
34 School Street<br />
Watkinsville, GA 30677<br />
All quotes will be reviewed at 2:00 PM, May 6, 2013, in the Board of Education Office of the <strong>Oconee</strong><br />
<strong>County</strong> School System. A recommendation may be made to the <strong>Oconee</strong> <strong>County</strong> Board of Education. This<br />
project will be awarded according to the standard <strong>Oconee</strong> <strong>County</strong> School System policies. Notification of<br />
the results of this RFQ process will be posted to the Board of Education minutes after the Board of<br />
Education takes action on this RFQ.<br />
Pre-Bid Conference<br />
There will be no pre-bid conference. All inquiries concerning technical issues and concerning<br />
administrative issues must be submitted via email to Michael Hale mhale@oconee.k12.ga.us.<br />
Licensing Issues<br />
Each computer shall come with one Microsoft Windows license.<br />
Reservations<br />
<strong>Oconee</strong> <strong>County</strong> Board of Education reserves the right to reject any and all quotes, waive any and all<br />
technicalities, and award all or any part of a contract in a manner that is in the best interest of the<br />
<strong>Oconee</strong> <strong>County</strong> Board of Education.<br />
Vendor Qualifications<br />
To ensure the integrity of the purchased products, only the manufacturer of the specified computers or<br />
an authorized reseller of this manufacturer will be acceptable. If you are a reseller you must submit a<br />
letter from the manufacturer specifying your status as an authorized reseller. Additionally, the reseller<br />
must be a certified warranty service center <strong>for</strong> this type of computers. Copies of the Reseller<br />
Certification and Service Repair Certification must be included when submitted.
Shipping<br />
The vendor will be responsible <strong>for</strong> all shipping costs. This includes the shipping of the new orders, and<br />
the shipment of defective parts that are under warranty back to the vendor and the return of<br />
replacements <strong>for</strong> these warranty parts to the Technology Department offices at the <strong>Oconee</strong> <strong>County</strong><br />
School System.<br />
Demo Units<br />
The <strong>Oconee</strong> <strong>County</strong> <strong>Schools</strong> System invites vendors to submit demonstration units of their proposed<br />
laptops, provided these demonstration units are provided at no cost to the system, including shipping<br />
and return shipping.<br />
Vendor Warranty<br />
All computers shall have at least a three-year warranty on parts. <strong>Oconee</strong> <strong>County</strong> School System shall be<br />
allowed to be a self-maintainer. Any registration cost associated with being a self-maintainer will be<br />
borne by the reseller or the manufacturer. After being certified by the computer manufacturer as a selfmaintainer,<br />
the <strong>Oconee</strong> <strong>County</strong> School System may choose to complete any warranty repairs itself.<br />
The vendor must pay <strong>for</strong> all shipping to and from the <strong>Oconee</strong> <strong>County</strong> School System.<br />
Of all components that are replaced under the warranty program, the replacement components must<br />
be of the same capabilities or greater and, if it is a processor or motherboard, must be the same<br />
manufacturer. All components, whether original to the computer or warranty replacements, must be<br />
“new,” or “authentic,” or refurbished by the manufacturer. All refurbished equipment must have the<br />
same or better functionality and same or better quality as the original equipment that came with the<br />
computer.<br />
Evaluation<br />
All quotes submitted will be evaluated according to the criteria listed below. If any of the required<br />
elements, such as manufacturer’s reseller certificate, are missing, inaccurate, or altered, the entire<br />
submittal will be rejected as incomplete. The required elements are:<br />
• Two complete copies of submittal<br />
• Vendor Certifications<br />
• References<br />
• Detailed Description with product specifications<br />
• Warranty<br />
• Price<br />
Evaluation is a three-step process. The first step involves ascertaining if the submittal is complete,<br />
accurate, and meets the requirements. The second step is comparing the value of the proposed<br />
solutions which have successfully passed the first step process. Although price is the most important<br />
factor in comparing value, it is not the only factor: comparison of the vendors’ service proposals, quality<br />
of proposed solution, reference checks, vendor reputation, and other intangible factors are used. The<br />
last step is testing the proposed equipment within the <strong>Oconee</strong> network environment. All decisions<br />
made by the Technology Department in the evaluative process are final.
Payments<br />
All requests <strong>for</strong> payment must be made to the <strong>Oconee</strong> <strong>County</strong> School System <strong>for</strong> review, <strong>for</strong> approval,<br />
and <strong>for</strong> payment. All invoices must include “Net 30” terms.<br />
Questions<br />
All other questions are to be directed to Michael Hale, Director of Technology, at the <strong>Oconee</strong> <strong>County</strong><br />
Board of Education, 706-769-5130 x1308 or mhale@oconee.k12.ga.us .<br />
<strong>Laptop</strong> Configuration<br />
Intel® Chipset<br />
Integrated 10/100/1000 Gigabit Ethernet<br />
Wireless 802.11b/g/n<br />
Intel® Core i3 Processor or better (3 rd generation preferred)<br />
4GB DDR3 Memory<br />
300GB Hard Drive (5400 RPM) or 64GB Solid State min<br />
3 USB ports minimum<br />
6 hour battery life (run time)<br />
13” LED Display or better<br />
Microsoft® Windows® license<br />
3 year Parts Warranty<br />
Options:<br />
1) DVD-RW Drive<br />
2) Black Nylon Case