INSTRUCTION HANDBOOK - Utax
INSTRUCTION HANDBOOK - Utax INSTRUCTION HANDBOOK - Utax
Job Accounting Overview of Job Accounting You can manage accounting the copy count incurred by individual departments by assigning a unique ID code to each department. Job accounting helps the following activities in business organizations. • Integrated management of copier/printer/scanner functions using the same department ID code. • Manageability of up to 1,000 individual departments. • Availability for department ID codes with as many as eight digits (between 0 and 99999999) for security. • Tracking the copy volume for each department and for all departments combined. • Management of full color and MonoColor copying. • Restricting the copy count per department in one-page increments up to 999,999 copies. • Resetting the copy counter for each department or for all departments combined. • Checking the total count for each department by entering the department ID code. IMPORTANT: To restrict the number of copies, printouts or scanned images using job accounting, you must switch Job Accounting to [On] as the default for Copy Job Accounting, Printer Job Accounting and Scanner Job Accounting. For further details, refer to Job Accounting Default Settings on page 8-17. Job accounting includes the following functions for managing printing counts. Setting Description Reference Page Management Edit New Account: adds a new department. Up to 1,000 departments may be added. page 8-4 Copy Count per Department Delete Account: Deletes the registered departments. Edit Department Information: Changes the name and ID code for the department. Restricting Usage: changes usage restrictions for each department. Total Copy Volume: For reading the total copy counts of all departments, printing job accounting reports and resetting the copy counter. Copy count by department: Takes totals for each department and clears counters. page 8-13 Activating and Deactivating Set whether to use Job Accounting. page 8-16 Job Accounting Job Accounting Default Settings Changes the defaults for Job Accounting. page 8-17 8-2
Job Accounting Accessing the Job Accounting Screen Set up Job Accounting from the Job Accounting screen. Follow the steps below to access the Job Accounting screen. 1 Press the System Menu/Counter key. 2 Press [Job Accounting]. System Menu / Counter System Menu Copy Default Language Job Accounting Scanner Default Printer Default MP tray Setting BOX Management Machine Default Document Management Register Orig. Size Print Report 3 Use numeric keys to enter the 4 digit management code. The default setting is 2500 for the 25/20 ppm model and 3200 for the 32/25 and 32/32 ppm models. If the correct code has been entered, the Job Accounting screen will be displayed. NOTE: For security, it is recommended to change the management code. For further details, refer to Changing Management Code on page 7-25. If the optional security kit has been installed, the management code is 8 digits long. The default setting is 25002500 for the 25/20 ppm model and 32003200 for the 32/25 and 32/32 ppm models. 4 Refer to the following configuration items to configure the default settings. 8-3
- Page 252 and 253: System Menu Original Image Quality
- Page 254 and 255: System Menu 3 Select [APS] or [Defa
- Page 256 and 257: System Menu Setting Auto % Priority
- Page 258 and 259: System Menu 4 Press [Close] to save
- Page 260 and 261: System Menu 3 The current functions
- Page 262 and 263: System Menu 3 Use numeric keys to e
- Page 264 and 265: System Menu 3 Press [] or [] to sel
- Page 266 and 267: System Menu • Normal 1: From 60 g
- Page 268 and 269: System Menu Auto Detect Originals S
- Page 270 and 271: System Menu Selecting Output Destin
- Page 272 and 273: System Menu Silent Mode Configures
- Page 274 and 275: System Menu Activating Auto Sleep I
- Page 276 and 277: System Menu Setting Hard Disk Encry
- Page 278 and 279: System Menu Registering Non-standar
- Page 280 and 281: System Menu 2 Press [User Adjustmen
- Page 282 and 283: System Menu 5 Press [PRT Chart]. A
- Page 284 and 285: System Menu 6 Press [+] or [-] to e
- Page 286 and 287: System Menu Setting Document Manage
- Page 288 and 289: System Menu 1 Referring to Accessin
- Page 290 and 291: System Menu Hard Disk Management Ve
- Page 292 and 293: System Menu Toner Coverage Report T
- Page 294 and 295: System Menu Checking Total Copy Cou
- Page 296 and 297: System Menu Capital keyboard Name t
- Page 298 and 299: System Menu 3 Press [b], [c], [d] a
- Page 300 and 301: System Menu 7-52
- Page 304 and 305: Job Accounting Managing Accounts Yo
- Page 306 and 307: Job Accounting 2 Press [] or [] to
- Page 308 and 309: Job Accounting Restricting FAX Usag
- Page 310 and 311: Job Accounting Restricting Printer
- Page 312 and 313: Job Accounting 3 Select the departm
- Page 314 and 315: Job Accounting By function: copying
- Page 316 and 317: Job Accounting Activating and Deact
- Page 318 and 319: Job Accounting Printer Error Report
- Page 320 and 321: Job Accounting Fax Job Accounting A
- Page 322 and 323: Job Accounting Using Job Accounting
- Page 324 and 325: Job Accounting 8-24
- Page 326 and 327: Troubleshooting Solving Malfunction
- Page 328 and 329: Troubleshooting Symptom Checkpoints
- Page 330 and 331: Troubleshooting Responding to Error
- Page 332 and 333: Troubleshooting Display Checkpoints
- Page 334 and 335: Troubleshooting Display Checkpoints
- Page 336 and 337: Troubleshooting Display Checkpoints
- Page 338 and 339: Troubleshooting Memory Device Error
- Page 340 and 341: Troubleshooting Display Checkpoints
- Page 342 and 343: Troubleshooting Scanner Error Codes
- Page 344 and 345: Troubleshooting 9-20
- Page 346 and 347: Appendix Paper Basic Paper Specific
- Page 348 and 349: Appendix Smoothness The paper surfa
- Page 350 and 351: Appendix Choosing Special Paper Alt
Job Accounting<br />
Accessing the Job Accounting Screen<br />
Set up Job Accounting from the Job Accounting screen. Follow the steps below to access the Job<br />
Accounting screen.<br />
1 Press the System Menu/Counter key.<br />
2 Press [Job Accounting].<br />
System Menu / Counter<br />
System Menu<br />
Copy<br />
Default<br />
Language<br />
Job<br />
Accounting<br />
Scanner<br />
Default<br />
Printer<br />
Default<br />
MP tray<br />
Setting<br />
BOX<br />
Management<br />
Machine<br />
Default<br />
Document<br />
Management<br />
Register<br />
Orig. Size<br />
Print<br />
Report<br />
3 Use numeric keys to enter the 4 digit management code. The default setting is 2500 for the 25/20<br />
ppm model and 3200 for the 32/25 and 32/32 ppm models.<br />
If the correct code has been entered, the Job Accounting screen will be displayed.<br />
NOTE: For security, it is recommended to change the management code. For further details, refer<br />
to Changing Management Code on page 7-25.<br />
If the optional security kit has been installed, the management code is 8 digits long. The default<br />
setting is 25002500 for the 25/20 ppm model and 32003200 for the 32/25 and 32/32 ppm models.<br />
4 Refer to the following configuration items to configure the default settings.<br />
8-3
Change language